67, paragraph 2 of N.4412 / 2016.
These requests are submitted electronically on the website of this competition through the Web portal www.promitheus.gov.gr, the E.S.I.DI.S and digitally signed.
Requests for information made by registered Suppliers.
Information requests submitted outside these deadlines are not addressed.
The bidder supplier, if it is not exercised within that period an objection to the tender notice or has rejected the said objection be deemed fully accepted and unconditionally all the terms of the Declaration and is unable to offer or in any other way to repel, directly or indirectly, the terms of the Declaration.
8. The tender notice will be sent electronically to the EU IAS and the Declaration will be posted on the Public Procurement Central Electronic Registry (K.I.M.DI.S), the field of Psychiatric Hospital website and online at http: www.psynpo.gr, in www.promitheus web portal. gov.gr of E.S.I.DI.S., the Office for Official Publications of the European Communities, the Issue of Public Procurement in CLARITY program and in the following newspapers:
Trade-industrial Chamber of Athens
Handicrafts - A Business Chamber. Thessaloniki
Professional Chamber of Pieria
9. Publication costs borne by the bidder.
Street lighting systems in Greece are typically using out-dated technology which is energy inefficient and lacks modern control systems. This leads to expensive energy bills and to high maintenance costs as bulbs need to be changed frequently and require regular monitoring.
With the economic crisis, municipalities have seen their revenue decrease and are trying to implement efficiency measures. Modern street lighting solutions bring benefits from this point of view as they provide greater amount of illumination with lower energy costs. Modern systems may induce energy and O&M savings reaching up to 50-70 per cent of the pre-existing running costs. Good street lighting also promotes safety, as well as playing a role in shaping the image and attractiveness of a city at night. This is important as tourism is a major source of revenue for Greece.
Given the current budgetary constraints municipalities are not in a position to invest directly, and the solution envisaged by the Greek authorities is based on the experience developed in other European countries with the selection by tender of a private company to design, implement, finance and operate street lighting. Street lighting is contractually outsourced to the private company, with payment linked to the performance achieved. An ESCO approach will be explored.
The European Bank for Reconstruction and Development (EBRD or the Bank) intends to engage a consultant (the Consultant) to undertake the development/preparation, in three cities or regions, of the technical baseline required to subsequently prepare a tender for a street lighting ESCO-PPP project (the Assignment). The technical baseline shall include all the technical information on the existing street lighting system of the considered city/region required to allow the competent authorities to organise a tender for an ESCO-PPP project. The technical baseline should be sufficiently complete and detailed to enable the bidders to establish their technical and financial proposal in a timely and efficient manner.
The Municipalities of Piraeus and Chania (the Municipality or together the Municipalities) have been identified as the first two cities: they both wish to launch tenders for the upgrade of their street lighting systems, under a concession/PPP type of arrangement. The PPP project scope will be defined in the course of the project preparation. Options that may be reviewed include the supply and set-up of a smart control and metering system (optimising O&M costs) and/or the burying of some cables used for electricity distribution in a few key areas of the city (improving the aesthetic and touristic appeal of the City). The use of photovoltaic systems will also be explored. The current level of technical information already available for each city will be provided to the Consultant.
The financing structure will be that of public private partnerships (PPP), probably with a project company being created by the winning bidder, possibly taking over certain service obligations (e.g. maintenance).
Following a short pre-assessment of the different cities proposed by the Greek authorities, to confirm Chania and Piraeus, and to identify the third city, the overall objective of this Assignment will be to prepare the technical baseline study for street lighting infrastructure in all 3 cities. This technical baseline study will include conducting a technical scoping of the existing street lighting system so as to prepare the technical documentation necessary for organising the selection by the Municipality of a private sector partner to implement and operate the street lighting project on the basis of a PPP scheme.
The selected Consultant is expected to provide the following services in each of the 3 Municipalities:
Current technical baseline
1. Detailed asset inventory of the street lighting system of the Municipality.
2. Analyse, to the extent possible, and comment on the current street lighting system and its maintenance, institutional set up, legal practices, standards, suggest areas for improvements, and provide the guidelines for the involvement from the private sectors under the new Project;
3. Collect and analyse data on electrical consumption of the current street lighting systems of the Municipality;
4. Collect and analyse data on the operation and maintenance costs borne by the Municipality to operate and maintain its street lighting system.
5. Review standards of decommissioning of old street lighting equipment in Greece and evaluate typical decommissioning costs;
Street lighting system upgrade - Scenarii development
6. On the basis of the analysis of the Current technical baseline, the Consultant shall identify areas of energy efficiency improvement for the street lighting system. It shall highlight the energy saving potential and its impact on the annual lighting bill of the municipality, based on a simulation using relevant software and according to European lighting standards.
7. Review and comment on the need to upgrade/replace light columns, lamp and or feeder/switches and propose realistic upgrade plan indicating approximate number of columns/lamp/switches to be upgraded/replaced with an indicative timeline;
8. Review and comment on the need to install new/additional light columns and propose realistic plan indicating approximate number of columns or new control systems to be installed, with an indicative implementation timeline (up to 5-10 years);
9. In line with the applicable standard (Greek or European), to propose street lighting standard (light quality standard: illuminance and luminance) for each category of the street in the technical and functional parameters.
10. Analyse the remote lighting control and monitoring systems available in the market, benefits and drawbacks of the usage of each of them as well as conduct costs comparison;
On the basis of the review above, the Consultant shall develop several street lighting system upgrade options, varying essentially in the extent and depth of the proposed upgrade, and define their respective scope. Proposed options have to be supported by indicative capex and opex estimates as well as resulting indicative energy savings. The Municipality will then select a preferred technical option (the Project).
Following the decision on the technical option, the Consultant shall:
1. Assemble and review all available relevant data, reports, designs and mapping for the proposed Project, and advise on any additional design work that may be required.
2. Prepare indicative technical specifications of the equipment and inventory to be procured during the Project implementation;
3. Develop a detailed business case for the Project, based on the OPEX and CAPEX estimations as well as Project implementation timeline.
A copy of the Assignment terms of reference can be accessed via the following link:
Status of Selection Process: Interested firms or groups of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The Assignment is expected to start in May 2017 and has an estimated overall duration of 20 weeks. The Assignment duration may be subject to extension.
Cost Estimate for the Assignment: EUR 275,000 (EUR 92,000 per city; exclusive of VAT). Subject to availability of funding, the performance of the selected Consultant and the specific needs of the Bank, the Assignment may be extended beyond the current scope. The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the special status of the Bank as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.
Funding Source: It is expected that the Assignment will be funded by the European Union with funds provided under Technical Cooperation Fund for International Financial Institutions – Project financing in Greece.
Eligibility: There are no eligibility restrictions.
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with a strong track record of previous project experience in implementing energy efficiency projects in Greece or other European countries (preferably in the street lighting or buildings sectors); a network of established contacts among relevant stakeholders and public authorities, ideally in dealing with energy efficiency in Greece at national, regional and/or municipal level. In addition, the Consultant should be aware of the current state and expected future developments with regards to the development of the state policy concerning energy efficiency in street lighting in Greece. The Consultant should also preferably demonstrate international experience of ESCO/PPP contracting for energy efficiency, preferably in street lighting.
The Consultant’s expert team is expected to include key experts as follows:
1. Key Expert 1: Project Manager/Technical Expert preferably with 10 years or more expertise in the full cycle of the implementation of energy efficiency projects in street lighting projects (project design, tendering, implementation and M&V) in the region, ideally with experience in ESCO/PPP projects.
2. Key Expert 2: Financial/economic Expert preferably with 5 years or more previous experience in transactions/project financing, ideally of PPPs but in any case public sector finance, preferably of comparable investment volumes. Also the Expert should preferably have experience in financing mechanisms for energy efficiency including, but not limited to, ESCO projects.
3. Key Expert 3: Public Lighting Expert preferably with 5 years or more previous project experience in implementation of street lighting investments and with extensive knowledge of standards, operations and maintenance requirements.
The Expression of Interest should clearly articulate the members and competencies of the core team and it is against these competencies and the effectiveness of the organisational structure of the core team that the Expression of Interest will be largely evaluated.
The Consultant may bring in a limited number of non-core team members (no more than 3) for specific tasks, including but not limited to technical expertise relating to ESCO contracting including energy auditing. The non-core team members are to be included in the Expression of Interest including an expectation of how the work tasks will be split between the core and non-core team members.
Submission Requirements: In order to determine the capability and experience of Consultants seeking to be selected for this Assignment, the information submitted should include the following:
1. Company/group of firms’ profile, organisation and staffing (max. 4 pages).
2. Details of previous project experience in similar assignments in the energy efficiency and particularly street lighting sector undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives. (max. 4 pages)
3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
4. Brief Technical Proposal (max 10 pages) including i) Work Plan outlining the plan for implementation of the main Assignment tasks and delivery of milestones; ii) Team Input Table indicating the number of working days allocated to the Assignment for each Expert; and iii) Technical Approach and Methodology for implementing the Assignment tasks.5. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link: http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.
The above information should not exceed 30 pages including CVs but excluding declaration and contact sheet.
The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English electronically through e-Selection, to reach the Bank not later than the closing date. The expression of interest shall be one file (pdf). The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.
Bank Contact Person
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel:+44 20 7338 6369
Email:YooJ@ebrd.com (submissions should be sent through eSelection and not to this email address)
1. The selection will normally be made from responses to this notification only. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.
2. The shortlist criteria are:
(a) Firm’s previous project experience in implementing energy efficiency projects in Greece or other European countries (preferably in the street lighting or buildings sectors) (20%)
(b) Firms international experience of ESCO/PPP contracting for energy efficiency projects, preferably in street lighting (20%)
(c) Firms demonstrated network of established contacts among relevant stakeholders and public authorities, ideally in dealing with energy efficiency in Greece at national, regional and/or municipal level (5%)
(d) Firms demonstrated awareness of the current state and expected future developments with regards to the development of the state policy concerning energy efficiency in street lighting in Greece (5%)
(e) CV of Key Experts (technical; financial/economic; public lighting) (30%)
(f) Technical Proposal including action plan, methodology and team input table (20%)