Project Description: The European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) is supporting urban transport under the Tbilisi Bus Project for bus fleet replacement, initially under Tbilisi Transport Company Ltd (the “Company”) and related support for corporate development of the Company; preparation of Public Service Contract (“PSC”) between the City of Tbilisi (the “Client”) and the Company as well as the study for restructuring of the bus network under this Project. It is intended that a further fleet renewal programme may be targeted to potential private sector operators, including possible bus lease arrangements.
Assignment Description: The Client has requested the Bank to provide technical assistance for the bus fleet replacement, including the purchase of 175 new Compressed Natural Gas (“CNG”) buses (the “TC Project”).
The Client now intends to retain a consulting company (the “Consultant”) to undertake a Bus Restructuring Study (the “Study”) providing a new bus route structure and automated fare collection system for the complete bus network (the “Assignment”).
The objective of the Assignment is to assist the City in developing and adopting a new bus network and tariff system to ensure operational efficiency, full integration of the ticketing system, enabling competitive tendering for future bus routes, while also enabling the City to acquire acceptable safety and environmental standards. The Study shall be conducted in two phases, the first phase shall comprise, (i) review of public transport sector, bus operations and tariff system; (ii) new route planning based on updated network and ridership survey; (iii) institutional and regulatory framework; (iv) tariff study and affordability; (v) definition of integrated AFC system; (vi) initial business plan for AFC implementation and, the second phase, (vii) new route tendering plan both for revision of existing public, private bus and minibus operators and for new route tenders; (viii) contract provisions for bus and AFC operations; (ix) technical requirements for AFC system, suitable for system tendering under install and operate contracts and (x) final business plan for AFC implementation.
The selected Consultant is expected to provide the following services:
Phase 1: Define Requirements for New Bus Route and AFC System and Establish Initial Business Case
Task 1. Public Transport Sector Overview – provide an overview of the current fare revenue collection and enforcement system on municipal and privately rendered services.
Task 2. Operational Study of the Bus Sector – document organisation and operational set up as well as economics of current ticketing systems (both in the public and private sectors) as well as a breakdown of costs (organisation, production, distribution, validation and enforcement) ensuring comprehensive consultation with existing bus operators on current operating conditions, route restructuring, planned improvements in fleet, services and stakeholders (including bus users) on level of service of bus services (quality, frequency, reliability, affordability etc)
Task 3. Route Planning Study and Bus Fleet Renewal Programme – provide assistance from market and financial perspectives in developing a revised bus route network to better respond to user travel needs, reduce operating costs by expanding standard bus services and improving inter-modality and transfer and assess the investment and operational expenditure of the bus fleet and estimate the supply cost, including conducting a comparison of other recently procured buses of similar nature in the region and Europe to substantiate the assessment.
Task 4. Legal and Regulatory Framework for Bus Operations and Fare Collection – conduct a legal review for the definition of the Project design and preparation of the Automated Fare Collection System.
Task 5. Tariff Study and Affordability – provide a comprehensive review of structure and application of existing tariffs on the public transport system in Tbilisi.
Task 6. Design and scope of new integrated AFC system – recommend the most appropriate means for the upgrade and expansion of the e-ticketing system to all public transport including private-run services and recommend to the City an expanded system that fulfils the goals of providing an efficient, reliable system of fare collection on an electronic basis.
Task 7. Implementation Plan and Initial Business Plan – initiate Business Plan with a Financial Model.
Task 8. Policy Paper for Urban Public Transport Reform – preparation of a summary policy paper, suitable for review and approval by the City council.
Phase 2: Route tendering plan, AFC specifications and model operating contract for bus operations
Task 9. Route tendering plan – based on tasks conducted under Phase 1 define a detailed route restructuring plan and schedule.
Task 10. Technical specifications and tendering strategy for AFC System – based on technical definition developed under Task 6 and implementation plan developed under Task 7, prepare the complete technical specifications for the Automatic Fare Collection system to be implemented under Phase 1 including all system components, interface standards and performance requirements.
Task 11. Prepare draft model contract for bus operations – based on the proposed route structure under Task 9, develop a supporting financial model for the review and comments of the City representing the before and after situation for each operator including key milestones in the reform process.
Task 12. Capacity building of City in contract award and monitoring – work with the City to develop capacity and technical knowledge to effectively monitor new draft model contract and Public Service Contracts (“PSC”) with Tbilisi Transport Company Ltd.
Task 13. Updated Implementation Plan and Business Plan – following the implementation plan and business plan developed under Task 7, update the proposed schedule and action plan for implementation of the complete revised route restructuring, tariff structure and Automate Fare Collection system indicating all required actions for implementation and present suitable justification for related future investment in Automated Fare Collection system and fleet renewal programmes for possible funding support by the Bank.
Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The Assignment is expected to start in Q3 2016 and has an estimated overall duration of 15 months.
Cost Estimate for the Assignment: EUR 800,000 (exclusive of VAT).
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.
Funding Source: It is anticipated that the Assignment will be jointly financed by the Client and EBRD’s donor funded programme. Selection and contracting is subject to the availability of funding.
Eligibility: There are no eligibility restrictions.
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with preferably previous project experience in the urban transport sector and in similar environments (Caucasus,CIS and Eastern Europe) related to:
The Consultant’s expert team is expected to include key experts as follows:
a. Key Expert No 1 (Team Leader) with preferably 15 years of previous professional experience in project management in urban transport projects, including preferably 5 years in urban transport projects in similar environments.
b. Key Expert No 2 (Transport Planner) with preferably 15 years of previous professional experience in transport planning including preferably 5 years in urban transport projects in similar environments.
c. Key Experts No 3 (Bus Operations Expert) with preferably 15 years of previous professional experience in bus operation and fleet management, including preferably 5 years in urban transport projects in similar environments
d. Key Experts No 4 (AFC Specialist) with preferably 15 years of previous professional experience in AFC system, including preferably 5 years in urban transport projects in similar environments
e. Key Experts No 5 (Pool of Additional Experts) consisting of Institutional Expert, Traffic Modeller, Civil Engineer, GIS mapper, Financial Expert and Georgian Procurement and legal expert with preferably 5 years of previous professional experience in urban transport projects in similar environments.
The Consultant is encouraged to source locally available skills where available including local counterpart staff to support inputs of key experts.
Particular familiarity with local conditions in Georgia and in Georgian public sector procurement and legislation will be considered an advantage.
Submission Requirements: In order to determine the capability and experience of Consultants to be shortlisted, the information submitted should include the following:
1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).
2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration), main activities, objectives.
3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link: http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.
The expression of interest shall not exceed 15 pages (excluding CVs Consultant Declaration and Contact Sheet).
The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English and Georgian via email (pdf) to the Client’s contact person, to reach the Client not later than the closing date. One additional copy shall reach the Bank’s contact person by the same due date. The expression of interest shall be one file (pdf). The Client reserves the right to reject applications of firms submitting more than one file. Only if any limitation on the permissible file size is exceeded, the Consultant may split the expression of interest into further files.
1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.
2. The shortlist criteria are as follows:
(a) Firm’s previous experience in the urban transport sector and in establishing institutional and regulatory frameworks in similar environments (Caucasus, CIS and Eastern Europe). Familiarity with local conditions in Georgia and Georgian public sector procurement and legislation will be considered an advantage (40%)
(b) Firm’s previous project experience in project management, transport planning, bus operations, fleet management and the installation and operation of AFC (electronic ticketing) systems (40%)
(c) CVs of Key Experts No 1-5 with previous project experience in the relevant sector in Caucasus, CIS and Eastern Europe in particular experience in civil engineering (municipal infrastructure), GIS mapping, conducting financial analyses, transport economy and traffic modelling (20%)
The Client Contact Person:
Mr. Giorgi Kevkhishvili
The EBRD Contact Person:
Mrs Viv Lewis-Headlam
The European Bank for Reconstruction and Development's ("EBRD2 or the "Bank") strategy for Georgia is focused on the sustainable development of the private sector. The Bank's private-sector oriented operational framework is believed to play a pivotal role in promoting greater efficiency, innovation, competitiveness and improved corporate governance. Effective public/private dialogue and communication is therefore of great importance for private sector development, as it can steer and encourage needed reforms by the government, whilst providing government in turn with support from the private sector.
The Bank has launched the "Investment Climate and Governance Initiative" ("ICGI") to revitalise economic transition in a number of countries, including Georgia. Within the framework of the ICGI, the Bank has developed a number of instruments which seek to improve policy dialogue between the public and private sectors with the ultimate goal of strengthening the investment climate, enhancing dispute resolution mechanisms, improving the relevant legal framework and enhancing good governance within the private sector. The Bank has prioritised the establishment of Investment Councils (the "Councils") to facilitate dialogue on investment climate between the private sector and governments.
In April 2015 the Bank and the Government of Georgia signed a "Memorandum of Understanding" ("MoU") to support the Investors Council of Georgia. The Investors Council of Georgia is established as an independent body to facilitate a structured and effective dialogue between the private sector and the Georgian authorities. The Investors Council will ensure that the Government is made aware of the structural and legislative problems that the businesses face in Georgia, and will provide constant and vigilant follow up to ensure the efficient resolution of such problems.
The EBRD has recently engaged a Head of Secretariat and now requires the services of other professionals to form part of a team. Specifically, the EBRD is seeking to engage a legal expert (the "Legal Expert" or the "Consultant") for the Secretariat (the "assignment"). Currently the Bank envisages supporting the operations of the Secretariat for two years. The Bank will closely review the progress in the country and will make adjustments, where possible, in order to ensure the effective functioning of the Investors Council.
The Legal Expert will work under the direct supervision of the Head of Secretariat.
The tasks of the Legal Expert will include, inter alia, the following:
Assignment Start Date and Duration: The assignment is expected to start around on the beginning of November 2015 and last for one year with a possible extension of up to a further one year, subject to satisfactory performance of the consultant and business needs. Note that this is a full time-role and the Consultant is expected to be resident in the country.
Value Added Tax (VAT):
The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the Bank’s special status as an International Financial Institution and state this to the Bank in their response to this notification. To the extent that a consultant incurs input VAT on goods and services purchased in connection with the provision of services (eg VAT on airline ticket) which is not otherwise recoverable by the Consultant from the local tax authority, the gross cost to the Consultant of such expenses shall treated as a reimbursable expense.
Funding Source: The contract will be financed through a bilateral donor and/or the EBRD Shareholder Special Fund.
Eligibility: There are no eligibility restrictions
Consultant Profile: An individual is sought. Firms may propose candidates but the evaluation will be based on the skills and experience of the individual and not the firm.
Candidates should have the following qualifications and expertise:
In addition, the successful candidate should have the following personal characteristics:
Submission Requirements: In order to determine the capability and experience of candidates seeking to be selected for this assignment, the information submitted should include the following:
1. Cover letter (maximum 2 pages) summarising how he/she satisfies the requirements as defined above under Consultant Profile;
2. CV which should be detailed and include full descriptions of roles responsibilities carried out;
3. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:
Responses to the notification are to be submitted in English, by email to the contact person given below no later than the closing date. Please title your email "Georgia Investors Council: Legal Expert"
Up to 6 candidates will be invited to interview in Georgia before an evaluation committee envisaged to comprise two representatives from the EBRD and the Head of Secretariat.
EBRD's Contact Person:
European Bank for Reconstruction and Development
Tel: + 44 20 7338 6363
Note: Selection and contracting will normally be made from responses to this notification. The Consultant will be selected from a shortlist, subject to availability of funding.