Medical Coding, Auditing & Training Services
Department of the Navy, Bureau of Medicine and Surgery | Published October 13, 2016
Award Notice for Medical Coding, Auditing and Training Services at Military Treatment Facilities Worldwide.
Award Date: 31 August 2016
PoP: 1 September 2016 through 30 November 2016
Option 1 PoP: 1 December 2016 through 28 February 2017
When the complete package for this requirement was received on 22 October 2015, the requirement was already two months behind schedule due to constant change requests from the customer. The Solicitation Review Board for the competitive procurement was held on 8 January 2016. Until all questions/concerns were addressed and all changes were incorporated, the solicitation was not released until 1 March 2016. Less than a week after the solicitation posted on the Federal Business Opportunities website (www.fbo.gov), the customer requested significant changes to the requirement, specifically to remove the Data Quality Audits portion of the requirement and procure these services as a separate requirement. With these changes, the PWS had to be modified, as well as all of the quantities for most of the CLINs.
Additionally, over one hundred questions were received on the solicitation from interested vendors. Until all the questions were addressed and any necessary changes were made, the solicitation closing date had to be extended several times with the official closing date being 9 May 2016.
The Technical Evaluation Team, Past Performance Evaluation Team and the Pricing/Business Evaluation Team commenced their evaluations on 13 May 2016. The due date for each evaluation was set at 23 June 2016. The Past Performance and Pricing/Business evaluations were completed on or before the due date of 23 June 2016. The Technical Evaluation Report was completed 15 August 2016.
Once legal sufficiency is received on the technical evaluation report, the entire evaluation team (technical, past performance and price/business) will meet to determine rankings of the proposals. The competitive range will be determined at this time and the PCO can prepare to enter into discussions with the offerors.
Due to the reasons cited above, approval to sole source this requirement to the three current contract holders was approved by NAVSUP on 26 August 2016 to avoid a lapse in services. In order to ensure all sites retain these services without a lapse, approval is requested to sole source bridge contracts to the three current contract holders while the documents for the new competitive contract are completed. The new competitive contract is in the technical evaluation phase of the procurement. There is no anticipation of being able to award without discussions. In order to conduct meaningful discussions, allow sufficient time for the offerors to provide revised proposals, allow sufficient time to evaluate the revised proposals, and complete the award process, it was unrealistic to expect this to be completed by the time the previous contract ended on 31 August 2016. A lapse in these services would have been an unacceptable solution because the Navy�s hospitals and clinics worldwide would become noncompliant with federal regulations. Medical coding allows administrations to look at the prevalence and effectiveness of treatment in their facility, which is especially important to hospitals because they can track the efficiency of their treatments. Additionally, Medical coding is essential because it is how claims for payment are reported for appropriate reimbursement of provided medical services. Without medical coding services, there would be an unacceptable delay in payment to the providers which would affect the operations of the MTFs and their ability to meet their mission of patient safety and patient care.