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Albanian Railways - Supervisory Services

 | Published November 9, 2016  -  Deadline December 8, 2016

Project Description: EBRD is considering a sovereign loan of up to EUR 36.87 million to the Government of Albania (the “Borrower” or “GoA”) to be channelled to Hekurudha Shqiptare (the “Albanian Railways”, the “Company” or “HSH”). The loan will be used to finance the rehabilitation of the 34.7 km railway line between the Tirana Public Transport Terminal (“PTT”) and the city of Durres and the construction of a new 7.4 km railway branch to connect with the Tirana International Airport (the “Project”). The Bank’s loan will be used to co-finance the construction works related to the Project. The Project is expected to be co-financed with grants provided through the Western Balkans Investment Framework (WBIF) for the construction works, works supervision and project implementation support.

The Project is part of Route 2 of the Western Balkans Core Network connecting the cities of Podgorica in Montenegro and Vlore in Albania and has been established as an indicative extension to the Trans-European Transport Networks (“TEN-T”) to the Western Balkans core railway network.

The Project forms part of the Connectivity Agenda of the European Union (“EU”) which promotes transport connectivity in the Western Balkans as an important factor for the economic development, regional cooperation and EU integration.

The Project consists of the following components:

(i) rehabilitation of the existing railway line between the cities of Tirana and Durres; &

(ii) construction of a new railway link to Tirana International Airport (“TIA”).

Implementation of the Project will be overseen by a Project Implementation Unit (“PIU”) comprising members of the Company, Ministry of Transport and Infrastructure (the “Ministry”) and other relevant stakeholders.

Assignment Description:
The Company now requires a consultant (the “Consultant”) in association with local individuals or firms (the “Consultant” or the “Engineer”) to carry out the supervision of the construction works in accordance with FIDIC terms, the existing standard tender documentation of the Bank, as well as with the relevant local legislation, plus compliance with the EBRD Environmental and Social Performance Requirements (PRs) and the Project Environmental and Social Action Plan (ESAP). It is expected that there will be one civil works contract.

The Consultant shall undertake the following tasks:

i. ensuring that the Notices to Commence have been issued;

ii. ensuring submission of the Contractors' insurance policies is made and providing general advice on these policies, in relation to the Construction Contract requirements (the Consultant is not required to be an insurance specialist and the Employer may take independent advice on the adequacy of the policies);

iii. ensuring submission and advising on the adequacy of the Contractors' performance bonds and advance payment guarantees;

iv. reviewing and agreeing with the Employer, the Contractors' work programmes and subsequently monitoring the construction progress in accordance with contract requirements;

v. ensuring that the Contractors are granted Possession of Site in accordance with the agreed programmes or otherwise providing advance notice to the Employer of possible delays due to lack of possession;

vi. monitoring the Contractors' liaison with the appropriate authorities to ensure that all affected utility services are promptly relocated:

vii. carrying out checks on the Contractors' setting out and ensuring that the Works are carried out in accordance with the approved design details and the Project ESAP;

viii. monitoring the laboratory testing carried out by the Contractors' and carrying out independent testing as required;

ix. checking and approving the Contractors' working and "as built" drawings;

x. ensuring that the works are executed in accordance with all provisions of the Construction Contracts, including those relating to standards of workmanship, reviewing contractor safety method statements (including providing approval of the method of execution), other safety requirements and environmental protection, labour and social requirements (including stakeholder engagement and grievance management);

xi. measuring the works, agreeing and certifying interim and final payment certificates for submission to the Employer, and assisting the Ministry of Transport and Infrastructure (MTI) in preparing loan withdrawal documentation for submission to the EBRD;

xii. administering, evaluating and, where appropriate, making recommendations on the Contractors' applications for extension of time, claims for additional payment and other contractual disputes;

xiii. issuing site instructions, variation orders, provisional sum orders and day works orders, as appropriate;

xiv. maintaining regular estimates of the cost to completion and time to completion for the Construction contracts;

xv. preparing monthly progress reports for the contract, in a form agreed with the employer, MTI and EBRD and submit these within 10 days of the end of the month to which they refer;

xvi. preparing six monthly progress reports, in a form agreed with the Employer, MTIC and EBRD and submit these within 1 month of the end of the reporting periods. These reports are to cover physical progress, financial progress, loan withdrawals, compliance with EHSS mitigation requirements including the ESAP, EHSS mitigation requirements and results of EHSS monitoring;

xvii. maintaining full and detailed permanent site records, which include site correspondence, survey data, quality acceptance data, site diaries, measurement and certification, minutes of meetings and records of all other contractually relevant matters;

xviii. administering the completion of the construction contracts, including all activities related to the issue of the taking over certificates and the performance certificate;

xix. throughout the services, consulting and maintaining close liaison with the Employer, MTI, other relevant agencies, including the police and other Government and regional authorities, and local stakeholders;

xx. preparing a final report for the Construction Contract, which will be a compilation and condensation of data presented in regular monthly progress reports, together with copies of as-built drawings within three months of the issue of the Performance Certificates;

xxi. providing on-the-job training for the Employer's and MTI’s staff on contract administration, quality control, environmental monitoring and other relevant activities;

xxii. supervising the implementation of EHSS mitigation works and environmental monitoring carried out by the Contractors to ensure that this is carried out in accordance with the approved environmental impact assessments and other statutory environmental permits and the ESAP. This is to also include periodic monitoring of the labour, land acquisition and stakeholder engagement related requirements.

Status of Selection Process:
Interested firms or group of firms are hereby invited to submit expressions of interest.

Cost Estimate for the
Assignment: EUR 1,500,000 (exclusive of VAT).The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed. Contracting is subject to availability of funding.

Funding Source:
To be confirmed.

There are no eligibility restrictions.

Consultant Profile:
The Consultant will be a firm, or consortium of firms, and is expected to have appropriate experience in the supervision of projects in the rail sector in similar business environments and in accordance with FIDIC conditions of contract.

The Consultant’s expert team is expected to include the following key experts able to demonstrate significant experience in delivering similar assignments, ideally funded by International Financial Institutions (“IFIs”):

· Key Expert No 1: Resident Engineer;

· Key Expert No 2: Deputy Resident Engineer;

· Key Expert No 3: Telecommunication and Signaling Engineer;

· Key Expert No 4: Environmental Engineer and Social Experts (familiar with IFI labour, resettlement and stakeholder engagement requirements);

· Key Expert No 5: Civil/Railway Engineer;

· Key Expert No 6: Structural Engineer.

Submission Requirements:

In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

(a) Company/group of firm’s profile, organisation and staffing (max. 2-4 pages);

(b) Details of previous project experience or similar assignments particularly undertaken in the previous 10 years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration), assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives, etc;

(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous 5 years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives;

(d) Completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link:

The expression of interest shall not exceed 20 pages excluding CVs and contact/declaration sheet.

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English electronically through e-Selection, to reach the Bank not later than the closing date. The expression of interest shall be one file (pdf). The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.

Important Notes:

- Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.

- This procurement notice will be accompanied by several other notices related to the same project (including Project Implementation Unit Support and Track Access Charges Methodology Review and Asset Management Plan). Interested consultants may apply and be shortlisted for all three assignments. However, one firm and its associated companies and subcontractors may only be awarded one contract.

- EBRD will undertake the selection process for this Assignment however the Company will be responsible for contracting the selected consultant.

- The evaluation criteria are as follows:

1) Firm’s experience in supervising projects in the rail sector in similar business environments – 30%

2) Firm’s experience in supervising projects in accordance with FIDIC conditions of contract - 20%;

3) Skills and experience of the proposed Key Experts 1 and 2 – 10%;

4) Skills and experience of the proposed Key Expert 3 – 10%;

5) Skills and experience of the proposed Key Expert 4 – 10%;

6) Skills and experience of the Key Expert 5 – 10%;

7) Skill and experience of the proposed Key Expert 6 – 10%.

The EBRD Contact Person:

Olesya Kerridge

Technical Co-operation

European Bank for Reconstruction and Development

One Exchange Square

London EC2A 2JN

Tel: + 44 20 7338 6895

e-mail: (submissions should be sent through eSelection and NOT to this email address)

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