AF: ARTF-Public Fin. Mgmt. Reform II - P120427
National Procurement Authority | Published January 27, 2016 - Deadline February 9, 2016
Electronic Procurement (e-procurement) Readiness Assessment
Government of Islamic Republic of Afghanistan
Administrative Office of the President
National Procurement Authority
Request for Expression of Interest (REOI) and Termsof Reference (ToR)
NAME OF THE PROJECT: Public Financial Management Reform ProjectII
Project ID P120427
CONSULTING SERVICES: Electronic Procurement (e-procurement)Readiness Assessment and Strategy
CONTRACT TYPE: Individual Consultant
DURATION OF ASSIGNMENT: 6 months
DUTY STATION: Kabul, Afghanistan
CONTRACT REFERENCE NO: NPA/AF/C-4
WORLD BANK GRANT NO: Grant No: TF010024
The National Procurement Authority (NPA), Islamic Republic of Afghanistan has received financing from the WorldBank towards the cost of the Public Financial Management Reform Project II andintends to apply part of the proceeds for ConsultancyServices for Electronic Procurement (e-procurement) Readiness Assessment and Strategy
The NationalProcurement Authority (NPA) was established in 2014 under the auspices of H.E. President Mohammad Ashraf Ghani in line with thevision for public sector reform and eradication of corruption. The NPA is mandated to bring about institutional and integratedsystemic reform to the national procurement system of the Government of Islamic Republic of Afghanistan (GIRoA). The NPA is alsoresponsible for strengthening procurement policy, regulatory mechanisms, capacity building, streamlining procurement processes,facilitating procurement of high-value contracts, to foster effective, efficient, transparent and fair procurement as wellasminimizing fraud and corruption within the public procurement spheres.
An importanttask ofNPA is to assess Afghanistan's readiness for Electronic Procurement (e-procurement) and devise a strategy for phasedintroduction and implementation of e-procurement as part of the government's vision and efforts towards e-governance.
Thus, with the financialsupport from the World Bank, NPA will be hiring an individual consultant to carry out the readiness assessment and devise acomprehensive strategy for establishment and implementation of e-procurement in Afghanistan.
Electronic procurement, whichis the application of an efficient high-quality management framework to public sector procurement, facilitated through onlineinformation and processes, is one of the top priorities for procurement reform in Afghanistan. The scope of this assignment is for an individual consultant to conduct acomprehensive e-procurement readiness assessment in Afghanistan and devise Afghanistan's e-procurement strategy. The consultantwill be working under the supervision of NPA.
The first step will be toassess the readiness of both supply and demand environments for E-PROCUREMENT in the Afghan context. This assessment willcomprehensively cover and identify strengths and issues related to leadership, HR, policy, legislations, private sectorintegration, IT infrastructure and standards as well as the existing PMIS capability.
The consultant will conduct athorough analysis of the technical infrastructure, institutional framework, Stakeholders' roles, demands and preferences andcapacity required to support the Afghan Government and NPA to establish an E-Procurement platform for effective, efficient andtransparent management of procurementprocesses.
The second step would entailthe development of a comprehensive e-Procurement Strategy for establishment and institutionalization of e-procurement based on theoutcomes of the readiness assessment. The strategy will form the leading guideline on development of electronic governmentprocurement system and shall addressthe needs and requirements of the procurement sector in Afghanistan in terms of automation ofpublic procurement operations.
Furthermore, the consultantshall develop the strategy in a detailed manner with clear road map, critical milestones and suggested responsibilities for stagedimplementation of e-procurement in Afghanistan. The strategy shall identify development requirements, challenges, risks &mitigations as well as an estimated budget for the implementation.
1. Conduct acomprehensive component assessment for E-PROCUREMENT in Afghanistan to include;
1.1. Conduct technical E-PROCUREMENT readiness assessment andmeasure the existing skills, available knowledge base, abilities, resources and technical infrastructure including the IT andtelecom infrastructure.
1.2. Conduct market readiness assessment and measure thedemands, preferences and readiness of the market for establishmentand implementation of E-PROCUREMENT, through questionnaires andsecondary research.
1.3. Conduct organizational readiness assessment within NPA,PEs and private sector and assess the readiness of current SOPs, organizational cultures, abilities to manage change, adopt andsupport E-PROCUREMENT and operate within E-governance environment.
1.4. Conduct legal and regulatory assessment and study theexisting laws, rules, regulations and legal framework to measuretheir readiness for E-PROCUREMENT.
2. ConductE-PROCUREMENT risk assessment and identify different categories of risks, their impacts and causes that may affect theimplementation and operation of E-PROCUREMENT.
3. Conductvalue analysis of establishment and implementation of E-PROCUREMENT in Afghanistan
4. Conductarchitectural and strategic alignment assessment and measure the level of conformance of E-PROCUREMENT features with business andtechnical architecture in Afghanistan and their contributions to meeting the strategic goals of GIRoA andNPA.
5. IdentifyE-PROCUREMENT stakeholders in Afghanistan and conduct a profile assessment of all stakeholders
6. Develop adetailed strategic road map for phased establishment and implementation of E-PROCUREMENTinAfghanistan.
7. Processmapping for E-PROCUREMENT, from requisition/estimation to contract payments, to identify and promulgate high performance,effective, efficient and transparent solutions to e-procurement processes. This may include definition of business flows,information exchange and independencies among different stakeholders. Process mapping of at least 5 central and provincialprocurement entities to be conducted.
8. Propose corebuilding blocks ofE-PROCUREMENT solutions that can potentially be generalized or becomea reference for E-PROCUREMENT inAfghanistan. These core building blocks should at minimum include E-submission, authentication/identification, E-signatures,E-tendering, document formats, Encryption/decryption, integrity of Data and Confidentiality issues at different stagesofe-procurement
9. Identifyindicators regarding (i) the level of e-Procurement adoption, (ii) the transparency of public procurement, and (iii) theperformance of public procurement
10. Conduct two workshops, after the interim report and attheend of assignment to discuss findings and various business models.
1. Afghanistan's Electronic Procurement Readiness Assessment Report
2. Afghanistan's Electronic Procurement Establishment and Implementation Strategy andRoadmap including identified implementation risks and mitigation strategy. The implementation plan should be developed early intheproject along with multiple dimensions such as; a) Functional scope, b) User departments, c) Tender types, value and time etc.
3. Analysis of e-GP business model-options along with their explanations, pros, cons aswell as estimated/comparative budgets for e-procurement implementation, operation and maintenance. Focus to begiven on e-GParchitecture as a single unified platform.
Duration of theassignment:
Six (6) Months.
The Consultant would be selected based on the following minimum educational and experiencecriteria:
a) Advanced university degree in Computer Science, Business Management, Accounting, SupplyChain Management or equivalent from a recognized university.
b) Atleast 5 Years' experience in developing and managing public sector procurement systems especially in analyzing, mapping andreengineering of all processes
c) Three years' experience in e-Procurement inadministrative, technical advisory or supervisory functions in procurement, especially in public sector. Experience ininternational e-procurement projects will be desirable.
d) Goodknowledge and experience in the methods of procurement of goods, works and acquisition of services;
e) Soundknowledge of relevant ICT applications for Procurement
The consultant will report tothe Director of Contract Implementation Monitoring, who oversee the MIS department and e-procurement efforts by NPA, and inparticular will be responsible for following reports:
a) WeeklyProgress Report- The report should highlight activities undertaken during the week, reasons for failing to attain any plannedactivities not undertaken, constraints encountered, recommendations for improvement, and planned activities for the coming week.
b) At theend of 4 weeks into the assignment an inception report covering preliminary assessment and a detailed work plan and schedule forNPA's prior approval
c) At theend of 12weeks into the assignment an assessment report on Afghanistan's Electronic Procurement Readiness
d) At theend of 20weeks into the assignment an interim report on Afghanistan's Electronic Procurement Establishment and ImplementationStrategy and Roadmap including identified implementation risks and risk mitigation strategy for discussions with NPA followed by apresentation at a stakeholders'workshop on interim report
e) At theend of 22weeks a draft final report including estimated/ comparative budgets for e-procurement implementation for approval of NPA
f) At theend of 24weeks (6 months) a final report duly incorporating comments and suggestions received from NPA and otherstakeholders.
Interested consultants mustprovide information indicating that they are qualified to perform the services (educational background, job experience, descriptionof similar assignments, experience in similar conditions etc.).
The attention of interestedIndividual Consultants is drawn to paragraph 1.9 of the World Bank's Guidelines: Selection and Employment of Consultants under IBRDLoans and IDA Credits &Grants by World Bank Borrowers dated January 2011 revisedJuly2014.
Expressions of interest must bedelivered in a written form to the address (in person, or by courier mail:
National Procurement Authority,Administrative office of the President, 5th Floor, Pashtoonistan Watt, Kabul - Afghanistan. Or by e-mail: firstname.lastname@example.org not later than 15:00 hour local time, February, 09,2015.
Title: Senior Human ResourcesSpecialist
Address: NPA GeneralDirectorate
Cell: +93 (0) 780 290293
+93(0) 786 947 435