AF:Agricultural Inputs Project - P120397
Ministry of Agriculture, Irrigation and Livestock | Published August 27, 2015 - Deadline September 26, 2015
For Design & Establish Of Management Information System
For Aria, Ise, Ansor, Ppqd And Aaip/imst
Afghanistan Agricultural Inputs Project (AAIP)
REQUEST FOR EXPRESSIONS OF INTEREST for Design & establish ofmanagement information system for ARIA, ISE, ANSOR, PPQD AND AAIP/IMST
Publication Date: 27 August 2015
Project: Afghanistan Agricultural Inputs Project(AAIP)
ARTF Grant No: TF 15003 and Project ID: P120397
IFB No: MAIL/ARTF/AAIP/REOI-0114/S.057
The Afghanistan Agricultural Inputs Project (AAIP) is a nationalproject implemented by the Ministryof Agriculture, Irrigation and Livestock (MAIL) with the support of the World Bank. The projectaims at strengthening institutional capacity for safety and reliability of agricultural inputs and sustainable production ofcertified wheat seed. The project consists of four components viz. (A)improved seed production and certification, (B) quarantine networksand quality control of agro-chemicals, (C) improved and expandedinputs delivery systems, and (iv) project implementation and management. The Component A aims at establishing a commercially viableand technically efficient seed production and certification system of certified wheat seed. Similarly, the Component B aims atimproving safety and reliability of agricultural inputs through building and strengthening the institutional capacity and physicalinfrastructure for quality controlof agro-chemicals and plant quarantine. The Component C of the project intends to improveagricultural input delivery systems to improve farmers' access to agricultural inputs. The component D is related to overallresponsibility for monitoring & evaluation, management information system, procurement and financial management.
Implementing partners of AAIP are Agricultural Research Institute ofAfghanistan (ARIA), Improved Seed Enterprise (ISE), Private Seed Enterprises (PSEs), Afghanistan National Seed Organization(ANSOR), and Plant Protection and Quarantine Directorate (PPQD). Implementation Management Support Team (IMST) of AAIP is responsible for management of project, coordination withvarious stakeholders, monitoring & evaluation of the project and advises to respective Directorates in MAIL.
A comprehensive and well-functioning Management Information System (MIS) is crucialfor the project to manage it efficiently and effectively. A management information system is an integrated data and informationcapture system to support project management actions and to provide regular inputs to the results framework. The MIS systemprovides information to assess performance of implementing partners against approved work plan and generate lessons for furtherstrengthening.
The AAIP monitoring and evaluation (M&E) system is established toprovide information to the MAIL, the World Bank and other stakeholders on project performance and results so that lessons can belearned on a real time basis and corrective actions initiated where necessary. The M&E Unit has a specialized butintegrated provision for measurement and reporting the progress, process, problems and lessons learned, including emerging bestpractices in Agricultural Inputs sectors ofAAIP. Information generated through M&E will be the main basis for management decision-making in AAIP. So AAIP is in theprocess of inclusive MIS system developmentfor the project. AAIP doesn't have sufficient human resources to do the job; so it goingto outsource the task to a consulting firm. Therefore, AAIP is seeking for a qualified MIS development firm for the mentionedproject.
The AAIP is looking for qualified vendor to establish a full-fledged management informationsystem (MIS) for its operational and technical activities such as (HR, M&E, Finance, Procurement, Admin & Logistics,Transport, Gender and Employee tracker system, etc.). The firm staff is required to work in AAIP main office for MIS development.AAIP will provide the office space.
The main objective of designing and establishing MIS system of AAIP, is to generate informationrequired for implementing the activities effectively and efficiently in order to achievethe development objectives, outputs andoutcomes of the project. The MIS System contains sub-sections having a strong linkage with MAIL MISSystem.
For ARIA, ISE, ANSORand PPQD:
The main objectiveof designing and establishing MIS system of AAIP Implementing partners (IPs) is to generate information required for implementingthe activities effectively and efficiently in order to achieve the development objectives, outputs and outcomes of IPs. The MISSystem contain sub-sections (ARIA, ISE, ANSOR and PPQD) having a strong linkage with MAIL MIS System.
The specificobjectives are as follows:
? to generate information required forimplementing partners viz. ARIA, ISE, PPQD & ANSOR for planning, monitoring and evaluation ofactivities,
? To establish linkage and coordination between Directorates/Institutions offices (ARIA, ISE, ANSOR and PPQD) in Kabul andRegions/Provinces.
The Ministry of Agriculture,Irrigation and Livestock, Afghanistan Agricultural Inputs Project now invites eligible consultants ("Consultants") to indicatetheir interest in providing the Services.
(B) The short-listing criteria are as following:
1. The firm should have been in business forthe last 3 years;
2. The firmsshould have available resources to carry out the assignment with an annualturnover of equal or more than USD-750,000 during any of the last five years.
3. The firm should have implemented at least one similar contract of equal to or above USD 562,500 in any of the last five years [completed before end of August 2015 as a primecontractor]
4. Available technicalkey staffs to perform the subject assignment.
The firm is required to submit the CVs of Key personnel including
1 Person-TeamLeader/ Senior Computer Programmer 2 Person -DatabaseDeveloper for IMST/AAIP6 Person- DatabaseDeveloper for PPQD,ISE,ARIA and ANSOR 1 Person- SystemAnalyst for IMST/AAIP2 Person- SystemAnalysts for PPQD,ISE,ARIA and ANSOR1 Person- Trainerfor IMST/AAIP1Person- Trainer forPPQD,ISE,ARIA and ANSOR1 Person- AgronomistPPQD,ISE,ARIA and ANSOR1 Person- PlantProtection and Quarantine Specialist
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank's Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits &Grants] by World Bank Borrowers, January 2011 ("Consultant Guidelines"), setting forth the World Bank's policy on conflict of interest. Inaddition, please refer to the following specific information on conflict of interest related to this assignment: as per paragraph1.9 of Consultant Guidelines.
Consultants may associate with other Consultants in the form of a joint venture or a sub-consultancy toenhance their qualifications.
In case consultants want toapply as association thenin the EOI please clearly indicate the nature of you association [JV orSub-consultancy]
In case of JV both the partnershall meet the minimumqualification requirement disclosed above. In case sub-consultancy only the lead partner shall meet theminimum qualification requirement.
A Consultant will be selectedin accordance with the Quality and Cost Based Selection (QCBS) method set out in the ConsultantGuidelines.
TOR for theassignment is available in the following websites.UNDB, www.ards.gov.af, and www.mail.gov.af and you mayabstained it from the below mentioned email addresses.
For better understanding andexplanation MAIL is planning to conduct a pre-proposal/showing interest conference on September13th 2015 at 14 hrs. Kabul Afghanistan local time in AAIP/MAIL Meeting Hall, Jamal Meena Kabul UniversityRoad, Kabul Afghanistan and Consultant must attend the mentioned pre proposal conference at the mentioned time anddate.
For receiving soft copy of the REOI and TOR please contact Mr. Habibullah "Sultani" Procurement Officerthrough the address below during office hours -08:00 till 16:00 hours.
Expressions of interest must be delivered sealedenvelope to the address below by (September 26th, 2015 at 1600 Hrs Kabul Afghanistan LocalTime)
Procurement Section ofAAIP
Ministry of Agriculture, Irrigation andLivestock
Attn: Mr. Habibullah Sultani,Procurement Officer
Jamal Mina Kabul University Road, KabulAfghanistan
Email: firstname.lastname@example.org , Bcc: email@example.com