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Workers Compensation Review Contractor (Recompete)

Department of Health and Human Services, Centers for Medicare & Medicaid Services | Published May 28, 2010  -  Deadline June 28, 2010
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This benefit should most often be in the form of a reduction in the price of the contract; however, the Contracting Officer may negotiate any other benefits he/she determines is adequate compensation for the use of this data. 2) Upon request of the Contracting Officer, or expiration date of this contract, whichever shall come first, the Contractor shall return or destroy all data given to the Contractor by the Government. However, the Contracting Officer may direct that the Contractor retain the data for a specific period of time, which period shall be subject to agreement by the Contractor. Whether the data are to be returned, retained, or destroyed, shall be a decision of the Contracting Officer, with the exception that the Contractor may refuse to retain the data. The Contractor shall retain no data, copies of data, or parts thereof, in any form, when the Contracting Officer directs that the data be returned or destroyed. If the data are to be destroyed, the Contractor shall directly furnish evidence of such destruction in a form the Contracting Officer shall determine is adequate. G.15 DATA TO BE DELIVERED 1) Any working papers, interim reports, data given by the Government or first produced by the Contractor under the contract or collected or otherwise obtained by the Contractor under the contract, or results obtained or developed by the Contractor (subcontractor or consultants) pursuant to the fulfillment of this contract are to be delivered, documented, and formatted as directed by the Contracting Officer. 2) In addition, information and/or data, which are held by the Contractor related to the operation of their business and/or institution and which are obtained without the use of Federal funds, shall be considered "PROPRIETARY DATA" and are not subject data to be delivered under this contract. G.16 DISSEMINATION, PUBLICATION AND DISTRIBUTION OF INFORMATION 1) Data and information either provided to the Contractor, or to any subcontractor or generated by activities under this contract or derived from research or studies supported by this contract, shall be used only for the purposes of the contract. It shall not be duplicated, used or disclosed for any purpose other than the fulfillment of the requirements set forth in this contract. This restriction does not limit the Contractor's right to use data or information obtained from a non-restrictive source. Any questions concerning "privileged information" shall be referred to the Contracting Officer. 2) Some data or information may require special consideration with regard to the timing of its disclosure so that preliminary findings, which could create erroneous conclusions, are not stimulated. Also, some data or information, which relate to policy matters under consideration by the Government, may also require special consideration with regard to the timing of its disclosure so that the open and vigorous debate, within the government, of possible policy options is not damaged. 3) Any questions about use or release of the data or information or handling of material under this contract shall be referred to the Contracting Officer who must render a written determination. The Contracting Officer's determinations will reflect the results of internal coordination with appropriate program and legal officials. 4) Written advance notice of at least forty-five (45) days shall be provided to the Contracting Officer of the Contractor's desire to release findings of studies or research or data or information described above. If the Contractor disagrees with the Contracting Officer's determinations, and if the Contractor and the Contracting Officer cannot settle this disagreement in a mutually satisfactory manner, then the issue will be settled pursuant to the Disputes clause. 5) Any presentation of any report, statistical or analytical material based on information obtained from this contract shall be subject to review by the PO/GTL before dissemination, publication, or distribution. Presentation includes, but is not limited to, papers, articles, professional publications, speeches, testimony or interviews with public print or broadcast media. This does not apply to information that would be available under the Federal Freedom of Information Act. The PO/GTL review shall cover accuracy, content, manner of presentation of the information, and also the protection of the privacy of individuals. If the review finds that the Privacy Act is or may be violated, the release/use of the presentation shall be denied until the offending materials is removed or until the Contracting Officer makes a formal determination, in writing, that the privacy of individuals is not being violated. 6) If the review shows that the accuracy, content, or manner of presentation is not correct or is inappropriate in the light of the purpose of the project, the PO/GTL shall immediately inform the Contractor, in writing, of the nature of the problem. If the Contractor disagrees, the PO/GTL may insist that the presentation contain, in a manner of equal importance, materials which show the government's problem with the presentation. 7) The Contractor agrees to acknowledge support by CMS whenever reports of projects funding, in whole or in part, by this contract are published in any medium. The Contractor shall include in any publication resulting from work under this contract, an acknowledgment substantially, as follows: 8) "The analyses upon which this publication is based were performed under Contract Number [ ], entitled, [ ], sponsored by the Centers for Medicare & Medicaid Services, Department of Health and Human Services." The Contracting Officer shall approve any deviation from the above legend, in writing. G.17 SERVICE OF CONSULTANTS /SUBCONTRACTORS 1) For the purposes of this contract, consultants are considered subcontractors. 2) When requesting Contracting Officer consent(s) to subcontract for consultants and/or subcontractors, the Contractor shall follow the procedures established in FAR Part 44.201-1. Federal Acquisition Regulation (FAR) Clauses FAR 52.244-2 Subcontracts (Jun 2007) FAR 52.244-5 Competition in Subcontracting (Dec 1996) FAR 52.244-6 Subcontracts for Commercial Items (Mar 2009) G.18 CONSENT TO SUBCONTRACT 1) In accordance with FAR, Subpart 44.201 entitled, "Consent and advance notification requirements", the following consent to subcontract provisions apply: a) If the contractor has an approved purchasing system, consent is required for subcontracts specifically identified by the contracting officer in the subcontracts clause of the contract. The contracting officer may require consent to subcontract if the contracting officer has determined that an individual consent action is required to protect the Government adequately because of the subcontract type, complexity, or value, or because the subcontract needs special surveillance. These can be subcontracts for critical systems, subsystems, components, or services. Subcontracts may be identified by subcontract number or by class of items (e.g., subcontracts for engines on a prime contract for airframes). b) If the contractor does not have an approved purchasing system, consent to subcontract is required for cost-reimbursement, time-and-materials, labor-hour, or letter contracts, and also for unpriced actions (including unpriced modifications and unpriced delivery orders) under fixed-price contracts that exceed the simplified acquisition threshold, for- (1) Cost-reimbursement, time-and-materials, or labor-hour subcontracts; and (2) Fixed-price subcontracts that exceed- either the simplified acquisition threshold or 5 percent of the total estimated cost of the contract. c) Consent may be required for subcontracts under prime contracts for architect-engineer services. d) The contracting officer's written authorization for the contractor to purchase from Government sources (see Part 51) constitutes consent. 2) In accordance with FAR, Subpart 44.201-2 entitled "Advance notification requirements." Under cost-reimbursement contracts, the contractor is required by statute to notify the contracting officer as follows: For civilian agencies even if the contractor has an approved purchasing system, 41 U.S.C. 254(b) requires notification before the award of any cost-plus-fixed-fee subcontract, or any fixed-price subcontract that exceeds either the simplified acquisition threshold or 5 percent of the total estimated cost of the contract. G.19 SUBCONTRACT CONSENT To facilitate the review of a proposed subcontract, by the Project Officer and the Contracting Officer, the Contractor shall submit the information required by the FAR Clause 52.244-2 entitled, "Subcontracts", to the assigned GTL, who shall in turn forward the information, with his/her recommendation to the Contracting officer. The Contractor shall complete the attached Subcontract Checklist (Attachment J-4) to facilitate this request either prior to, or after award. The Contracting Officer shall review the request for subcontract approval and the GTL recommendation, and shall advise the Contractor of his/her decision to consent or dissent from the proposed subcontract, in writing. Consent is granted to the following subcontractors: TBD G.20 POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE Interim, annual, and final evaluations of contractor performance will be prepared on this contract in accordance with FAR 42.15. The final performance evaluation will be prepared at the time of completion of work. At the discretion of the Contracting Officer, interim evaluations may be conducted. Annual evaluations shall be prepared to coincide with the anniversary date of the contract. A copy of all evaluations should be provided to the Contractor as soon as practicable after completion of the annual and final evaluation. The Contractor will be permitted thirty (30) days to review the document and to submit additional information or a rebutting statement. Any disagreement between the parties regarding an evaluation will be referred to the Deputy Director, Office of Acquisition and Grants Management, whose decision will be final. Copies of the evaluation, contractor responses, and review comments, if any, will be retained as part of the contract file, and will be used to support future award decisions. a. Electronic Access to Contractor Performance Evaluations Contractors that have Internet capability may access evaluations through a secure Web site for review and comment by completing the registration form that can be obtained at the following address: https://cpscontractor.nih.gov. To register, simply logon and click on the "Register Here" link. This site provides instructions on how to register and offers computer-based training for contractors through the "CPS Contractor On-Line Training" hyperlink. There is no fee for registration or use of this system. Electronic evaluations are available to registered contractors for review 30 days from the date the evaluation is sent. The registration process requires the contractor to identify an individual that will serve as a primary contact and who will be authorized access to the evaluation for review and comment. In addition, the contractor will be required to identify an alternate contact who will be responsible for notifying the cognizant contracting official in the event the primary contact is unavailable to process the evaluation within the required 30-day time frame. G.21 CORRESPONDENCE PROCEDURES To promote timely and effective administration (except for invoices/public vouchers, technical progress reports, deliverables) correspondence submitted under this contract shall be subject to the following procedures: a. Technical Correspondence-Technical correspondence (as used herein, this term excludes technical correspondence which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms, or conditions of this contract) shall be addressed to the Project Officer, with an information copy of the basic correspondence to the Contracting Officer. b. Other Correspondence-All other correspondence shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the Project Officer. c. Subject Lines-All correspondence shall contain a subject line, commencing with the Contract Number and assigning consecutive numbers (serial numbers to permit accountability), as illustrated below: Subject: Contract No. Contractor's Name Request for Subcontract Approval (End of Section G) SECTION H - SPECIAL CONTRACT REQUIREMENTS H.1 CODE OF CONDUCT: a. SMOKING - Smoking is not permitted anywhere on the CMS single site campus. This includes all areas outside the building, such as off-site facility, entranceways, sidewalks and parking areas. Smoking will not be permitted anywhere in Regional Offices or Washington, D.C. Office locations unless permitted by GSA guidelines or local landlord requirements. Contractor employees are subject to the same restrictions as government personnel. Fines up to $50 per occurrence will be issued and enforced by the Federal Protective Service. HHSAR 352.270-13 Tobacco-Free Facilities (January 2006) In accordance with Department of Health and Human Services (HHS) policy, the Contractor and its staff are prohibited from using tobacco products of any kind (e.g., cigarettes, cigars, pipes, and smokeless tobacco) while on any HHS property, including use in personal or company vehicles operated by Contractor employees while on an HHS property. This policy also applies to all subcontracts awarded under the contract or order. The term ‘‘HHS properties'' includes all properties owned, controlled and/or leased by HHS when totally occupied by HHS, including all indoor and outdoor areas of such properties. Where HHS only partially occupies such properties, it includes all HHS-occupied interior space. Where HHS leases space in a multi-occupant building or complex, the tobacco-free HHS policy will apply to the maximum area permitted by law and compliance with the provisions of any current lease agreements. The Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understand, and comply with this policy. b. DRESS - The preferred dress code at CMS facilities is professional attire, business attire or business casual attire. H.2 HHSAR 352.224-70 CONFIDENTIALITY OF INFORMATION (JAN 2006) (a) Confidential information, as used in this clause, means information or data of a personal nature about individual, or proprietary information or data submitted by or pertaining to an institution or organization. (b) The Contracting Officer and the Contractor may, by mutual consent, identify elsewhere in this contract specific information and/or categories of information which the Government will furnish to the Contractor or that the Contractor is expected to generate which is confidential. Similarly, the Contracting Officer and the Contractor may, by mutual consent, identify such confidential information from time to time during the performance of the contract. Failure to agree will be settled pursuant to the ‘‘Disputes'' clause. (c) If it is established elsewhere in this contract that information to be utilized under this contract, or a portion thereof, is subject to the Privacy Act, the Contractor will follow the rules and procedures of disclosure set forth in the Privacy Act of 1974, 5 U.S.C. 552a, and implementing regulations and policies, with respect to systems of records determined to be subject to the Privacy Act. (d) Confidential information, as defined in paragraph (a) of this clause, shall not be disclosed without the prior written consent of the individual, institution, or organization. (e) Whenever the Contractor is uncertain with regard to the proper handling of material under the contract, or if the material in question is subject to the Privacy Act or is confidential information subject to the provisions of this clause, the Contractor should obtain a written determination from the Contracting Officer prior to any release, disclosure, dissemination, or publication. (f) Contracting Officer determinations will reflect the result of internal coordination with appropriate program and legal officials. (g) The provisions of paragraph (d) of this clause shall not apply to conflicting or overlapping provisions in other Federal, State, or local laws H.3 HHSAR 353.270-7 PAPERWORK REDUCTION ACT (JAN 2006) a. In the event that is subsequently becomes a contractual requirement to collect or record information calling either for answers to identical questions from 10 or more persons other than Federal employees, or information from Federal employees which is outside the scope of their employment, for use by the Federal government or disclosure to third parties, the Paperwork Reduction Act of 1980 (Pub. L. 96-511) shall apply to this contract. No plan, questionnaire, interview guide or other similar device for collecting information (whether repetitive or single-time) may be used without first obtaining clearance from the Assistant Secretary for Management and Budget (ASMB) within the Department of Health and Human Services (HHS) and the Office of Management and Budget (OMB). Contractors and Project Officers should be guided by the provisions of 5 CFR 1320, Controlling Paperwork Burdens on the Public, and seek the advice of the HHS operating division or Office of the Secretary Reports Clearance Officers to determine the procedures for acquiring ASMB and OMB clearance. b. The Contractor shall obtain the required ASMB and OMB clearance through the Project Officer before expending any funds or making public contacts for the collection of data. The authority to expend funds and proceed with the collection of information shall be in writing by the Contracting Officer. The Contractor must plan at least 120 days for ASMB and OMB clearance. Excessive delay caused by the Government which arises out of causes beyond the control and without the fault or negligence of the Contractor will be considered in accordance with the Excusable Delays or Default clause of this contract. H.4 CONDITIONS OF PERFORMANCE In addition to the performance requirements of this contract set forth under Section C, Description/Specifications, Work Statement, the Contractor may be required to comply with the requirements of any revisions in legislation or regulations, which may be enacted or implemented during the period of performance of this contract, and are directly applicable to the performance requirements of this contract. In the event that revisions in legislation or regulations are enacted and do impact the performance requirements of this contract, the Contractor will have an opportunity to assess the cost and schedule impacts of such revisions and will, when applicable, be provided an equitable adjustment mutually agreed by the parties. H.5 ORGANIZATIONAL CONFLICTS OF INTEREST "Organizational conflict of interest" as defined per FAR 2.101, "means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage." (A) Purpose: The purpose of this clause is to ensure that the Contractor (1) is not biased because of its financial, contractual, organizational, or other interests which relate to the work under this contract, and (2) does not obtain any unfair competitive advantage over other parties by virtue of its performance of this contract. This clause has been created to implement the organizational conflict of interest requirements of FAR 9.5. (B) Scope: The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "Contractor") in the activities covered by this clause as a prime contractor, subcontractor, co-sponsor, joint venture, consultant, or in any similar capacity. For the purpose of this clause, affiliation occurs when a business concern is controlled by or has the power to control another or when a third party has the power to control both. (C) Use of Contractor's Work Product: If the Contractor performs advisory, consulting, analytical, evaluation, study, or similar work under this contract, it shall be ineligible thereafter to participate in any capacity in Government contractual efforts (solicited or unsolicited) which stem directly from such work, and the Contractor agrees not to perform similar work for prospective Offeror's with respect to any such contractual efforts. The Contractor shall be ineligible to participate in any contracts, subcontracts, or proposals (solicited and unsolicited) which stem directly from the Contractor's performance of work under this contract for a period of one (1) year after the completion of this contract. Furthermore, unless so directed in writing by the Contracting Officer, the Contractor shall not perform any system engineering or technical direction support work under this contract on any of its products or services or the products or services of another firm if the Contractor is or has been substantially involved in their development or marketing. Nothing in this subparagraph shall preclude the Contractor from competing for follow-on contracts or subcontracts for advisory and assistance services. (D) If, under this contract, the Contractor prepares a complete or essentially complete statement of work or specifications to be used in CMS competitive acquisitions, the Contractor shall be ineligible to perform or participate in any capacity in any contractual effort which is based on such CMS statement of work or specifications. The Contractor shall not incorporate its products or services in such CMS statement of work or specifications unless so directed in writing by the Contracting Officer, in which case the restriction in this subparagraph shall not apply. (E) Access to and use of information: (1) If the Contractor, in the performance of this contract, obtains access to information, such as Government plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (5 U.S.C. 552a), or data which has not been released or otherwise made available to the public, the Contractor agrees that it shall not: (a) Use such information for any private purpose unless the information has been released or otherwise made available to the public; (b) Compete for work based on such information for a period of one (1) year after either the completion of this contract, or until such information is released or otherwise made available to the public, whichever is first; (c) Submit an unsolicited proposal which is based on such information until six (6) months after such information is released or otherwise made available to the public; and, (d) Release such information unless such information has previously been released or otherwise made available to the public by the Government. (2) In addition, the Contractor agrees that to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974 (5 U.S.C. 552a), or other confidential or privileged technical, business, or financial information under this contract, it shall treat such information in accordance with any restrictions imposed on such information. (F) Disclosure after award: (1) The Contractor agrees that, if changes, including additions, to the facts disclosed by it prior to award of this Contract, occur during the performance of this Contract, it shall make an immediate and full disclosure of such changes in writing to the Contracting Officer. Such disclosure shall include a description of any action which the Contractor has taken or proposes to take to avoid, neutralize, or mitigate any resulting conflict of interest. The Government may, however, terminate for convenience if it deems such termination to be in the best interest of the Government. (2) In the event that the Contractor was aware of facts required to be disclosed or the existence of an actual or potential organizational conflict of interest and did not disclose such facts or such conflict of interest to the Contracting Officer, the Contracting Officer may terminate for default. (G) Remedies: For breach of any of the above restrictions or for nondisclosure or misrepresentation of any facts required to be disclosed concerning this contract, including the existence of an actual or potential organizational conflict of interest at the time of or after award, the Government may terminate for default, and pursue such other remedies as may be permitted by law. (H) Waiver: In accordance with FAR 9.503, any request for waiver must be in writing, shall set forth the extent of the conflict, and requires approval by the agency head or a designee. Agency heads shall not delegate waiver authority below the level of head of a contracting activity. The agency head or a designee may waive any general rule or procedure of this subpart by determining that its application in a particular situation would not be in the Government's interest. (I) Subcontracts: This Organizational Conflict of Interest clause shall flow down to all subcontractors unless an exemption is specifically approved by Contracting Officer, CMS. H.6 INFORMATION TECHNOLOGY INVESTMENT ACQUISITION REQUEST The Contractor must obtain written CMS, Office of Information Services' (OIS) approval for all Information Technology (IT) Investments (e.g. acquisition of hardware, software, telecommunication protocols, networking, etc.), to ensure compatibility and successful integration with CMS' infrastructure. Any request for an IT investment acquisition should be submitted to the Government Project Officer (PO) or Government Task Leader (GTL) with a copy to the Contracting Officer. The Contracting Officer shall notify the contractor in writing of CMS' approval or disapproval of the acquisition requests. If approved, the contract shall be modified accordingly and the contractor may proceed with the IT investment acquisition. The Government may disallow any contractor incurred costs that would not be allocable to the approved IT investment acquisition. H.7 MONITORING The Contractor shall be subject to periodic contract performance reviews as may be deemed necessary by the Contracting Officer or the COTR as his/her designee. The contractor shall make its records and facilities available to the Contracting Officer for purposes of such monitoring of contract performance. H.8 EMPLOYMENT OF CMS PERSONNEL RESTRICTED In performing this contract, the Contractor shall not use as a consultant or employ (on either a full or part time basis) any CMS personnel without the prior approval of the Contracting Officer. Such approval may be given only in circumstances where it is clear that no laws, regulations, or policies might possibly be contravened and no appearance of a conflict of interest will exist. H.9 HIPAA BUSINESS ASSOCIATE PROVISION II Definitions: All terms used herein and not otherwise defined shall have the same meaning as in the Health Insurance Portability and Accountability Act of 1996 ("HIPAA," 42 U.S.C. sec. 1320d) and the corresponding implementing regulations. Provisions governing the Contractor's duties and obligations under the Privacy Act (including data use agreements) are covered elsewhere in the contract. "Business Associate'' shall mean the Contractor. "Covered Entity" shall mean CMS' Medicare Fee for Service program and/or Medicare's Prescription Drug Discount Care and Transitional Assistance Programs. "Secretary" shall mean the Secretary of the Department of Health and Human Services or the Secretary's designee. Obligations and Activities of Business Associate (a) Business Associate agrees to not use or disclose Protected Health Information ("PHI"), as defined in 45 C.F.R. § 160.103, created or received by Business Associate from or on behalf of Covered Entity other than as permitted or required by this Contract or as required by law. (b) Business Associate agrees to use safeguards to prevent use or disclosure of PHI created or received by Business Associate from or on behalf of Covered Entity other than as provided for by this Contract. Furthermore, Business Associate agrees to use appropriate administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality, integrity and availability of the electronic protected health information ("EPHI"), as defined in 45 C.F.R. 160.103, it creates, receives, maintains or transmits on behalf of the Covered Entity to prevent use or disclosure of such EPHI. (c) Business Associate agrees to mitigate, to the extent practicable, any harmful effect that is known to Business Associate of a use or disclosure of PHI by Business Associate in violation of the requirements of this Contract. (d) Business Associate agrees to report to Covered Entity any use or disclosure involving PHI it receives/maintains from/on behalf of the Covered Entity that is not provided for by this Contract of which it becomes aware. Furthermore, Business Associate agrees to report to Covered Entity any security incident involving EPHI of which it becomes aware. (e) Business Associate agrees to ensure that any agent, including a subcontractor, to whom it provides PHI received from Covered Entity, or created or received by Business Associate on behalf of Covered Entity, agrees to the same restrictions and conditions that apply through this Contract to Business Associate with respect to such information. Furthermore, Business Associate agrees to ensure that its agents and subcontractors implement reasonable and appropriate safeguards for the PHI received from or on behalf of the Business Associate. (f) Business Associate agrees to provide access, at the request of Covered Entity, to PHI received by Business Associate in the course of contract performance, to Covered Entity or, as directed by Covered Entity, to an Individual in order to meet the requirements under 45 CFR § 164.524. (g) Business Associate agrees to make any amendment(s) to PHI in a Designated Record Set that Covered Entity directs or agrees to pursuant to 45 CFR § 164.526 upon request of Covered Entity. (h) Business Associate agrees to make internal practices, books, and records, including policies and procedures and PHI, relating to the use and disclosure of PHI received from, or created or received by Business Associate on behalf of Covered Entity, available to Covered Entity, or to the Secretary for purposes of the Secretary determining Covered Entity's compliance with the various rules implementing the HIPAA. (i) Business Associate agrees to document such disclosures of PHI and information related to such disclosures as would be required for Covered Entity to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR § 164.528. (j) Business Associate agrees to provide to Covered Entity, or an individual identified by the Covered Entity, information collected under this Contract, to permit Covered Entity to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR § 164.528. Permitted Uses and Disclosures by Business Associate Except as otherwise limited in this Contract, Business Associate may use or disclose PHI on behalf of, or to provide services to, Covered Entity for purposes of the performance of this Contract, if such use or disclosure of PHI would not violate the HIPAA Privacy or Security Rules if done by Covered Entity or the minimum necessary policies and procedures of Covered Entity. Obligations of Covered Entity (a) Covered Entity shall notify Business Associate of any limitation(s) in its notice of privacy practices of Covered Entity in accordance with 45 CFR § 164.520, to the extent that such limitation may affect Business Associate's use or disclosure of PHI. (b) Covered Entity shall notify Business Associate of any changes in, or revocation of, permission by Individual to use or disclose PHI, to the extent that such changes may affect Business Associate's use or disclosure of PHI. (c) Covered Entity shall notify Business Associate of any restriction to the use or disclosure of PHI that Covered Entity has agreed to in accordance with 45 CFR § 164.522, to the extent that such restriction may affect Business Associate's use or disclosure of PHI. Permissible Requests by Covered Entity Covered Entity shall not request Business Associate to use or disclose PHI in any manner that would not be permissible under the HIPAA Privacy or Security Rules. Term of Provision (a) The term of this Provision shall be effective as of {insert effective date}, and shall terminate when all of the PHI provided by Covered Entity to Business Associate, or created or received by Business Associate on behalf of Covered Entity, is destroyed or returned to Covered Entity, or, if it is infeasible to return or destroy PHI, protections are extended to such information, in accordance with the termination provisions in this Section. (b) Upon Covered Entity's knowledge of a material breach by Business Associate, Covered Entity shall either: (1) Provide an opportunity for Business Associate to cure the breach or end the violation consistent with the termination terms of this Contract. Covered Entity may terminate this Contract for default if the Business Associate does not cure the breach or end the violation within the time specified by Covered Entity; or (2) Consistent with the terms of this Contract, terminate this Contract for default if Business Associate has breached a material term of this Contract and cure is not possible; or (3) If neither termination nor cure is feasible, Covered Entity shall report the violation to the Secretary. (c) Effect of Termination. (1) Except as provided in paragraph (2) of this section, upon termination of this Contract, for any reason, Business Associate shall return or destroy all PHI received from Covered Entity, or created or received by Business Associate on behalf of Covered Entity. This provision shall apply to PHI that is in the possession of subcontractors or agents of Business Associate. Business Associate shall retain no copies of the PHI. (2) In the event that Business Associate determines that returning or destroying the PHI is infeasible, Business Associate shall provide to Covered Entity notification of the conditions that make return or destruction infeasible. Upon such notice that return or destruction of PHI is infeasible, Business Associate shall extend the protections of this Contract to such PHI and limit further uses and disclosures of such PHI to those purposes that make the return or destruction infeasible, for so long as Business Associate maintains such PHI. Miscellaneous (a) A reference in this Contract to a section in the Rules issued under HIPAA means the section as in effect or as amended. (b) The Parties agree to take such action as is necessary to amend this Contract from time to time as is necessary for Covered Entity to comply with the requirements of the Rules issued under HIPAA. (c) The respective rights and obligations of Business Associate under paragraph (c) of the section entitled "term of Provision" shall survive the termination of this Contract. (d) Any ambiguity in this Contract shall be resolved to permit Covered Entity to comply with the Rules implemented under HIPAA. H.10 ADP SYSTEMS SECURITY REQUIREMENTS The central tenet of the CMS Information Security (IS) Program is that all CMS information and information systems shall be protected from unauthorized access, disclosure, duplication, modification, diversion, destruction, loss, misuse, or theft-whether accidental or intentional. The security safeguards to provide this protection shall be risk-based and business-driven with implementation achieved through a multi-layered security structure. All information access shall be limited based on a least-privilege approach and a need-to-know basis, i.e., authorized user access is only to information necessary in the performance of required tasks. Most of CMS' information relates to the health care provided to the nation's Medicare and Medicaid beneficiaries, and as such, has access restrictions as required under legislative and regulatory mandates. The CMS IS Program has a two-fold purpose: (1) To enable CMS' business processes to function in an environment with commensurate security protections, and (2) To meet the security requirements of federal laws, regulations, and directives. The principal legislation for the CMS IS Program is Public Law (P.L.) 107-347, Title III, Federal Information Security Management Act of 2002 (FISMA), http://csrc.nist.gov/drivers/documents/FISMA-final.pdf. FISMA places responsibility and accountability for IS at all levels within federal agencies as well as those entities acting on their behalf. FISMA directs Office of Management and Budget (OMB) through the Department of Commerce, National Institute of Standards and Technology (NIST), to establish the standards and guidelines for federal agencies in implementing FISMA and managing cost-effective programs to protect their information and information systems. As a contractor acting on behalf of CMS, this legislation requires that the Contractor shall: • Establish senior management level responsibility for IS, • Define key IS roles and responsibilities within their organization, • Comply with a minimum set of controls established for protecting all Federal information, and • Act in accordance with CMS reporting rules and procedures for IS. Additionally, the following laws, regulations and directives and any revisions or replacements of same have IS implications and are applicable to all CMS contractors. • P.L. 93-579, The Privacy Act of 1974, http://www.usdoj.gov/oip/privstat.htm , (as amended); • P.L. 99-474, Computer Fraud & Abuse Act of 1986, www.usdoj.gov/criminal/cybercrime/ccmanual/01ccma.pdf P.L. 104-13, Paperwork Reduction Act of 1978, as amended in 1995, U.S. Code 44 Chapter 35, www.archives.gov/federal-register/laws/paperwork-reduction; • P.L. 104-208, Clinger-Cohen Act of 1996 (formerly known as the Information Technology Management Reform Act), http://www.cio.gov/Documents/it_management_reform_act_Feb_1996.html; • P.L. 104-191, Health Insurance Portability and Accountability Act of 1996 (formerly known as the Kennedy-Kassenbaum Act) http://aspe.hhs.gov/admnsimp/pl104191.htm; • OMB Circular No. A-123, Management's Responsibility for Internal Control, December 21, 2004, http://www.whitehouse.gov/omb/circulars/a123/a123_rev.html; • OMB Circular A-130, Management of Federal Information Resources, Transmittal 4, November 30, 2000, http://www.whitehouse.gov/omb/circulars/a130/a130trans4.html; • NIST standards and guidance, http://csrc.nist.gov/; and, • Department of Health and Human Services (DHHS) regulations, policies, standards and guidance http://www.hhs.gov/policies/index.html These laws and regulations provide the structure for CMS to implement and manage a cost-effective IS program to protect its information and information systems. Therefore, the Contractor shall monitor and adhere to all IT policies, standards, procedures, directives, templates, and guidelines that govern the CMS IS Program, http://www.cms.hhs.gov/informationsecurity and the CMS System Lifecycle Framework, http://www.cms.hhs.gov/SystemLifecycleFramework. The Contractor shall comply with the CMS IS Program requirements by performing, but not limited to, the following: • Implement their own IS program that adheres to CMS IS policies, standards, procedures, and guidelines, as well as industry best practices; • Participate and fully cooperate with CMS IS audits, reviews, evaluations, tests, and assessments of contractor systems, processes, and facilities; • Provide upon request results from any other audits, reviews, evaluations, tests and/or assessments that involve CMS information or information systems; • Report and process corrective actions for all findings, regardless of the source, in accordance with CMS procedures; • Document its compliance with CMS security requirements and maintain such documentation in the systems security profile; • Prepare and submit in accordance with CMS procedures, an incident report to CMS of any suspected or confirmed incidents that may impact CMS information or information systems; and • Participate in CMS IT information conferences as directed by CMS. If the contractor believes that an updated IS-related requirement posted to the CMS website may result in a significant cost impact, the contractor may submit a request for equitable cost adjustment before implementing change. H.11 HHSAR 352.270-19 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (JAN 2006) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by Public Law 105-220 under Title IV (Rehabilitation Act Amendments of 1998) and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that all EIT acquired must ensure that: a. Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities; and b. Members of the public with disabilities seeking information or services from an agency have access to and use of information and data that is comparable to the access to and use of information and data by members of the public who are not individuals with disabilities. This requirement includes the development, procurement, maintenance, and/or use of EIT products/services; therefore, any proposal submitted in response to this solicitation must demonstrate compliance with the established EIT Accessibility Standards. Information about Section 508 is available at http://www.section508.gov/. (End of provision) H.12 REHABILITATION ACT, SECTION 508, ACCESSIBILITY STANDARDS The contractor shall comply with the Rehabilitation Action, Section 508, Accessibility Standards as referenced below. Federal Government Standards Rehabilitation Act, Section 508, Accessibility Standards 29 U.S.C. 794d (rehabilitation Act as amended) 36 CFR 1194 (508 standards) www.access-board.gov/sec508/508standards.htm (508 standards) www.section 508.gov (website) FAR 39.2 (Section 508) www.access-board.gov/sec508/guide.htm (guide for standards) H.13 APPROVAL OF CONTRACT ACQUIRED INFORMATION TECHNOLOGY (IT) a. The Contractor must obtain the Contracting Officer's written approval prior to the acquisition of any IT investments (see FAR 2.101), for definition of IT to ensure compatibility and successful integration with CMS's infrastructure/architecture. b. In performance of a system life cycle development project, the Contractor must submit to the Project Officer the technical specifications for each of the following incremental phase of the projected life cycle prior to the commencement of work. (i) Design and Engineering (ii) Development, and (iii) Testing c. Upon written approval from the Contracting Officer, the Contractor shall commence work under the approved technical specification for the authorized incremental phase. d. In either instance of an approved IT investment acquisition, or an incremental phase of a system life cycle development project, the contract shall be modified accordingly and the Contractor shall proceed. e. CMS may disallow any contractor incurred cost that would not be allocated to the approved IT investment acquisition. H.14 SECURITY CLAUSE -BACKGROUND - INVESTIGATIONS FOR CONTRACTOR PERSONNEL If applicable, Contractor personnel performing services for CMS under this contract, task order or delivery order shall be required to undergo a background investigation. CMS will initiate and pay for any required background investigation(s). These provisions may be added to an existing contract, task order or delivery order when it is mutually determined by the CMS Project Officer (PO), the Security and Emergency Management Group (SEMG) and the Contracting Officer (CO) that contractor personnel need access to CMS data and/or facilities to perform the contract. After the effective date of this contract, task order, or delivery order modification, the PO and SEMG, with the assistance of the Contractor, shall perform a position-sensitivity analysis based on the duties contractor personnel shall perform on the contract, task order or delivery order. The results of the position-sensitivity analysis will determine first, whether the provisions of this clause are applicable to the contract and second, if applicable, determine each position's sensitivity level (i.e., high risk, moderate risk or low risk) and dictate the appropriate level of background investigation to be processed. Investigative packages may contain the following forms: 1. SF-85, Questionnaire for Non-Sensitive Positions, 09/1995 2. SF-85P, Questionnaire for Public Trust Positions, 09/1995 3. OF-612, Optional Application for Federal Employment, 12/2002 4. OF-306, Declaration for Federal Employment, 01/2001 5. Credit Report Release Form 6. FD-258, Fingerprint Card, 5/99, and 7. CMS-730A, Request for Physical Access to CMS Facilities (NON-CMS ONLY), 11/2003. The Contractor personnel shall be required to undergo a background investigation commensurate with one of these position-sensitivity levels: 1) High Risk (Level 6) Public Trust positions that would have a potential for exceptionally serious impact on the integrity and efficiency of the service. This would include computer security of a major automated information system (AIS). This includes positions in which the incumbent's actions or inaction could diminish public confidence in the integrity, efficiency, or effectiveness of assigned government activities, whether or not actual damage occurs, particularly if duties are especially critical to the agency or program mission with a broad scope of responsibility and authority. Major responsibilities that would require this level include: a. development and administration of CMS computer security programs, including direction and control of risk analysis and/or threat assessment; b. significant involvement in mission-critical systems; c. preparation or approval of data for input into a system which does not necessarily involve personal access to the system but with relatively high risk of causing grave damage or realizing significant personal gain; d. other responsibilities that involve relatively high risk of causing damage or realizing personal gain; e. policy implementation; f. higher level management duties/assignments or major program responsibility; or g. independent spokespersons or non-management position with authority for independent action. Approximate cost of each investigation: $2,900 2) Moderate Risk (Level 5) Level 5 Public Trust positions include those involving policymaking, major program responsibility, and law enforcement duties that are associated with a "Moderate Risk." Also included are those positions involving access to or control of unclassified sensitive, proprietary information, or financial records, and those with similar duties through which the incumbent can realize a significant personal gain or cause serious damage to the program or Department. Responsibilities that would require this level include: a. the direction, planning, design, operation, or maintenance of a computer system and whose work is technically reviewed by a higher authority at the High Risk level to ensure the integrity of the system; b. systems design, operation, testing, maintenance, and/or monitoring that are carried out under the technical review of a higher authority at the High Risk level; c. access to and/or processing of information requiring protection under the Privacy Act of 1974; d. assists in policy development and implementation; e. mid-level management duties/assignments; f. any position with responsibility for independent or semi-independent action; or g. delivery of service positions that demand public confidence or trust. Approximate cost of each investigation: $2,400 3) Low Risk (Level 1) Positions having the potential for limited interaction with the agency or program mission, so the potential for impact on the integrity and efficiency of the service is small. This includes computer security impact on AIS. Approximate cost of each investigation: $550 The Contractor shall submit the investigative package(s) to the SEMG within three (3) days after being advised by the SEMG of the need to submit packages. Investigative packages shall be submitted to the following address: Centers for Medicare & Medicaid Services Office of Operations Management Security and Emergency Management Group Mail Stop SL-13-15 7500 Security Boulevard Baltimore, Maryland 21244-1850 The Contractor shall submit a copy of the transmittal letter to the CO. Contractor personnel shall submit a CMS-730A (Request for Badge) to SEMG (see attachment in Section J). The Contractor and the PO shall obtain all necessary signatures on the CMS-730A prior to any Contractor employee arriving for fingerprinting and badge processing. The Contractor must appoint a Security Investigation Liaison as a point of contact to resolve any issues of inaccurate or incomplete form(s). Where personal information is involved, SEMG may need to contact the contractor employee directly. The Security Investigation Liaison may be required to facilitate such contact. SEMG will fingerprint contractor personnel and send their completed investigative package to the Office of Personnel Management (OPM). OPM will conduct the background investigation. Badges will not be provided by SEMG until acceptable finger print check results are received; until then the contractor employee will be considered as an escorted visitor. The Contractor remains fully responsible for ensuring contract, task order or delivery order performance pending completion of background investigations of contractor personnel. SEMG shall provide written notification to the CO with a copy to the PO of all suitability decisions. The PO shall then notify the Contractor in writing of the approval of the Contractor's employee(s), at that time the Contractor's employee(s) will receive a permanent identification badge. Contractor personnel who the SEMG determines to be ineligible may be required to cease working on the contract immediately. The Contractor shall report immediately in writing to the SEMG with copies to the CO and the PO, any adverse information regarding any of its employees that may impact their ability to perform under this contract, task order or delivery order. Reports should be based on reliable and substantiated information, not on rumor or innuendo. The report shall include the contractor employee's name and social security number, along with the adverse information being reported. Contractor personnel shall be provided an opportunity to explain or refute unfavorable information found in an investigation to SEMG before an adverse adjudication is made.

Q--Government intends to solicit and negotiate with only one source under the authority of FAR 6.302. quote mark Internet Based Computer Patient Charting System, EMS Charts quote mark follow on contract.

Department of the Army, U.S. Army Medical Command | Published February 13, 2013  -  Deadline March 13, 2013
cpvs

(End of Addendum to 52.212-1) CLAUSES INCORPORATED BY REFERENCE FAR 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification (NOV 2011) CLAUSES INCORPORATED IN FULL TEXT 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) for all referenced clauses/provisions, see web site http://www.farite.hill.af.mil or https://www.acquisition.gov FAR 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984) (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of quote mark (DEVIATION) quote mark after the date of the provision. The use in this solicitation of any DOD FAR Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of quote mark (DEVIATION) quote mark after the name of the regulation. FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: The award decision will be based on the Lowest Priced, Technically Acceptable offer. Best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. quote mark (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) ADDENDUM TO 52.212-2 Paragraph (a) is hereby supplemented with the following: (a). The total evaluated price must be reasonable, and any additional expense must be justified by a corresponding value for technical merit, or an expectation of greater quality of performance. (b). Contractors may not qualify if any of the following are not met: 1. Proposal does not reasonably address the requirements in the request for proposal (RFP). 2. Proposal includes major deficiencies or omissions which discussions could not be expected to cure without a major revision or a new proposal. 3. Proposal is so technically inferior or so out of line in price as compared to other proposals as to preclude it from having a reasonable chance for award. 4. An unrealistically low price, may indicate lack of sound management judgment and lack of understanding of the requirement for the geographic area of service, or unbalanced pricing of line items, as proposed initially or subsequently, may be grounds for eliminating a proposal either on the basis that the offeror does not understand the requirement or has made an imprudent offer. 5. The Government reserves the right to conduct discussions, if necessary. PART I TECHINICAL: Technical capability to include product literature, catalog price lists if available; warranty, guarantee, technical specs, and delivery information. Technical will be evaluated as either Acceptable or Unacceptable. Best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. Definitions are as follows: ACCEPTABLE: To be rated acceptable, the offeror's technical proposal must demonstrate it can meet all requirements. UNACCEPTABLE: A technical proposal that fails to demonstrate it can meet one or more requirements will be determined unacceptable. PART II PAST PERFORMANCE Offeror is required to submit information, on a single page, identifying federal, state and local Government and private contracts performed within the past three years, which are similar in scope and complexity to the effort described in this solicitation. If none, offeror should so state and provide information on references. Information provided by the Contractor shall state: The type of service provided with information to verify references: Names; telephone numbers; Points of Contact; amount of contract; and email addresses. Past performance shall be used as an evaluation factor within the LPTA process, unless waived by the PCO in accordance with FAR 15.101- 2(b). It shall be evaluated in accordance with FAR 15.305 and DFARS 215.305. However, the comparative assessment in FAR 15.305(a)(2)(i) does not apply. Therefore, past performance will be rated on an quote mark acceptable quote mark or quote mark unacceptable quote mark basis using the ratings below. Acceptable: Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown. (See note below.) Unacceptable: Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, quote mark unknown quote mark shall be considered quote mark acceptable. quote mark PART III PRICE: Price will be evaluated separately from Technical and will be evaluated for fairness and reasonability. Offeror shall provide their published price list with their offer. 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (DEC 2012) ALTERNATE I (APR 2011) Vendors shall include a completed copy of FAR provision 52.212-3 Offeror Representations and Certifications with their offer. Offerors shall include a confirmation of receipt of any amendments to this solicitation. Failure to submit a confirmation could result in the offer being determined non- responsive. (End) PERFORMANCE WORK STATEMENT (PWS) Pre-Hospital Electronic Patient Care Records 1. Description of Services. 1.1. Contractor shall provide a quote mark Product quote mark is hereinto referred to as quote mark Internet Based Computer Patient Charting System quote mark that allows for creating, maintaining, accessing, managing and reporting pre-hospital medical information related to emergency medical care transport and other medical services; mobile data collection software for Pocket PC PDAs, mobile data collection software for laptop and tablet computers that allows onsite patient data collection. 2. Services Provided by Vendor 2.1. Website. Contractor shall provide access to Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service to the computer patient charting website at all times except when unavailable due to upgrades or repairs/maintenance. The website shall provide a proprietary computerized system for data input, manipulation and standard report generation per Vendor specifications. 2.2 Modifications/Customizations. Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service accepts the Internet Based Computer Patient Charting System with the standard functionality, reports, and queries existing at the time of purchase. If Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service requests custom functions, reports or queries, Vendor will advise if such enhancements are currently being developed or will be placed on a future development list. If at that time Vendor does not plan to develop the enhancements as part of product standard features, Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service and Vendor may agree that Vendor will provide the enhancements for a development fee. No work on a Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service requested enhancement will be undertaken unless Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service agrees in writing in advance to the scope and estimated cost of the enhancement. 2.3. Documentation and Training. Vendor shall supply user manuals containing specifications and instructions. Vendor shall also provide phone and web-based administrative support and configuration training during the first month following the first use of Vendor's product. 2.4. On-site training provided at no additional cost. 2.5. Customer Support. General phone support is available during Vendor regular business hours. Emergency phone support is available 24 hours per day, 7 days per week, through a designated communication center. 2.6 Project Manager. Vendor shall appoint a project manager who shall be available to consult with Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service designated representative to facilitate the performance of this Agreement. 2.7. System Performance and Maintenance. System performance and maintenance shall be subject to the quote mark Service Levels and Maintenance Guidelines quote mark . 2.8. State Reporting. Vendor shall provide a means of collecting and transmitting Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service pre-hospital data to any state regulatory body or designee in compliance with reasonable state regulations and requirements. 3. Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service Obligations 3.1. Hardware and Software. For each workstation from which Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service Customer desires access to internet based computer patient charting system shall provide and install at its own expense hardware and software meeting the specifications set forth Vendor. 3.2. Internet Access. Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service shall be responsible for obtaining and paying for physical connections of the computers to the Internet. 3.3. Upgrades. Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service shall be responsible to purchase and/or install any upgrades to hardware or software necessary to access future versions of the internet based computer patient charting system. Vendor agrees to provide Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service with at least six (6) months notice of any changes that may require modifications to Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service hardware or software. 3.4. Designate Representative. Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service shall designate a representative to communicate with Vendor's project manager to facilitate the performance of this Agreement. 4. License and Restrictions on Use 4.1. Grant of License. Upon receipt of applicable Service Fees and in accordance with the contract. Vendor grants to Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service a non-exclusive, non-transferable, limited license to access and use the internet based computer patient charting system only in the following manner: (a) by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service and its authorized users remotely accessing internet based computer patient charting system; (b) for bona fide purposes relating to the input, manipulation and reporting of patient, other clinical and operational data created and modified by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service and its authorized users, and for no other purposes; (c) during the Term. 4.2. Authorized Users. 4.2.1 Vendor shall give administrative rights to the Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service Representative or other Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service designee to establish user passwords for persons and entities Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service authorizes to input and/or access its data ( quote mark authorized users quote mark ). Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service shall have exclusive control over the designation of authorized users. Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service and its authorized users are responsible for maintaining the confidentiality of all passwords. 4.2.2 Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service is responsible to assure that its authorized users comply with the limitations of use set forth in this Performance Work Statement and to enter into any confidentiality agreement(s) with its authorized users that may be required by the Health Insurance Portability and Accountability Act of 1996 ( quote mark HIPAA quote mark ), the Health Information Technology for Economic and Clinical Health Act, Title XIII of the American Recovery and Reinvestment Act of 2009 (the quote mark HITECH Act quote mark ), or other federal or state law. 4.2.3 In no event shall Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service or any authorized user knowingly allow access to internet based computer patient charting system by any unauthorized user or by any person or entity who/that makes, markets, distributes or has any ownership or other economic interest in any service or product that would compete with the service(s) and product(s) provided under the terms of this Performance Work Statement, except with written prior approval from Vendor. 5. Data 5.1 Ownership of Data. All data entered by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service shall be considered the property Department of the Army, Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service and shall be kept confidential by Vendor. 5.2. Access to Data. Only Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service and its authorized users may access Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service data. Vendor shall not be responsible for the unauthorized, illegal, or improper dissemination or use of data by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service or its authorized users. 5.3. Protected Health Information. It is recognized by the parties that data entered by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service and its authorized users will include quote mark Protected Health Information quote mark as that term is defined in HIPAA regulations at 45 CFR 164.501. 5.4. Vendor represents that its software, database, servers and communication protocols and procedures meet the security standards established by HIPAA for the protection of Protected Health Information when properly utilized in accordance with this Performance Work Statement. 5.5. Transfer and Removal of Data. Upon termination of contract by either party for any reason, or at any time requested by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service in writing during the Term of the contract, Vendor shall transfer all data to Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service within thirty (30) days in a mutually agreed format. If Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service and Vendor cannot agree upon a format within thirty (30) days, Vendor shall have the right to transfer or store Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service data in a generally accepted format. After termination and transfer of data to Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service, or at any other time requested by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service, Vendor shall remove any and all Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service data from its servers unless such removal would violate a court order, law, regulation or other legal prohibition. 6. Vendor's Protected Property 6.1 No Transfer of Rights. All title and applicable common law and statutory rights in and to use mobile data collection software for Pocket PC PDAs, mobile data collection software for laptop and tablet computers including, but not limited to, rights in confidential and trade secret material, Screen Shots, Screen Layouts, business logic, source code, object code, user manuals, specifications, trademarks, service marks, logos, patents and copyrights, if any, and all derivative works therein shall, as between Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service and Vendor, be and remain the property of Vendor, and Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service will have no right, title or interest in any such property ( quote mark Vendor's Protected Property quote mark ). 6.2 Forbidden Acts. Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service agrees not to copy, distribute, sell, reproduce, alter, enhance, modify, and reverse engineer or use for any purpose other than the legitimate purposes authorized by this Performance Work Statement, any Vendor Protected Property. 6.3 Acts Allowed by Licensee. Notwithstanding the above, in the exercise of the rights and license granted hereunder, Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service may print or download management reports, patient care reports, and forms from internet based computer patient charting system, provided that Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service keeps intact all copyright and other proprietary notices. 6.4 Acknowledgement of Rights. Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service acknowledges that Vendor's property rights in and to software for Pocket PC PDAs, mobile data collection software for laptop and tablet computers are valuable and unique and that such property rights are protected. Customer also acknowledges that it will preserve and protect the confidentiality of these products. In protecting the confidentiality of the internet based computer patient charting system, Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service shall, at a minimum, exercise the same degree of care and take the same actions that Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service exercises and takes with regard to the preservation and protection of its own confidential information and proprietary rights, but not less than a reasonable degree of care. 7. Maintenance and Service Level Guidelines 7.1. Definitions 7.1.1. quote mark Regular or Peak Hours quote mark : The hours of 7:00 a.m. to 11:00 p.m. (based on Eastern Standard Time or Eastern Daylight Savings Time, whichever is currently applicable) 7.1.2. quote mark Non-Peak Hours quote mark : All other hours in a day that are not quote mark Peak Hours. quote mark 7.1.3. quote mark Non-Critical System Maintenance quote mark : Maintenance that is not necessary to maintain the integrity of data or system stability. 7.1.4. quote mark Critical System Maintenance quote mark : Maintenance that is necessary to maintain the integrity of data or system stability. 7.1.5. quote mark Critical Problem quote mark : Any problem encountered by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service that materially and adversely interferes with Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service use of software for Pocket PC PDAs, mobile data collection software for laptop and tablet computers 7.1.6. quote mark Non-Critical Problem quote mark : Any problem encountered by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service involving the use of software for Pocket PC PDAs, mobile data collection software for laptop and tablet computers that does not materially or adversely interfere with Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service use. 7.2 Maintenance and Remedial Work 7.2.1 Scheduled and Non-Scheduled Maintenance. 7.2.1.1 Non-Critical System Maintenance. Vendor will use best efforts to carry out Non-Critical System Maintenance during Non-Peak hours. If downtime is anticipated to be less than 15 minutes, at least 4 hours prior notice will be given as an application message on the system. If downtime is anticipated to be between 16 and 90 minutes, at least 24 hours prior notice will be given using both application messages and email notification to the service administrator as listed by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service in the application configuration. If downtime is anticipated to be greater than 90 minutes, at least 72 hours prior notice will be made using both application messages and email notification to the service administrator as listed in the application configuration. 7.2.1.2. Critical System Maintenance. Critical system maintenance may be performed whenever it is deemed necessary by Vendor to maintain the integrity of data or the stability of the system. 7.2.2 Remedial Work. 7.2.2.1. Critical Problem. In the event of a critical problem, Vendor will use all efforts to correct a verifiable, reproducible problem within 1 business day (i) after Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service reports such problem to Vendor; or (ii) after detection by Vendor. 7.2.2.2 Non-Critical Problem. In the event of a non-critical problem, Vendor will use reasonable efforts to correct a verifiable, reproducible non-critical problem within 5 business days (i) after Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service reports such problem to Vendor; or (ii) after detection by Vendor. 7.2.2.3. Exclusions. Vendor's obligations to correct problems, make repairs, provide maintenance or provide other services (the quote mark remedial work quote mark ) shall not include: 7.2.2.3.1 Remedial work for anything other than to software for Pocket PC PDAs, mobile data collection software for laptop and tablet computers. 7.2.2.3.2. Any remedial work in any way required by or related to the following: 7.2.2.3.2.1 Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service or Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service representative's designs, specifications or instructions; 7.2.2.3.2.2. Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service failure to fulfill any of Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service obligations or responsibilities under the Performance Work Statement; 7.2.2.3.2.3. Failure by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service to comply with Vendor's written instructions or recommendations; 7.2.2.3.2.4. Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service or any Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service designated third party using or combining any component of software for Pocket PC PDAs, mobile data collection software for laptop and tablet computers with any incompatible product or service that does not properly exchange data with internet based computer patient charting system; 7.2.2.3.2.5. Alteration or improper use of software for Pocket PC PDAs, mobile data collection software for laptop and tablet computers by Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service or others; 7.2.2.3.2.6. A failure to use or install error corrections, repairs, updates or upgrades or take other reasonable actions recommended by Vendor so that products functions properly; 7.2.2.3.2.7. Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service own hardware, software, equipment or facilities 7.2.2.3.2.8. Design or manufacturing defects in any products or services not made and provided by Vendor; 7.2.2.3.2.9. A failure of a Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service local area network or wide area network that prevents the transmission of data intended for review at the destination. This includes any disruptions of Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service telephone lines, Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service ISP connections to the Internet and any electronic delivery systems that constitute the quote mark Internet backbone. quote mark 7.2.2.3.2.10. Anything beyond Vendor's reasonable control. This includes, but is not limited to, any acts of God, widespread power outages or telecommunication disruptions, and/or the illegal activity of virus writers and/or quote mark hackers quote mark who deliberately produce material/actions that disrupt the connectivity between Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service and Vendor, including a denial of service attack. 7.2.2.3.2.11. Any planned downtime or maintenance communicated by Vendor to Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service. Communication may include notices on Vendor's web site. 8. Service Level Commitment 8.1. Availability Commitment - Definition and Calculation. Internet based computer patient charting system shall be available for Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service Usage 98% of the time during any one calendar month. quote mark Available for Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service Usage quote mark means that internet based computer patient charting system is functioning and is not subject to quote mark Downtime. quote mark quote mark Downtime quote mark equals the time during which internet based computer patient charting system is functioning with a Critical Problem or not functioning due to a Critical Problem. Downtime will commence when Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service notifies Vendor that internet based computer patient charting system is unavailable for use as a result of a Critical Problem. Downtime will end as soon as the Critical Problem is cured and internet based computer patient charting system is available for use without a Critical Problem. Vendor will maintain, and provide upon request to Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service, Service Level log documenting Service Level performance including all data required to calculate Availability. 8.2. Availability Commitment - Performance and Remedy. In the event that Vendor does not meet its Availability Commitment during any calendar month during the Term, Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service next monthly invoice shall be reduced by 10% plus an additional 1% for each 1% increment below the Availability Commitment. 8.3. Reliability Commitment - Definition and Calculation. Reliability is defined as the number of consecutive calendar months during the Term of the contract when internet based computer patient charting system Availability Commitment is not met. Vendor will maintain, and provide upon request to Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service, a Service Level log documenting Service Level performance including all data required to calculate Reliability. 8.4. Reliability Commitment - Performance and Remedy. In the event that internet based computer patient charting system does not meet its Reliability Commitment during the Term, the following remedies will be available to Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service, and enforceable at the Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service, discretion: 8.4.1. Internet based computer patient charting system does not meet Availability Commitment (regardless of by what %) for two (2) consecutive months: 25% reduction (above Availability remedy) in next monthly invoice. 8.4.2. Internet based computer patient charting system does not meet Availability Commitment (regardless of by what %) for three (3) consecutive months: 40% reduction (above Availability remedy) in next monthly invoice. 8.4.3. Internet based computer patient charting system does not meet Availability Commitment (regardless of by what %) for four (4) consecutive months: Vendor is in default of Performance Work Statement and Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service may exercise any available remedy for Early Termination at its sole discretion or may take a 50% reduction (above Availability remedy) in next monthly invoice. All remedies provided to Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service are in the form of liquidated damages against Vendor. As noted elsewhere in this Performance Work Statement, Vendor has offered liquidated damages as the sole recourse for the Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service in the event of performance problems with or non-performance of internet based computer patient charting system. All other Womack Army Medical Center, Department of Emergency Medicine, Ambulance Service may pursue are limited as noted elsewhere in Performance Work Statement Contractor Manpower Reporting (CMR) ACCOUNTING FOR CONTRACT SERVICES-The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil/ . The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractor); (6) Estimated direct labor dollars paid this reporting period (including sub-contractor); (7) Total payments (including sub-contractor); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (10) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website); (11) Presence of deployment or contingency contract language, and, (12) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). (13) As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall notify the Contracting Officer's Representative (COR) by the 5th working day of November whether or not they have completed this report. If the COR is unavailable, the contractor will notify the Contracting Officer.

Q--Radiological Physicist Testing Survey

Department of Veterans Affairs, Orlando VAMC | Published August 24, 2011  -  Deadline September 6, 2011
cpvs

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED IN 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS, BY THE SOLICITATION CLOSING DATE. DUNS NUMBER: In accordance with FAR 52.204-6, offeror must provide their Data Universal Numbering Systems (DUNS) number here: DUNS# ___ ___- ___ ___ ___ - ___ ___ ___ ___ If the DUNS number is unknown, offerors may request a number from DUN & Bradstreet, free of charge by calling 800-333-0505. [See FAR 52.212-1 Instructions…(j) Data Universal Numbering System] ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE ______________________________ _____________ ______________________________ _____________ ______________________________ _____________ CENTRAL CONTRACTOR REGISTRATION (CCR): Federal Acquisition Regulations require all contractors conducting business with the Government to be registered in the Central Contractor Registration Government-wide online database for the provision of basic information relative to contract awards [reference FAR Clause 52.212-4, paragraph (t)]. You may accomplish these registrations online at the following web sites: CCR- http://www.ccr.gov Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in CCR prior to submittine their offer. VET BIZ REGISTRY: In accordance with Veterans Affairs Acquisition Supplement (VAAR) Subpart 819.70, offerors claiming Veteran status must be registered in the Vet Biz Data base at the time of submission of offers. Information on registration is available at: http://vip/vetbiz.gov/ 1. GENERAL: 1.1 The purpose of this combined synopsis/solicitation is to provide a certified health physicist for radiology, dental, and nuclear medicine physics testing using performance-based measures. The physicist shall provide services and support that meet or exceed the American College of Radiology (ACR), Florida Administrative Code Chapter 64E-5 requirements for the VA Orlando Health System, Radiology Department. Physicist testing services shall be performed on site for the Orlando VA Health System at the following locations: (1) Orlando VA Medical Center (Baldwin Campus) 5201 Raymond Street, Orlando, FL 32803 (2) Viera VA Outpatient Clinic 2900 Veterans Way Viera, FL 32940 (3) W.V. Chappell, Jr. VA Outpatient Clinic 551 National Health Care Drive Daytona Beach, FL 32114 1.2 Service shall be performed on a scheduled basis to be established as described in section six (statement of work. Survey shall consist of measuring radiation output at three qualities to determine exposure to patient, check of reproducibility of exposure for various milliamps (mA)-time combinations, measurements of kilovoltage peak (kVp), Half-value Layer (HVL) and filtration. Measure stray radiation to occupied positions adjacent to each unit, check timer accuracy, check light localizer for alignment, and inspect. Contractor shall be fully compliant with Federal, State, and local laws and/or regulations. 1.3 The commercial services are prepared in accordance with (IAW) the format in FAR subpart 12.6, as supplemented with additional information included in this notice and IAW FAR Part 13 for the Orlando VA Health Care System. This announcement constitutes the only solicitation and is issued as a request for quote (RFQ); a written solicitation will not be issued. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-47, January 12, 2011. 1.4 Submit written quotes via e-mail referencing RFQ Number VA-248-11-RQ-1265 to rosa.rivera3@va.gov. All requests must be in writing and received by the Orlando VA Medical Center Contracting Office by (11:00 am) EST, 7 September 2011. No telephonic request for information will be considered. Incomplete packages will be considered nonresponsive. 1.5 Close date for questions is five calendar days after posting of solicitation. All responses to questions will be posted by way of amendment to this combined synopsis/solicitation to the FedBizOpps website (The email address for all questions to this combined Synopsis/Solicitation is rosa.rivera3@va.gov).The prospective vendors are required to submit written quote for labor, tools, materials, transportation, insurance, and supervision required to service each facility according to the schedule. 1.6 This acquisition is a 100% Small Business set-aside. The associated North American Industry Classification System (NAICS) Code is 541690 (business size standard $7M). The Government anticipates awarding a single firm-fixed price contract with one base year and three one-year options to the offeror whose offer conforming to the solicitation is most advantageous to the Government when considering price and other factors. The base year period of performance begins October 1, 2011 through March 31, 2012. This solicitation is reserved exclusively for small business [set-aside] in order of precedence. " Service-Disabled Veteran-Owned Business " Veteran-owned Small Business " HUBZone " All Other Small Business 1.7 Evaluation-Commercial Items. (a) Evaluation for award shall be Lowest-Price Technically Acceptable. The government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government when considering price, past performance, and capability. The Government reserves the right to award the contract based on initial offers received, without discussions or negotiations of such offers. Therefore, it is important that each offer fully address the requirements stated in this combined solicitation. Evaluation factors are as follows: 1. Price: (Lowest Price Technically Acceptable) 2. Past Performance: Offeror shall provide three (3) verifiable references of customers that have been serviced with similar type service specified in the referenced statement of work or proof of satisfactorily providing these types of services in the past. 3. Technical Factors: The Offeror's technical proposal shall address each of the following technical factors, performance plan, and schedule. The offeror's technical proposal must separately address each element in narrative format a. PERFORMANCE PLAN - The Performance Plan shall be in narrative format and present sufficient detail to demonstrate an understanding of the requirement. The offeror's Performance Plan shall be specific to this project. b. SCHEDULE - The offerer shall present a project schedule detailing and demonstrating an understanding of the complexity of the project. As minimum the schedule shall illustrate: Identification of tasks. Percent completion of overall project. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 1.8 Solicitation documents, and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-47, January 12, 2011. The following clauses and provisions are applicable: 52.202-1 Definitions (Jul 2004), FAR 52.204-6 Data Universal Numbering System (DUNS Number) Apr 2008), FAR 52.203-5 Covenant Against Contingent Fees (Apr 1984), FAR 52.203-6 Restrictions on subcontractors Sales To The Government (Sep 2006), FAR 52.203-7 Anti-Kickback Procedures (Oct 2010), FAR 52.204-7 Central Contractor Registration (April 2008), FAR 52.204-8 Annual Representations and Certifications (Feb 2009), FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011), FAR 52.212-1 (Instructions to offerors-Commercial Items (June 2008), FAR 52.212-2 (Evaluation-Commercial Items (Jan 1999), FAR 52.212-3 (Offeror Representations and Certifications -Commercial Items (Jan 1999), 52.212-4 (Contract Terms and Conditions-Commercial Items (Mar 2009), FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Apr 2009), with the followings clauses selected in paragraph b, FAR 52.213-2 Invoices (Apr 1984), FAR 52.217-8 (Option to Extend Services (NOV 1999), FAR 52.217-9 (Option to Extend The Term of The Contract (MAR 2000), 52.228-5 (Insurance-Work on a Government Installation (Jan 1997), FAR 52.232-19 (Availability of Funds for The Next Fiscal Year (Apr 1984), FAR 52.233-2 (Service Protest (Sep 2006), FAR 52.233-3 (Protest After Award (Aug 1996), FAR 52.233-4 (Applicable Law for Breach of Contract Claim (OCT 2004), FAR 52.249-1 (Termination for Convenience of The Government (Fixed-Price) (Short Form) (Apr 1984), FAR 52.252-2 (Clauses Incorporated by Reference (Feb 1998), FAR 52.222-3 Convict Labor (June 2003), FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2008), FAR 52.222-21 Prohibition of Segregated Facilities (Feb 1999), FAR 52.222-26, Equal Opportunity (Mar 2007), FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006), FAR 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998), FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212), FAR 52.225-1, Buy American Act--Supplies (Feb 2009), FAR 52.222-41 Service Contract Act of 1965 (Nov 2007), FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989), FAR 52.222-43, Fair Labor Standards Act and Service Contract Act--Price Adjustment (Multiple Year and Option Contracts) (Sep 2009), FAR 52.222-50 Combating Trafficking in Persons (Feb 2009), FAR 52.224-1Privacy Act Notification (Apr 1984), FAR 52.224-2 Privacy Act (Apr 1984), FAR 52.225-3 Buy American Act (Jun 2009), FAR 52.223-18, Contractor Policy to Ban Text Messaging while Driving (Sep 2010) (E.O. 13513, FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008), FAR 52.228- 5 Insurance-Work on a Government Installation (Jan 1997), FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct. 2003), FAR 52.233-2 Service of Protest (Sep 2006), FAR 52.233-3 Service of Protest (Aug 1996), FAR 52-243-7 Notification of Changes (Apr 1984), FAR 52.245-1 Government Property (Aug 2010), FAR 52.246-20 Warranty of Services (May 2001), FAR 52.249-4 Termination for Convenience of the Government (Apr 1984) VAAR 852.203-70 Commercial Advertising (Jan 2008), VAAR 852.203-71 Display of Department of Veteran Affairs Hotline Poster(Dec 1992), VAAR 852.216-70 Estimated Quantities (Apr 1984), VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009), VAAR 852.219-11 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009),VAAR 852.211-72 (Technical Industry Standards (Jan 2008), VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Jan 2008), VAAR 852.233-71 (Alternate Protest Procedure (Jan 1998), VAAR 852.237-70 Contractor Responsibilities (Apr 1984), VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008), VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (Interim-October 2008), VAAR 852.273-76 Electronic Invoice Submission (Interim-October 2008) . Full text of these clauses and provisions available 2. BACKGROUND: The Orlando VA Health System is required to perform annual radiological physics surveys synonymous for end product on all radiology, dental, and nuclear medicine equipment as required by the Joint Commission (JC), the American College of Radiology (ACR), Florida Administrative Code Chapter 64E-5, Food & Drug Administration (FDA) and Occupational Safety & Health Administration (OSHA). The physicist shall perform inspections, procedures, and testing that meets or exceeds current standards established by the Joint Commission (JC), the American College of Radiology (ACR), Food & Drug Administration (FDA) and Occupational Safety & Health Administration (OSHA). 3. SCOPE: The VA anticipates the award of a single firm fixed price contract with a base year and three one-year option periods. All written reports and data required by this contract shall be contained in a three-ring binder format and delivered to the COTR within four (4) weeks of survey completion. The contractor's survey shall evaluate all two-dimensional radiographic equipment including stationary, CT scanners, mobiles, c-arms, surgical (cystoscopy), dental, and all personal radiation protective devices (lead aprons, etc.) at each facility. The Contractor shall include those evaluation results in a written report listing corrective requirements and/or recommendations. The Contractor shall provide review service inspection reports and perform quality control procedures verifying CR/DR reader performance at reading/workstation monitors at the Orlando VA Medical Center; Daytona Beach and Viera Outpatient Clinics of the Orlando VA Health System. The contractor shall examine personnel monitoring records to determine the adequacy of reporting and compliance with state and federal regulations. The contractor shall examine for adequate use of warning labels and signs, review written safety procedures, examine devices and techniques used in patient and operator protection from scattered and primary radiation' and evaluate radiation levels in uncontrolled areas and calculate their acceptability with respect to regulatory specifications. 4. QUALIFICATIONS: The Contractor personnel providing work under this contract shall be fully trained and completely competent to perform the required work that meet or exceed the following minimum qualifications: (a) Master's Degree in Radiological Health Physics; (b) Board Certified as a Medical Physicist in accordance with specifications outlined in the American College of Radiology (ACR), Mammography Quality Standards Act (MQSA). (c) Current licensure in state of practice (d) Clinical practice experience of at least four years. (e) General Liability and Malpractice Insurance. (f) Barrier free office environment, equipment and space meet JC, Federal and State standards. All Contractor and subcontractor personnel shall have all licenses, permits, accreditation, and certifications required by law to be considered for award. The qualifications of such personnel shall also be subject to review by the Medical Centers Chief of Staff and approval of the Medical Centers Facility Director. Credentials shall be updated annually during the term of the contract to insure there has been no lapse in licensure, insurance coverage, etc. No changes of contractor employee/subcontractors will be allowed without prior authorization by the Contracting Officer, in writing, thirty (30) days in advance. The VA reserves the right to approve the assignment of individual contractor personnel to perform the services required under this contract. The Contractor shall maintain records that document competence/performance levels of Contractor and subcontractor personnel working on this contract in accordance with ACR, the Joint Commission, and other regulatory body requirements. The Contractor shall provide a current copy of the competence assessment checklist and semi-annual performance evaluation to the COTR for each Contractor's or subcontractor personnel providing service under this contract. 5. TERM OF CONTRACT: The contract shall be effective from October 1, 2011 to March 31, 2012 with three one-year option periods. Award of this contract is subject to the availability of appropriated funds made available for award purposes with the passing of the annual appropriations or by Continuing Resolution Authority for Fiscal Year 2012. No services shall be performed after March 31 until the Contracting Officer (CO) authorizes such services in writing. 6. STATEMENT OF WORK: Contractor shall provide professional health physicist services Monday - Friday (8 AM to 4:30 PM [EST]) for radiological inspections performed at the Orlando VA Health System facilities. FEDERAL HOLIDAYS OBSERVED: New Years Day Labor Day Martin Luther King Day Columbus Day President's Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Other days as specifically declared by the President of the United States to be a national holiday. Note: If necessary, the Contractor may be required to furnish services on an emergency basis on a national holiday or during off-duty hours outside of the Monday-Friday, 8:00 am-4:30 pm. Contractor shall provide all health care providers, personnel and technical support, medical facilities, medical and other equipment, telecommunication and transcription services, supplies, and supervision required to perform the work. The Contractor shall be responsible for management of all aspects of the contract, and this includes the following: The Contractor is responsible for all Contractor personnel, subcontractors, agents, and anyone acting for or on behalf of the Contractor. The contractor is responsible for ensuring that the physicist licensures, continuing education, and professional information are current and accurate. Additionally, contractor ensures physicist will be available regarding emergency needs and will provide recommendations for appropriate procedures to the COTR. Physicist will coordinate and schedule with the COTR performance of procedures. 7. PATIENT DOSE MEASUREMENTS: A qualified medical physicist shall determine a quantitative value for the dose being given to patients for the typical techniques commonly employed, for each machine. Compliance with this standard requires that exposure measurements be made in each x-ray room at a variety of kilovoltage peak (kVp) settings. For manual radiographic techniques with know kVp & mAs (milliamps x seconds), the patient exposure will be computed by the physicist for the common techniques. For phototimed techniques, the mAs value delivered in a radiograph may be available; otherwise the physicist will make measurements using a phantom to characterize the phototimer. 8. EQUIPMENT PERFORMANCE: Equipment performance is defined as performance with respect to the image quality produced as well as radiation safety & compliance with state and/or federal regulations. The annual physics report will include, as a minimum, high-contrast & low-contrast resolution tests for fluoroscopic systems as well as radiation outputs for a standard patient thickness in the automatic brightness mode, and cinematography (cins) dose rate for cardiac systems. COMPUTER TOMOGRAPHY (CT) SCANNER: Standard protocols as described by the American College of Radiology CT Accreditation Program Guidelines shall be completed, (see SOW Attachment #1). For a CT scanner, high -and low -contrast resolution, noise & patient dose will be included. For radiographic system, kVp accuracy, timer accuracy and milliamps (mA) linearity will be included as a bare minimum & focal spot size measurements will be performed. RADIOGRAPHIC EQUIPMENT: Determine exposure reproducibility for fixed factors of potential, current and time. Determine exposure linearity for a fixed potential and varying milliamperage to evaluate the acceptability of relationships between all stations. Determine timer accuracy at various settings over the useful range, the adequacy of primary beam filtration. Examine collimator and determine adequacy of spacing both alignment, adjustability and evaluate beam penumbra. Determine the exposure rate as a function of potential in terms of ml/mVs for various potentials typically (60kVp to 120 kVp); determine the effective focal spot size with a Japco Star pattern. Determine the accuracy of various potential settings from 60 kVp to 120 kVp. Mobile equipment will be evaluated as described above with additional tests (example: capacitor leakage radiation, minimum 350, etc.) performed as required by Florida regulations FLUOROSCOPIC EQUIPMENT: Determine the maximum patient entrance exposure rate and evaluate the exposure rate. Test cumulative timing device for proper operation, measure specific scattered and transmitted radiation levels around intensifier, screen, primary frame and accessory shielding using an appropriate phantom. Measure the operation intercepted scatter at various positions using as appropriate primary barrier. Evaluate Source-to-Skin distance. Determine the adequacy of the beam filtration; examine shielding used for personnel protection during fluoroscopy. Equipment considered "new" under the Florida Administrative Code, Chapter 64E-5 all the extra requirements in addition to the above will be checked. Mobile equipment will be evaluated as above with additional test performed as required by Florida regulation. MAMMOGRAPHY EQUIPMENT: Performance evaluation in accordance with the 1999 American College of Radiology Mammography Quality Control Guidelines and MQSA Final Rules shall be completed, (see SOW Attachment #2). MISCELLANEOUS: Each tube head within the healthcare facility shall be surveyed at least once during the contract year as needed, recommendations will be made for correction of deficiencies and re-surveys of equipment will be performed under the contract to determine if corrective actions taken were properly carried out. Charges to include one follow-up call per tube head. Surveys for repaired, relocated and new machines will be scheduled as needed. Follow-up visits will include required measurements as well as evaluations specified by the Radiology Service. Report to be submitted to the COTR and Radiation Safety Officer (RSO) ten (10) days after each inspection. A copy of report shall also be submitted to Biomedical Engineering. Invoice shall be submitted at the completion of surveys. 9. CONTRACTOR RESPONSIBILITY: The Contractor assumes full responsibility for and shall indemnify the government for any and all loss or damage of whatsoever kind and nature for any and all government property, including any equipment, supplies, accessories, or parts furnished, while in Contractors' custody and care for storage, repairs, or services to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any Subcontractor, or any employee, agent or representative of Contractor or Subcontractor. Hold harmless and indemnification agreement: Contractor shall save and hold harmless and indemnify the government against any and all liability, claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss, or damage to any property occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operations, or performance of work under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of contractor, any subcontractor, or any employee, agent or representative of contractor or subcontractor. Damage to government property from cause other than contractor's negligence: Nothing in the above paragraphs shall be considered to preclude the government from receiving the benefits of any insurance the Contractor may carry which provides for indemnification for any less or destruction of or damage to property in the custody and care of the contractor where such loss, destruction of, or damage to property in the custody and care of the contractor where such loss, destruction of, or damage is to government right to recover against third parties for any loss, destruction of or damage to government property, and upon the request of the Contracting Officer shall, at the government's expense furnish to the government all reasonable and cooperation including assistance in the prosecution of suit and the execution of instruments of in favor of obtaining recovery. Laws and Ordinances: The Contractor shall comply with all laws, ordinances, and regulations (federal, state, country, city or otherwise) covering work of this character and shall include all costs, if any, of such compliance in the price quoted in this offer. Workman's Compensation: The Contractor agrees to maintain workman's compensation insurance as may be required by law covering its employees who performed the services. A copy of this insurance shall be provided to the VA Contracting Officer. 10. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: Contractor shall have an established business, with an office and full time staff. The staff includes "fully qualified" Service Representatives capable of performing the requirements of this contract. Fully Qualified is based upon training and on experience in the field. For training, the Service Representatives successfully have completed a formalized training program, for the equipment identified herein. Certifications and/or training records may be request prior to award. 11. SERVICE MANUALS: The VA shall not provide service manuals to the Contractor. The Contractor shall obtain or have on file, and make available to Service Representative all operational and technical documentation (i.e. operational/service manuals, schematics, parts list, etc.), which are necessary to meet performance requirements of this contract. 12. REPORTING REQUIRED SERVICE BEYOND THE CONTRACT SCROPE: The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and COTR, (in writing), of the existence or the development of any defects in or repairs required to the scheduled equipment, which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COTR with a written estimate of the cost to make the necessary repairs. 13. IDENTIFICATION/PARKING: The contractor's employee(s) shall wear visible identification at all times while on the premises of the VAOPC. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VAOPC Police and Security Section. The Contractor, at his/her own expense, shall provide all employees with a Contractor Identification Card (ID), prior to performing work under this contract. Contractor employees are required to display this card at all times when performing under this contract. The Contractors employee shall sign each card issued. Employees released from service by the Contractor shall have their card collected by the Contractor. All cards shall contain an expiration date and photograph of the employee. All cards shall be destroyed upon contract completion or termination of the contract. The contractor's onsite supervisor shall ensure that all employees carry and display their card when on duty, and are prepared to present them upon request. The Contracting Officer's Technical Representative (COTR) shall periodically verify cards of contract employees match their personal identification. 14. PERMITS AND RESPONSIBILITIES: The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract, at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments, if requested. Failure to provide such permits so as to be fully licenses by date planned for the commencement of contract performance shall result in contract termination. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the Contractor. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by OSHA, JCAHO, etc., and shall comply with all standards and/or requirements. 15. CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR): The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor. 16. CONTRACTOR MANAGEMENT: The Contractor shall provide a Contract Manager and perform continual management of the functional areas contained in this SOW. The Contract Manger shall conduct overall management coordination and shall be the central Point of Contact (POC) with the Government for performance of all work under the SOW. The Contractor shall submit to the COTR, in writing upon award, the name, title, office and mobile telephone numbers of the Contract Manager identified on the Key Personnel Resume contained herein. A Contractor employee shall be designated to act for the Contract Manager when work is being performed in the Contract Manager's absence. 17. KEY PERSONNEL: Key personnel are defined as the Contract Manager, and designated alternates. The Contractor shall be required to provide the resume of key personnel at the time of proposal/quote submission. Any changes to the working status of key personnel shall be submitted to the CO for approval within 14 working days prior to the change. 18. EMPLOYEE QUALIFICATIONS AND CERTIFICATIONS: The Contractor shall ensure that only qualified personnel with the required current/proper license(s) performs under this contract. 19. CONDUCT OF PERSONNEL: The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SOW or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SOW any person whose employment would result in a conflict of interest with the Government's standards of conduct. 20. PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the Contract term relating to law and order, and security shall be applicable to all employees or representatives who enter the VA premises. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employee does not relieve the Contractor from the responsibility for the work defined in this SOW. The COTR may require the Contractor to remove any employee performing requirements under this SOW for reasons of misconduct, safety, or security risk posed. Contractor employees shall be subject to immediate dismissal from the premises upon determination by the COTR that such action is in the best interest of the Government. 21. PERSONNEL APPEARANCE: Contractor employees shall be well-groomed, clean, neat in appearance, clothes properly fitted, uniform appearance with nametags, and appropriately dressed for the work to be done. Contractor employees shall not wear clothing with slogans, drawings, or language which could be construed as being lewd, obscene, profane, racially offensive, sexually suggestive, anti-American or which advocates the use of illegal drugs or other unlawful conduct. 22. PERSONNEL COURTESY: Contractor employees shall not exhibit rude behavior. Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor will be ground for denying the employee further access to the VA premises. 23. ALCOHOL AND ILLEGAL DRUG USE: Contractor employees shall not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this SOW. The Contractor shall not allow any employee to perform work if the employee is under the influence of alcohol or illegal drugs. Employees found to be under the influence of alcohol or illegal drugs during working hours will be immediately removed from duty. For purposed of this provision, the threshold for being under the influence of alcohol or illegal drugs is the same as that established by current laws for vehicle operations. The Contractor is responsible for establishing the method(s) by which employees will be determined to be under the influence of alcohol or illegal drugs. 24. VEHICLE CONDITION AND MARKINGS: All Contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition as determined by the COTR. Contractor vehicles shall be clearly marked so as to be distinguishable from Government Equipment. Markings shall include, but not limited to, the Contractor's name and telephone number on all equipment and vehicles used to carry out the requirements of the SOW. 25. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY (HIPPA): To be eligible for contract award, the Contractor shall be in compliance with HIPPA. A Business Associate Agreement (BAA) shall be executed. See Attached BAA form. 26. CONFIDENTIALITY: The Contractor's personnel shall agree to comply with the Privacy Act of 1974 (the Act) and other applicable federal laws, rules, regulations and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to Contractor employees during performance of their daily duties, the Contractor shall obtain a signed "confidentiality certificate" from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA, including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person's name, or the identifying number, symbol, or other identifying particular assigned to the individual, shall be kept CONFIDENTIAL. A copy of this certification shall be provided to the COTR upon request. 27. WAGE DETERMINIATION: If this contract is subject to any wage determinations as set forth by the Department of Labor, the applicable wage determination is attached. 28. NON-PERSONAL SERVICES STATUS: Award of this contract will result in a contractual arrangement only and shall not be construed as a personnel appointment with the VA. The services shall not constitute an employer/employee relationship. Payments to the Contractor shall be based on the provision of an end product or the accomplishment of a specific task. The Contractor will not be subject to Government supervision, but its efforts will be monitored for quality assurance. 29. POST AWARD CONFERENCE: A Post Award Conference may be held at a time and location designated by the Contracting Officer. The Contractor, the Contracting Officer, the COTR, and any other official designated by the Contracting Officer shall attend this conference. 30. REVIEWS: The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of services rendered under this contract. All records shall be subject to review by the CO or other designated representative of the VA. Payments will be denied when such service does not support the charges or if the service is deemed not necessary or inappropriate. Such determinations shall be made by the CO or COTR, whichever is appropriate. 31. CONTACT AWARD AND ADMINISTRATION DATE: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. In the event the Contractor effects any such changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. No contract will be awarded nor payment made to any individual or entity that appears on the Health and Human Services Office of Inspector General's (HSS/OIG) List of Excluded Individuals/Entities, or any other Government sponsored list that identifies Contractors as being ineligible for contract award(s). 32. CONTRACTOR PERSONNEL: The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract. 33. INSURANCE: The Contractor shall procure and maintain for the entire contract period, Workmen's Compensation and employers Public Liability Insurance in accordance with laws of the State of Florida. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten (10) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default. 34. CONTRACTOR FURNISHED PROPERTY/SUPPLIES: The Contractor shall furnish at his/her own expense, all labor, materials, supplies, equipment, supervision, etc., which may be necessary or appropriate in the performance of this contract. Contractor shall be responsible for ensuring all equipment, tools, supplies, etc., utilized in the performance of this contract meet or exceed all applicable Federal, State, County, City, or other appropriate agency safety requirements, and ensure all employees have full working knowledge of these requirements. Should the contract call for it, the successful offeror shall provide a Material Safety Data Sheet (MSDS) for all applicable supplies used in the performance of this contract, within seven (7) business days of award. 35. SECURITY CHECK REQUIREMENTS: All Contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract, the Contractor will be responsible for the actions of those individuals that perform work for the VA. The necessity for compliance with this requirement shall be made prior to award, and detailed instructions will be provided to the Contractor. The Contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel management (OPM), the Contractor shall reimburse the VA within 30 days. VA will be reimbursed for this investigation by deducting the amount of this investigation from the Contractor's first invoice. The web site which provides information on the cost of the security investigation is: www.opm.gov\extra\investigate -Select Federal Investigations Notices (FIN 01-01). 36. Payment: In addition to the terms at FAR 52.212-4(g), monthly invoices shall be submitted after surveys are completed to the address below. Invoices shall have the contract and purchase order numbers identified, as well as period of services. Any hourly rate charges shall be itemized as a separate line item with total cost, on the invoice. Failure to submit a proper invoice shall cause payment delay. Invoices shall be submitted to: FMS VA2 / 675 P.O. Box 149971 Austin, TX 78714 37. QUALITY CONTROL: The Contractor's facilities, methodologies, and quality control procedures may be examined by the VA Contracting Officer or his (her) designee at any time during the life of the contract. All the applicable activities are performed in accordance with VA's Quality Management/Written Directive Program. 38. RESPONSIBILITY OF THE CONTRACTOR: The Contractor must obtain authorization from the Contracting Officer for any services required outside the scope of work provided herein. PRICE/COST/SCHEDULE Note: Reference attachment #3 for equipment list. BASE YEAR PERFORMANCE PERIOD: October 1, 2011 through March 31, 2012 DESCRIPTION QTY UNIT TOTAL COST 1 Radiation Protection Survey 6 MO $ Survey includes twenty-one (21) tubeheads as listed in attachment #3 in Orlando, Viera, and Daytona Beach VA Radiology Departments. Also, Sirona dental X-ray units in the same locations. 2 Patient Entrance Calculations 6 MO $ TOTAL ITEM 1 & 2: $ OPTION YEAR-ONE PERFORMANCE PERIOD: April 1, 2012 through March 31, 2013 DESCRIPTION QTY UNIT TOTAL COST 1 Radiation Protection Survey 12 MO $ Survey includes twenty-one (21) tubeheads as listed in attachment #3 in Orlando, Viera, and Daytona Beach VA Radiology Departments. Also, Sirona dental X-ray units in the same locations. 2 Patient Entrance Calculations 12 MO $ TOTAL ITEM 1 & 2: $ OPTION YEAR-TWO PERFORMANCE PERIOD: April 1, 2013 through March 31, 2014 DESCRIPTION QTY UNIT TOTAL COST 1 Radiation Protection Survey 12 MO $ Survey includes twenty-one (21) tubeheads as listed in attachment #3 in Orlando, Viera, and Daytona Beach VA Radiology Departments. Also, Sirona dental X-ray units in the same locations. 2 Patient Entrance Calculations 12 MO $ TOTAL ITEM 1 & 2: $ OPTION YEAR-THREE PERFORMANCE PERIOD: April 1, 2014 through March 31, 2015 DESCRIPTION QTY UNIT TOTAL COST 1 Radiation Protection Survey 12 MO $ Survey includes twenty-one (21) tubeheads as listed in attachment #3 in Orlando, Viera, and Daytona Beach VA Radiology Departments. Also, Sirona dental X-ray units in the same locations. 2 Patient Entrance Calculations 12 MO $ TOTAL ITEM 1 & 2: $ AGGREGATE TOTAL: BASE +3 OPTIONS YEARS: $ CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS Attachment #1 COMPUTERIZED TOMOGRAPHY (CT) SCANNER PERFROMANCE EVALUATION In accordance with the standard protocols as described in the American College of Radiology CT Accreditation Program Guidelines, the Contractor will provide a Florida Licensed Medical Physicist to perform the testing of CT Scanner Imaging equipment to include at least the following items: 1. Phantom: for the purpose of these tests, the Contractor will provide the ACR CT Accreditation Phantom. 2. Alignment Light Accuracy: performed annually. The positional accuracy of the laser lights will be evaluated. 3. Isocenter Alignment: performed annually. The alignment of the intersection of the laser lights with the actual isocenter of the CT scan rotation will be assessed. 4. Table/Gantry Tilt Accuracy: performed annually. The accuracy of the indicated tile of the gantry will be assessed. 5. Localization Image: performed annually. Slice localization from scanned projection radiography (localization image) will be assessed. 6. Table Index and Position: performed annually. The accuracy of the table position when indexed to a specific point and when moved away from and returned to the same point will be assessed. 7. Image Scan Width: performed annually. The width of the computed image slice will be assessed and compared to the indicated slice width. 8. Low Contrast Resolution: performed annually. The low contracts resolution capability of the scanner will be determined. 9. High Contrast Resolution: performed annually. The high contrast resolution (spatial resolution) capability of the scanner will be determined. 10. Image Uniformity: performed annually. Image uniformity of the scanner will be evaluated. 11. Noise: performed annually. The image noise will be quantified in accordance with established principles. 12. Artifact Evaluation: performed annually. Artifacts will be evaluated in accordance with established principles. 13. CT Number Accuracy and Linearity: performed annually. The CT number computed by the scanner for known objects within the phantom and linearity thereof will be determined and compared with the specified CT numbers for those same objects. 14. Display Devices: performed annually. Video and hard copy display will be evaluated in accordance with established principles. 15. Computed Tomography Dose Index (CTDI): performed annually. Using both Head Phantom and Body Phantom (the Contractor will provide these phantoms for the annual tests) as needed, the CTDI at normally used slice parameters will be measured and compared to the manufacturer's specified CTDI's. 16. Radiation Dose Profile: performed annually. The width of the radiation beam used to produce the computed image slice will ascertained at the several slice sizes used. 17. Scattered Radiation Levels: performed annually. Various locations around the CT scanner room will be evaluated for scattered radiation at the most commonly used slice parameters. 18. Safety Evaluations: performed annually. Safety evaluations of the CT scanner will be performed in accordance with the established principles. 19. Quality Control Program Evaluation: performed annually. The results of the QC program will be monitored annually. Attachment #2 ACR MAMMOGRAPHY ACCREDIATION PROGRAM AND MQSA CERTIFICATION PERFORMANCE EVALUATION In accordance with the 1999 American College of Radiology Mammography Quality Control Guidelines and MQSA Final Rules, the Contractor will provide qualified personnel to perform and/or supervise the testing of mammography equipment to include at least the following items: 1. Mammographic Unit Assembly Evaluation 2. Collimation Assessment 3. Evaluation of System Resolution 4. Automatic Exposure Control (AEC) System Performance 5. Uniformity of Screen Speed 6. Artifact Evaluation 7. Image Quality Evaluation 8. kVp Accuracy and Reproducibility 9. Beam Quality (Half-Value Layer [HVL]) Measurement 10. Breast Entrance Exposure, AEC Reproducibility, Average Glandular Dose and Radiation Output Rate 11. Viewbox Luminance and Room Illuminance Additionally and in keeping with the same requirements, the Contractor will evaluate and train, as required, technologists involved in quality control testing of mammography equipment in the following areas: 1. Darkroom cleanliness 2. Processor QC 3. Screen cleaning 4. Mammographic phantom imaging 5. Darkroom fog 6. Film-screen contact test 7. Compression pressure monitored 8. Repeat / Reject analysis 9. Viewboxes and viewing conditions 10. Analysis of fixer retention 11. Visual checklist Such training, comments, and suggestions along with the entire Medical Physics Performance Evaluation will be provided in writing as required. Attachment #3 X-Ray Inventory List Orlando = ORL Viera = VIE Daytona Outpatient Clinic = DOPC Attachment #4 PAST PERFORMANCE QUESTIONNAIRE Offeror's Name: Request for Quote: Data Governance Program Support Name of Person Completing the Evaluation: Telephone: E-mail: Title: Company/Organization: Please rate the offeror in each of the following areas. Note: there is room for comments where you deem remarks would be helpful to our evaluation. " Not Applicable: N/A " 1: Performance clearly below the contract performance standard or requirement " 2: Performance occasionally does not meet minimum contract performance standard or requirement " 3: Performance that meets the minimum contract performance standard or requirement " 4: Performance that meets and occasionally exceeds the contract performance standard or requirement " 5: Performance that almost always exceeds the contract performance standard or requirement 1. Overall quality/satisfaction N/A 0 1 0 2 0 3 0 4 0 5 0 Overall satisfaction with the Offeror's performance. Would you (the reference) choose to work with this offeror again? 2. Delivery performance N/A 0 1 0 2 0 3 0 4 0 5 0 Delivery performance includes delivery consistency, on time performance, and flexibility in responding to emerging issues and implementing required solutions. 3. Satisfaction with the quality of service delivered N/A 0 1 0 2 0 3 0 4 0 5 0 Rate the effectiveness and applicability of the plans and strategies delivered and the actual implementation of those. 4. Satisfaction with problem resolution N/A 0 1 0 2 0 3 0 4 0 5 0 This includes the offeror's ability to solve problems, the speed in which they handle problems, and their effective delivery of resolutions. 5. Satisfaction with the quality of contractor personnel N/A 0 1 0 2 0 3 0 4 0 5 0 Rate the quality of the contractor's staff in executing the project work scope. 7. Have you issued a cure notice, show cause notice, suspension of progress payments or other letters directing the correction of a performance problem in the past 3 years? 0 Yes 0 No If Yes, please explain. 8. Have you terminated this contractor for default within the past 3 years, or are there any pending termination actions? 0 Yes 0 No If Yes, please explain. 9. Based on the offeror's overall performance, would you award them another contract? 0 Yes 0 No If No, please explain. 10. Have you discussed any adverse past performance problems with the Offeror and given them an opportunity to comment? 0 Yes 0 No Please explain. 11. Do you file past performance information in a database that the Contracting Officer may search? 0 Yes 0 No Please explain. 12. If the contract had options, were those options exercised? 0 Yes 0 No Please explain. 13. What was the contract period of performance (i.e., when were services provided)? 14. What was the dollar value of the contract performed by the offeror? 15. Provide a brief description of the services provided by the offeror for this contract. Please attach any past performance database reports or other material you deem appropriate to a full understanding of the Offeror's past performance by the evaluator.

Life Raft Support Gear

Department of Homeland Security, United States Coast Guard (USCG) | Published March 15, 2011  -  Deadline April 1, 2011
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. The U.S. Coast Guard (USCG), Aviation Logistics Center (ALC), Engineering Services Division (ESD), Procurement Branch intends to issue a purchase order using the procedures of FAR Part 13. This announcement constitutes the only solicitation; proposals for the following items are being requested and a written solicitation will not be issued. Small business set-aside is dissolved because it is not anticipated that two or more small business manufacturers will have the capabilities to supply items for this requirement. This Request for Proposal (RFP) HSCG38-11-Q-500008 is being assigned to this procurement for tracking purposes and incorporates provisions and clauses in effect through Federal Acquisition Circular FAC 2005-49. The North American Industry Classification System Code is 326299 (All Other Rubber Products Manufacturing) and the size standard is 500 employees. The United States Coast Guard intends award one (1) purchase order, and to negotiate with Original Equipment Manufacturer (OEM), Air Cruisers Company(Cage Code 70167). All responsible sources may submit offers which shall be considered by the agency. Schedule of Supplies/Services and Price /Cost Est Unit of Unit Total CLIN Description Qty Issue Price Price 0001 Carrying Case, Life raft 10 Each P/N: 67806-13 NSN: 4240-10-HS2-3633 0002 Inflation Assembly, Life raft 10 Each P/N: 66451-101 NSN: 4240-01-HS2-3635 ALC "NSN" assigned to a part number/item(s) which contains any Alpha characters (HS1, HR2 etc) is not an NSN (National Stock Number) but is a LSN (Local Stock number) assigned to the part number for ALC supply tracking purposes. QUANTITIES The quantities shown in the Schedule of Supplies reflect the estimated quantities to be ordered. FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (JUN 2010) ADDENDUM FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at Internet address: https://www.acquisition.gov/far 52.204-4 Printed or Copied Double-Sided on Recycled Paper AUG 2000 52.211-14 Defense Priority and Allocation Requirement (Apr 2008) 52.247-34 F.o.b. Destination (Nov 1991) 52.246-15 Certificate of Conformance (APR 1984) (a) When authorized in writing by the cognizant Contract Administration Office (CAO), the Contractor shall ship with a Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government's right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the CAO, or inspection and acceptance have occurred. (b) The Contractor's signed certificate shall be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the CAO copy when contract administration (Block 10 of the DD Form 250) is performed by the Defense Contract Administration Services. In addition, a copy of the signed certificate shall also be attached to or entered on copies of the inspection or receiving report accompanying the shipment. (c) The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor. The Contractor shall in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor's expense. (d) The certificate shall read as follows: I certify that on ______ [insert date], the ____ [insert Contractor's name] furnished the supplies or services called for by Contract No._____ via ____ [Carrier] on ________ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document. Date of Execution: _____________________________ Signature: _____________________________________ Title: _________________________________________ FAR 52.211-8 Time of Delivery (JUNE 1997)(ALT. I, APR 1984) The Government requires delivery to be made according to the following schedule: REQUIRED DELIVERY SCHEDULE All CLIN's are required 30 calendar days after the date of receipt for each individual purchase order The Government will evaluate equally, as regards to time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above may be considered unacceptable and may be rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply. OFFEROR'S PROPOSED DELIVERY SCHEDULE All CLIN's As Required ___ calendar days after the date of each individual delivery order Offeror's Proposed Delivery Schedule Item No. Quantity Within Days After Date of Contract (b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor's date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term "working day" excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer may be determined unacceptable and may be rejected. HOMELAND SECURITY ACQUISITION REGULATIONS The following Homeland Security Acquisition Regulations are hereby incorporated by reference, with the same force and effect as if incorporated in full text. The full text of these clauses may be viewed electronically at https://www.dhs.gov. 3052.247-42 F.O.B. Destination only (Dec 2003) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items (Jan 2011) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). __ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). __ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note). __ (5) 52.204-11, American Recovery and Reinvestment Act-Reporting Requirements (Jul 2010) (Pub. L. 111-5). __ (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010) (31 U.S.C. 6101 note). (Applies to contracts over $30,000). (Not applicable to subcontracts for the acquisition of commercially available off-the-shelf items). __ (7) 52.219-3, Notice of Total HUBZone Set-Aside or Sole-Source Award (Jan 2011) (15 U.S.C. 657a). __ (8) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). __ (9) [Reserved] __ (10)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-6. __ (iii) Alternate II (Mar 2004) of 52.219-6. __ (11)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-7. __ (iii) Alternate II (Mar 2004) of 52.219-7. __ (12) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)). __ (13)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)). __ (ii) Alternate I (Oct 2001) of 52.219-9. __ (iii) Alternate II (Oct 2001) of 52.219-9. __ (iv) Alternate III (Jul 2010) of 52.219-9. __ (14) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)). __ (15) 52.219-16, Liquidated Damages-Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). __ (16)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). __ (ii) Alternate I (June 2003) of 52.219-23. __ (17) 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting (Apr 2008) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (18) 52.219-26, Small Disadvantaged Business Participation Program- Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (19) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004) (15 U.S.C. 657 f). X (20) 52.219-28, Post Award Small Business Program Representation (Apr 2009) (15 U.S.C. 632(a)(2)). X (21) 52.222-3, Convict Labor (June 2003) (E.O. 11755). X (22) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). X (23) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). __ (24) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). __ (25) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212). X (26) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). __ (27) 52.222-37, Employment Reports on Veterans, (Sep 2010) (38 U.S.C. 4212). __ (28) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). __ (29) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) __ (30)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (31) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b). __ (32)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423). __ (ii) Alternate I (DEC 2007) of 52.223-16. X (33) 52.223-18, Contractor Policy to Ban Text Messaging While Driving (SEP 2010) (E.O. 13513). X (34) 52.225-1, Buy American Act-Supplies (Feb 2009) (41 U.S.C. 10a-10d). __ (35)(i) 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act (June 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, and 110-138). __ (ii) Alternate I (Jan 2004) of 52.225-3. __ (iii) Alternate II (Jan 2004) of 52.225-3. __ (36) 52.225-5, Trade Agreements (AUG 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). X (37) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). __ (38) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). __ (39) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). __ (40) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). __ (41) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). X (42) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). __ (43) 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332). __ (44) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332). __ (45) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). __ (46)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). __ (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] __ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). __ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 351, et seq.). __ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). __ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). __ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) [Reserved] (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (JAN 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (Jun 2008) Quotes shall include company name and point of contact solicitation number, nomenclature, part number, unit price, extended price, payment terms and discount offered for prompt payment. All quotes submitted timely by responsible source will be considered for award. Quotes shall only be transmitted electronically via may E-Mail to Contract Specialist, Daniel.K.House@uscg.mil, 252-384-7230, or Contracting Officer, Claudette.Y.Surrento@uscg.mil, 252-335-6895 and must also conform to requirements of FAR 52.212-1. The closing date and time for receipt of quotes to be considered for this solicitation must reach the Government office designated in this solicitation on or before 3PM EST, April 1, 2011 PRESERVATION, PACKAGING, AND MARKING All parts ordered under this Contract shall be individually packaged in accordance with ASTM D 3951, Standard Practice for Commercial Packaging. Bar coding is preferred but not required in accordance with ANSI/AIM BC1. All parts shall be individually marked with the following information when applicable: National Stock Number, Part Number, Item Name, Quantity, Unit of Issue, Contract Number, and Delivery Order Number. There may be a requirement to assign specific items unique serial numbers, which if required, the Contracting Officer will negotiate with the contractor on a case by case basis. The serial number shall be stamped, engraved, or otherwise permanently affixed to each item. The serial number shall consist of block alphanumeric characters and be clearly visible. PACKING LIST All material shipped or delivered to the U.S. Coast Guard Surface Forces Logistics Center under this contract must be accompanied by an itemized packing list that cites the proper contract and delivery order number. Each packing unit shall have a list of all items contained in that unit. The packing list shall be securely attached to the outside of the container and shall be enclosed in a clear waterproof envelope. Failure to prepare for shipment any item, and/or mark all packages, boxes, etc., as indicated herein shall result in rejection of the shipment and return of the shipment at the contractor's expense. SHIPPING DESTINATION All parts ordered under this contract shall be shipped to the following address: Commanding Officer Aviation Logistics Center 1664 Weeksville Road Building 63 Elizabeth City, NC 27908 FAR 52.212-2 Evaluation-Commercial Items. (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the lowest cost technically acceptable to the Government, price and other factors considered. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors (part number, and delivery). The following factors shall be used to evaluate offers: Only offers meeting the listed technical capability criteria are eligible for award. Technical Capability Technical capability is considered the most important factor and will be evaluated on the ability of the offeror to provide part numbers listed in the Schedule of Supplies. Only quotes from prospective vendors that are able to provide clear, complete, documented, and auditable paper trail which traces each step from manufacture or distributor to its current location will be rated against these criteria. The criteria in this section are pass/fail criteria. Evaluation Criteria: Offerors that have obtained a pass rating on the technical criteria listed above will then be evaluated on the following criteria in descending order of importance: 1. Price 2. Delivery Price is the most important evaluation factor, with Delivery being the second most important evaluation factor. Price: The contractor shall provide pricing for schedule of supplies listed in this solicitation. Quotes should indicate nomenclature, part number, unit price, and extended price, any discounts for prompt payment, price reductions offered for quantity purchases, business size standards, and minority classifications. The unit price of each CLIN shall be multiplied by the estimated quantity stated in the schedule. The total price of all CLIN's shall be added together to arrive at an aggregate total. Delivery The Government requires delivery of ALL CLINs to be made NLT 30 days after receipt of order. Earlier deliveries are desired and will be accepted. F.O.B. Destination is requested as the F.O.B. point for the Deliverables. All offers will be considered F.O.B. Destination unless F.O.B. origin is specified AND shipping costs are included. Orders may be issued by the Contracting Officer via telecommunication by facsimile, or by electronic commerce methods. 52.212-3 Offeror Representations and Certifications-Commercial Items. (Oct 2010) An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. (a) Definitions. As used in this provision- "Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated. "Forced or indentured child labor" means all work or service- (1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or (2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties. "Inverted domestic corporation" means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). "Manufactured end product" means any end product in Federal Supply Classes (FSC) 1000-9999, except- (1) FSC 5510, Lumber and Related Basic Wood Materials; (2) Federal Supply Group (FSG) 87, Agricultural Supplies; (3) FSG 88, Live Animals; (4) FSG 89, Food and Related Consumables; (5) FSC 9410, Crude Grades of Plant Materials; (6) FSC 9430, Miscellaneous Crude Animal Products, Inedible; (7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products; (8) FSC 9610, Ores; (9) FSC 9620, Minerals, Natural and Synthetic; and (10) FSC 9630, Additive Metal Materials. "Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture. "Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate- (1) Are conducted under contract directly and exclusively with the regional Government of southern Sudan; (2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization; (3) Consist of providing goods or services to marginalized populations of Sudan; (4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization; (5) Consist of providing goods or services that are used only to promote health or education; or (6) Have been voluntarily suspended. "Service-disabled veteran-owned small business concern"- (1) Means a small business concern- (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). "Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation. "Veteran-owned small business concern" means a small business concern- (1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and (2) The management and daily business operations of which are controlled by one or more veterans. "Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women. "Women-owned small business concern" means a small business concern- (1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and (2) Whose management and daily business operations are controlled by one or more women. (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.] (c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply. (1) Small business concern. The offeror represents as part of its offer that it  is,  is not a small business concern. (2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it  is,  is not a veteran-owned small business concern. (3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it  is,  is not a service-disabled veteran-owned small business concern. (4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, for general statistical purposes, that it  is,  is not a small disadvantaged business concern as defined in 13 CFR 124.1002. (5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it  is,  is not a women-owned small business concern. Note: Complete paragraphs (c)(6) and (c)(7) only if this solicitation is expected to exceed the simplified acquisition threshold. (6) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it  is a women-owned business concern. (7) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:____________________________________ (8) Small Business Size for the Small Business Competitiveness Demonstration Program and for the Targeted Industry Categories under the Small Business Competitiveness Demonstration Program. [Complete only if the offeror has represented itself to be a small business concern under the size standards for this solicitation.] (i) [Complete only for solicitations indicated in an addendum as being set-aside for emerging small businesses in one of the designated industry groups (DIGs).] The offeror represents as part of its offer that it  is,  is not an emerging small business. (ii) [Complete only for solicitations indicated in an addendum as being for one of the targeted industry categories (TICs) or designated industry groups (DIGs).] Offeror represents as follows: (A) Offeror's number of employees for the past 12 months (check the Employees column if size standard stated in the solicitation is expressed in terms of number of employees); or (B) Offeror's average annual gross revenue for the last 3 fiscal years (check the Average Annual Gross Number of Revenues column if size standard stated in the solicitation is expressed in terms of annual receipts). (Check one of the following): Number of Employees Average Annual Gross Revenues __ 50 or fewer __ $1 million or less __ 51-100 __ $1,000,001-$2 million __ 101-250 __ $2,000,001-$3.5 million __ 251-500 __ $3,500,001-$5 million __ 501-750 __ $5,000,001-$10 million __ 751-1,000 __ $10,000,001-$17 million __ Over 1,000 __ Over $17 million (9) [Complete only if the solicitation contains the clause at FAR 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns, or FAR 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting, and the offeror desires a benefit based on its disadvantaged status.] (i) General. The offeror represents that either- (A) It  is,  is not certified by the Small Business Administration as a small disadvantaged business concern and identified, on the date of this representation, as a certified small disadvantaged business concern in the database maintained by the Small Business Administration (PRO-Net), and that no material change in disadvantaged ownership and control has occurred since its certification, and, where the concern is owned by one or more individuals claiming disadvantaged status, the net worth of each individual upon whom the certification is based does not exceed $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); or (B) It  has,  has not submitted a completed application to the Small Business Administration or a Private Certifier to be certified as a small disadvantaged business concern in accordance with 13 CFR 124, Subpart B, and a decision on that application is pending, and that no material change in disadvantaged ownership and control has occurred since its application was submitted. (ii)  Joint Ventures under the Price Evaluation Adjustment for Small Disadvantaged Business Concerns. The offeror represents, as part of its offer, that it is a joint venture that complies with the requirements in 13 CFR 124.1002(f) and that the representation in paragraph (c)(9)(i) of this provision is accurate for the small disadvantaged business concern that is participating in the joint venture. [The offeror shall enter the name of the small disadvantaged business concern that is participating in the joint venture: ________________.] (10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that- (i) It  is,  is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal office, or HUBZone employee percentage has occurred since it was certified by the Small Business Administration in accordance with 13 CFR Part 126; and (ii) It  is,  is not a joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for the HUBZone small business concern or concerns that are participating in the joint venture. [The offeror shall enter the name or names of the HUBZone small business concern or concerns that are participating in the joint venture: __________.] Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation. (d) Representations required to implement provisions of Executive Order 11246- (1) Previous contracts and compliance. The offeror represents that- (i) It  has,  has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; and (ii) It  has,  has not filed all required compliance reports. (2) Affirmative Action Compliance. The offeror represents that- (i) It  has developed and has on file,  has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 cfr parts 60-1 and 60-2), or (ii) It  has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor. (e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made. (f) Buy American Act Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American Act-Supplies, is included in this solicitation.) (1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of "domestic end product." The terms "commercially available off-the-shelf (COTS) item" "component," "domestic end product," "end product," "foreign end product," and "United States" are defined in the clause of this solicitation entitled "Buy American Act-Supplies." (2) Foreign End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary] (3) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. (g)(1) Buy American Act-Free Trade Agreements-Israeli Trade Act Certificate. (Applies only if the clause at FAR 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act, is included in this solicitation.) (i) The offeror certifies that each end product, except those listed in paragraph (g)(1)(ii) or (g)(1)(iii) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The terms "Bahrainian, Moroccan, Omani, or Peruvian end product," "commercially available off-the-shelf (COTS) item," "component," "domestic end product," "end product," "foreign end product," "Free Trade Agreement country," "Free Trade Agreement country end product," "Israeli end product," and "United States" are defined in the clause of this solicitation entitled "Buy American Act-Free Trade Agreements-Israeli Trade Act." (ii) The offeror certifies that the following supplies are Free Trade Agreement country end products (other than Bahrainian, Moroccan, Omani, or Peruvian end products) or Israeli end products as defined in the clause of this solicitation entitled "Buy American Act-Free Trade Agreements-Israeli Trade Act": Free Trade Agreement Country End Products (Other than Bahrainian, Moroccan, Omani, or Peruvian End Products) or Israeli End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary] (iii) The offeror shall list those supplies that are foreign end products (other than those listed in paragraph (g)(1)(ii) of this provision) as defined in the clause of this solicitation entitled "Buy American Act-Free Trade Agreements-Israeli Trade Act." The offeror shall list as other foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of "domestic end product." Other Foreign End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary] (iv) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. (2) Buy American Act-Free Trade Agreements-Israeli Trade Act Certificate, Alternate I. If Alternate I to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision: (g)(1)(ii) The offeror certifies that the following supplies are Canadian end products as defined in the clause of this solicitation entitled "Buy American Act-Free Trade Agreements-Israeli Trade Act": Canadian End Products: Line Item No. _______________________________________ _______________________________________ _______________________________________ [List as necessary] (3) Buy American Act-Free Trade Agreements-Israeli Trade Act Certificate, Alternate II. If Alternate II to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision: (g)(1)(ii) The offeror certifies that the following supplies are Canadian end products or Israeli end products as defined in the clause of this solicitation entitled "Buy American Act-Free Trade Agreements-Israeli Trade Act": Canadian or Israeli End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary] (4) Trade Agreements Certificate. (Applies only if the clause at FAR 52.225-5, Trade Agreements, is included in this solicitation.) (i) The offeror certifies that each end product, except those listed in paragraph (g)(4)(ii) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled "Trade Agreements." (ii) The offeror shall list as other end products those end products that are not U.S.-made or designated country end products. Other End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary] (iii) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American Act. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for such products are insufficient to fulfill the requirements of the solicitation. (h) Certification Regarding Responsibility Matters (Executive Order 12689). (Applies only if the contract value is expected to exceed the simplified acquisition threshold.) The offeror certifies, to the best of its knowledge and belief, that the offeror and/or any of its principals- (1)  Are,  are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency; (2)  Have,  have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a Federal, state or local Government contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property; (3)  Are,  are not presently indicted for, or otherwise criminally or civilly charged by a Government entity with, commission of any of these offenses enumerated in paragraph (h)(2) of this clause; and (4)  Have,  have not, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied. (i) Taxes are considered delinquent if both of the following criteria apply: (A) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted. (B) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded. (ii) Examples. (A) The taxpayer has received a statutory notice of deficiency, under I.R.C. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights. (B) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. §6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights. (C) The taxpayer has entered into an installment agreement pursuant to I.R.C. §6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment. (D) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. §362 (the Bankruptcy Code). (i) Certification Regarding Knowledge of Child Labor for Listed End Products (Executive Order 13126). [The Contracting Officer must list in paragraph (i)(1) any end products being acquired under this solicitation that are included in the List of Products Requiring Contractor Certification as to Forced or Indentured Child Labor, unless excluded at 22.1503(b).] (1) Listed end products.

HC-144 CASA Parts

Department of Homeland Security, United States Coast Guard (USCG) | Published April 25, 2011  -  Deadline May 9, 2011
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. The U.S. Coast Guard (USCG), Aviation Logistics Center (ALC), Engineering Services Division (ESD), Procurement Branch intends to issue a purchase order using the procedures of FAR Part 13. This announcement constitutes the only solicitation; proposals for the following items are being requested and a written solicitation will not be issued. Small business set-aside is dissolved because it is not anticipated that two or more small business manufacturers will have the capabilities to supply items for this requirement. This Request for Proposal (RFP) HSCG38-11-Q-500016 is being assigned to this procurement for tracking purposes and incorporates provisions and clauses in effect through Federal Acquisition Circular FAC 2005-51. The North American Industry Classification System Code is 336413 (Other aircraft parts and auxiliary equipment manufacturing) and the size standard is 1000 employees. The United States Coast Guard intends award one (1) purchase order, and to negotiate with Original Equipment Manufacturer (OEM), Hamilton Sunstrand Corp. (Cage Code 73030). All responsible sources may submit offers which shall be considered by the agency. Schedule of Supplies/Services and Price /Cost Est Unit of Unit Total CLIN Description Qty Issue Price Price 0001 Control, Alignment Tool 4 Each P/N: GS23485-2 NSN: 1270-01-506-4260 0002 Torque Adapter 4 Each P/N: GS20782-1 NSN: 5120-01-226-5332 0001 Fixture, Turning 2 Each P/N: GS50414-1 NSN: 4920-01-310-3510 QUANTITIES The quantities shown in the Schedule of Supplies reflect the estimated quantities to be ordered. FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (JUN 2010) ADDENDUM FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at Internet address: https://www.acquisition.gov/far 52.204-4 Printed or Copied Double-Sided on Recycled Paper AUG 2000 52.211-14 Defense Priority and Allocation Requirement (Apr 2008) 52.247-34 F.o.b. Destination (Nov 1991) 52.246-15 Certificate of Conformance (APR 1984) (a) When authorized in writing by the cognizant Contract Administration Office (CAO), the Contractor shall ship with a Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government's right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the CAO, or inspection and acceptance have occurred. (b) The Contractor's signed certificate shall be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the CAO copy when contract administration (Block 10 of the DD Form 250) is performed by the Defense Contract Administration Services. In addition, a copy of the signed certificate shall also be attached to or entered on copies of the inspection or receiving report accompanying the shipment. (c) The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor. The Contractor shall in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor's expense. (d) The certificate shall read as follows: I certify that on ______ [insert date], the ____ [insert Contractor's name] furnished the supplies or services called for by Contract No._____ via ____ [Carrier] on ________ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document. Date of Execution: _____________________________ Signature: _____________________________________ Title: _________________________________________ FAR 52.211-8 Time of Delivery (JUNE 1997)(ALT. I, APR 1984) The Government requires delivery to be made according to the following schedule: REQUIRED DELIVERY SCHEDULE All CLIN's are required 30 calendar days after the date of receipt for each individual purchase order The Government will evaluate equally, as regards to time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above may be considered unacceptable and may be rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply. OFFEROR'S PROPOSED DELIVERY SCHEDULE All CLIN's As Required ___ calendar days after the date of each individual delivery order Offeror's Proposed Delivery Schedule Item No. Quantity Within Days After Date of Contract (b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor's date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term "working day" excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer may be determined unacceptable and may be rejected. HOMELAND SECURITY ACQUISITION REGULATIONS The following Homeland Security Acquisition Regulations are hereby incorporated by reference, with the same force and effect as if incorporated in full text. The full text of these clauses may be viewed electronically at https://www.dhs.gov. 3052.247-42 F.O.B. Destination only (Dec 2003) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items (Apr 2011) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). __ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). __ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note). __ (5) 52.204-11, American Recovery and Reinvestment Act-Reporting Requirements (Jul 2010) (Pub. L. 111-5). __ (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010) (31 U.S.C. 6101 note). (Applies to contracts over $30,000). (Not applicable to subcontracts for the acquisition of commercially available off-the-shelf items). __ (7) 52.219-3, Notice of Total HUBZone Set-Aside or Sole-Source Award (Jan 2011) (15 U.S.C. 657a). __ (8) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). __ (9) [Reserved] __ (10)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-6. __ (iii) Alternate II (Mar 2004) of 52.219-6. __ (11)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-7. __ (iii) Alternate II (Mar 2004) of 52.219-7. __ (12) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)). __ (13)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)). __ (ii) Alternate I (Oct 2001) of 52.219-9. __ (iii) Alternate II (Oct 2001) of 52.219-9. __ (iv) Alternate III (Jul 2010) of 52.219-9. __ (14) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)). __ (15) 52.219-16, Liquidated Damages-Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). __ (16)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). __ (ii) Alternate I (June 2003) of 52.219-23. __ (17) 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (18) 52.219-26, Small Disadvantaged Business Participation Program- Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (19) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004) (15 U.S.C. 657 f). X (20) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C. 632(a)(2)). __ (21) 52.219-29 Notice of Total Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Apr 2011). __ (22) 52.219-30 Notice of Total Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Apr 2011). X (23) 52.222-3, Convict Labor (June 2003) (E.O. 11755). X (24) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126). X (25) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). __ (26) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). __ (27) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212). X (28) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). __ (29) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212). __ (30) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). __ (31) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) __ (32)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) __ (33) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b). __ (34)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423). __ (ii) Alternate I (DEC 2007) of 52.223-16. X (35) 52.223-18, Contractor Policy to Ban Text Messaging While Driving (SEP 2010) (E.O. 13513). X (36) 52.225-1, Buy American Act-Supplies (Feb 2009) (41 U.S.C. 10a-10d). __ (37)(i) 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act (June 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, and 110-138). __ (ii) Alternate I (Jan 2004) of 52.225-3. __ (iii) Alternate II (Jan 2004) of 52.225-3. __ (38) 52.225-5, Trade Agreements (AUG 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). X (39) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). __ (40) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). __ (41) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). __ (42) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). __ (43) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). X (44) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). __ (45) 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332). __ (46) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332). __ (47) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). __ (48)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). __ (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] __ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). __ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 351, et seq.). __ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). __ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). __ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) [Reserved] (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (JAN 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (Jun 2008) Quotes shall include company name and point of contact solicitation number, nomenclature, part number, unit price, extended price, payment terms and discount offered for prompt payment. All quotes submitted timely by responsible source will be considered for award. Quotes shall only be transmitted electronically via may E-Mail to Contract Specialist, Daniel.K.House@uscg.mil, 252-384-7230, or Contracting Specialist, Lucille.McEachin@uscg.mil, 252-335-6941 and must also conform to requirements of FAR 52.212-1. The closing date and time for receipt of quotes to be considered for this solicitation must reach the Government office designated in this solicitation on or before 3PM EST, May 09, 2011 PRESERVATION, PACKAGING, AND MARKING All parts ordered under this Contract shall be individually packaged in accordance with ASTM D 3951, Standard Practice for Commercial Packaging. Bar coding is preferred but not required in accordance with ANSI/AIM BC1. All parts shall be individually marked with the following information when applicable: National Stock Number, Part Number, Item Name, Quantity, Unit of Issue, Contract Number, and Delivery Order Number. There may be a requirement to assign specific items unique serial numbers, which if required, the Contracting Officer will negotiate with the contractor on a case by case basis. The serial number shall be stamped, engraved, or otherwise permanently affixed to each item. The serial number shall consist of block alphanumeric characters and be clearly visible. PACKING LIST All material shipped or delivered to the U.S. Coast Guard Surface Forces Logistics Center under this contract must be accompanied by an itemized packing list that cites the proper contract and delivery order number. Each packing unit shall have a list of all items contained in that unit. The packing list shall be securely attached to the outside of the container and shall be enclosed in a clear waterproof envelope. Failure to prepare for shipment any item, and/or mark all packages, boxes, etc., as indicated herein shall result in rejection of the shipment and return of the shipment at the contractor's expense. SHIPPING DESTINATION All parts ordered under this contract shall be shipped to the following address: Commanding Officer Aviation Logistics Center 1664 Weeksville Road Building 63 Elizabeth City, NC 27908 FAR 52.212-2 Evaluation-Commercial Items. (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the lowest cost technically acceptable to the Government, price and other factors considered. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors (part number, and delivery). The following factors shall be used to evaluate offers: 1. Price 2. Delivery Price is the most important evaluation factor, with Delivery being the second most important evaluation factor. Price: The contractor shall provide pricing for schedule of supplies listed in this solicitation. Quotes should indicate nomenclature, part number, unit price, and extended price, any discounts for prompt payment, price reductions offered for quantity purchases, business size standards, and minority classifications. The unit price of each CLIN shall be multiplied by the estimated quantity stated in the schedule. The total price of all CLIN's shall be added together to arrive at an aggregate total. Delivery The Government requires delivery of ALL CLINs to be made NLT 30 days after receipt of order. Earlier deliveries are desired and will be accepted. F.O.B. Destination is requested as the F.O.B. point for the Deliverables. All offers will be considered F.O.B. Destination unless F.O.B. origin is specified AND shipping costs are included. Orders may be issued by the Contracting Officer via telecommunication by facsimile, or by electronic commerce methods. 52.212-3 Offeror Representations and Certifications-Commercial Items. (Oct 2010) An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. (a) Definitions. As used in this provision- "Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated. "Forced or indentured child labor" means all work or service- (1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or (2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties. "Inverted domestic corporation" means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). "Manufactured end product" means any end product in Federal Supply Classes (FSC) 1000-9999, except- (1) FSC 5510, Lumber and Related Basic Wood Materials; (2) Federal Supply Group (FSG) 87, Agricultural Supplies; (3) FSG 88, Live Animals; (4) FSG 89, Food and Related Consumables; (5) FSC 9410, Crude Grades of Plant Materials; (6) FSC 9430, Miscellaneous Crude Animal Products, Inedible; (7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products; (8) FSC 9610, Ores; (9) FSC 9620, Minerals, Natural and Synthetic; and (10) FSC 9630, Additive Metal Materials. "Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture. "Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate- (1) Are conducted under contract directly and exclusively with the regional Government of southern Sudan; (2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization; (3) Consist of providing goods or services to marginalized populations of Sudan; (4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization; (5) Consist of providing goods or services that are used only to promote health or education; or (6) Have been voluntarily suspended. "Service-disabled veteran-owned small business concern"- (1) Means a small business concern- (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). "Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation. "Veteran-owned small business concern" means a small business concern- (1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and (2) The management and daily business operations of which are controlled by one or more veterans. "Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women. "Women-owned small business concern" means a small business concern- (1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and (2) Whose management and daily business operations are controlled by one or more women. (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.] (c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply. (1) Small business concern. The offeror represents as part of its offer that it  is,  is not a small business concern. (2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it  is,  is not a veteran-owned small business concern. (3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it  is,  is not a service-disabled veteran-owned small business concern. (4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, for general statistical purposes, that it  is,  is not a small disadvantaged business concern as defined in 13 CFR 124.1002. (5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it  is,  is not a women-owned small business concern. Note: Complete paragraphs (c)(6) and (c)(7) only if this solicitation is expected to exceed the simplified acquisition threshold. (6) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it  is a women-owned business concern. (7) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:____________________________________ (8) Small Business Size for the Small Business Competitiveness Demonstration Program and for the Targeted Industry Categories under the Small Business Competitiveness Demonstration Program. [Complete only if the offeror has represented itself to be a small business concern under the size standards for this solicitation.] (i) [Complete only for solicitations indicated in an addendum as being set-aside for emerging small businesses in one of the designated industry groups (DIGs).] The offeror represents as part of its offer that it  is,  is not an emerging small business. (ii) [Complete only for solicitations indicated in an addendum as being for one of the targeted industry categories (TICs) or designated industry groups (DIGs).] Offeror represents as follows: (A) Offeror's number of employees for the past 12 months (check the Employees column if size standard stated in the solicitation is expressed in terms of number of employees); or (B) Offeror's average annual gross revenue for the last 3 fiscal years (check the Average Annual Gross Number of Revenues column if size standard stated in the solicitation is expressed in terms of annual receipts). (Check one of the following): Number of Employees Average Annual Gross Revenues __ 50 or fewer __ $1 million or less __ 51-100 __ $1,000,001-$2 million __ 101-250 __ $2,000,001-$3.5 million __ 251-500 __ $3,500,001-$5 million __ 501-750 __ $5,000,001-$10 million __ 751-1,000 __ $10,000,001-$17 million __ Over 1,000 __ Over $17 million (9) [Complete only if the solicitation contains the clause at FAR 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns, or FAR 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting, and the offeror desires a benefit based on its disadvantaged status.] (i) General. The offeror represents that either- (A) It  is,  is not certified by the Small Business Administration as a small disadvantaged business concern and identified, on the date of this representation, as a certified small disadvantaged business concern in the database maintained by the Small Business Administration (PRO-Net), and that no material change in disadvantaged ownership and control has occurred since its certification, and, where the concern is owned by one or more individuals claiming disadvantaged status, the net worth of each individual upon whom the certification is based does not exceed $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); or (B) It  has,  has not submitted a completed application to the Small Business Administration or a Private Certifier to be certified as a small disadvantaged business concern in accordance with 13 CFR 124, Subpart B, and a decision on that application is pending, and that no material change in disadvantaged ownership and control has occurred since its application was submitted. (ii)  Joint Ventures under the Price Evaluation Adjustment for Small Disadvantaged Business Concerns. The offeror represents, as part of its offer, that it is a joint venture that complies with the requirements in 13 CFR 124.1002(f) and that the representation in paragraph (c)(9)(i) of this provision is accurate for the small disadvantaged business concern that is participating in the joint venture. [The offeror shall enter the name of the small disadvantaged business concern that is participating in the joint venture: ________________.] (10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that- (i) It  is,  is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal office, or HUBZone employee percentage has occurred since it was certified by the Small Business Administration in accordance with 13 CFR Part 126; and (ii) It  is,  is not a joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for the HUBZone small business concern or concerns that are participating in the joint venture. [The offeror shall enter the name or names of the HUBZone small business concern or concerns that are participating in the joint venture: __________.] Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation. (d) Representations required to implement provisions of Executive Order 11246- (1) Previous contracts and compliance. The offeror represents that- (i) It  has,  has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; and (ii) It  has,  has not filed all required compliance reports. (2) Affirmative Action Compliance. The offeror represents that- (i) It  has developed and has on file,  has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 cfr parts 60-1 and 60-2), or (ii) It  has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor. (e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made. (f) Buy American Act Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American Act-Supplies, is included in this solicitation.) (1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of "domestic end product." The terms "commercially available off-the-shelf (COTS) item" "component," "domestic end product," "end product," "foreign end product," and "United States" are defined in the clause of this solicitation entitled "Buy American Act-Supplies." (2) Foreign End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary] (3) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. (g)(1) Buy American Act-Free Trade Agreements-Israeli Trade Act Certificate. (Applies only if the clause at FAR 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act, is included in this solicitation.) (i) The offeror certifies that each end product, except those listed in paragraph (g)(1)(ii) or (g)(1)(iii) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The terms "Bahrainian, Moroccan, Omani, or Peruvian end product," "commercially available off-the-shelf (COTS) item," "component," "domestic end product," "end product," "foreign end product," "Free Trade Agreement country," "Free Trade Agreement country end product," "Israeli end product," and "United States" are defined in the clause of this solicitation entitled "Buy American Act-Free Trade Agreements-Israeli Trade Act." (ii) The offeror certifies that the following supplies are Free Trade Agreement country end products (other than Bahrainian, Moroccan, Omani, or Peruvian end products) or Israeli end products as defined in the clause of this solicitation entitled "Buy American Act-Free Trade Agreements-Israeli Trade Act": Free Trade Agreement Country End Products (Other than Bahrainian, Moroccan, Omani, or Peruvian End Products) or Israeli End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary] (iii) The offeror shall list those supplies that are foreign end products (other than those listed in paragraph (g)(1)(ii) of this provision) as defined in the clause of this solicitation entitled "Buy American Act-Free Trade Agreements-Israeli Trade Act." The offeror shall list as other foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of "domestic end product." Other Foreign End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary] (iv) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. (2) Buy American Act-Free Trade Agreements-Israeli Trade Act Certificate, Alternate I. If Alternate I to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision: (g)(1)(ii) The offeror certifies that the following supplies are Canadian end products as defined in the clause of this solicitation entitled "Buy American Act-Free Trade Agreements-Israeli Trade Act": Canadian End Products: Line Item No. _______________________________________ _______________________________________ _______________________________________ [List as necessary] (3) Buy American Act-Free Trade Agreements-Israeli Trade Act Certificate, Alternate II. If Alternate II to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision: (g)(1)(ii) The offeror certifies that the following supplies are Canadian end products or Israeli end products as defined in the clause of this solicitation entitled "Buy American Act-Free Trade Agreements-Israeli Trade Act": Canadian or Israeli End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary] (4) Trade Agreements Certificate. (Applies only if the clause at FAR 52.225-5, Trade Agreements, is included in this solicitation.) (i) The offeror certifies that each end product, except those listed in paragraph (g)(4)(ii) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled "Trade Agreements." (ii) The offeror shall list as other end products those end products that are not U.S.-made or designated country end products. Other End Products: Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________ [List as necessary] (iii) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American Act. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for such products are insufficient to fulfill the requirements of the solicitation. (h) Certification Regarding Responsibility Matters (Executive Order 12689). (Applies only if the contract value is expected to exceed the simplified acquisition threshold.) The offeror certifies, to the best of its knowledge and belief, that the offeror and/or any of its principals- (1)  Are,  are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency; (2)  Have,  have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a Federal, state or local Government contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property; (3)  Are,  are not presently indicted for, or otherwise criminally or civilly charged by a Government entity with, commission of any of these offenses enumerated in paragraph (h)(2) of this clause; and (4)  Have,  have not, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied. (i) Taxes are considered delinquent if both of the following criteria apply: (A) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted. (B) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded. (ii) Examples. (A) The taxpayer has received a statutory notice of deficiency, under I.R.C. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights. (B) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. §6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights. (C) The taxpayer has entered into an installment agreement pursuant to I.R.C. §6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment. (D) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. §362 (the Bankruptcy Code). (i) Certification Regarding Knowledge of Child Labor for Listed End Products (Executive Order 13126). [The Contracting Officer must list in paragraph (i)(1) any end products being acquired under this solicitation that are included in the List of Products Requiring Contractor Certification as to Forced or Indentured Child Labor, unless excluded at 22.1503(b).] (1) Listed end products. Listed End Product Listed Countries of Origin ___________________ ___________________ ___________________ ___________________ (2) Certification. [If the Contracting Officer has identified end products and countries of origin in paragraph (i)(1) of this provision, then the offeror must certify to either (i)(2)(i) or (i)(2)(ii) by checking the appropriate block.] [ ] (i) The offeror will not supply any end product listed in paragraph (i)(1) of this provision that was mined, produced, or manufactured in the corresponding country as listed for that product. [ ] (ii) The offeror may supply an end product listed in paragraph (i)(1) of this provision that was mined, produced, or manufactured in the corresponding country as listed for that product.

Digital Voice Upgrade

Department of the Air Force, Air Mobility Command | Published June 16, 2014  -  Deadline July 16, 2014
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is F3Z3514127AC01-Trahan-GV; This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-74 effective May 30, 2014; Defense DPN 20140528 effective May 28, 2014, and AFAC 2014-0421 effective April 21, 2014. The North American Industry Classification System (NAICS) code is 541519, and the business size standard is $25M. The Federal Supply Class (FSC) is J099. The Standard Industrial Classification (SIC) is 7379. Requirement Description: Travis AFB intends to award for Digital Voice Upgrade of the Federal Signal UltraVoice (UV) siren controllers. The following commercial items are requested in this solicitation; Clin 0001: Provide all material/parts and installation/labor to allow the use of mini SD cards to store digital voice messages and music. Prerecord 16 digital voice messages chosen by Travis AFB onto the mini SD cards. This upgrade will be to the 16 existing Federal Signal UltraVoice (UV) siren controllers currently installed at Travis AFB. Mini SD cards must be capable of storing up to 255+ messages and/or 1000+ minutes of audio. This upgrade cannot result in any reduction of functionality of our current Giant Voice System and/or the AtHoc system connected to it. Install upgrades into 16 existing Federal Signal UV siren controllers one controller at a time with 30 minutes or less downtime per controller. Test and align if necessary. Date of Delivery: July 21, 2014 FOB: Destination for delivery to Travis AFB. The following FAR, DFARS, and AFFARS clauses apply to this requirement: The following provisions and/or clauses apply to this acquisition. FAR clauses: 52.204-7 System for Award Management Registration (DEVIATION); 52.209-6 Protecting the Government's Interest 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards; 52.212-1 Instructions to Offerors -- Commercial Items; 52.212-2 Evaluation - Commercial Items 52.212-3 Offeror Representations and Certifications 52.212-4 Contract Terms and Conditions - Commercial Items 52.219-6 Notice of Total SB Set Aside 52.222-3 Convict Labor; 52.222-19 Child Labor Cooperation with Authorities and Remedies 52.222-21 Prohibition Of Segregated Facilities; 52.222-26 Equal Opportunity; 52.222-36 Affirmative Action for Workers With Disabilities; 52.222-50 Combating Trafficking in Persons; 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities 52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran- Representation and Certification 52.233-1 Disputes 52.233-3 Protest After Award; 52.233-4 Applicable Law for Breach of Contracts; 52.252-1 Solicitation Provisions to be incorporated by reference 252.247-7023 Transportation of Supplies by Sea, Alternate III; 252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7002 Requirements to Inform Employees of Whistleblower Rights 252.232-7003 Electronic Submission of Payment Requests 252.203-7005 Representations Relating to Compensation 252.232-7010 Levies on Contract Payments 252.204-7003 Control of Government Personnel Work Product. 252.204-7004 Alternate A- System for Award Management Registration 252.225-7001 Buy American Act and Balance of Payment Program - Commodities 252.225-7002 Qualifying Country Sources as Subcontractors - Commodities 252.232-7003 Electronic Submission of Payments 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items. This clause incorporates by reference only those clauses required to implement provisions of law or Executive orders applicable to the acquisition of commercial items. The contracting officer shall attach this clause to the solicitation and contract and, using the appropriate clause prescriptions, indicate which, if any, of the additional clauses cited in 52.212-5(b) or (c) are applicable to the specific acquisition. Some of the clauses require fill-in; the fill-in language should be inserted as directed by 52.104(d). When cost information is obtained pursuant to Part 15 to establish the reasonableness of prices for commercial items, the contracting officer shall insert the clauses prescribed for this purpose in an addendum to the solicitation and contract. This clause may not be tailored. (i) Use the clause with its Alternate I when the head of the agency has waived the examination of records by the Comptroller General in accordance with 25.1001. (ii) (A) If the acquisition will use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5), the contracting officer shall use the clause with its Alternate II. (B) (1) In the case of a bilateral contract modification that will use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009, the contracting officer shall specify applicability of Alternate II to that modification. (2) In the case of a task- or delivery-order contract in which not all order will use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act 0f 2009, the contracting officer shall specify the task or delivery orders to which Alternate II applies. (C) The contracting officer may not use Alternate I when Alternate II applies. (c) When the use of evaluation factors is appropriate, the contracting officer may- (1) Insert the provision at 52.212-2, Evaluation -- Commercial Items, in solicitations for commercial items (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, Subpart 14.2 or Subpart 15.3, as an addendum (see 12.302(d)). (d) Other required provisions and clauses. (1) Notwithstanding prescriptions contained elsewhere in the FAR, when acquiring commercial items, contracting officers shall be required to use only those provisions and clauses prescribed in this part. The provisions and clauses prescribed in this part shall be revised, as necessary, to reflect the applicability of statutes and executive orders to the acquisition of commercial items. (2) Insert the clause at 52.225-19, Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States, as prescribed in 25.301-4. (3) Insert the provision at 52.209-7, Information Regarding Responsibility Matters, as prescribed in 9.104-7(b). (4) Insert the clause at 52.232-40, Providing Accelerated Payments to Small Business subcontractors, as prescribed in 32.009-2. (e) Discretionary use of FAR provisions and clauses. The contracting officer may include in solicitations and contracts by addendum other FAR provisions and clauses when their use is consistent with the limitations contained in 12.302. For example: (1) The contracting officer may include appropriate clauses when an indefinite-delivery type of contract will be used. The clauses prescribed at 16.506 may be used for this purpose. (2) The contracting officer may include appropriate provisions and clauses when the use of options is in the Government's interest. The provisions and clauses prescribed in 17.208 may be used for this purpose. If the provision at 52.212-2 is used, paragraph (b) provides for the evaluation of options. (3) The contracting officer may use the provisions and clauses contained in Part 23 regarding the use of products containing recovered materials and biobased products when appropriate for the item being acquired. (4) When setting aside under the Stafford Act (Subpart 26.2), include the provision at 52.226-3, Disaster or Emergency Area Representation, in the solicitation. The representation in this provision is not in the System for Award Management database. (f) Agencies may supplement the provisions and clauses prescribed in this part (to require use of additional provisions and clauses) only as necessary to reflect agency unique statutes applicable to the acquisition of commercial items or as may be approved by the agency senior procurement executive, or the individual responsible for representing the agency on the FAR Council, without power of delegation. 52.222-48 Exemption from Application of the Service Contract to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification (a) The offeror shall check the following certification: CERTIFICATION The offeror [ ] does [ ] does not certify that- (1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations; (2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and (3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers. (b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1003-4(c)(3) that the Service Contract Act- (1) Will not apply to this offeror, then the Service Contract Act of 1965 clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision- (1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements, will not be included in any resultant contract awarded to this offeror; and (2) The offeror shall notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Act wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision. (End of provision) 52.222-51 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (a) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the Contractor in substantial quantities to the general public in the course of normal business operations. (b) The services shall be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (1) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the Contractor, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (2) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or Contractor. (c) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract shall be the same as that used for these employees and for equivalent employees servicing the same equipment of commercial customers. (d) The Contractor is responsible for compliance with all the conditions of this exemption by its subcontractors. The Contractor shall determine the applicability of this exemption to any subcontract on or before subcontract award. In making a judgment that the exemption applies, the Contractor shall consider all factors and make an affirmative determination that all of the conditions in paragraphs (a) through (c) of this clause will be met. (e) If the Department of Labor determines that any conditions for exemption in paragraphs (a) through (c) of this clause have not been met, the exemption shall be deemed inapplicable, and the contract shall become subject to the Service Contract Act. In such case, the procedures at 29 CFR 4.123(e)(1)(iv) and 29 CFR 4.5(c) will be followed. (f) The Contractor shall include the substance of this clause, including this paragraph (f), in subcontracts for exempt services under this contract. (End of clause) 52.232-18 Availability of Funds Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http:/www.arnet.gov/far or http:/farsite.hill.af.mil (End of Clause) 52.252-6 Authorized Deviations in Clauses (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation 48 CFR Chapter 2 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) 252.204-7006 Billing Instructions. As prescribed in 204.7109, use the following clause: BILLING INSTRUCTIONS (OCT 2005) When submitting a request for payment, the Contractor shall- (a) Identify the contract line item(s) on the payment request that reasonably reflect contract work performance; and (b) Separately identify a payment amount for each contract line item included in the payment request. (End of clause) 5352.201-9101 Ombudsman OMBUDSMAN (APR 2010) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM or AFISRA ombudsmen, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Office 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (NOV 2012) (a) Contractors shall not: (1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or (2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order. [Note: This prohibition does not apply to manufacturing.] (b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs: (1) Halons: 1011, 1202, 1211, 1301, and 2402; (2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and (3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide. [NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.] Local 3 - Travis AFB Security Requirements 1.Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2.The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. At least one of the following forms of identification will be required for identity proofing: United States Passport Permanent Registration Card/Alien Registration Receipt Card (Form I-1551) Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa. Employment authorization document that contains a photograph (Form I-766) Current/valid Driver's License Identification card issued by Federal, State or local Government U.S. Coast Guard Merchant Mariner Legacy Card U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to: School identification card with photograph U.S. Military or draft record Native American Tribal Document U.S. Social Security Card issued by the Social Security Administration (SSA) Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350) Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal U.S. Citizen ID Cared (Form I-197) ID Card for use of Resident Citizen in the United States (Form I-179) Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status Foreign Military or Government Identification Credentials Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3.Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria: Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4.Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees working on the installation they are subject to identity proofing and vetting against criteria specified in para. 3. Any employee who does not complete or sign the form will be denied installation access. The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support. The installation is unable to verify the individual's claimed identity. There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity. The individual has/had been barred from entry/access to a Federal installation or facility. The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation. The individual has any conviction for espionage, sabotage, treason, terrorism, or murder. The individual's name appears on any Federal or State agency's watch list or hit list for criminal behavior or terrorist activity. The individual has been convicted of a firearms or explosive violation within the past ten years. The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell, or drug distribution. The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government by force. There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information. NOTE: This disqualifying information would most likely not be revealed during a query of authoritative databases. Information of this nature would normally be self-disclosed or discovered during subsequent fitness determination. There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace. NOTE: This disqualifying information would most likely not be revealed during a query of authoritative databases. Information of this nature would normally be self-disclosed or discovered during subsequent fitness determination. There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to the installation/mission. Within the past 10 years, the individual has received 2 or more convictions regardless of the crime. There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission. NOTE: This disqualifying information would most likely not be revealed during a query of authoritative databases. Information of this nature would normally be self-disclosed or discovered during subsequent fitness determination. There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission. The person being vetted has two DUI convictions or more in the past three years. There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission. The person being vetted has two drug possession convictions or more in the past three years. The individual has been incarcerated within the past 10 years for a period of 1 year or more unless released on proof of innocence. Advise employees base pass' are only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees which misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately. To obtain a pass, personnel will need a valid state or government photo identification. To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes: Contract number Work site or location Inclusive dates of the contract Work schedule (include days of the week and time periods employees are on base) Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they are advised of security language contained herein. 5.Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must: Carry their DoD ID card or installation pass on their person while on the installation. Register privately owned vehicles in accordance with installation policies. On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action. If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen. Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6.Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7.Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8.Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9.Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10.Information Protection Security Training. IAW AFI 31-401, AFGM3 dtd 18 Sep 13. Security Managers are required to provide initial uncleared or cleared training to all contractors within 90 days of assignment, this includes specialized security training. The security manager is required to track and document the completed training. The contractor will be required to participate in the government's in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system after appropriate vetting qualification have been met. 11.For Official Use Only Information. Agency information marked "For Official Use Only" or bearing other sensitivity marking will be handled in accordance with agency information security program regulations and instructions. This information will not be divulged or disclosed without agency permission. Contractor personnel will ensure information that is considered sensitive or proprietary is not compromised. 12.Visitor Group Security Agreement (VGSA). IAW AFI 31-601 (Para 4.5.1). At the request of the Installation Commander (IC) the contracting officer reserves the right to execute a VGSA agreement with all contractor operations located on Travis AFB that require access to classified information. Furthermore, at the discretion of the IC the VGSA execution requirement may be extended to contractors performing on contracts that require access to sensitive unclassified information, sensitive resources or frequent "entry" to the installation. 13.Antiterrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial Level I Antiterrorism Awareness training at https://atlevel1.dtic.mil/at/. Thereafter, Level I Antiterrorism Awareness training will be completed annually. All personnel will be responsible to provide proof (copy of training certificates) of training to the Antiterrorism Representative (ATRs) responsible for the unit they are contracted. 14.Operations Security (OPSEC). IAW AFI 10-701, 60 AMW will consider OPSEC for all contractual requirements and determine if any contract contains any form of critical and/or sensitive information or activities. These requirements will be defined on the contract and SOW/PWS. If OPSEC requirements exist, then the 60 AMW OPSEC Program Manager will be contacted to review the SOW/PWS. This review may result in possible training requirements, in addition to what is stated below. For unclassified contracts, the DD Form 254, Department of Defense Contract Security Classification Specification, can be used to specify OPSEC requirements in lieu of defining these requirements on the contract and SOW/PWS. For classified contracts, the DD Form 254 is mandatory. Additionally, the 60 AMW OPSEC Program Manager or functional Unit OPSEC Coordinator will administer specific OPSEC training or training materials to all contract employees within 90 days of initial assignment to the contract (AFI 10-701, 5.2.4). The Installation (60 AMW) OPSEC Program Manager can be contacted at 424-4356 or 0062. LGCC-1 Delivery and WAWF Notice to Contractor: Include the purchase order or delivery order number on your shipping document with the contents of the package listed for all deliveries. If the above information is not attached to the outside of the shipping container, it will be returned. Erroneous order numbers, cited on the container, could result in delayed payments. Hours of Delivery: Delivery of items under this order shall be accomplished between the local base hours of 7:30 AM and 4:00 PM Monday through Friday. Deliveries shall not be made on Saturdays, Sundays, or federal legal holidays. Delivery times other than those specified will be allowed only when advance arrangements are made under special circumstances. All deliveries must enter the base through the South Gate off Highway 12. Administration of Order: After award has been made, the 60th Contracting Squadron will administer this order. Any requests for information or clarification after award of order shall be referred to the Contract Specialist listed in Block 9 of the Standard Form 1449 or Block 6 of the DD Form 1155. WIDE AREA WORKFLOW - RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS IN ACCORDANCE WITH DFARS 252.232-7003, USE OF ELECTRONIC PAYMENT REQUESTS IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow - Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone through the DFAS Centralized Customer Service number (800) 756-4571 (select option 2) or faxed to (866) 392-7091. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS myInvoice web site at http://www.dod.mil/dfas/contractorpay/myinvoice.html. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil. Contractors must be actively registered with the Wide Area Work Flow (WAWF) at http://wawf.eb.mil, and at System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/. All quotes must be sent to A1C Brian Trahan at brian.trahan.2@us.af.mil. Quoted are required to be received no later than July 16, 2014 at 12:00pm, PST.

Federal Signal Corporation Digital Voice Upgrade

Department of the Air Force, Air Mobility Command | Published May 28, 2014  -  Deadline June 2, 2014
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is F3Z3514127AC01-Trahan-FS; this solicitation is a sole source request for quotation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-73 effective April 29, 2014; Defense DPN 20140506 effective May 6, 2014, and AFAC 2014-0421 effective April 21, 2014. The North American Industry Classification System (NAICS) code is 541519, and the business size standard is $25M. The Federal Supply Class (FSC) is J099. The Standard Industrial Classification (SIC) is 7379. Requirement Description: Travis AFB intends to award sole source for Federal Signal Corporation Digital Voice Upgrade. The following commercial items are requested in this solicitation; Clin 0001 - UV+ control board; QTY: 16; Unit of Issue: each Clin 0002 - Digital voice mini SD card; QTY: 16; Unit of Issue: each Clin 0003 - Field service; QTY: 3; Unit of Issue: days Clin 0004 - Digital voice recording, one voice up to 16 messages; QTY: 1; Unit of Issue: each Clin 0005 - Shipping; QTY: 1; Unit of Issue: each Date of Delivery: June 7, 2014 FOB: Destination for delivery to Travis AFB. The following FAR, DFARS, and AFFARS clauses apply to this requirement: The following provisions and/or clauses apply to this acquisition. FAR clauses: 52.204-7 System for Award Management Registration (DEVIATION); 52.209-6 Protecting the Government's Interest 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards; 52.212-1 Instructions to Offerors -- Commercial Items; 52.212-2 Evaluation - Commercial Items 52.212-3 Offeror Representations and Certifications 52.212-4 Contract Terms and Conditions - Commercial Items 52.219-6 Notice of Total SB Set Aside 52.222-3 Convict Labor; 52.222-19 Child Labor Cooperation with Authorities and Remedies 52.222-21 Prohibition Of Segregated Facilities; 52.222-26 Equal Opportunity; 52.222-36 Affirmative Action for Workers With Disabilities; 52.222-50 Combating Trafficking in Persons; 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities 52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran- Representation and Certification 52.233-1 Disputes 52.233-3 Protest After Award; 52.233-4 Applicable Law for Breach of Contracts; 52.252-1 Solicitation Provisions to be incorporated by reference 252.247-7023 Transportation of Supplies by Sea, Alternate III; 252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7002 Requirements to Inform Employees of Whistleblower Rights 252.232-7003 Electronic Submission of Payment Requests 252.203-7005 Representations Relating to Compensation 252.232-7010 Levies on Contract Payments 252.204-7003 Control of Government Personnel Work Product. 252.204-7004 Alternate A- System for Award Management Registration 252.225-7001 Buy American Act and Balance of Payment Program - Commodities 252.225-7002 Qualifying Country Sources as Subcontractors - Commodities 252.232-7003 Electronic Submission of Payments 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items. This clause incorporates by reference only those clauses required to implement provisions of law or Executive orders applicable to the acquisition of commercial items. The contracting officer shall attach this clause to the solicitation and contract and, using the appropriate clause prescriptions, indicate which, if any, of the additional clauses cited in 52.212-5(b) or (c) are applicable to the specific acquisition. Some of the clauses require fill-in; the fill-in language should be inserted as directed by 52.104(d). When cost information is obtained pursuant to Part 15 to establish the reasonableness of prices for commercial items, the contracting officer shall insert the clauses prescribed for this purpose in an addendum to the solicitation and contract. This clause may not be tailored. (i) Use the clause with its Alternate I when the head of the agency has waived the examination of records by the Comptroller General in accordance with 25.1001. (ii) (A) If the acquisition will use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5), the contracting officer shall use the clause with its Alternate II. (B) (1) In the case of a bilateral contract modification that will use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009, the contracting officer shall specify applicability of Alternate II to that modification. (2) In the case of a task- or delivery-order contract in which not all order will use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act 0f 2009, the contracting officer shall specify the task or delivery orders to which Alternate II applies. (C) The contracting officer may not use Alternate I when Alternate II applies. (c) When the use of evaluation factors is appropriate, the contracting officer may- (1) Insert the provision at 52.212-2, Evaluation -- Commercial Items, in solicitations for commercial items (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, Subpart 14.2 or Subpart 15.3, as an addendum (see 12.302(d)). (d) Other required provisions and clauses. (1) Notwithstanding prescriptions contained elsewhere in the FAR, when acquiring commercial items, contracting officers shall be required to use only those provisions and clauses prescribed in this part. The provisions and clauses prescribed in this part shall be revised, as necessary, to reflect the applicability of statutes and executive orders to the acquisition of commercial items. (2) Insert the clause at 52.225-19, Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States, as prescribed in 25.301-4. (3) Insert the provision at 52.209-7, Information Regarding Responsibility Matters, as prescribed in 9.104-7(b). (4) Insert the clause at 52.232-40, Providing Accelerated Payments to Small Business subcontractors, as prescribed in 32.009-2. (e) Discretionary use of FAR provisions and clauses. The contracting officer may include in solicitations and contracts by addendum other FAR provisions and clauses when their use is consistent with the limitations contained in 12.302. For example: (1) The contracting officer may include appropriate clauses when an indefinite-delivery type of contract will be used. The clauses prescribed at 16.506 may be used for this purpose. (2) The contracting officer may include appropriate provisions and clauses when the use of options is in the Government's interest. The provisions and clauses prescribed in 17.208 may be used for this purpose. If the provision at 52.212-2 is used, paragraph (b) provides for the evaluation of options. (3) The contracting officer may use the provisions and clauses contained in Part 23 regarding the use of products containing recovered materials and biobased products when appropriate for the item being acquired. (4) When setting aside under the Stafford Act (Subpart 26.2), include the provision at 52.226-3, Disaster or Emergency Area Representation, in the solicitation. The representation in this provision is not in the System for Award Management database. (f) Agencies may supplement the provisions and clauses prescribed in this part (to require use of additional provisions and clauses) only as necessary to reflect agency unique statutes applicable to the acquisition of commercial items or as may be approved by the agency senior procurement executive, or the individual responsible for representing the agency on the FAR Council, without power of delegation. 52.222-48 Exemption from Application of the Service Contract to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification (a) The offeror shall check the following certification: CERTIFICATION The offeror [ ] does [ ] does not certify that- (1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations; (2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and (3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers. (b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1003-4(c)(3) that the Service Contract Act- (1) Will not apply to this offeror, then the Service Contract Act of 1965 clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision- (1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements, will not be included in any resultant contract awarded to this offeror; and (2) The offeror shall notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Act wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision. (End of provision) 52.222-51 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (a) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the Contractor in substantial quantities to the general public in the course of normal business operations. (b) The services shall be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (1) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the Contractor, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (2) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or Contractor. (c) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract shall be the same as that used for these employees and for equivalent employees servicing the same equipment of commercial customers. (d) The Contractor is responsible for compliance with all the conditions of this exemption by its subcontractors. The Contractor shall determine the applicability of this exemption to any subcontract on or before subcontract award. In making a judgment that the exemption applies, the Contractor shall consider all factors and make an affirmative determination that all of the conditions in paragraphs (a) through (c) of this clause will be met. (e) If the Department of Labor determines that any conditions for exemption in paragraphs (a) through (c) of this clause have not been met, the exemption shall be deemed inapplicable, and the contract shall become subject to the Service Contract Act. In such case, the procedures at 29 CFR 4.123(e)(1)(iv) and 29 CFR 4.5(c) will be followed. (f) The Contractor shall include the substance of this clause, including this paragraph (f), in subcontracts for exempt services under this contract. (End of clause) 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http:/www.arnet.gov/far or http:/farsite.hill.af.mil (End of Clause) 52.252-6 Authorized Deviations in Clauses (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation 48 CFR Chapter 2 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) 252.204-7006 Billing Instructions. As prescribed in 204.7109, use the following clause: BILLING INSTRUCTIONS (OCT 2005) When submitting a request for payment, the Contractor shall- (a) Identify the contract line item(s) on the payment request that reasonably reflect contract work performance; and (b) Separately identify a payment amount for each contract line item included in the payment request. (End of clause) 5352.201-9101 Ombudsman OMBUDSMAN (APR 2010) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM or AFISRA ombudsmen, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Office 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (NOV 2012) (a) Contractors shall not: (1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or (2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order. [Note: This prohibition does not apply to manufacturing.] (b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs: (1) Halons: 1011, 1202, 1211, 1301, and 2402; (2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and (3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide. [NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.] Local 3 - Travis AFB Security Requirements 1.Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2.The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. At least one of the following forms of identification will be required for identity proofing: United States Passport Permanent Registration Card/Alien Registration Receipt Card (Form I-1551) Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa. Employment authorization document that contains a photograph (Form I-766) Current/valid Driver's License Identification card issued by Federal, State or local Government U.S. Coast Guard Merchant Mariner Legacy Card U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to: School identification card with photograph U.S. Military or draft record Native American Tribal Document U.S. Social Security Card issued by the Social Security Administration (SSA) Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350) Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal U.S. Citizen ID Cared (Form I-197) ID Card for use of Resident Citizen in the United States (Form I-179) Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status Foreign Military or Government Identification Credentials Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3.Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria: Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4.Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees working on the installation they are subject to identity proofing and vetting against criteria specified in para. 3. Any employee who does not complete or sign the form will be denied installation access. The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support. The installation is unable to verify the individual's claimed identity. There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity. The individual has/had been barred from entry/access to a Federal installation or facility. The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation. The individual has any conviction for espionage, sabotage, treason, terrorism, or murder. The individual's name appears on any Federal or State agency's watch list or hit list for criminal behavior or terrorist activity. The individual has been convicted of a firearms or explosive violation within the past ten years. The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell, or drug distribution. The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government by force. There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information. NOTE: This disqualifying information would most likely not be revealed during a query of authoritative databases. Information of this nature would normally be self-disclosed or discovered during subsequent fitness determination. There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace. NOTE: This disqualifying information would most likely not be revealed during a query of authoritative databases. Information of this nature would normally be self-disclosed or discovered during subsequent fitness determination. There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to the installation/mission. Within the past 10 years, the individual has received 2 or more convictions regardless of the crime. There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission. NOTE: This disqualifying information would most likely not be revealed during a query of authoritative databases. Information of this nature would normally be self-disclosed or discovered during subsequent fitness determination. There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission. The person being vetted has two DUI convictions or more in the past three years. There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission. The person being vetted has two drug possession convictions or more in the past three years. The individual has been incarcerated within the past 10 years for a period of 1 year or more unless released on proof of innocence. Advise employees base pass' are only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees which misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately. To obtain a pass, personnel will need a valid state or government photo identification. To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes: Contract number Work site or location Inclusive dates of the contract Work schedule (include days of the week and time periods employees are on base) Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they are advised of security language contained herein. 5.Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must: Carry their DoD ID card or installation pass on their person while on the installation. Register privately owned vehicles in accordance with installation policies. On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action. If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen. Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6.Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7.Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8.Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9.Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10.Information Protection Security Training. IAW AFI 31-401, AFGM3 dtd 18 Sep 13. Security Managers are required to provide initial uncleared or cleared training to all contractors within 90 days of assignment, this includes specialized security training. The security manager is required to track and document the completed training. The contractor will be required to participate in the government's in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system after appropriate vetting qualification have been met. 11.For Official Use Only Information. Agency information marked "For Official Use Only" or bearing other sensitivity marking will be handled in accordance with agency information security program regulations and instructions. This information will not be divulged or disclosed without agency permission. Contractor personnel will ensure information that is considered sensitive or proprietary is not compromised. 12.Visitor Group Security Agreement (VGSA). IAW AFI 31-601 (Para 4.5.1). At the request of the Installation Commander (IC) the contracting officer reserves the right to execute a VGSA agreement with all contractor operations located on Travis AFB that require access to classified information. Furthermore, at the discretion of the IC the VGSA execution requirement may be extended to contractors performing on contracts that require access to sensitive unclassified information, sensitive resources or frequent "entry" to the installation. 13.Antiterrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial Level I Antiterrorism Awareness training at https://atlevel1.dtic.mil/at/. Thereafter, Level I Antiterrorism Awareness training will be completed annually. All personnel will be responsible to provide proof (copy of training certificates) of training to the Antiterrorism Representative (ATRs) responsible for the unit they are contracted. 14.Operations Security (OPSEC). IAW AFI 10-701, 60 AMW will consider OPSEC for all contractual requirements and determine if any contract contains any form of critical and/or sensitive information or activities. These requirements will be defined on the contract and SOW/PWS. If OPSEC requirements exist, then the 60 AMW OPSEC Program Manager will be contacted to review the SOW/PWS. This review may result in possible training requirements, in addition to what is stated below. For unclassified contracts, the DD Form 254, Department of Defense Contract Security Classification Specification, can be used to specify OPSEC requirements in lieu of defining these requirements on the contract and SOW/PWS. For classified contracts, the DD Form 254 is mandatory. Additionally, the 60 AMW OPSEC Program Manager or functional Unit OPSEC Coordinator will administer specific OPSEC training or training materials to all contract employees within 90 days of initial assignment to the contract (AFI 10-701, 5.2.4). The Installation (60 AMW) OPSEC Program Manager can be contacted at 424-4356 or 0062. LGCC-1 Delivery and WAWF Notice to Contractor: Include the purchase order or delivery order number on your shipping document with the contents of the package listed for all deliveries. If the above information is not attached to the outside of the shipping container, it will be returned. Erroneous order numbers, cited on the container, could result in delayed payments. Hours of Delivery: Delivery of items under this order shall be accomplished between the local base hours of 7:30 AM and 4:00 PM Monday through Friday. Deliveries shall not be made on Saturdays, Sundays, or federal legal holidays. Delivery times other than those specified will be allowed only when advance arrangements are made under special circumstances. All deliveries must enter the base through the South Gate off Highway 12. Administration of Order: After award has been made, the 60th Contracting Squadron will administer this order. Any requests for information or clarification after award of order shall be referred to the Contract Specialist listed in Block 9 of the Standard Form 1449 or Block 6 of the DD Form 1155. WIDE AREA WORKFLOW - RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS IN ACCORDANCE WITH DFARS 252.232-7003, USE OF ELECTRONIC PAYMENT REQUESTS IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow - Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone through the DFAS Centralized Customer Service number (800) 756-4571 (select option 2) or faxed to (866) 392-7091. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS myInvoice web site at http://www.dod.mil/dfas/contractorpay/myinvoice.html. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil. Contractors must be actively registered with the Wide Area Work Flow (WAWF) at http://wawf.eb.mil, and at System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/. All quotes must be sent to A1C Brian Trahan at brian.trahan.2@us.af.mil. Quoted are required to be received no later than June 2, 2014 at 12:00pm, PST.

Replacement of worn out aircraft seat covers, curtains and headrests

Department of the Air Force, Air Mobility Command | Published August 3, 2013  -  Deadline August 20, 2013
cpvs

This is a posting for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is F3Z3903158A001; this solicitation is a request for quotation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-68 effective 26 Jun 2013, Defense DPN 20130710 effective 10 Jul 2013, and AFAC 2013-0327 effective 27 Mar 2013. The North American Industry Classification System (NAICS) code is 336413. The business size standard is 1,000 Employees. The Federal Supply Class (FSC) is N083. The Standard Industrial Classification (SIC) is 3728. All responsible sources may submit a quotation, which shall be considered by the agency. This requirement is a small business set-aside. The requirements are as follows: This is a solicitation for the replacement of worn out seat covers, curtains and headrests for the flight crew area of a C-17 aircraft. Vendors will need to be responsible for accurate measurements. CLIN 0001-AA C-17 VALANCE OR EQUAL 36" x 3/4" Velcro Hook and Loop FR Mil Spec AA55126 Type 1 class 1 Loop & Hook FR, No part number 36" x 1" Velcro Hook Dual Lock 3M Stock No, 70-07052102-9 P/N: SJ3440 36" x 6" Blackout Fabric 200 Denier FR 1.5 oz P/N: 200 D, FR 38" x 7" Face cloth Blue Trevira - 100% FR P/N: Air force Blue #1 Thread Royal Blue 69 E-Nylon VT295E, Type 1, C/A P/N: = Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. At least one of the following forms of identification will be required for identity proofing:  United States Passport  Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)  Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.  Employment authorization document that contains a photograph (Form I-766)  Current/valid Driver's License  Identification card issued by Federal, State or local Government  U.S. Coast Guard Merchant Mariner Legacy Card  U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to:  School identification card with photograph  U.S. Military or draft record  Native American Tribal Document  U.S. Social Security Card issued by the Social Security Administration (SSA)  Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)  Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal  U.S. Citizen ID Cared (Form I-197)  ID Card for use of Resident Citizen in the United States (Form I-179)  Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status  Foreign Military or Government Identification Credentials  Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer  In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3. Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria:  The installation is unable to verify the individual's: ‒ Citizenship, immigration status, or social security number or claimed identity.  The individual is/has/has been: ‒ Barred from entry/access to a federal installation or facility. ‒ Wanted by federal/civil law enforcement authorities, regardless of offense/violation. ‒ On a federal agency "watch list" or "hit list" for criminal behavior/terrorist activity. ‒ Knowingly/willfully engaged in acts/activities to overthrow the government by force. ‒ Incarcerated 12 months/longer in the past 10 years, regardless of offense/violation, unless released on proof of innocence.  The individual has been convicted of: ‒ Child molestation or pornography; any crime involving indecent acts with a minor. ‒ Espionage, sabotage, treason, terrorism, or murder. ‒ Firearms or explosive violation within the past ten years. ‒ Felony involving violence against a person, arson robbery or burglary. ‒ Drug distribution, possession, intent to sell, trafficking or use more than once. ‒ Sexual assault, rape, human trafficking or any felony sexual in nature requiring registration as a sex offender under applicable federal or state law.  The individual is known to be or reasonably suspected of: ‒ Being a terrorist or belongs to an organization with known terrorism links or support.  There is reasonable basis to believe the individual: ‒ Submitted fraudulent information concerning his or her identity. ‒ Will unlawfully or inappropriately use an access credential outside the workplace. ‒ Will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.  There is reasonable basis to believe, that issuance of an access credential poses unacceptable risk when: ‒ Criminal or dishonest history exists. ‒ A statutory or regulatory bar prevents the individual's contract employment; or would prevent federal employment. ‒ The individual's material, intentional false statement, deception or fraud in connection with federal or contract employment. ‒ Based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation. ‒ Based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation. Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees working on the installation they are subject to identity proofing and vetting against criteria specified in para. 3. Any employee who does not complete or sign the form will be denied installation access. Advise employees base pass' are only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees which misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately.  To obtain a pass, personnel will need a valid state or government photo identification.  To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes:  Contract number  Work site or location  Inclusive dates of the contract  Work schedule (include days of the week and time periods employees are on base)  Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they are advised of security language contained herein. 5. Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must:  Carry their DoD ID card or installation pass on their person while on the installation.  Register privately owned vehicles in accordance with installation policies.  On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action.  If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen.  Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7. Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8. Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9. Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10. Information Protection Security Training. IAW AFI 31-401, AFGM_1 para 8.5. Security Managers are required to provide initial uncleared or cleared training to all contractors within 90 days of assignment, this includes specialized security training. The security manager is required to track and document the completed training. The contractor will be required to participate in the government's in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system after appropriate vetting qualification have been met. 11. For Official Use Only Information. Agency information marked "For Official Use Only" or bearing other sensitivity marking will be handled in accordance with agency information security program regulations and instructions. This information will not be divulged or disclosed without agency permission. Contractor personnel will ensure information that is considered sensitive or proprietary is not compromised. 12. Anti-terrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial and annual Level I Anti-Terrorism Awareness training at https://atlevel1.dtic.mil/at/. All personnel will be responsible to provide proof (copy of training certificates) of training to the Anti-terrorism Advisor/Representative responsible for the unit they are contracted. 13. Operations Security (OPSEC). IAW AFI 10-701, 60 AMW will consider OPSEC for all contractual requirements and determine if any contract contains any form of critical and/or sensitive information or activities. These requirements will be defined on the contract and SOW/PWS. If OPSEC requirements exist, then the 60 AMW OPSEC Program Manager will be contacted to review the SOW/PWS. This review may result in possible training requirements, in addition to what is stated below. For unclassified contracts, the DD Form 254, Department of Defense Contract Security Classification Specification, can be used to specify OPSEC requirements in lieu of defining these requirements on the contract and SOW/PWS. For classified contracts, the DD Form 254 is mandatory. Additionally, the 60 AMW OPSEC Program Manager or functional Unit OPSEC Coordinator will administer specific OPSEC training or training materials to all contract employees within 90 days of initial assignment to the contract (AFI 10-701, 5.2.4). The Installation (60 AMW) OPSEC Program Manager can be contacted at 424-3261/1375. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil. Contractors must be actively registered with the Central Contractor Registration (CCR) at http://www.ccr.gov, at Wide Area Work Flow (WAWF) at http://wawf.eb.mil, and at Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. All questions regarding the solicitation must be submitted to to me via email by 16 August 2013. Questions will not be accepted after 16 August 2013. Please send all offers to michael.jones.105@us.af.mil or fax to 707-424-5189 NO LATER THAN 20 August 2013, 10:00, AM, PST. Primary point of contact is Michael C. Jones, SSgt, Contract Specialist, telephone 707-816-3898. Alternate POC is Frederick W. Rieger, Contracting Officer, telephone 707-424-7746.

C--A/E DESIGN FOR PENETRATIONS/FIRE WALL

Department of Veterans Affairs, Charleston VAMC | Published October 11, 2013  -  Deadline November 1, 2013
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Escorts will be required when working in sensitive areas and must be coordinated in advance of the requirement. The A/E will be provided Identification that must be displayed when working unescorted. After-hours access will be arranged only when mutually convenient with both the A/E and the Medical Center. Normal business hours are 7:30 AM until 4:00 PM, Monday through Friday, excluding Federal Holidays. Local exceptions exist in many departments. Access will be provided to all available facility documentation. Drawing documentation (electronic and hard copy) is reasonably complete except for work in progress. Prior Reports and Analysis are scattered and often dated. Prior coordination and scheduling will be required for access to all information sources. 1.2) CODES AND ANALYSIS REQUIREMENTS: The primary code in use at the VAMC is the most current edition of NFPA 101, Life Safety Code. The Uniform Building Code remains the Code of Record for the VA, though seldom referenced. Other codes shall be as listed above and found at www.va.gov/facmgt/standard/proc_idx.asp. 2) DESIGN SERVICES (General Requirements). Provide A/E Design Services including Field Investigation, and Design (Conceptual 15%, Schematic 35%, and Design Development 60%) as may be required and Contract Document Preparation 100%. These services for each phase shall include but not be limited to: 2.1) SURVEYS AND TESTING: The A/E will assess any suspected hazardous materials by reviewing prior surveys and verifying with spot tests. The Environmental Engineer and testing lab shall be approved by the VAMC prior to the start of this phase of the work. 2.2) PROGRAMMING: The VA will provide the general direction and intent of the work. The A/E will review this material, verify field conditions and offer alternate methods of accomplishing the intent within the Government's constraints. 2.3) FIELD INVESTIGATION: Perform all site visits, field investigations, as built verification and existing condition verification necessary for execution of the design and preparation of construction documents. As built and existing condition information provided to the A/E is not guaranteed to be error free. The A/E is expected to become reasonably familiar with the area of the work. 2.4) DESIGN INTERVIEWS AND CONFERENCES: Provide all visits and conferences necessary for the A/E to verify the interests of concerned parties are being addressed. Allow time to resolve issues resulting from the design during bidding and construction. 2.5) DESIGN SUBMITTAL REVIEWS The A/E will be required to make presentations of each submission on site. The A/E will be required to meet with the Medical Center after each submission to review his work with the Medical Center, clarify questions regarding his work and receive comments and discuss any concerns arising out of the review. He may expect to discuss his work and receive comments for a period not to exceed four hours at each submission. 3) DESIGN SERVICES SPECIFIC REQUIREMENTS 3.1) DESIGN DEVELOPMENT - Conceptual/Schematic Design (DD1) Submission. Provide conceptual data to locate and describe the intended design, highlight available options with the design, verify existing conditions, and to establish the dialogue with the Medical Center necessary for developing a design. Material shall be suitable for discussing various options and/or limitations that might be present in the work. A/E Provides a submittal of investigation findings and recommendations, 7 copies. Submittal will include: 3.1.1) Building plans showing and locating the areas and the extent of the work, including paths of access including material delivery and removal, limits of work (partitions) and significant constraints to the work (ex., such as ongoing medical staff work and patient care in portions of 1AS and 1AN) and including areas that move to a different floor area during an early project phase (ex., EENT Clinic to go to vacated red team space). 3.1.2) Sketches of design concepts showing suggested overall layouts (ex. rough layout of exam rooms and toilets including initial suggestions and locations of supporting spaces) and more detailed (larger scale or more precise detail) for work of a complex or controversial nature. Detailed sketches of routine work are not required. 3.1.3) A broad projection of costs and an outline of trades and services to be considered in future detailed cost estimates. 3.1.4) Construction coordination issues and Management Plan that may be needed to maintain operations during construction. This will be developed jointly with Medical Center Personnel and prepared and presented by the A/E. It shall include the following: patient circulation; utility/other outages; material handling and lay down; customer flow issues and solution recommendations; project construction phasing and durations; construction period testing/inspection requirements; construction route for material delivery and removal; impact of utility system demo/relocation on other floor(s). Utilize sketches developed in 3.1.2 when applicable to communicate and aid discussions. 3.1.5) Neat, legible, freehand, single lines, to scale drawings are acceptable at this stage. Reproducible or electronic files of any drawings or narratives shall be submitted. Refer to Program Guide, PG-18-15, Volume C, May 2006 for submission requirements for Schematics, DD, and CD. 3.1.6) Color schemes and interior finishes, with recommendations. 3.1.7) Results of Infection Control Risk Assessment as referenced in Center Policy Memorandum No. 138-03-ATTACHMENT A-1. 3.1.8) Provide 7 copies of bound design analysis and subsequent narrative for the disciplines as follows: " Architectural narrative includes location, access, site impact, interior layout and design, and any phasing information. Significant phasing will be required for the project. " Mechanical narrative includes air distribution /conditioning requirements for each typical room, equipment locations and controls. " Plumbing narrative includes domestic water, sewer drains, medical gases, and fire protection. Utilize existing vent risers and waste water where available and verify adequate supply. All fixtures shall be configured to be fully ADA compliant to VA standards of compliance. It may be necessary to renovate or relocate medical gas lines in 1A. Remove abandoned piping in conflict and provide new piping to point of tie in. 3.1.9) Presentation of findings above, to the Medical Center, on site. 3.2) DESIGN DEVELOPMENT - 35% (DD2) Submission. The A/E will develop the schematic concept through visits to the Medical Center and discussions with its staff. The submission shall be made during the early stages of design where the main features of the work are determined, but where changes can still be made with minimal effort. The A/E shall use this submission to verify and confirm the viability of the concepts previously discussed during the DD1 submittal. They shall also define the building system issues required to support the proposed design (HVAC, Electrical, etc.) Submission requires: 3.2.1) "To-scale" formal drawings of the main features of the work including the location, extent, and concepts being implemented. 3.2.2) Concepts and schematics from all disciplines required to support the design with emphasis on technical issues that may be in question or controversial. 3.2.3) Preliminary Finish Schedule. A draft finish schedule to show the designers intent and to give the designer a frame work for discussing finishes with the Medical Center's Interior Design Coordinator. 3.2.4) Code Analysis. A summary of the code compliance rationale (thought process) used for the design shall be submitted. This shall preferably be on the drawings themselves but may be in a separate narrative if necessary. Codes being used shall be indicated for each discipline even if work for that discipline has not advanced to a state permitting code analysis. Rated assemblies will be shown graphically. 3.2.5) A refined projection of costs. A detailed, preliminary cost estimate reflecting a quantity take off including labor and materials and based on an established reference (Means, etc.). Coordinate format prior to preparation. 3.2.6) Electronic Drawing Files of key drawings and narratives. 3.2.7) Any technical analysis, product literature or evaluations used to derive the information submitted above. 3.2.9) Outline specifications showing sections intended for use. 3.2.10) Reproducibles. A clean, clear copy shall be submitted of all drawings, narratives, etc. to enable the VAMC to reproduce any additional copies that it may require beyond those required in the submission, and to permit comments to be noted and reproduced. The Charleston VAMC uses a photocopy process for reproducing drawings. Any clean, clear, vellum or bond plot generally suffices; prints generally will not satisfy this requirement. 3.2.11) SUBMISSION REQUIREMENTS: The package submitted to the VAMC shall include: " 5 sets of full size plans, 35% complete, showing basic plan for each discipline involved, with all review comments accounted for. 5 sets of half size sets of plans, showing basic plan for each discipline involved. " 1 copy of electronic data. This should be made accessible via PDF to all on the design team if requested. " 5 sets of detailed construction cost estimates. " 1 copy of suitable reproducible. " 5 copies of marked up list of Master Construction Specifications showing sections intended or used on this project. " 5 copies of Identification of Deductive Bid Alternates: approximating 10% of construction. " Presentation to Medical Center, on site, if necessary. 3.3) CONSTRUCTION DOCUMENTS - 65% (CD1) Submission. 3.3.1) Developed architectural drawings addressing all significant aspects of the design. Fully coordinated and detailed drawings are not expected; identification and delineation of all issues and aspects of the work for all disciplines are required. Although fully coordinated and detailed drawings are not expected and routine detailing is not yet required, for assurance of rapid turnaround at the 100% submission it would be prudent. 3.3.2) Preliminary drawings of all mechanical, electrical, and technical systems showing sources of utilities and services and distribution of all services. Scope of work should be clearly shown; significant technical problems should be addressed and resolved. Although fully coordinated and detailed drawings are not expected and routine detailing is not yet required, for assurance of rapid turnaround at the 100% submission it would be prudent. 3.3.3) Informational plan for functional user: A separate plan showing only the features significant to the end user is required. Such features might include but not be limited to floor plans showing room names and numbers, intended equipment and furnishings, power receptacles, data jacks, etc. This product is an important step in quality control and should not be omitted. 3.3.4) Any technical analysis, product literature or evaluations used to derive the information submitted above. 3.3.5) Reference to code issues or survey findings related to the work. 3.3.6) A Detailed cost estimate reflecting a quantity take off including labor and materials and based on an established reference (Means, etc.). Coordinate format prior to preparation. 3.3.7) Electronic Drawing Files of the primary drawings, narratives, and cost estimates. 3.3.8) Specification Outline updated, with marked up sections of any unusual or controversial areas only. 3.3.9) FINISHES: Verify finishes required in areas of work. Prepare finish schedule including colors and product where applicable. Provide three color boards (Interiors, Project Manager, Contractor). Work shall comply with the Medical Center's current interior design master plan and be coordinated with the Medical Center's interior design coordinator. 3.3.10) SUBMISSION REQUIREMENTS: The package submitted to the VAMC shall include: " 12 sets of plans (7 full size, 5 half size), 65% complete, with all review comments accounted for. " 5 sets of detailed construction cost estimates. " 5 copies of sample edited and marked-up VA Master Specifications of each discipline and VA Master Specification Table of Contents. Include brief descriptions of project deduct alternates, in the amount of 10% of the construction estimate. Proposed construction phasing, and estimated phase durations, will also be included. " 3 alternative Color Boards, showing all interior finishes, with recommendations. " Presentation to the Medical Center, on site, if necessary. 3.4) CONSTRUCTION DOCUMENTS - 100% (CD2) Submission. This submission shall include: 3.4.1) Completed sets of construction documents for final VAMC verification prior to final reproduction. 3.4.2) Updated Informational plan for functional user: 3.4.3) Updates to any code, technical analysis or evaluations previously submitted. 3.4.4) A Final detailed cost estimate reflecting a quantity take off including labor and materials and based on an established reference (Means, etc.). 3.4.5) The final original (mylar) cover sheet for signatures. 3.4.6) Final complete Electronic Files. See format information elsewhere in the full copy of this attachment. Shall include plans, specifications, narratives, estimates and other key documents. To be updated at Final Submission if changes occur. 3.4.7) Updates to finishes. Highlight changes to previous submissions for the benefit of the reviewer. Update previously submitted color boards. 3.4.8) Specifications. Final edited specifications for review. 3.4.9) Reproducible: Shall be submitted of all drawings to enable the VAMC to reproduce any additional copies required and to permit comments to be noted and reproduced. 3.4.10) SUBMISSION REQUIREMENTS: 10 copies of all documents shall be submitted except: " 12 sets of plans (7 full size, 5 half size), with all review comments accounted for. " 3 sets final construction cost estimates. " 1 copy electronic data. " 1 copy Mylar Cover required for signatures " 1 copy Suitable Reproducible " 5 sets complete typed specifications. They will include all comments received from legal and technical review, and VISN Fire and Safety Engineer review (if applicable). " 2 sets submittal checklist " 2 copies of the brief description of work for inclusion in construction solicitation. " Deductive alternatives, in the amount of 10% of construction estimate, will be provided. " 3 sets of color boards, to reflect all interior finishes approved by the Medical Center during CD1 submission reviews. " Presentation to the Medical Center, on site, if necessary. 3.5) Upon completion of all revisions by the A/E and final approval of the Contracting Officer, the following items shall be submitted: 3.5.1 1 set original MYLAR reproducible plans plus a copy on CD disk in AutoCAD 2007 format (See Section B, Paragraph A.10 of the Engineering Service AutoCAD Guidelines for electronic submittals). 3.5.2 1 set complete typed reproducible specifications plus a copy on CD in current revision of Microsoft Word (See Section B, Paragraph A.10 of the Engineering Service AutoCAD Guidelines for electronic submittals). 3.5.3 3 copies of the final description of work including base bids and all deduct alternates. Each item shall have cost and time included for that item of work. 3.5.4 Upon Medical Center approval and signature of plans described in paragraph 3.5.1 above, provide: " 25 complete sets of construction plans and specifications (bound) to the Contracting Officer. 1 half size set of construction plans (bound) to the Project Manager at the VA. " 3 complete sets of half size drawings. " 25 CDs, in TIF, PDF, and DOC format, containing drawings and specs as required by the contracting officer. 3.6) Construction Document Drawings will be prepared as follows: 3.6.1 All Construction Document Drawings will be plotted onto 30X42 inch, 4-mil MYLAR, with border lines @28X40 inches, and as indicated in Handbook PG-08-15, provided. 3.6.2 The A/E will utilize the VA provided AutoCAD Cover Sheet Drawing (VA-COVER.DWG), Title Block Drawing (VABORDER.DWG), Finish Schedule Drawing (FINISH.DWG) and the Signage Schedule Drawing (SIGNSCH.DWG) for the project drawings. The Cover Sheet includes an area for the signature of the Medical Center Director, Facilities Service Line Manager, and Service Chiefs involved; an index of the drawings; and "key" drawing. General notes and other pertinent items will be provided by the A/E on the cover sheet. 3.6.3 The A/E will utilize copies of the VA AutoCAD As-Built Plans as listed in the Engineering Service AutoCAD Guideline Index. The A/E may utilize copies of the VA Record Drawings as listed in the Engineering Service Record Drawing Listing. 3.6.4 The A/E will follow the Engineering Service AutoCAD Guidelines in the development of the Project Construction Drawing Documents, Record Drawing Documents and As-Built modifications. In particular, the following sections apply: " Section B: Engineering Service AutoCAD Project Requirements for Architects/Engineers. " Section C: Group No. 1 Plotting Configurations " Section E: Plot Configuration Parameters (PCP). 4) DESIGN ELEMENTS OF SPECIFIC CONCERN include: 4.1) ARCHITECTURAL DESIGN: The primary intent is to survey and repair all fire and smoke walls at the Ralph H. Johnson Veterans Affairs Medical Center (109 Bee Street, Charleston, South Carolina). A completed survey of all fire and smoke walls shall be conducted to ensure that all penetrations are documents, labeled, logged, and repaired to create a comprehensive Fire/Smoke Wall Program, in accordance to the latest edition of the National Fire Protection (NFPA) Life Safety Code. The comprehensive Fire/Smoke Wall Program shall include technical details for fire stopping systems, number of penetration, and photos of each penetration. Work must be laid out to allow for continued patient care at the Ralph H. Johnson VAMC. 4.2) ARCHITECTURAL BARRIERS. Building architectural barriers not known to be required under this contract with the exception of penetrations created in architectural barriers along fire and smoke walls are to be identified, labeled, logged, and repaired. 4.3) INDUSTRIAL HYGIENE services may be required for this work. The A/E shall review existing hazardous material surveys and perform additional testing to define the limits of material requiring removal, or to fill gaps in the information available 4.4) INTERIOR DESIGN shall utilize the Medical Center's Interior Design Master plan guidelines that are available from the Medical Center's Interior Design Coordinator. The A/E shall establish early in the job the finishes and color schemes to be used. 4.3.1) BUILDING ACCESSORIES is not a part of this contract. 4.3.2) CONSIDERATION AND SELECTION OF SPECIFIC FURNISHINGS AND EQUIPMENT is not a part of this contract. 4.3.3) SIGNAGE is not known to be required under this contract. 4.5) STRUCTURAL ENGINEERING. Building structural components are not known to be required under this contract with the exception of penetrations created in structural components along fire and smoke walls are to be identified, labeled, logged, and repaired. 4.6) HVAC DESIGN. Building HVAC equipment is not known to be required under this contract with the exception of penetrations created by HVAC equipment along fire and smoke walls are to be identified, labeled, logged, and repaired. 4.7) PLUMBING DESIGN. Building plumbing equipment is not known to be required under this contract with the exception of plumbing pipes and penetrations created by plumbing equipment along fire and smoke walls are to be identified, labeled, logged, and repaired. 4.8) ELECTRICAL DESIGN. Building electrical equipment is not known to be required under this contract with the exception of electrical conduit and penetrations created by electrical equipment along fire and smoke walls are to be identified, labeled, logged, and repaired. 4.9) EQUIPMENT. Building service equipment (air handlers, etc.) is not known to be required under this contract. 4.10) COST ESTIMATING: Detailed line item cost estimates showing materials and labor with appropriate markups for each shall be provided. The contractor's contingency, overhead, and profit shall be listed as separate items and not pro-rated into the line items. Subcontractor's markups may be handled as convenient. Appropriate mark-ups for set-asides need to be evaluated in the cost estimating process with consideration to any recommendations by VA engineering Note: The Contractor and Subcontractor shall have three or more years of experience within a Healthcare Environment, as well as experience of comparable size and complexity concerning fire/smoke wall surveying and penetration repair. Surveys must be performed under the direction and with the review of an individual licensed in the State of South Carolina, have received National Fire Protection Association (NFPA) training, is a UL Qualified Firestop Contractor, and possess applicable state (South Carolina professional license). 5) BIDDING AND NEGOTIATION will be accomplished by the VAMC. The A/E shall be available to respond to questions concerning his design which evolve from this process at no additional cost to the government. Errors and omissions in the contract documents identified during pricing and bidding shall be corrected at no additional cost to the government. Changes in scope requested by the government during bidding shall be subject to negotiation. The A/E shall provide the agreed upon number of reproduced plans and specifications to the VAMC for the VAMC's distribution and use. Electronic media may be required for the VA's use during bidding; this shall be established during negotiations and provided under this contract. All facets of the work shall be prepared to standards required for of competitive bidding where the bidders are not required to visit the site. 6) CONSTRUCTION PERIOD SERVICES. 6.1) FIELD SERVICES. Will be requested on an as-needed basis using a unit price established by mutual agreement during negotiations. The basis for the unit price will be Construction site visits and shall be based on monthly visits during the period of construction of 4 Hrs each. Additional 4 hr visit shall be allowed for a pre-construction conference, punch list inspections, and final inspections. Each visit shall include preparation of field reports and related administrative activities. The 4 Hrs nominally includes local travel time to and from the site; travel costs in excess of this shall be factored into the final unit price during negotiations. It is suggested that the unit be per visit. Not all visits may be used; no compensation will be made for visits not used. Additional visits if required will be paid at the unit rate. Field Services may be requested for other than the evaluation of construction. Field Visit Services for construction shall consist of: 6.1.1) VERIFICATION OF DESIGN INTENT: assurance that all construction work complies with the designers' intent. 6.1.2) VERIFICATION OF POST CONSTRUCTION AS-BUILT CONDITIONS: The A/E shall review the contractors notes of changes in the field for accuracy and content and shall advise the VAMC of readily apparent problems, particularly with utility, wiring, piping, etc. The A/E shall assist the VAMC in maintaining a second record of field changes if it is felt the contractor's work is not sufficient. 6.1.3) PAY REQUESTS: The A/E shall assist the VAMC with the analysis of pay requests if requested by the VAMC. The VAMC will process and administer all payments to the contractor. 6.1.4) MEDIATION: The A/E shall provide a third party non-binding opinion in the event of minor disagreements between the contractor and the government. Serious disputes are addressed elsewhere in the A/E's contract. 6.1.5) CONTRACTOR'S REQUEST FOR INFORMATION AND COST PROPOSALS: The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the Resident Engineer. The A/E reply regarding his review of cost proposals and his recommendations shall include an independent breakdown of costs in detail, quantities and unit prices and shall cover both additions and deductions of labor, materials and equipment. 6.2) OFFICE SERVICES. Submittal review services will be required to insure that submitted materials comply with the designer's intent. The VAMC will administer the submittal reviews by collecting comments from VAMC staff, approve/disapprove submissions, and track submissions with the contractor. 7) POST CONSTRUCTION SERVICES Requirements for Post-Construction Up-dating of the Medical Center's AutoCaD As-Built Drawings. 7.1) Record Drawings: The A/E following construction will review the notes kept by himself, the VAMC, and the contractor during construction and update the Construction Documents to reflect the work actually built. This shall be done in accordance with the policies, procedures, cited elsewhere in this attachment. 7.2) As-Builts: The A/E, following construction and Record Drawing completion of the project, will up-date the Softdesk/AutoCaD As-Builts to reflect all pertinent project modifications. The up-dating will consist of electronic data revisions and replotting onto mylar in accordance with the Engineering Service AutoCaD Guidelines. a). Medical Center AutoCaD As-Built Plans affected by the project which will necessitate up-dating will be similar to the following: TYPE OF AS-BUILT .DWG FILE A. Architectural A-.dwg B. Telecommunication: TC-FLR.dwg C. Electrical: E-dwg and associated Electrical Power Panel Drawings(s) Electrical Riser diagrams (Normal and Emergency) D. Fire Protection: FP-FLR.dwg FS.dwg E. Mechanical: H-.dwg H-PBBSTM.dwg H-PBDUC.dwg H-DAT.dwg H-CHRM.dwg G. Plumbing: P.dwg and associated Plumbing riser drawings. I. Civil Plan: VA-SITE.dwg 7.3) Up-dating of VA As-Built drawings a) VA As-Built Drawing files will be modified by the A/E to up-date affected As-Builts with project modifications. b) The A/E will provide disks and the current applicable drawing files will be copied onto them by Engineering Service. c) The A/E will create the directories, as required, to maintain External Reference path integrity (i.e., without the project number) in compliance with the appropriate Engineering Service AutoCaD Guidelines. d) The A/E will modify the As-Built Drawings (as listed in 2. above) in compliance with the appropriate Engineering Service AutoCaD Guidelines. e) Modified As-Built drawing files will be returned to the Government in the same configuration as the A/E received them. 7.4) Plotting of VA As-Builts. a. The A/E, following up-dating of the VA Medical Center As-Builts as listed in XIII.B1.a, will plot the drawing files as listed below: (1) Group No. 1 MEDIA:MYLAR Size: 42"x30" All As-Builts noted above ______________________ 7.5) The A/E will create the plot files, for Group No. 1 plots, in accordance with Engineering Service AutoCaD Plotting Configuration Guidelines. XII. Project Intent - The intent of this project is to survey and repair all fire and smoke walls at the Ralph H. Johnson Veterans Affairs Medical Center (109 Bee Street, Charleston, South Carolina). A completed survey of all fire and smoke walls shall be conducted to ensure that all penetrations are documents, labeled, logged, and repaired to create a comprehensive Fire/Smoke Wall Program, in accordance to the latest edition of the National Fire Protection (NFPA) Life Safety Code. The comprehensive Fire/Smoke Wall Program shall include technical details for fire stopping systems, number of penetration, and photos of each penetration. The A/E (Architect/Engineer) process is divided into two contract portions: Design Development (DD) and Construction Documents (CD). The preliminary site survey work (such as verifying as-built drawings and analyzing utility systems) shall be accomplished in conjunction with design development. Design Development (DD) will involve feasibility studies, space and functional programming, project layouts, site analysis, assessment of penetrations, fire, and smoke walls and impact to utility systems and medical center operations, infection control assessment during construction, detailed construction estimate, and construction schedule. Construction Documents (CD) will include site configurations and recommendations, structural requirements, patient and staff flow, finishes, safety code compliance, infection control assessment recommendations, signage and applicable design guides, scheduling, phasing, and specifications. Construction will be phased to minimize disruptions to the operations of the Medical Center. The design shall ensure compliance with current VA standards and all other applicable codes and criteria. Value engineering is encouraged and shall be noted at each design review. Submissions and estimates are expected at the DD1, DD2, CD1, and CD2 design stages *** END *** Evaluation factors for A/E Project No. 534-14-103 A/E DESIGN TO REPAIR PENETRATIONS AND CONDUCT FIRE WALL SURVEY Evaluation factors, not necessarily in priority order shall be: 1. Team Proposed for this project. 2. Previous experiences of the proposed team. 3. Proposed design approach for this project and management plan. 4. Location of facilities of working offices within a 200 miles radius of Charleston SC, including prime firm and consultants. 5. Other Control of schedule/cost estimate, effectiveness of 10 most recent projects, AutoCAD capabilities, past litigation, etc. 6. Experience with Jobs of this scope and complexity

Residential Mortgage-Backed Securities (RMBS)

Securities and Exchange Commission, Office of Acquisitions | Published December 5, 2013  -  Deadline December 18, 2013
cpvs

NOTE: Once the quotes have been determined to be "acceptable" for the following non-cost/price evaluation factors the award will be based on lowest price. Unacceptable: The quote fails to meet the specified data requirements identified in the SOW. If any of the non-cost/price evaluation factors receives an individual rating of "unacceptable," the entire quote will be deemed "unacceptable." A Quoter without a record of past performance or for whom information on relevant past performance is not available will be evaluated as neutral. Any quote that does not adhere to the data requirements as outlined in the Statement of Work may be excluded from competition and deemed non-responsive by the Government. The Government reserves the right to communicate with a Quoter in an effort to clarify or verify information submitted in their quote. (x) 52.252-2, Clauses Incorporated By Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov. FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Aug 2013). Quoters shall provide a copy of the online representations and certifications per FAR 52.212-3 which are available electronically via www.sam.gov/portal/public/SAM/. (xi) 52.212-4, Contract Terms and Conditions-Commercial Items (Sep 2013), applies to this acquisition. (xii) 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. (Nov 2013) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). ____ Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] _X__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). ___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). ___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009). _X__ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). ___ (5) 52.204-11, American Recovery and Reinvestment Act-Reporting Requirements (Jul 2010) (Pub. L. 111-5). __X_ (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note). _X__ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313). ___ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Public Law 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161). ___ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a). ___ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a). ___ (11) [Reserved] ___ (12) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644). ___ (ii) Alternate I (Nov 2011). ___ (iii) Alternate II (Nov 2011). ___ (13) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). ___ (ii) Alternate I (Oct 1995) of 52.219-7. ___ (iii) Alternate II (Mar 2004) of 52.219-7. _X__ (14) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)). ___ (15) (i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637 (d)(4)). ___ (ii) Alternate I (Oct 2001) of 52.219-9. ___ (iii) Alternate II (Oct 2001) of 52.219-9. ___ (iv) Alternate III (July 2010) of 52.219-9. ___ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)). ___ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)). ___ (18) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). ___ (19) (i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). ___ (ii) Alternate I (June 2003) of 52.219-23. ___ (20) 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). ___ (21) 52.219-26, Small Disadvantaged Business Participation Program-Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). ___ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f). _X__ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). ___ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)). ___ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)). _X__ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755). ___ (27) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Nov 2012) (E.O. 13126). _X_ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). _X__ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). _X__ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). _X__ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). _X__ (32) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212). _X__ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). ___ (34) 52.222-54, Employment Eligibility Verification (Jul 2012). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) ___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) ___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) ___ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b). ___ (37) (i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423). ___ (ii) Alternate I (Dec 2007) of 52.223-16. _X__ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011). ___ (39) 52.225-1, Buy American Act--Supplies (Feb 2009) (41 U.S.C. 10a-10d). ___ (40) (i) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (Nov 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43). ___ (ii) Alternate I (Mar 2012) of 52.225-3. ___ (iii) Alternate II (Mar 2012) of 52.225-3. ___ (iv) Alternate III (Nov 2012) of 52.225-3. ___ (41) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). __X_ (42) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). ___ (43) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2303 Note). ___ (44) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). ___ (45) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). ___ (46) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). ___ (47) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). _X__ (48) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Jul 2013) (31 U.S.C. 3332). ___ (49) 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332). ___ (50) 52.232-36, Payment by Third Party (Jul 2013) (31 U.S.C. 3332). ___ (51) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). ___ (52) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). ___ (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] ___ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). ___ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). ___ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C.206 and 41 U.S.C. 351, et seq.). ___ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). ___ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). ___ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.). ___ (7) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495). ___ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). ___ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17. (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.) (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.) (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.) (xii) 52.222-54, Employment Eligibility Verification (Jul 2012). (xiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xv) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause) (xiii) Additional FAR Clauses and SEC Local Clauses applicable to this solicitation are as follows: 52.217-5, Evaluation of Options. (Jul 1990): Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of clause) 52.217-8, Option to Extend Services (Nov 1999): The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the current period of performance. (End of clause) 52.217-9, Option to Extend the Term of the Contract (Mar 2000): (a) The Government may extend the term of this contract by written notice to the Contractor within the current period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 1 day before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four years. (End of clause) 52.233-2, Service of Protest (Sep 2006): (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from US Securities and Exchange Commission, Office of Acquisition, 100 F Street NE, Mailstop 4010, Washington, DC 20549. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) 52.247-34, F.o.b. - Destination (Nov 1991): (a) The term "f.o.b. destination," as used in this clause, means -- (1) Free of expense to the Government, on board the carrier's conveyance, at a specified delivery point where the consignee's facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and (2) Supplies shall be delivered to the destination consignee's wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee. (b) The Contractor shall -- (1) (i) Pack and mark the shipment to comply with contract specifications; or (ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements; (2) Prepare and distribute commercial bills of lading; (3) Deliver the shipment in good order and condition to the point of delivery specified in the contract; (4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract; (5) Furnish a delivery schedule and designate the mode of delivering carrier; and (6) Pay and bear all charges to the specified point of delivery. (End of Clause) SEC Local Clauses applicable: 4003.00 Place of Delivery- FOB Destination (Jun 2013) The deliverables to be furnished under this contract shall be delivered in electronic format to the following address: TBD. 5001.00 - Contract Administration - This contract will be administered by the SEC's Office of Acquisitions. All inquiries should be directed to the following address: TBD at the time of award. 5003.00 - Submission of Invoices The Securities and Exchange Commission accepts only electronic/e-mail invoices. Invoices shall be submitted on a [Frequency of Invoice Submission TBD] basis. Invoices shall be paid in accordance with the SEC Prompt Payment Provision of the contract. Contractors are cautioned against submitting an invoice prior to goods and services being received/accepted. Invoices submitted prematurely may be rejected. Electronic/e-mail Invoice Instructions: Invoices must be in PDF Format and may not exceed 10MB Subject Line: Company name and the invoice number e-mail Message: Company logo or letterhead Company name and payment address Company point of contact (POC) for the invoice with phone and e-mail Invoice Number SEC Contract or Order number SEC COR For supplies: contract line item number, item description, quantity delivered, and unit and extended price, per Section B CLIN structure For services: contract line item number, item description, period of performance and associated costs, per Section B, contract line item, CLIN, structure Shipping and handling charges, if applicable Clearly mark duplicates of previous invoice submissions with "DUPLICATE" Clearly mark the final invoice with "FINAL INVOICE" Attach the invoice and any supporting documents in a secure tamper-proof or tamper-resistant format compatible with Adobe Acrobat. Electronic signatures are acceptable in scanned documents. Each page of a document must be clearly marked with information identifying it with the company, the contract, the invoice, and any other information required by the contract. E-mail invoices to the following address: 9-AMC-AMZ-SEC-Invoices@faa.gov? is faa handling our invoices? 5004.00 - Appointment of Contracting Officer's Representative (COR)(Aug 2012) a. TBD at the time of award, is hereby designated the Securities and Exchange Commission COR for administration and information relating to this contract. b. The Contracting Officer (CO) shall appoint, in writing, a Contracting Officer's Representative (COR) and, if possible, an Alternate COR for this award. The COR and Alternate COR shall have a current Federal Acquisition Certification for CORs (FAC-COR) at the appropriate certification level for the contract. A COR may serve on a contract requiring certification at or below his/her level, but not on one requiring a higher level. The CO shall provide the Contractor with a copy of the COR appointment letter(s). The COR may not re-delegate his or her authority; only the CO has this authority. c. The COR will manage the contract in coordination with the CO and within the terms of the contract and the boundaries of a COR's duties as outlined in the document "Instructions for CORs and Their Supervisors." The COR's responsibilities include reviewing invoices and charges by the Contractor and informing the CO of areas where exceptions are taken. If this is an award for services and contractor personnel are brought on-site to SEC facilities, the COR must adhere to SECR 10-24. d. Only the Contracting Officer has the authority to change the terms and conditions of this contract. The COR may request a contract modification, but the CO will make the final determination. The COR may not agree to or issue a change to the contract terms and conditions. In the event the Contractor effects changes to the contract at the direction of any person other than the CO, the changes will be considered to have been made without any authority and no adjustments will be made to the contract. 6012.02 - Section 508 Requirements (Mar 2011) - Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all electronic and information technology (EIT) products and services developed, acquired, maintained, and/or used under this contract/order must comply with the Electronic and Information Technology Accessibility Provisions set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the "Access Board") in FAR 39.2.The complete text of Section 508 Final Provisions can be accessed at http://www.access-board.gov/sec508/provisions.htm. All EIT products must comply with the following standards. Descriptions of the standards are viewable at the link Section 508 Standards. 36 CFR 1194 Section 21 - Software applications and operating systems 36 CFR 1194 Section 22 - Web-based Intranet and Internet Information and Application 36 CFR 1194 Section 23 - Telecommunication Products 36 CFR 1194 Section 25 - Self-contained, closed products 36 CFR 1194 Section 26 - Desktop and Portable Computers 36 CFR 1194 Section 31- Functional Performance Criteria 36 CFR 1194 Section 41- Information, documentation, and support Offerors that fail to demonstrate compliance with the above standards, or provide equivalent salient characteristics, may be eliminated from further consideration for award. The Contractor shall indicate for each line item in the schedule whether each product or service is compliant or non-compliant with the accessibility standards at 36 CFR 1194 using a Voluntary Product Accessibility Template (VPAT). Further, the quote must indicate where full details of compliance can be found (e.g., vendor's website or other exact location). The offeror further represents that all EIT products and services that are less than fully compliant have been reviewed and plans to correct are in place. Respondents to this solicitation must provide any additional detailed information necessary for determining applicable Section 508 standards conformance, as well as for documenting EIT products and/or services that are incidental to the project, which would constitute an exception to Section 508 requirements. If a vendor claims its products and/or services, including EIT deliverables such as electronic documents and reports, meet applicable Section 508 standards, and it is later determined by the Government - i.e., after award of a contract/order, that products and/or services delivered do not conform to the described accessibility, remediation of the products and/or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense. 6012.04 - Electronic and Information Technology Accessibility (Mar 2011) Each Electronic and Information Technology (EIT) product or service furnished under this contract shall comply with the Electronic and Information Technology Accessibility Standards (36 CFR 1194). If the Contracting Officer determines any furnished product or service is not in compliance with the contract, the Contracting Officer will promptly inform the Contractor in writing. The Contractor shall, without charge to the Government, repair or replace the non-compliant products or services within the period of time to be specified by the Government in writing. If such repair or replacement is not completed within the time specified, the Government shall have the following recourses: The right to termination of the contract, delivery or task order, purchase or line item without termination liabilities pursuant to the contract termination clauses; or In the case of custom Electronic and Information Technology (EIT) being developed for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm and the contractor shall reimburse the Government for any expenses incurred thereby. For every EIT product or service accepted under this contract by the Government that does not comply with 36 CFR 1194, the contractor shall, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral, on either the planned refresh cycle of the product or service, or on the contract renewal date, whichever shall occur first. In the event of a modification(s) to this contract/order, which adds new EIT products and services or revises the type of, or specifications for, products and services the Contractor is to provide, including EIT deliverables such as electronic documents and reports, the Contracting Officer may require that the contractor provide an update of information provided in the solicitation to identify EIT compliance. Under any maintenance agreement, Contractor agrees to maintain compliance with Section 508 of the Rehabilitation Act of 1973 for all EIT. In order to comply with 36 CFR 1194 Section 41, the Contractor shall submit all soft copies (e.g., user manuals, product documentation, etc.) in a format that will be readable using assistive technology, (e.g., screen reader). All imbedded charts, graphs, pictures, etc., must be accessible and understandable using a screen reader. CONTRACTOR PERFORMANCE EVALUATION (May 2013) Prior to the exercise of an option under the contract/order/call or at the end of the conclusion of work under the contract/order/call, the SEC will submit an electronic record of the Contractor's performance to the Contractors Performance Assessment Retrieval System (CPARS) for processing. Once the evaluation is processed in CPARS, it will be made available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating the Contractor's past performance as part of a source selection action. No later than 30 days after award, the Contractor shall furnish the CO with: - the name, - position title, - phone number, and - email address of the Contractor's representative designated to have access to the evaluation for this contract. The CO will ensure that the information regarding the Contractor's designated representative is provided to the SEC Contractor Performance Assessment Reporting System Focal Point. The Contractor's designated representative will have the ability to review, comment, and state whether or not the Contractor agrees with the evaluation and return the evaluation to the COR within 30 calendar days after its receipt. If the Contractor desires a meeting to discuss the evaluation, it must be requested, in writing, no later than seven calendar days from the receipt of the evaluation. This meeting will be held during the Contractor's 30-calendar day review period. If after the meeting, the Contractor disagrees with assessment, the Contractor may request that the Office of Acquisition Operations Branch Chief resolve the matter. It shall be the sole responsibility of the Contractor to inform the CO or COR of any changes to the Contractor's designated representative. Any such changes do not require a modification to the terms and conditions of the contract/order/call. (xiv) Contract Financing and Warranty requirements are not applicable. (xv) Defense Priorities and Allocations System (DPAS) is not applicable. (xvi) The due date and time for Quotes is Wednesday, December 18, 2013, at 12:00 P.M. local time (Eastern). Late quotes will not be accepted. Quotes shall be delivered electronically via email to Julia Gallmon at gallmonj@sec.gov and carbon copy (cc) Gabriel G. Aviles at avilesg@sec.gov. (xvi) All questions concerning this RFQ shall be submitted in writing to Julia Gallmon at gallmonj@sec.gov and carbon copy (cc) Gabriel G. Aviles at avilesg@sec.gov, no later than 12:00 P.M. local time (Eastern), Tuesday, December 10, 2013. Questions will not be answered orally. E-mail submission of questions is required. Questions submitted after the specified time/date may not be addressed.

Mergers and acquisitions rumors and announcements data feed

Securities and Exchange Commission, Office of Acquisitions | Published November 4, 2013  -  Deadline November 15, 2013
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The Government reserves the right to communicate with a Quoter in an effort to clarify or verify information submitted in their quote. (x) 52.252-2, Clauses Incorporated By Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.arnet.gov/far. FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Aug 2013). Quoters shall provide representations and certifications (FAR 52.212-3) electronically via https://www.acquisition.gov or https://www.sam.gov/portal/public/SAM/. All Quoters must be registered in the System for Award Management (SAM) at the time of the quote. Quoters that fail to register or who do not maintain an active registration at the time of the quote may be excluded from consideration. (xi) 52.212-4, Contract Terms and Conditions-Commercial Items (Sep 2013), applies to this acquisition. (xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Sep 2013) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). ____ Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] _X__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). ___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). ___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009). _X__ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). ___ (5) 52.204-11, American Recovery and Reinvestment Act-Reporting Requirements (Jul 2010) (Pub. L. 111-5). _X__ (6) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note). ___ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313). ___ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Public Law 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161). ___ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a). ___ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a). ___ (11) [Reserved] ___ (12) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644). ___ (ii) Alternate I (Nov 2011). ___ (iii) Alternate II (Nov 2011). ___ (13) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). ___ (ii) Alternate I (Oct 1995) of 52.219-7. ___ (iii) Alternate II (Mar 2004) of 52.219-7. _X__ (14) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)). ___ (15) (i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637 (d)(4)). ___ (ii) Alternate I (Oct 2001) of 52.219-9. ___ (iii) Alternate II (Oct 2001) of 52.219-9. ___ (iv) Alternate III (July 2010) of 52.219-9. ___ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)). ___ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)). ___ (18) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). ___ (19) (i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). ___ (ii) Alternate I (June 2003) of 52.219-23. ___ (20) 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). ___ (21) 52.219-26, Small Disadvantaged Business Participation Program-Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). ___ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f). _X__ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). ___ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)). ___ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)). _X__ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755). ___ (27) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Mar 2012) (E.O. 13126). _X__ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). _X__ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). _X__ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). _X__ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). _X__ (32) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212). _X__ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). ___ (34) 52.222-54, Employment Eligibility Verification (Jul 2012). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) ___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) ___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) ___ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b). ___ (37) (i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423). ___ (ii) Alternate I (Dec 2007) of 52.223-16. __X_ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011). ___ (39) 52.225-1, Buy American Act--Supplies (Feb 2009) (41 U.S.C. 10a-10d). ___ (40) (i) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (Nov 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43). ___ (ii) Alternate I (Mar 2012) of 52.225-3. ___ (iii) Alternate II (Mar 2012) of 52.225-3. ___ (iv) Alternate III (Nov 2012) of 52.225-3. ___ (41) 52.225-5, Trade Agreements (Sep 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). _X__ (42) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). ___ (43) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2303 Note). ___ (44) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). ___ (45) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). ___ (46) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). ___ (47) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). _X__ (48) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Jul 2013) (31 U.S.C. 3332). ___ (49) 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332). ___ (50) 52.232-36, Payment by Third Party (Jul 2013) (31 U.S.C. 3332). ___ (51) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). ___ (52) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). ___ (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] ___ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). ___ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). ___ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C.206 and 41 U.S.C. 351, et seq.). ___ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). ___ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). ___ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.). ___ (7) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495). ___ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). ___ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17. (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.) (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.) (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.) (xii) 52.222-54, Employment Eligibility Verification (Jul 2012). (xiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xv) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (xiii) Additional FAR Clauses and SEC Local Clauses applicable to this solicitation are as follows: 52.217-5, Evaluation of Options (July 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). 52.217-8, Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the current period of performance. 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within the period of performance of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 1 day before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months. 52.232-18, Availability of Funds (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. 52.233-2, Service of Protest (Sep 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from US Securities and Exchange Commission, Office of Acquisition, 6432 General Green Way, Mailstop 0020, Alexandria, VA 22312. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. 52.247-34, F.o.b. - Destination (Nov 1991) (a) The term "f.o.b. destination," as used in this clause, means -- (1) Free of expense to the Government, on board the carrier's conveyance, at a specified delivery point where the consignee's facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and (2) Supplies shall be delivered to the destination consignee's wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee. (b) The Contractor shall -- (1) (i) Pack and mark the shipment to comply with contract specifications; or (ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements; (2) Prepare and distribute commercial bills of lading; (3) Deliver the shipment in good order and condition to the point of delivery specified in the contract; (4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract; (5) Furnish a delivery schedule and designate the mode of delivering carrier; and (6) Pay and bear all charges to the specified point of delivery. SEC Local Clauses applicable: 4003.00 Place of Delivery- FOB Destination (Jun 2013) The deliverables to be furnished under this contract shall be delivered in electronic format to the following address: TBD. 5001.00 - Contract Administration - This contract will be administered by the SEC's Office of Acquisitions. All inquiries should be directed to the following address: TBD at the time of award. 5003.00 - Submission of Invoices The Securities and Exchange Commission accepts only electronic/e-mail invoices. Invoices shall be submitted on a [Frequency of Invoice Submission TBD] basis. Invoices shall be paid in accordance with the SEC Prompt Payment Provision of the contract. Contractors are cautioned against submitting an invoice prior to goods and services being received/accepted. Invoices submitted prematurely may be rejected. Electronic/e-mail Invoice Instructions: Invoices must be in PDF Format and may not exceed 10MB Subject Line: Company name and the invoice number e-mail Message: Company logo or letterhead Company name and payment address Company point of contact (POC) for the invoice with phone and e-mail Invoice Number SEC Contract or Order number SEC COR For supplies: contract line item number, item description, quantity delivered, and unit and extended price, per Section B CLIN structure For services: contract line item number, item description, period of performance and associated costs, per Section B, contract line item, CLIN, structure Shipping and handling charges, if applicable Clearly mark duplicates of previous invoice submissions with "DUPLICATE" Clearly mark the final invoice with "FINAL INVOICE" Attach the invoice and any supporting documents in a secure tamper-proof or tamper-resistant format compatible with Adobe Acrobat. Electronic signatures are acceptable in scanned documents. Each page of a document must be clearly marked with information identifying it with the company, the contract, the invoice, and any other information required by the contract. E-mail invoices to the following address: 9-AMC-AMZ-SEC-Invoices@faa.gov? is faa handling our invoices? 5004.00 - Appointment of Contracting Officer's Representative (COR)(Aug 2012) a. TBD at the time of award, is hereby designated the Securities and Exchange Commission COR for administration and information relating to this contract. b. The Contracting Officer (CO) shall appoint, in writing, a Contracting Officer's Representative (COR) and, if possible, an Alternate COR for this award. The COR and Alternate COR shall have a current Federal Acquisition Certification for CORs (FAC-COR) at the appropriate certification level for the contract. A COR may serve on a contract requiring certification at or below his/her level, but not on one requiring a higher level. The CO shall provide the Contractor with a copy of the COR appointment letter(s). The COR may not re-delegate his or her authority; only the CO has this authority. c. The COR will manage the contract in coordination with the CO and within the terms of the contract and the boundaries of a COR's duties as outlined in the document "Instructions for CORs and Their Supervisors." The COR's responsibilities include reviewing invoices and charges by the Contractor and informing the CO of areas where exceptions are taken. If this is an award for services and contractor personnel are brought on-site to SEC facilities, the COR must adhere to SECR 10-24. d. Only the Contracting Officer has the authority to change the terms and conditions of this contract. The COR may request a contract modification, but the CO will make the final determination. The COR may not agree to or issue a change to the contract terms and conditions. In the event the Contractor effects changes to the contract at the direction of any person other than the CO, the changes will be considered to have been made without any authority and no adjustments will be made to the contract. 6012.02 - Section 508 Requirements (Mar 2011) - Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all electronic and information technology (EIT) products and services developed, acquired, maintained, and/or used under this contract/order must comply with the Electronic and Information Technology Accessibility Provisions set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the "Access Board") in FAR 39.2.The complete text of Section 508 Final Provisions can be accessed at http://www.access-board.gov/sec508/provisions.htm. All EIT products must comply with the following standards. Descriptions of the standards are viewable at the link Section 508 Standards. 36 CFR 1194 Section 21 - Software applications and operating systems 36 CFR 1194 Section 22 - Web-based Intranet and Internet Information and Application 36 CFR 1194 Section 23 - Telecommunication Products 36 CFR 1194 Section 25 - Self-contained, closed products 36 CFR 1194 Section 26 - Desktop and Portable Computers 36 CFR 1194 Section 31- Functional Performance Criteria 36 CFR 1194 Section 41- Information, documentation, and support Offerors that fail to demonstrate compliance with the above standards, or provide equivalent salient characteristics, may be eliminated from further consideration for award. The Contractor shall indicate for each line item in the schedule whether each product or service is compliant or non-compliant with the accessibility standards at 36 CFR 1194 using a Voluntary Product Accessibility Template (VPAT). Further, the quote must indicate where full details of compliance can be found (e.g., vendor's website or other exact location). The offeror further represents that all EIT products and services that are less than fully compliant have been reviewed and plans to correct are in place. Respondents to this solicitation must provide any additional detailed information necessary for determining applicable Section 508 standards conformance, as well as for documenting EIT products and/or services that are incidental to the project, which would constitute an exception to Section 508 requirements. If a vendor claims its products and/or services, including EIT deliverables such as electronic documents and reports, meet applicable Section 508 standards, and it is later determined by the Government - i.e., after award of a contract/order, that products and/or services delivered do not conform to the described accessibility, remediation of the products and/or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense. 6012.04 - Electronic and Information Technology Accessibility (Mar 2011) Each Electronic and Information Technology (EIT) product or service furnished under this contract shall comply with the Electronic and Information Technology Accessibility Standards (36 CFR 1194). If the Contracting Officer determines any furnished product or service is not in compliance with the contract, the Contracting Officer will promptly inform the Contractor in writing. The Contractor shall, without charge to the Government, repair or replace the non-compliant products or services within the period of time to be specified by the Government in writing. If such repair or replacement is not completed within the time specified, the Government shall have the following recourses: The right to termination of the contract, delivery or task order, purchase or line item without termination liabilities pursuant to the contract termination clauses; or In the case of custom Electronic and Information Technology (EIT) being developed for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm and the contractor shall reimburse the Government for any expenses incurred thereby. For every EIT product or service accepted under this contract by the Government that does not comply with 36 CFR 1194, the contractor shall, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral, on either the planned refresh cycle of the product or service, or on the contract renewal date, whichever shall occur first. In the event of a modification(s) to this contract/order, which adds new EIT products and services or revises the type of, or specifications for, products and services the Contractor is to provide, including EIT deliverables such as electronic documents and reports, the Contracting Officer may require that the contractor provide an update of information provided in the solicitation to identify EIT compliance. Under any maintenance agreement, Contractor agrees to maintain compliance with Section 508 of the Rehabilitation Act of 1973 for all EIT. In order to comply with 36 CFR 1194 Section 41, the Contractor shall submit all soft copies (e.g., user manuals, product documentation, etc.) in a format that will be readable using assistive technology, (e.g., screen reader). All imbedded charts, graphs, pictures, etc., must be accessible and understandable using a screen reader. CONTRACTOR PERFORMANCE EVALUATION (May 2013) Prior to the exercise of an option under the contract/order/call or at the end of the conclusion of work under the contract/order/call, the SEC will submit an electronic record of the Contractor's performance to the Contractors Performance Assessment Retrieval System (CPARS) for processing. Once the evaluation is processed in CPARS, it will be made available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating the Contractor's past performance as part of a source selection action. No later than 30 days after award, the Contractor shall furnish the CO with: - the name, - position title, - phone number, and - email address of the Contractor's representative designated to have access to the evaluation for this contract. The CO will ensure that the information regarding the Contractor's designated representative is provided to the SEC Contractor Performance Assessment Reporting System Focal Point. The Contractor's designated representative will have the ability to review, comment, and state whether or not the Contractor agrees with the evaluation and return the evaluation to the COR within 30 calendar days after its receipt. If the Contractor desires a meeting to discuss the evaluation, it must be requested, in writing, no later than seven calendar days from the receipt of the evaluation. This meeting will be held during the Contractor's 30-calendar day review period. If after the meeting, the Contractor disagrees with assessment, the Contractor may request that the Office of Acquisition Operations Branch Chief resolve the matter. It shall be the sole responsibility of the Contractor to inform the CO or COR of any changes to the Contractor's designated representative. Any such changes do not require a modification to the terms and conditions of the contract/order/call. (xiv) Contract Financing and Warranty requirements are not applicable. (xv) The due date and time for Quotes is Friday, November 15, 2013, at 2:00 P.M. (ET). Late quotes may not be accepted. Quotes shall be delivered electronically via email to Cheryl Greenfield at greenfieldc@sec.gov. (xvi) All questions concerning this RFQ shall be submitted in writing to Cheryl Greenfield at greenfieldc@sec.gov, no later than 12:00 P.M. (ET), Monday, November 11, 2013. Only questions in electronic form (email) will be answered. Questions submitted after the specified date/time may not be addressed.

Giant Voice Pole Relocation

Department of the Air Force, Air Mobility Command | Published May 6, 2013  -  Deadline May 13, 2013
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is F3Z3452335A001; this solicitation is a request for quotation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-66 effective 28 Feb 2013; Defense DCN 20130412 effective 12 Apr 2013, and AFAC 2013-0327 effective 27 Mar 2013. This acquisition is a brand name requirement with full and open competition; The North American Industry Classification System (NAICS) code is 334290 The business size standard is 750 employees. The Federal Supply Class (FSC) is 5895. The Standard Industrial Classification (SIC) is 3669. Travis AFB has a Brand Name requirement for Federal Signal Corp Standard/ Move Giant Voice Pole. See attached Brand Name letter. All responsible sources my submit a capability statement, proposal, or quotation, which shall be considered by the agency. Period of Performance: 30 June 2013 0001-AA : RELOCATE SIREN TOWER 500 FT TO NE CORNER OF HICKAM AND BODIN CIRCLE IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0002-AA: DIRECTIONAL SPEAKER, ARRAY 3 SPKR IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 2 EA 0003-AA: DIGITAL 2 -WAY, HIGH-BANK, 120V IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0004-AA: AMPLIFIER, 400W IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 2 EA 0005-AA: DIGITAL VOICE CHIP IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0006-AA: KIT, INSTALL, DEEP CYCLE BATTERIES, STANDARD IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 4 EA 0007-AA: OMNI-DIRECTIONAL ANTENNA IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0008-AA: ANTENNA MOUNTING BRACKET, POLE IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0009-AA: MOUNTING KIT, DIRECTIONAL SPEAKER 2 ARRAY IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0010-AA: SOLAR POWER OPTION, UV IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0011-AA: DIRECTIONAL SPEAKER ARRAY INSTALL W/BATTERIES IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0012-AA: SYSTEM OPTIMIZATION, CONFIGURATION AND SETUP IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 2 EA 0013-AA: SHIPPING FEES FOR ITEMS 1-12 IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0014-AA: POLE, STEEL, GALVANIZED, DIRECT BURIAL, HEAVY, 50 FEET TOTAL HEIGHT IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0015-AA: MOUNTING KIT FOR STEEL POLE IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0016-AA: MOUNTING BRACKETS,4 1/2" PIPE STEEL POLE IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA NOTE: Please let the contract specialist know if a site visit is required. Award shall be made in the aggregate, all or none. The following provisions and/or clauses apply to this acquisition. Offerors must comply with all instructions contained in: FAR 52.204-9 Personal Identity Verification of Contractor Personnel; FAR 52.212-1 Instructions to Offerors -- Commercial Items; FAR 52.212-2 Evaluation -- Commercial Items (Jan 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered to meet the Government requirement;(ii) price FAR 52.212-3 Alt I Offeror Representations and Certifications - Commercial Items; An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website accessed through https://www.acquisition.gov . After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.] FAR 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards FAR 52.209-6 Protecting the Government Interest FAR 52.212-4 Contract Terms and conditions- Commercial Items FAR 52.219-28 Post Award Small Business Program FAR 52.222-3 Convict Labor; FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-36 Affirmative Action for Workers with Disabilities FAR 52.222-50 Combating Trafficking in Persons FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-25 Prohibition on Contractor with Entities Engaging in Sanctioned Activities Relation to Iran - Representation and Certification FAR 52.233-1 Disputes FAR 52.233-3 Protest after award; FAR 52.233-4 Applicable Law for Breach of Contracts; DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7003 Control of Government Personnel Work Products; DFARS 252.211-7003 Item Identification and Validation DFARS 252.225-7001 Buy American Act and Balance of Payment Programs; DFARS 252.225-7002 Qualifying country sources as subcontractors; DFARS 252-232-7003 Electronic Submission of Payment Requests; DFARS 252.232-7010 Levies on Contract Payments; DFARS 252.247-7023 Transportation of Supplies by Sea, Alternate III; FAR 52.212-5 Contract Terms and Condition Required to Implement Statues or Executive Orders-Commercial Items (Deviation); (a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b) (1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (iii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities (ix) [Reserved] (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.) (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.) (xii) 52.222-54, Employment Eligibility Verification (Jan 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause) FAR 52.222-41 Service Contract Act of 1965 SCA NO. 2005-2069, dated 13 Jun 12. 23181- Electronics Technician Maintenance I = $29.50 plus fringe benefits + $3.71 health and welfare 52.222-42 -- Statement of Equivalent Rates for Federal Hires. As prescribed in 22.1006(b), insert the following clause: Statement of Equivalent Rates for Federal Hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits GS-8 Step 2 $22.77+ 35.15% locality pay (End of Clause) FAR 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http:/www.arnet.gov/far or http:/farsite.hill.af.mil (End of Clause) FAR 52.252-6 Authorized Deviation in Clauses Authorized Deviations in Clauses (Apr 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) DFARS 252.204-7006 Billing Instructions; When submitting a request for payment, the Contractor shall- (a) Identify the contract line item(s) on the payment request that reasonably reflect contract work performance; and (b) Separately identify a payment amount for each contract line item included in the payment request. (End of clause) DFARS 252.212-7001 Contract Terms and Conditions (Deviation); (a) The Contractor agrees to comply with the following Federal Acquisition Regulation (FAR) clause which, if checked, is included in this contract by reference to implement a provision of law applicable to acquisitions of commercial items or components. ____ 52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207). (b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components. (1) ____ 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) (Section 847 of Pub. L. 110-181). (2) _____252.203-7003, Agency Office of the Inspector General (APR 2012)(section 6101 of Pub. L. 110-252, 41 U.S.C. 3509). (3) ____ 252.205-7000, Provision of Information to Cooperative Agreement Holders (DEC 1991) (10 U.S.C. 2416). (4) ____ 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) (JUN 2012) (15 U.S.C. 637). (5) ____ 252.219-7004, Small Business Subcontracting Plan (Test Program) (JAN 2011) (15 U.S.C. 637 note). (6)(i) ____ 252.225-7001, Buy American and Balance of Payments Program (DEC 2012) (41 U.S.C. chapter 83, E.O. 10582). (ii) ____Alternate I (OCT 2011) of 252.225-7001. (7) ____ 252.225-7008, Restriction on Acquisition of Specialty Metals (JUL 2009)(10 U.S.C. 2533b). (8) ____ 252.225-7009, Restriction on Acquisition of Certain Articles ContainingSpecialty Metals (JUN 2012) (10 U.S.C. 2533b). (9) ____ 252.225-7012, Preference for Certain Domestic Commodities (DEC 2012) (10 U.S.C. 2533a). (10) ____ 252.225-7015, Restriction on Acquisition of Hand or Measuring Tools (JUN 2005) (10 U.S.C. 2533a). (11) ____ 252.225-7016, Restriction on Acquisition of Ball and Roller Bearings (JUN 2011) (Section 8065 of Pub. L. 107-117 and the same restriction in subsequent DoD appropriations acts). (12) _____252.225-7017, Photovoltaic Devices (DEC 2012) (Section 846 of Pub. L. 111-383). (13)(i) ____ 252.225-7021, Trade Agreements (DEC 2012) (19 U.S.C. 2501-2518 and 19 U.S.C. 3301 note). (ii) ____ Alternate I (OCT 2011) of 252.225-7021. (iii) ____Alternate II (OCT 2011) of 252.225-7021. (14) ____ 252.225-7027, Restriction on Contingent Fees for Foreign Military Sales (APR 2003) (22 U.S.C. 2779). (15) ____ 252.225-7028, Exclusionary Policies and Practices of Foreign Governments (APR 2003) (22 U.S.C. 2755). (16)(i) ____ 252.225-7036, Buy American-Free Trade Agreements- Balance of Payments Program (DEC 2012) (41 U.S.C. chapter 83 and 19 U.S.C. 3301 note). (ii) ___ Alternate I (JUN 2012) of 252.225-7036. (iii) ___ Alternate II (NOV 2012) of 252.225-7036. (iv) ___ Alternate III (JUN 2012) of 252.225-7036. (v) ___ Alternate IV (NOV 2012) of 252.225-7036. (vi) ___ Alternate V (NOV 2012) of 252.225-7036. (17) ____ 252.225-7038, Restriction on Acquisition of Air Circuit Breakers (JUN 2005) (10 U.S.C. 2534(a)(3)). (18) ____ 252.225-7039, Contractors Performing Private Security Functions (JUN 2012) (Section 862 of Pub. L. 110-181, as amended by section 853 of Pub. L. 110- 417 and sections 831 and 832 of Pub. L. 111-383). (19) ____ 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (SEP 2004) (Section 8021 of Pub. L. 107-248 and similar sections in subsequent DoD appropriations acts). (20) ____ 252.227-7013, Rights in Technical Data-Noncommercial Items (FEB 2012), if applicable (see 227.7103-6(a)). (21) ____ 252.227-7015, Technical Data-Commercial Items (DEC 2011) (10 U.S.C. 2320). (22) ____ 252.227-7037, Validation of Restrictive Markings on Technical Data (JUN 2012), if applicable (see 227.7102-4(c). (23) ____ 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) (10 U.S.C. 2227). (24) ____ 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (NOV 2010) (Section 1038 of Pub. L. 111-84) (25) ____ 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). (26) ____ 252.243-7002, Requests for Equitable Adjustment (MAR 1998) (10 U.S.C. 2410). (27) ____252.246-7004, Safety of Facilities, Infrastructure, and Equipment For Military Operations (OCT 2010) (Section 807 of Pub. L. 111-84). (28) ____ 252.247-7003, Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (SEP 2010) (Section 884 of Pub. L. 110-417). (29)(i) ____ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (ii) ____ Alternate I (MAR 2000) of 252.247-7023. (iii) ____ Alternate II (MAR 2000) of 252.247-7023. (iv) ____ Alternate III (MAY 2002) of 252.247-7023. (30) ____ 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (31) ____ 252.247-7027, Riding Gang Member Requirements (OCT 2011) (Section 3504 of Pub. L. 110-417). (c) In addition to the clauses listed in paragraph (e) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items clause of this contract (FAR 52.212-5), the Contractor shall include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: (1) 252.225-7039, Contractors Performing Private Security Functions (JUN 2012) (Section 862 of Pub. L. 110-181, as amended by section 853 of Pub. L. 110- 417 and sections 831 and 832 of Pub. L. 111-383). (2) 252.227-7013, Rights in Technical Data-Noncommercial Items (FEB 2012), if applicable (see 227.7103-6(a)). (3) 252.227-7015, Technical Data-Commercial Items (DEC 2011), if applicable (see 227.7102-4(a)). (4) 252.227-7037, Validation of Restrictive Markings on Technical Data (JUN 2012), if applicable (see 227.7102-4(c)). (5) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (NOV 2010) (Section 1038 of Pub. L. 111-84). (6) 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). (7) 252.247-7003, Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (SEP 2010) (Section 884 of Pub. L. 110-417). (8) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C 2631). (9) 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (End of clause) AFFARS 5352.201-9101 Ombudsman. a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the Center/MAJCOM/DRU or AFISRA ombudsmen, Mr. Gregory Oneal, HQ AMC/A7K, 507 Symington Drive, Scott AFB IL 62225-5022, (618) 229-0184, fax (618) 256-6668, email: gregory.oneal@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2397, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) Travis AFB Security Requirements 15 Jun 12 1. Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. At least one of the following forms of identification will be required for identity proofing:  United States Passport  Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)  Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.  Employment authorization document that contains a photograph (Form I-766)  Current/valid Driver's License  Identification card issued by Federal, State or local Government  U.S. Coast Guard Merchant Mariner Legacy Card  U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to:  School identification card with photograph  U.S. Military or draft record  Native American Tribal Document  U.S. Social Security Card issued by the Social Security Administration (SSA)  Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)  Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal  U.S. Citizen ID Cared (Form I-197)  ID Card for use of Resident Citizen in the United States (Form I-179)  Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status  Foreign Military or Government Identification Credentials  Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer  In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3. Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria:  The installation is unable to verify the individual's: ‒ Citizenship, immigration status, or social security number or claimed identity.  The individual is/has/has been: ‒ Barred from entry/access to a federal installation or facility. ‒ Wanted by federal/civil law enforcement authorities, regardless of offense/violation. ‒ On a federal agency "watch list" or "hit list" for criminal behavior/terrorist activity. ‒ Knowingly/willfully engaged in acts/activities to overthrow the government by force. ‒ Incarcerated 12 months/longer in the past 10 years, regardless of offense/violation, unless released on proof of innocence.  The individual has been convicted of: ‒ Child molestation or pornography; any crime involving indecent acts with a minor. ‒ Espionage, sabotage, treason, terrorism, or murder. ‒ Firearms or explosive violation within the past ten years. ‒ Felony involving violence against a person, arson robbery or burglary. ‒ Drug distribution, possession, intent to sell, trafficking or use more than once. ‒ Sexual assault, rape, human trafficking or any felony sexual in nature requiring registration as a sex offender under applicable federal or state law.  The individual is known to be or reasonably suspected of: ‒ Being a terrorist or belongs to an organization with known terrorism links or support.  There is reasonable basis to believe the individual: ‒ Submitted fraudulent information concerning his or her identity. ‒ Will unlawfully or inappropriately use an access credential outside the workplace. ‒ Will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.  There is reasonable basis to believe, that issuance of an access credential poses unacceptable risk when: ‒ Criminal or dishonest history exists. ‒ A statutory or regulatory bar prevents the individual's contract employment; or would prevent federal employment. ‒ The individual's material, intentional false statement, deception or fraud in connection with federal or contract employment. ‒ Based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation. ‒ Based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation. Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees working on the installation they are subject to identity proofing and vetting against criteria specified in para. 3. Any employee who does not complete or sign the form will be denied installation access. Advise employees base pass' are only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees which misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately.  To obtain a pass, personnel will need a valid state or government photo identification.  To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes:  Contract number  Work site or location  Inclusive dates of the contract  Work schedule (include days of the week and time periods employees are on base)  Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they are advised of security language contained herein. 5. Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must:  Carry their DoD ID card or installation pass on their person while on the installation.  Register privately owned vehicles in accordance with installation policies.  On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action.  If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen.  Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7. Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8. Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9. Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10. Information Protection Security Training. IAW AFI 31-401, AFGM_1 para 8.5. Security Managers are required to provide initial uncleared or cleared training to all contractors within 90 days of assignment, this includes specialized security training. The security manager is required to track and document the completed training. The contractor will be required to participate in the government's in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system after appropriate vetting qualification have been met. 11. For Official Use Only Information. Agency information marked "For Official Use Only" or bearing other sensitivity marking will be handled in accordance with agency information security program regulations and instructions. This information will not be divulged or disclosed without agency permission. Contractor personnel will ensure information that is considered sensitive or proprietary is not compromised. 12. Anti-terrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial and annual Level I Anti-Terrorism Awareness training at https://atlevel1.dtic.mil/at/. All personnel will be responsible to provide proof (copy of training certificates) of training to the Anti-terrorism Advisor/Representative responsible for the unit they are contracted. 13. Operations Security (OPSEC). IAW AFI 10-701, 60 AMW will consider OPSEC for all contractual requirements and determine if any contract contains any form of critical and/or sensitive information or activities. These requirements will be defined on the contract and SOW/PWS. If OPSEC requirements exist, then the 60 AMW OPSEC Program Manager will be contacted to review the SOW/PWS. This review may result in possible training requirements, in addition to what is stated below. For unclassified contracts, the DD Form 254, Department of Defense Contract Security Classification Specification, can be used to specify OPSEC requirements in lieu of defining these requirements on the contract and SOW/PWS. For classified contracts, the DD Form 254 is mandatory. Additionally, the 60 AMW OPSEC Program Manager or functional Unit OPSEC Coordinator will administer specific OPSEC training or training materials to all contract employees within 90 days of initial assignment to the contract (AFI 10-701, 5.2.4). The Installation (60 AMW) OPSEC Program Manager can be contacted at 424-3261/1375. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil. Contractors must be actively registered with the Central Contractor Registration (CCR) at http://www.ccr.gov, at Wide Area Work Flow (WAWF) at http://wawf.eb.mil, and at Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Please send any questions to christopher.schlotterbeck.1@us.af.mil. NO LATER THAN 10 May 2013, 08:00 AM, PST and offers NO LATER THAN 13 May, 08:00 AM, PST. Verbal requests will not be accepted. Offerors must provide written acknowledgement of any and all amendments to this solicitation with your offer. Otherwise, offer may not be considered for award. If a fax was sent, please email christopher.schlotterbeck.1@us.af.mil to confirm the quote was received. Point of contact is SrA Schlotterbeck, Contract Specialist, telephone 707-424-7736. Alternate POC is MSgt Rieger, Contracting Officer, frederick.rieger@us.af.mil.

Giant Voice Pole Relocation and Addition

Department of the Air Force, Air Mobility Command | Published March 14, 2013  -  Deadline April 5, 2013
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is F3Z3452335A001; this solicitation is a request for quotation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-66 effective 28 Feb 2013; Defense DCN 20120228 effective 28 Feb 2013, and AFAC 2012-1107 effective 07 Nov 2012. This acquisition is a brand name requirement with small business set-aside; The North American Industry Classification System (NAICS) code is 334290 The business size standard is 750 employees. The Federal Supply Class (FSC) is 5895. The Standard Industrial Classification (SIC) is 3669. Travis AFB has a Brand Name requirement for Federal Signal Corp Standard/ Move Giant Voice Pole. See attached Brand Name letter. All responsible sources my submit a capability statement, proposal, or quotation, which shall be considered by the agency. Period of Performance: 24 May 2013 0001-AA : RELOCATE SIREN TOWER 500 FT TO NE CORNER OF HICKAM AND BODIN CIRCLE IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0002-AA: DIRECTIONAL SPEAKER, ARRAY 3 SPKR IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 2 EA 0003-AA: DIGITAL 2 -WAY, HIGH-BANK, 120V IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0004-AA: AMPLIFIER, 400W IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 2 EA 0005-AA: DIGITAL VOICE CHIP IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0006-AA: KIT, INSTALL, DEEP CYCLE BATTERIES, STANDARD IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 4 EA 0007-AA: OMNI-DIRECTIONAL ANTENNA IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0008-AA: ANTENNA MOUNTING BRACKET, POLE IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0009-AA: MOUNTING KIT, DIRECTIONAL SPEAKER 2 ARRAY IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0010-AA: SOLAR POWER OPTION, UV IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0011-AA: DIRECTIONAL SPEAKER ARRAY INSTALL W/BATTERIES IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0012-AA: SYSTEM OPTIMIZATION, CONFIGURATION AND SETUP IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 2 EA 0013-AA: SHIPPING FEES FOR ITEMS 1-12 IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0014-AA: POLE, STEEL, GALVANIZED, DIRECT BURIAL, HEAVY, 50 FEET TOTAL HEIGHT IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0015-AA: MOUNTING KIT FOR STEEL POLE IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA 0016-AA: MOUNTING BRACKETS,4 1/2" PIPE STEEL POLE IAW STATEMENT OF WORK (SOW) DATED 15 JAN 13. 1 EA NOTE: Please let the contract specialist know if a site visit is required. Award shall be made in the aggregate, all or none. The following provisions and/or clauses apply to this acquisition. Offerors must comply with all instructions contained in: FAR 52.204-9 Personal Identity Verification of Contractor Personnel; FAR 52.212-1 Instructions to Offerors -- Commercial Items; FAR 52.212-2 Evaluation -- Commercial Items (Jan 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered to meet the Government requirement;(ii) price FAR 52.212-3 Alt I Offeror Representations and Certifications - Commercial Items; An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website accessed through https://www.acquisition.gov . After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.] FAR 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards FAR 52.209-6 Protecting the Government Interest FAR 52.212-4 Contract Terms and conditions- Commercial Items FAR 52.219-6 Notice of Total Small Business Set-aside FAR 52.219-28 Post Award Small Business Program FAR 52.222-3 Convict Labor; FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-36 Affirmative Action for Workers with Disabilities FAR 52.222-50 Combating Trafficking in Persons FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-25 Prohibition on Contractor with Entities Engaging in Sanctioned Activities Relation to Iran - Representation and Certification FAR 52.233-1 Disputes FAR 52.233-3 Protest after award; FAR 52.233-4 Applicable Law for Breach of Contracts; DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7003 Control of Government Personnel Work Products; DFARS 252.211-7003 Item Identification and Validation DFARS 252.225-7001 Buy American Act and Balance of Payment Programs; DFARS 252.225-7002 Qualifying country sources as subcontractors; DFARS 252-232-7003 Electronic Submission of Payment Requests; DFARS 252.232-7010 Levies on Contract Payments; DFARS 252.247-7023 Transportation of Supplies by Sea, Alternate III; FAR 52.212-5 Contract Terms and Condition Required to Implement Statues or Executive Orders-Commercial Items (Deviation); (a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b) (1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (iii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities (ix) [Reserved] (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.) (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.) (xii) 52.222-54, Employment Eligibility Verification (Jan 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause) FAR 52.222-41 Service Contract Act of 1965 SCA NO. 2005-2069, dated 13 Jun 12. 23181- Electronics Technician Maintenance I = $29.50 plus fringe benefits + $3.71 health and welfare 52.222-42 -- Statement of Equivalent Rates for Federal Hires. As prescribed in 22.1006(b), insert the following clause: Statement of Equivalent Rates for Federal Hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits GS-8 Step 2 $22.77+ 35.15% locality pay (End of Clause) FAR 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http:/www.arnet.gov/far or http:/farsite.hill.af.mil (End of Clause) FAR 52.252-6 Authorized Deviation in Clauses Authorized Deviations in Clauses (Apr 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) DFARS 252.204-7006 Billing Instructions; When submitting a request for payment, the Contractor shall- (a) Identify the contract line item(s) on the payment request that reasonably reflect contract work performance; and (b) Separately identify a payment amount for each contract line item included in the payment request. (End of clause) DFARS 252.212-7001 Contract Terms and Conditions (Deviation); (a) The Contractor agrees to comply with the following Federal Acquisition Regulation (FAR) clause which, if checked, is included in this contract by reference to implement a provision of law applicable to acquisitions of commercial items or components. ____ 52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207). (b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components. (1) ____ 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) (Section 847 of Pub. L. 110-181). (2) _____252.203-7003, Agency Office of the Inspector General (APR 2012)(section 6101 of Pub. L. 110-252, 41 U.S.C. 3509). (3) ____ 252.205-7000, Provision of Information to Cooperative Agreement Holders (DEC 1991) (10 U.S.C. 2416). (4) ____ 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) (JUN 2012) (15 U.S.C. 637). (5) ____ 252.219-7004, Small Business Subcontracting Plan (Test Program) (JAN 2011) (15 U.S.C. 637 note). (6)(i) ____ 252.225-7001, Buy American and Balance of Payments Program (DEC 2012) (41 U.S.C. chapter 83, E.O. 10582). (ii) ____Alternate I (OCT 2011) of 252.225-7001. (7) ____ 252.225-7008, Restriction on Acquisition of Specialty Metals (JUL 2009)(10 U.S.C. 2533b). (8) ____ 252.225-7009, Restriction on Acquisition of Certain Articles ContainingSpecialty Metals (JUN 2012) (10 U.S.C. 2533b). (9) ____ 252.225-7012, Preference for Certain Domestic Commodities (DEC 2012) (10 U.S.C. 2533a). (10) ____ 252.225-7015, Restriction on Acquisition of Hand or Measuring Tools (JUN 2005) (10 U.S.C. 2533a). (11) ____ 252.225-7016, Restriction on Acquisition of Ball and Roller Bearings (JUN 2011) (Section 8065 of Pub. L. 107-117 and the same restriction in subsequent DoD appropriations acts). (12) _____252.225-7017, Photovoltaic Devices (DEC 2012) (Section 846 of Pub. L. 111-383). (13)(i) ____ 252.225-7021, Trade Agreements (DEC 2012) (19 U.S.C. 2501-2518 and 19 U.S.C. 3301 note). (ii) ____ Alternate I (OCT 2011) of 252.225-7021. (iii) ____Alternate II (OCT 2011) of 252.225-7021. (14) ____ 252.225-7027, Restriction on Contingent Fees for Foreign Military Sales (APR 2003) (22 U.S.C. 2779). (15) ____ 252.225-7028, Exclusionary Policies and Practices of Foreign Governments (APR 2003) (22 U.S.C. 2755). (16)(i) ____ 252.225-7036, Buy American-Free Trade Agreements- Balance of Payments Program (DEC 2012) (41 U.S.C. chapter 83 and 19 U.S.C. 3301 note). (ii) ___ Alternate I (JUN 2012) of 252.225-7036. (iii) ___ Alternate II (NOV 2012) of 252.225-7036. (iv) ___ Alternate III (JUN 2012) of 252.225-7036. (v) ___ Alternate IV (NOV 2012) of 252.225-7036. (vi) ___ Alternate V (NOV 2012) of 252.225-7036. (17) ____ 252.225-7038, Restriction on Acquisition of Air Circuit Breakers (JUN 2005) (10 U.S.C. 2534(a)(3)). (18) ____ 252.225-7039, Contractors Performing Private Security Functions (JUN 2012) (Section 862 of Pub. L. 110-181, as amended by section 853 of Pub. L. 110- 417 and sections 831 and 832 of Pub. L. 111-383). (19) ____ 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (SEP 2004) (Section 8021 of Pub. L. 107-248 and similar sections in subsequent DoD appropriations acts). (20) ____ 252.227-7013, Rights in Technical Data-Noncommercial Items (FEB 2012), if applicable (see 227.7103-6(a)). (21) ____ 252.227-7015, Technical Data-Commercial Items (DEC 2011) (10 U.S.C. 2320). (22) ____ 252.227-7037, Validation of Restrictive Markings on Technical Data (JUN 2012), if applicable (see 227.7102-4(c). (23) ____ 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) (10 U.S.C. 2227). (24) ____ 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (NOV 2010) (Section 1038 of Pub. L. 111-84) (25) ____ 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). (26) ____ 252.243-7002, Requests for Equitable Adjustment (MAR 1998) (10 U.S.C. 2410). (27) ____252.246-7004, Safety of Facilities, Infrastructure, and Equipment For Military Operations (OCT 2010) (Section 807 of Pub. L. 111-84). (28) ____ 252.247-7003, Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (SEP 2010) (Section 884 of Pub. L. 110-417). (29)(i) ____ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (ii) ____ Alternate I (MAR 2000) of 252.247-7023. (iii) ____ Alternate II (MAR 2000) of 252.247-7023. (iv) ____ Alternate III (MAY 2002) of 252.247-7023. (30) ____ 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (31) ____ 252.247-7027, Riding Gang Member Requirements (OCT 2011) (Section 3504 of Pub. L. 110-417). (c) In addition to the clauses listed in paragraph (e) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items clause of this contract (FAR 52.212-5), the Contractor shall include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: (1) 252.225-7039, Contractors Performing Private Security Functions (JUN 2012) (Section 862 of Pub. L. 110-181, as amended by section 853 of Pub. L. 110- 417 and sections 831 and 832 of Pub. L. 111-383). (2) 252.227-7013, Rights in Technical Data-Noncommercial Items (FEB 2012), if applicable (see 227.7103-6(a)). (3) 252.227-7015, Technical Data-Commercial Items (DEC 2011), if applicable (see 227.7102-4(a)). (4) 252.227-7037, Validation of Restrictive Markings on Technical Data (JUN 2012), if applicable (see 227.7102-4(c)). (5) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (NOV 2010) (Section 1038 of Pub. L. 111-84). (6) 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). (7) 252.247-7003, Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (SEP 2010) (Section 884 of Pub. L. 110-417). (8) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C 2631). (9) 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (End of clause) AFFARS 5352.201-9101 Ombudsman. a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the Center/MAJCOM/DRU or AFISRA ombudsmen, Mr. Gregory Oneal, HQ AMC/A7K, 507 Symington Drive, Scott AFB IL 62225-5022, (618) 229-0184, fax (618) 256-6668, email: gregory.oneal@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2397, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) Travis AFB Security Requirements 15 Jun 12 1. Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. At least one of the following forms of identification will be required for identity proofing:  United States Passport  Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)  Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.  Employment authorization document that contains a photograph (Form I-766)  Current/valid Driver's License  Identification card issued by Federal, State or local Government  U.S. Coast Guard Merchant Mariner Legacy Card  U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to:  School identification card with photograph  U.S. Military or draft record  Native American Tribal Document  U.S. Social Security Card issued by the Social Security Administration (SSA)  Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)  Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal  U.S. Citizen ID Cared (Form I-197)  ID Card for use of Resident Citizen in the United States (Form I-179)  Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status  Foreign Military or Government Identification Credentials  Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer  In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3. Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria:  The installation is unable to verify the individual's: ‒ Citizenship, immigration status, or social security number or claimed identity.  The individual is/has/has been: ‒ Barred from entry/access to a federal installation or facility. ‒ Wanted by federal/civil law enforcement authorities, regardless of offense/violation. ‒ On a federal agency "watch list" or "hit list" for criminal behavior/terrorist activity. ‒ Knowingly/willfully engaged in acts/activities to overthrow the government by force. ‒ Incarcerated 12 months/longer in the past 10 years, regardless of offense/violation, unless released on proof of innocence.  The individual has been convicted of: ‒ Child molestation or pornography; any crime involving indecent acts with a minor. ‒ Espionage, sabotage, treason, terrorism, or murder. ‒ Firearms or explosive violation within the past ten years. ‒ Felony involving violence against a person, arson robbery or burglary. ‒ Drug distribution, possession, intent to sell, trafficking or use more than once. ‒ Sexual assault, rape, human trafficking or any felony sexual in nature requiring registration as a sex offender under applicable federal or state law.  The individual is known to be or reasonably suspected of: ‒ Being a terrorist or belongs to an organization with known terrorism links or support.  There is reasonable basis to believe the individual: ‒ Submitted fraudulent information concerning his or her identity. ‒ Will unlawfully or inappropriately use an access credential outside the workplace. ‒ Will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.  There is reasonable basis to believe, that issuance of an access credential poses unacceptable risk when: ‒ Criminal or dishonest history exists. ‒ A statutory or regulatory bar prevents the individual's contract employment; or would prevent federal employment. ‒ The individual's material, intentional false statement, deception or fraud in connection with federal or contract employment. ‒ Based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation. ‒ Based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation. Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees working on the installation they are subject to identity proofing and vetting against criteria specified in para. 3. Any employee who does not complete or sign the form will be denied installation access. Advise employees base pass' are only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees which misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately.  To obtain a pass, personnel will need a valid state or government photo identification.  To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes:  Contract number  Work site or location  Inclusive dates of the contract  Work schedule (include days of the week and time periods employees are on base)  Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they are advised of security language contained herein. 5. Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must:  Carry their DoD ID card or installation pass on their person while on the installation.  Register privately owned vehicles in accordance with installation policies.  On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action.  If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen.  Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7. Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8. Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9. Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10. Information Protection Security Training. IAW AFI 31-401, AFGM_1 para 8.5. Security Managers are required to provide initial uncleared or cleared training to all contractors within 90 days of assignment, this includes specialized security training. The security manager is required to track and document the completed training. The contractor will be required to participate in the government's in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system after appropriate vetting qualification have been met. 11. For Official Use Only Information. Agency information marked "For Official Use Only" or bearing other sensitivity marking will be handled in accordance with agency information security program regulations and instructions. This information will not be divulged or disclosed without agency permission. Contractor personnel will ensure information that is considered sensitive or proprietary is not compromised. 12. Anti-terrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial and annual Level I Anti-Terrorism Awareness training at https://atlevel1.dtic.mil/at/. All personnel will be responsible to provide proof (copy of training certificates) of training to the Anti-terrorism Advisor/Representative responsible for the unit they are contracted. 13. Operations Security (OPSEC). IAW AFI 10-701, 60 AMW will consider OPSEC for all contractual requirements and determine if any contract contains any form of critical and/or sensitive information or activities. These requirements will be defined on the contract and SOW/PWS. If OPSEC requirements exist, then the 60 AMW OPSEC Program Manager will be contacted to review the SOW/PWS. This review may result in possible training requirements, in addition to what is stated below. For unclassified contracts, the DD Form 254, Department of Defense Contract Security Classification Specification, can be used to specify OPSEC requirements in lieu of defining these requirements on the contract and SOW/PWS. For classified contracts, the DD Form 254 is mandatory. Additionally, the 60 AMW OPSEC Program Manager or functional Unit OPSEC Coordinator will administer specific OPSEC training or training materials to all contract employees within 90 days of initial assignment to the contract (AFI 10-701, 5.2.4). The Installation (60 AMW) OPSEC Program Manager can be contacted at 424-3261/1375. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil. Contractors must be actively registered with the Central Contractor Registration (CCR) at http://www.ccr.gov, at Wide Area Work Flow (WAWF) at http://wawf.eb.mil, and at Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Please send any questions to christopher.schlotterbeck.1@us.af.mil. NO LATER THAN 01 Apr 2013, 08:00 AM, PST and offers NO LATER THAN 05 Apr, 08:00 AM, PST. Verbal requests will not be accepted. Offerors must provide written acknowledgement of any and all amendments to this solicitation with your offer. Otherwise, offer may not be considered for award. If a fax was sent, please email christopher.schlotterbeck.1@us.af.mil to confirm the quote was received. Point of contact is SrA Schlotterbeck, Contract Specialist, telephone 707-424-7736. Alternate POC is MSgt Rieger, Contract Specialist, frederick.rieger@us.af.mil or Felicia A. DeMita, Contracting Officer, felicia.demita@us.af.mil.

Orthopedic Rods & Plates

Department of the Air Force, Air Mobility Command | Published November 14, 2012  -  Deadline December 3, 2012
cpvs

The 60th Contracting Squadron at Travis AFB, California, intends to solicit and award one or more Blanket Purchase Agreement(s) for orthopedic trauma plating systems, intramedullary nails and all related accessories as described in further detail below for the successful implantation of the devices for David Grant Medical Center (60TH MDG) at Travis AFB. This acquisition is under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes only the solicitation. There will be no guaranteed minimum quantities purchased and the Government will be obligated only to the extent of authorized calls placed against the resulting Agreement(s). All contractors who provide offers must be registered in the System for Award Management (SAM). You may register via the internet at https://www.sam.gov/portal/public/SAM/ or contact SAM at 1-866-606-8220. The North American Industry Classification System (NAICS) code for this acquisition is 339113, with a small business size standard of 500 employees. Please identify your business size in your response based upon this standard. This requirement is put forth as a full and open competition. The Government intends to award one or more Blanket Purchase Agreement(s); however, the Government reserves the right not to award any BPA and does not guarantee any order placements. Any resultant BPA(s) will be five (5) years in duration; however, either party may terminate the resulting BPA with 30 calendar days notice. Purpose: The purpose of this request for quote is to establish Blanket Purchase Agreement(s) for up to three (3) different manufacturer product lines for Orthopedic Implants that will provide the listed items for trauma plating systems and intramedullary (IM) nails at 60TH MDG. Duration: The intended duration of the resulting Agreement(s) are anticipated to be up to five (5) years; however, either party may cancel the Agreement(s) with 30 days written notice. Product Line: It is the Government's intent that each resulting BPA will include a manufacturer product line for both trauma plating systems and IM nails. These shall include those necessary for the treatment of fractures of the appendicular skeleton, pelvis and sacrum. All items within a product line must be included in the quote(s). The intended scope of the resulting Agreement(s) includes all current and future product line items. The vendor shall submit offers that include pricing for both product lines. The Government recognizes that the market is not static and that it will need to have access to state-of-the-art technology. Therefore, in addition to the items initially agreed upon, the scope of the Agreement(s) includes all items which become available during the course of the performance. New or modified items within the awarded product line may be added to or deleted from the Agreement(s) at a later date by a Contracting Officer in accordance with the paragraph entitled, "Technology Refresh." Description of agreement: The contractor will provide the following under the scope of this BPA: Orthopedic Trauma (Excluding Spine) Plating Systems - Locking and non-locking plating systems, with periarticular options that range in size from those used for phalanx fractures to long bone fractures and all related supplies. These systems shall be exclusive of those used for spinal fractures. Orthopedic Trauma IM Nails - Femoral, Tibial and Humerus intramedullary nails and all related accessories for successful implantation of the devices. Purchase limitation: The dollar limit for each call shall be $100,000.00 for a warranted Contracting Officer. 60TH MDG personnel will have individual dollar limits as established in writing to the contractor with the Contracting Officer's signature. On-Site Personnel Requirement: The technical representative will provide advisory assistance to 60TH MDG physician in implantation of the devices. He or she will provide technical information of the contractor's products, perform standard implant testing of the devices, and provide trouble-shooting assistance. Technical support will be available twenty four (24) hours a day for patient follow up, in-service training, and consultation on technical issues. Contractor must return telephone calls for assistance from 60TH MDG within 30 minutes of 60TH MDG's telephone call to the contractor. Food and Drug Administration (FDA) and other Regulatory Agencies Recall: At the time of the award of the Agreement, the vendor(s) will not have any outstanding actions from the FDA or other regulatory agencies or unresolved FDA warning letters on the manufacturing processes or quality control issues involving the products covered by this solicitation. The Government will require proof from the vendor that any FDA issues have been resolved. A letter to the contractor from the regulatory agency will meet this requirement. Technology Refresh: A. All implants, instruments, and accessories offered shall be state-of-the-art technology. "State-of-the-art" is defined as the most recently designed components which are announced for marketing purposes, available, maintained and supported in accordance with requirements specified in the solicitation. Components and products with a manufacturer's planned obsolescence within the first year of contract award are not acceptable. B. If upgrades of instruments, implants, or supplies become available after establishment of this Agreement, the contractor will substitute them for the initial items per Item C below. C. The contractor will provide to the contracting officer the following information: (1) A list of specific initial items which shall be updated. (2) Product literature for the new items and a detailed description of the differences between the initial items and the new items, and a specific analysis of the comparative advantages/ disadvantages of the items involved. D. The Contracting Officer will provide the information to 60TH MDG for approval. Upon approval, this Agreement will be modified to acknowledge the updated items. E. All new products that replace initial items and released to the market during the term of the contract will be made available to the Government at a discount price agreed to based on commercial sales practices disclosure. If pricing for new products is unacceptable, medical centers will continue to use current products on Agreement and contractor will be required to continue to supply the contracted item. F. All other new products that are added to a vendor's catalog and released to the market during the term of the Agreement will be made available to the Government at a discount price agreed to based on commercial sales practices disclosure. Pricing on new technologies will be negotiated separately. Delivery Requirements: The successful contractors shall provide two delivery methods. 60TH MDG will either order in the "Just-in-Time" manner or will use the "Consignment Agreement". Regardless of the method chosen by the medical center, instrument sets must be provided. The purpose of the two delivery systems is to meet the needs of 60TH MDG. All product deliveries shall go through the Medical Logistics office at 101 Bodin Cr. Bldg 777, Travis AFB, CA 94535, regardless of whether they are JIT or Consignment. Instrumentation Sets: Upon written notification from the medical center for the Consignment Agreement delivery method, the contractor shall furnish one instrument set that will stay at 60TH MDG, and a set will be available for just-in-time procedures. To accommodate surgery scheduling additional sets (loaner sets) may be needed and will be made available upon mutual agreement between 60TH MDG and contractor. Contractors are responsible for retrieving the loaner sets after surgery where they will be cleaned but not sterilized. Instrumentation includes any accessories necessary to accomplish the implant. Just-in-Time This delivery method allows product to be delivered to facilities the same day it is to be implanted. It will cover surgical procedures that are deemed to be urgent and/or elective. Implants shall arrive pre-packaged, pre-sterilized (ready to be implanted) and separate from instrumentation sets. Urgent delivery is upon receiving notification no later than 24 hours the day before surgery and the contractor shall supply to 60TH MDG facilities all required items within 5 hours before the surgery for preparation. The contractor shall be available for implantation and have all required supplies seven days a week. For elective surgery cases, the contractor shall be given a five (5) day notice and shall deliver the supplies 24 hours to allow adequate time for facilities to have the instruments properly cleaned and sterilized. The Government will pay the difference between Normal delivery (5 days) and Urgent freight charges. Consignment Agreement A. TITLE: Title for the Primary Total Joint Implants shall remain with the contractor until such items are used. B. INVENTORY: Contractor agrees to furnish and maintain an inventory of the items on the BPA upon request by the 60TH MDG on consignment basis in accordance with the terms and conditions of the Agreement. Items, as well as all required instruments and all related supplies, will be placed in the 60TH MDG at no expense to the Government upon request by 60TH MDG. Minimum inventory levels will be proposed by the Contractor, reviewed and accepted by the Government prior to placement at the 60TH MDG. The Government makes the final determination on inventory levels. A complete listing of models and/or part numbers will be provided to 60TH MDG staff, with a copy to the Contracting Officer, or designee upon delivery of the initial inventory. C. INITIAL INVENTORY: A typical acceptable initial consignment inventory will include the number of implantable devices necessary to fill one complete set with additional back-up inventory as required in coordination with CPD. Actual initial inventory will be determined by 60TH MDG. Initial consignment inventory shall be placed in the medical center within ten calendar days after award of the Agreement. Consignment inventory will be placed in a location designated by the 60TH MDG staff. The 60TH MDG will provide adequate space/shelving for implants, instruments, and supplies. D. INSTRUMENTATION SETS: Contractor will furnish an instrumentation set that will stay at the facility. To accommodate surgery scheduling, additional sets (loaner sets) may be needed and will be made available upon mutual agreement between the Government and contractor. Contractors shall be contacted at a minimum 5 days prior to the anticipated date of surgery for elective cases and 24 hours for urgent cases. Contractors are responsible for retrieving the loaner sets after surgery where they will be cleaned but not sterilized. Instrumentation includes any accessories necessary to accomplish the implant (does not include non-implantable consumable items which are available from multiple suppliers). If an instrument from the set becomes lost or damaged due to Government negligence, the Government will then be responsible to replace the damaged or lost instrument. E. LIABILITY: The Government assumes no liability for any items assigned to the 60TH MDG on a consignment basis until such time as a requirement for the item exists and a purchase (call under the BPA) is placed against this contract/consignment agreement. An exception to contractor liability is loss or damage of any consignment item due to Government negligence. F. REPLACEMENT ITEMS: After each procedure, the 60TH MDG will provide a list of items used and the contractor will provide replacements within 48 hours. Replacements will be shipped FOB Destination within consignee's premises. Contractor shall ship products directly to the Medical Logistics office at 101 Bodin Cr. Bldg 777, Travis AFB, CA 94535 at no additional charge. Vendor shall provide maintenance (examine sets to see if need to be refurbish and/or sharpened) and redundancy so that there is a "fail safe" mechanism (back-up set) if primary set is faulty. The contractor shall re-sterilize and/or replace, at no charge, any item(s) that are handled but not implanted. G. INVENTORY MAINTENANCE: All consignment inventories will be coordinated with 60TH MDG Staff. Contractor will maintain, remove, or replace inventory as necessary and in coordination with CPD. H. EXPIRING INVENTORY: Inventory having less than 90 days sterility/expiration date shall be removed and replaced by the contractor in coordination with CPD. A list of all products will be provided to the Contracting Officer. These services will be completed at no cost to the Government. I. DEFECTIVE ITEMS: Defective implants or instruments, and worn out instruments, will be replaced by Contractor at no charge to the Government, unless the Government has misused or lost the implant or instrument. J. INVENTORY: Contractor's personnel will periodically (no less than once per quarter) conduct a physical inventory of the consignment inventory with a copy of the inventory furnished to the Contracting Officer. Unused items will be returned to the vendor at the end of the term of this contract without reimbursement to the contractor or other expense to the Government. Central Processing Department (CPD) Support A. Loaner Equipment Requirements - All sets shall arrive at the Medical Center for the JIT delivery method a minimum of five (5) hours in advance of surgical case. B. All implant and instrument sets shall be accompanied by a complete inventory listing with stock numbers. C. Instrument sets that are designated to stay at a 60TH MDG Facility using Consignment Delivery Method) shall have an inventory listing. Vendor shall provide routine maintenance (re-furbished and/or sharpened) on instrument sets. D. Vendor or designee shall inspect instrument sets for completeness and cleanliness upon delivery to CPD personnel and provide written instructions for cleaning and sterilization. E. Vendor shall provide frequent and on-going training concerning their instrument sets to CPD, OR techs and nurses. F. No items shall be marked miscellaneous on the inventory listing. Technical Representatives and Training Requirement Availability: Contractor shall have Technical Representatives available during 100 percent of surgical cases as requested by 60TH MDG. Contractor shall be contacted a minimum of five (5) days before an elective surgery and will have five (5) hours notice for trauma or emergency cases. Training: Contractor shall provide on-site, in-service training to surgeons and operating room personnel as needed, as well when approval has been given to add new products to the contract. Interested offerors should also note the Health Insurance Portability and Accountability Act (HIPAA) of 1996, Privacy and Security of Protected Health Information applies to resulting BPAs. The following provisions and clauses are incorporated in this notice and are those in effect through Federal Acquisition Circular 2005-61 effective 13 September 2012; Defense DPN 20120906 effective 06 September 2012, and AFAC 2012-1107 effective 07 November 2012. 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards 52.209-6 Protecting the Government Interest 52.212-1 Instructions to Offerors 52.212-3 Alternate 1 Offeror Representations and Certifications - Commercial Items 52.222-3 Convict Labor 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contracts 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5 Contract Terms and Conditions (Deviation) 52.219-28 Post Award Small Business Program 52.222-19 Child Labor Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Affirmative Action for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-11 Ozone-Depleting Substances 52.223-18 No Texting While Driving 252.204-7003 Control of Government Personnel Work Products 252.225-7001 Buy American Act and Balance of Payment Program 252.225-7002 Qualifying Country Sources as Subcontractors 252.232-7010 Levies on Contract Payments 252.232-7003 Electronic Submission of Payment Requests 252.247-7023 (Alt III) Transportation of Supplies by Sea 252.204-7006 Billing Instructions (full text) 252.212-7001 Contract Terms and Conditions DEVIATION 5352.201-9101 OMBUDSMAN 52.212-3 Offeror Representations and Certifications -- Commercial Items An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.... (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website accessed through https://www.acquisition.gov . After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.] CLAUSES INCORPORATED BY FULL TEXT ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: QUOTE ORGANIZATION Offerors shall provide information as described below. Failure to submit complete information in the manner described below for either the Business or Technical Proposal may be considered a "no response" and exclude the proposal from further consideration. The offeror shall submit its proposal in two volumes in the format and quantities described below: VOLUME VOLUME TITLE NUMBER OF COPIES I BUSINESS 1 II TECHNICAL 2 The volumes shall be emailed to the contract specialist and cc the Contracting Officer. In the alternative, the offeror may hand-deliver to the 60th Contracting Office, 350 Hangar Ave., Bldg 549, Travis AFB, CA and shall show the time specified for receipt, the solicitation number, and the name and address of the offeror. Please send any questions to elisha.arnau@us.af.mil NO LATER THAN 26 November 2012, 09:00 PM, PST and quotes NO LATER THAN 3 December 2012, 9:00 AM, PST. Verbal requests will not be accepted. Offerors must provide written acknowledgement of any and all amendments to this solicitation with your offer. Otherwise, offer may not be considered for award. Business Volume Content: The Business volume shall contain: A. Pricing. All pricing information should be provided through an excel sheet or other electronic form that allows for a quick and easy search through the price list. Also see FAR 52.212-1 Instructions to Offers, paragraph (b) Submission of offers. B. Distributors/dealers are required to submit a letter from the manufacturer/s of the offered items guaranteeing a source of supply for the term of the contract, including option periods. This letter must be from the manufacturer and on the manufacturer's stationary. Offers from distributors/dealers that do not submit the letter of commitment from the manufacturer will be rejected. C. Descriptive Product Literature for all items offered (see definition below). This literature does not need to be highlighted nor does the literature for the Technical Volume. Technical Volume Content: A. No cost or price information shall be included in the Technical Proposal. The offeror shall provide descriptive product literature (see definition below). B. To support the Government's Technical Evaluation provide: 1. Local Coverage for 60TH MDG - Provide a listing to display location of vendor representatives and demonstrate how local coverage will be provided to 60TH MDG. Demonstrate how the representatives will provide timely delivery for just-in-time or consignment to 60TH MDG; representatives' availability for consultations during surgery and provide other implant support needed as determined by physician. 2. Qualifications and Certification of Representatives - Address company's requirements for representatives to provide support in the hospital and operating room. Narrative shall include educational requirements, specific product training and continuing education. Must demonstrate that the representatives are technically qualified and experience in supporting their product line, since they will be the ones teaching 60TH MDG OR and CPD staff. 3. Product Line - Provide product literature that demonstrates the breadth and depth of each product line, including but not limited to: design options, size options, materiel options, etc. Offerors are highly encouraged to identify unique elements about their products that make them superior in terms of quality. 4. Patient Care - The offeror shall provide information that would demonstrate the product has a quality or element that makes it: result in a better outcome for the patient, reduce the risk to the patient, and/or reduce the recovery time for the patient. Warranty information would apply to this category as well. C. The technical volume should be no more than 25 pages, excluding product catalogs and descriptive literature. DESCRIPTIVE LITERATURE a. "Descriptive literature," as used in this provision, means information (e.g., cuts, illustrations, drawings, and brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The literature will be used to evaluate the depth and breadth of the offerors product line. b. Descriptive literature, required elsewhere in this solicitation, should be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. Point of contact is SSgt Eli Arnau, Contract Specialist, at elisha.arnau@us.af.mil, telephone 707-424-7664. Alternate POC is Felicia DeMita, Contracting Officer at felicia.demita@us.af.mil. FAR 52.212-2 Evaluation - Commercial Items (Jan 1999) (a) the Government may award one or more BPAs resulting from this notice to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) to be technically acceptable you need to be able to provide the FDA-approved supplies indicated in this notice; (ii) price; (iii) ability to meet the delivery requirements identified herein; (iv) the breadth and depth of the product line; (v) education and experience of the representatives; and (vi) the doctor's evaluation of the products as they relate to patient care (i.e., that which results in a better outcome for the patient, reduces the risk to the patient, and/or reduces the recovery time for the patient, and duration of warranty). Award will be made to the offer(s) that represent(s) the best value to the Government taking the foregoing factors into consideration. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http:/www.arnet.gov/far or http:/farsite.hill.af.mil (End of Clause) 52.252-6 Authorized Deviations in Clauses (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation 48 CFR Chapter 2 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) TRAVIS AFB SECURITY REQUIREMENTS 1. Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. Identification required for identity proofing is:  United States Passport  Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)  Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.  Employment authorization document that contains a photograph (Form I-766)  Current/valid Driver's License  Identification card issued by Federal, State or local Government  U.S. Coast Guard Merchant Mariner Legacy Card  U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to:  School identification card with photograph  U.S. Military or draft record  Native American Tribal Document  U.S. Social Security Card issued by the Social Security Administration (SSA)  Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)  Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal  U.S. Citizen ID Cared (Form I-197)  ID Card for use of Resident Citizen in the United States (Form I-179)  Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status  Foreign Military or Government Identification Credentials  Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer  In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3. Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria:  The installation is unable to verify the individual's: ‒ Citizenship, immigration status, or social security number or claimed identity.  The individual is/has/has been: ‒ Barred from entry/access to a federal installation or facility. ‒ Wanted by federal/civil law enforcement authorities, regardless of offense/violation. ‒ On a federal agency "watch list" or "hit list" for criminal behavior/terrorist activity. ‒ Knowingly/willfully engaged in acts/activities to overthrow the government by force. ‒ Incarcerated 12 months/longer in the past 10 years, regardless of offense/violation, unless released on proof of innocence.  The individual has been convicted of: ‒ Child molestation or pornography; any crime involving indecent acts with a minor. ‒ Espionage, sabotage, treason, terrorism, or murder. ‒ Firearms or explosive violation within the past ten years. ‒ Felony involving violence against a person, arson robbery or burglary. ‒ Drug distribution, possession, intent to sell, trafficking or use more than once. ‒ Sexual assault, rape, human trafficking or any felony sexual in nature requiring registration as a sex offender under applicable federal or state law.  The individual is known to be or reasonably suspected of: ‒ Being a terrorist or belongs to an organization with known terrorism links or support.  There is reasonable basis to believe the individual: ‒ Submitted fraudulent information concerning his or her identity. ‒ Will unlawfully or inappropriately use an access credential outside the workplace. ‒ Will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.  There is reasonable basis to believe, that issuance of an access credential poses unacceptable risk when: ‒ Criminal or dishonest history exists. ‒ A statutory or regulatory bar prevents the individual's contract employment; or would prevent federal employment. ‒ The individual's material, intentional false statement, deception or fraud in connection with federal or contract employment. ‒ Based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation. ‒ Based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation. Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees requesting base access on requirement to complete, sign and submit a Travis Form 251, Consent for Background Check. Forms are available at the Pass and Registration Office and Visitor Control Center. Any employee who does not complete or sign the form will be denied installation access. Advise employees the base pass is only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees that misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately.  To obtain a pass, personnel will need a valid state or government photo identification.  To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes:  Contract number  Work site or location  Inclusive dates of the contract  Work schedule (include days of the week and time periods employees are on base)  Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they complete Travis Form 251, Consent for Background Check. 5. Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must:  Carry their DoD ID card or installation pass on their person while on the installation.  Register privately owned vehicles in accordance with installation policies.  On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action.  If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen.  Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7. Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8. Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9. Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10. Identification Common Access Card (CAC). Employees requiring computer access must submit a request through the security manager for the military agency responsible for the project. The security manager will facilitate registration within the Contractor Verification System. The QAP is designated as the sponsor and will assist with this process. Once issued, the CAC card must be in the employees possession at all times while on base and performing official duties. The primary contractor shall advise their employees that a favorable security clearance background investigation is needed as a condition of employment under this contract. 11. Anti-terrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial and annual Level I Anti-Terrorism Awareness training at https://atlevel1.dtic.mil/at/. All personnel will be responsible to provide proof (copy of training certificates) of training to the Anti-terrorism Advisor/Representative responsible for the unit they are contracted. DAVID GRANT MEDICAL CENTER AUTHORIZED VISITORS 1. Medical sales representatives are permitted in the operating room to observe or consult on equipment/supply item only. In no instance will the medical sales representative perform any surgical procedures. Medical sales representatives must sign into RepTrax at the front desk and have an initial orientation to the surgical suite. If medical sales representative is bringing in supplies/equipment/samples this must be coordinated w/ OR supply NCO/technicians in a timely matter (7 or more days before surgery). 1.1. Orientation will be documented on Transient Staff Orientation Checklist maintained at the Operating Room Front Desk. 1.2. All authorized contractors, product representatives, & vendors must be listed at time of case scheduling in S3 (electronic scheduling system) to gain access to ORs for particular surgeries. If rep is not on the surgery schedule, access to surgical suite will not be granted. Reps must present a picture ID to be signed into Rep Trax. ELECTRONIC SUBMISSION OF INVOICES Contractor must be registered with WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow - Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil.

Catholic Parish Coordinator

Department of the Air Force, Air Mobility Command | Published January 9, 2013  -  Deadline January 28, 2013
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is F3Z0452290A001; this solicitation is a request for quotation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-63 effective 10 December 2012; Defense DCN 20121116 effective 16 November 2012, and AFAC 2012-1107 effective 07 November 2012. This acquisition is a Small Business Set-aside; The North American Industry Classification System (NAICS) code is 813110 The business size standard is $7,000,000.00. The Federal Supply Class (FSC) is G003. The Standard Industrial Classification (SIC) is 8661. PLEASE NOTE THE FILL-INS THAT ARE REQUIRED IN RESPONSE TO THIS SOLICITATION. 0001-: Catholic Parish Coordinator in accordance with evaluation criteria and Statement of Work (SOW). See attached document for SOW dated 09 Jan 13. Period of performance--01 Feb 2013 - 31 Oct 2013 1001-: Catholic Parish Coordinator in accordance with evaluation criteria and Statement of Work (SOW). See attached document for SOW dated 09 Jan 13. Period of performance--01 Nov 2013 - 31 Oct 2014 2001-: Catholic Parish Coordinator in accordance with evaluation criteria and Statement of Work (SOW). See attached document for SOW dated 09 Jan 13. Period of performance--01 Nov 2014 - 31 Oct 2015 3001-: Catholic Parish Coordinator in accordance with evaluation criteria and Statement of Work (SOW). See attached document for SOW dated 09 Jan 13. Period of performance--01 Nov 2015 - 31 Oct 2016 4001-: Catholic Parish Coordinator in accordance with evaluation criteria and Statement of Work (SOW). See attached document for SOW dated 09 Jan 13. . Period of performance--01 Nov 2016 - 31 Oct 2017 Award shall be made in the aggregate, all or none. Any responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. The following provisions and/or clauses apply to this acquisition. Offerors must comply with all instructions contained in: FAR 52.204-9 Personal Identity Verification of Contractor Personnel. FAR 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards FAR 52.209-6 Protecting the Government Interest FAR 52.212-1 Instructions to Offerors -- Commercial Items; Addendum FAR 52.212-1 Instructions to Offerors - Commercial Items Offerors must submit information that relates to the evaluation criteria identified in the following paragraph. For item (iii), offerors must submit at least three (3) references and must provide their contact information, including names, telephone numbers, and email addresses. A resume will be submitted with offer for item (iv) below. FAR 52.212-2 Evaluation -- Commercial Items (Jan 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of offer to meet the Government's requirement pursuant to the Statement of Work; (ii) price; (iii) past performance;and (iv) level of experience. However, the Government may reject any proposal that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions, or unreasonably high or low in cost when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program. 52.212-3 -- Offeror Representations and Certifications -- Commercial Items. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website accessed through https://www.acquisition.gov . After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.] FAR 52.212-4 Contract Terms and Conditions - Commercial Items; FAR 52.212-5 Contract Terms and Condition Required to Implement Statues or Executive rders-Commercial Items (Deviation); FAR 52.217-5 Evaluation of Options Evaluation of Options (Jul 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). FAR 52.217-8 Option to Extend Services Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days. FAR 52.217-9 Option to Extend the Terms of the Contract (a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. FAR 52.219-6 Notice of Total SB Set Aside FAR 52.219-28 Post-Award Small Business Program Representation; FAR 52.222-3 Convict Labor; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-41 Service Contract Act of 1965 SCA NO. 2005-2069, dated 13 Jun 12. 01311-Secretary 1 = $23.12 plus fringe benefits + $3.71 health and welfare 52.222-42 -- Statement of Equivalent Rates for Federal Hires. Statement of Equivalent Rates for Federal Hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits GS-4 Step 2 $14.83 + 35.15% locality pay (End of Clause) FAR 52.222-50 Combating Trafficking in Persons; FAR 52.222-51 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT ACT FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (DEV) (a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor. (b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns. (c) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. FAR 52.233-3 Protest after award; FAR 52.233-4 Applicable Law for Breach of Contracts; FAR 52.252-2 Clauses Incorporated by Reference, This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far and http://farsite.hill.af.mil; FAR 52.252-6 Authorized Deviation in Clauses, with the following fill-in: Authorized Deviations in Clauses (Apr 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation] (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials; DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights; DFARS 252.204-7003 Control of Government Personnel Work Products; DFARS 252.204-7006 Billing Instructions; DFARS 252.212-7001 Contract Terms and Conditions (Deviation); DFARS 252-232-7003 Electronic Submission of Payment Requests; DFARS 252.232-7010 Levies on Contract Payments; DFARS 252.247-7023 Transportation of Supplies by Sea, Alternate III; AFFARS 5352.201-9101 Ombudsman. OMBUDSMAN (APR 2010) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM or AFISRA ombudsmen, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. FAR 52.204-99 System for Award Management Registragion (DEVIATION) Except for awards where the Govemmentwide purchase card (GPC) is used as the method of payment, contracting officers shall include the attached clause 52.204-99, System for Award Management Registration, in lieu of FAR clause 52.204-7, Central Contractor Registration, and DF ARS 252.204-7004, Alternate A, Central Contractor Registration. System for Award Management Registration (August 2012) (DEVIATION) (a) Definitions. As used in this clause- "Central Contractor Registration (CCR) database" means the retired primary Government repository for Contractor information required for the conduct of business with the Government. "Commercial and Government Entity (CAGE) code" means- (1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or (2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and maintains in the CAGE master file. This type of code is known as an "NCAGE code." "Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities. "Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern. "Registered in the SAM database" means that- (1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database; (2) The Contractor's CAGE code is in the SAM database; and (3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN Attachment, Page 1 of 4 validation to the Government as a part of the SAM registration process. "System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes- (1) Data collected from prospective federal awardees required for the conduct of business with the Government; (2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and (3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the nonprocurement common rule by agencies, Government corporations , or by the Government Accountability Office. (b) (1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. (2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4. (3) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM. (c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. (1) A contractor may obtain a DUNS number- (i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or (ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet office. (2) The Contractor should be prepared to provide the following information: (i) Company legal business name. (ii) Tradestyle, doing business, or other name by which your entity is commonly recognized. (iii) Company physical street address, city, state and Zip Code. (iv) Company mailing address, city, state and Zip Code (if separate from physical). (v) Company telephone number. (vi) Date the company was started. (vii) Number of employees at your location. (viii) Chief executive officer/key manager. (ix) Line of business (industry). (x) Company Headquarters name and address (reporting relationship within your entity). (d) Reserved. (e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for registration at least two weeks prior to invoicing. (f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. (g) (1) (i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day's written notification of its intention to- (A) Change the name in the SAM database; (B) Comply with the requirements of subpart 42.12 of the FAR; and (C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. (ii) If the Contractor fails to comply with the requirements of paragraph (g) (1) (i) of this clause, or fails to perform the agreement at paragraph (g) (1) (i) (C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract. (2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract. (h) Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls. (End of Clause) Travis AFB Security Requirements 15 Jun 12 1. Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. At least one of the following forms of identification will be required for identity proofing:  United States Passport  Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)  Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.  Employment authorization document that contains a photograph (Form I-766)  Current/valid Driver's License  Identification card issued by Federal, State or local Government  U.S. Coast Guard Merchant Mariner Legacy Card  U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to:  School identification card with photograph  U.S. Military or draft record  Native American Tribal Document  U.S. Social Security Card issued by the Social Security Administration (SSA)  Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)  Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal  U.S. Citizen ID Cared (Form I-197)  ID Card for use of Resident Citizen in the United States (Form I-179)  Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status  Foreign Military or Government Identification Credentials  Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer  In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3. Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria:  The installation is unable to verify the individual's: ‒ Citizenship, immigration status, or social security number or claimed identity.  The individual is/has/has been: ‒ Barred from entry/access to a federal installation or facility. ‒ Wanted by federal/civil law enforcement authorities, regardless of offense/violation. ‒ On a federal agency "watch list" or "hit list" for criminal behavior/terrorist activity. ‒ Knowingly/willfully engaged in acts/activities to overthrow the government by force. ‒ Incarcerated 12 months/longer in the past 10 years, regardless of offense/violation, unless released on proof of innocence.  The individual has been convicted of: ‒ Child molestation or pornography; any crime involving indecent acts with a minor. ‒ Espionage, sabotage, treason, terrorism, or murder. ‒ Firearms or explosive violation within the past ten years. ‒ Felony involving violence against a person, arson robbery or burglary. ‒ Drug distribution, possession, intent to sell, trafficking or use more than once. ‒ Sexual assault, rape, human trafficking or any felony sexual in nature requiring registration as a sex offender under applicable federal or state law.  The individual is known to be or reasonably suspected of: ‒ Being a terrorist or belongs to an organization with known terrorism links or support.  There is reasonable basis to believe the individual: ‒ Submitted fraudulent information concerning his or her identity. ‒ Will unlawfully or inappropriately use an access credential outside the workplace. ‒ Will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.  There is reasonable basis to believe, that issuance of an access credential poses unacceptable risk when: ‒ Criminal or dishonest history exists. ‒ A statutory or regulatory bar prevents the individual's contract employment; or would prevent federal employment. ‒ The individual's material, intentional false statement, deception or fraud in connection with federal or contract employment. ‒ Based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation. ‒ Based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation. Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees working on the installation they are subject to identity proofing and vetting against criteria specified in para. 3. Any employee who does not complete or sign the form will be denied installation access. Advise employees base pass' are only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees which misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately.  To obtain a pass, personnel will need a valid state or government photo identification.  To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes:  Contract number  Work site or location  Inclusive dates of the contract  Work schedule (include days of the week and time periods employees are on base)  Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they are advised of security language contained herein. 5. Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must:  Carry their DoD ID card or installation pass on their person while on the installation.  Register privately owned vehicles in accordance with installation policies.  On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action.  If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen.  Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7. Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8. Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9. Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10. Information Protection Security Training. IAW AFI 31-401, AFGM_1 para 8.5. Security Managers are required to provide initial uncleared or cleared training to all contractors within 90 days of assignment, this includes specialized security training. The security manager is required to track and document the completed training. The contractor will be required to participate in the government's in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system after appropriate vetting qualification have been met. 11. For Official Use Only Information. Agency information marked "For Official Use Only" or bearing other sensitivity marking will be handled in accordance with agency information security program regulations and instructions. This information will not be divulged or disclosed without agency permission. Contractor personnel will ensure information that is considered sensitive or proprietary is not compromised. 12. Anti-terrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial and annual Level I Anti-Terrorism Awareness training at https://atlevel1.dtic.mil/at/. All personnel will be responsible to provide proof (copy of training certificates) of training to the Anti-terrorism Advisor/Representative responsible for the unit they are contracted. 13. Operations Security (OPSEC). IAW AFI 10-701, 60 AMW will consider OPSEC for all contractual requirements and determine if any contract contains any form of critical and/or sensitive information or activities. These requirements will be defined on the contract and SOW/PWS. If OPSEC requirements exist, then the 60 AMW OPSEC Program Manager will be contacted to review the SOW/PWS. This review may result in possible training requirements, in addition to what is stated below. For unclassified contracts, the DD Form 254, Department of Defense Contract Security Classification Specification, can be used to specify OPSEC requirements in lieu of defining these requirements on the contract and SOW/PWS. For classified contracts, the DD Form 254 is mandatory. Additionally, the 60 AMW OPSEC Program Manager or functional Unit OPSEC Coordinator will administer specific OPSEC training or training materials to all contract employees within 90 days of initial assignment to the contract (AFI 10-701, 5.2.4). The Installation (60 AMW) OPSEC Program Manager can be contacted at 424-3261/1375. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil. Contractors must be actively registered with the Central Contractor Registration (CCR) at http://www.ccr.gov, at Wide Area Work Flow (WAWF) at http://wawf.eb.mil, and at Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Please send any questions to christopher.schlotterbeck.1@us.af.mil. NO LATER THAN 25 JAN 2013, 09:00 AM, PST and offers NO LATER THAN 28 JAN 2013, 09:00 AM, PST. Verbal requests will not be accepted. Offerors must provide written acknowledgement of any and all amendments to this solicitation with your offer. Otherwise, offer may not be considered for award. If a fax was sent, please email christopher.schlotterbeck.1@us.af.mil to confirm the quote was received. Point of contact is SrA Schlotterbeck, Contract Specialist, telephone 707-424-7736. Alternate POC is Felicia DeMita, Contracting Officer, felicia.demita@us.af.mil.

Orthopedic Hips & Knees

Department of the Air Force, Air Mobility Command | Published November 15, 2012  -  Deadline December 4, 2012
cpvs

You may register via the internet at https://www.sam.gov/portal/public/SAM/ or contact SAM at 1-866-606-8220. The North American Industry Classification System (NAICS) code for this acquisition is 339113, with a small business size standard of 500 employees. Please identify your business size in your response based upon this standard. This requirement is put forth as a full and open competition. The Government intends to award one or more Blanket Purchase Agreement(s); however, the Government reserves the right not to award any BPA and does not guarantee any order placements. Any resultant BPA(s) will be five (5) years in duration; however, either party may terminate the resulting BPA with 30 calendar days notice. Purpose: The purpose of this request for quote is to establish Blanket Purchase Agreement(s) for up to three (3) different manufacturer product lines for Orthopedic Implants that will provide the listed items for Prosthetics and Sensory Aids Services at 60TH MDG. Duration: The intended duration of the resulting Agreement(s) are anticipated to be up to five (5) years; however, either party may cancel the Agreement(s) with 30 days written notice. Product Line: It is the Government's intent that each resulting BPA will include a manufacturer product line for both hips and knees implants. All items within a product line must be included in the quote(s). The intended scope of the resulting Agreement(s) includes all current and future product line items. The vendor shall submit offers that include pricing for both product lines. The Government recognizes that the market is not static and that it will need to have access to state-of-the-art technology. Therefore, in addition to the items initially agreed upon, the scope of the Agreement(s) includes all items which become available during the course of the performance. New or modified items within the awarded product line may be added to or deleted from the Agreement(s) at a later date by a Contracting Officer in accordance with the paragraph entitled, "Technology Refresh." Description of agreement: The contractor will provide the following under the scope of this BPA: Total Hip Cemented, Total Hip Uncemented, Total Hip Hybrid, Total Knee Cemented, Hemi Arthroplasty Hip, Uni Polar Hip, and all accessory items necessary for the implant surgery (though not separately priced). All items will be provided on a consignment basis and a Just-in-Time basis. *** Preference shall be given to companies that can provide hip and knee implant systems which have computer assisted naviagation as an option, and knee systems that have patient specific instrumentation and gap balancing options. NOTE: HIPS - Prices shall include Acetabular cups, Acetabular liners, Acetabular screws, Femoral Stems, Femoral heads, Stem centralizer and any other accessory items as required. KNEES - Prices shall include Cemented and Hybrid Posterior Cruciate Ligament Sparing, and Posterior Cruciate Ligament Sacrificing, Femoral component, femoral augments, Patella component, Tibial component, Metal and Polyethylene plus patella, Tibial augments, Tibial plastic inserts, Screws, and any other accessory items as required. Also NOTE this does not include re-surfacing or revisions (not to include wedges used in primary knees). Purchase limitation: The dollar limit for each call shall be $100,000.00 for a warranted Contracting Officer. 60TH MDG personnel will have individual dollar limits as established in writing to the contractor with the Contracting Officer's signature. On-Site Personnel Requirement: The technical representative will provide advisory assistance to 60TH MDG physician in implantation of the devices. He or she will provide technical information of the contractor's products, perform standard implant testing of the devices, and provide trouble-shooting assistance. Technical support will be available twenty four (24) hours a day for patient follow up, in-service training, and consultation on technical issues. Contractor must return telephone calls for assistance from 60TH MDG within 30 minutes of 60TH MDG's telephone call to the contractor. Food and Drug Administration (FDA) and other Regulatory Agencies Recall: At the time of the award of the Agreement, the vendor(s) will not have any outstanding actions from the FDA or other regulatory agencies or unresolved FDA warning letters on the manufacturing processes or quality control issues involving the products covered by this solicitation. The Government will require proof from the vendor that any FDA issues have been resolved. A letter to the contractor from the regulatory agency will meet this requirement. Technology Refresh: A. All implants, instruments, and accessories offered shall be state-of-the-art technology. "State-of-the-art" is defined as the most recently designed components which are announced for marketing purposes, available, maintained and supported in accordance with requirements specified in the solicitation. Components and products with a manufacturer's planned obsolescence within the first year of contract award are not acceptable. B. If upgrades of instruments, implants, or supplies become available after establishment of this Agreement, the contractor will substitute them for the initial items per Item C below. C. The contractor will provide to the contracting officer the following information: (1) A list of specific initial items which shall be updated. (2) Product literature for the new items and a detailed description of the differences between the initial items and the new items, and a specific analysis of the comparative advantages/ disadvantages of the items involved. D. The Contracting Officer will provide the information to 60TH MDG for approval. Upon approval, this Agreement will be modified to acknowledge the updated items. E. All new products that replace initial items and released to the market during the term of the contract will be made available to the Government at a discount price agreed to based on commercial sales practices disclosure. If pricing for new products is unacceptable, medical centers will continue to use current products on Agreement and contractor will be required to continue to supply the contracted item. F. All other new products that are added to a vendor's catalog and released to the market during the term of the Agreement will be made available to the Government at a discount price agreed to based on commercial sales practices disclosure. Pricing on new technologies will be negotiated separately. Delivery Requirements: The successful contractors shall provide two delivery methods. 60TH MDG will either order in the "Just-in-Time" manner or will use the "Consignment Agreement". Regardless of the method chosen by the medical center, instrument sets must be provided. The purpose of the two delivery systems is to meet the needs of 60TH MDG. All product deliveries shall go through the Medical Logistics office at 101 Bodin Cr. Bldg 777, Travis AFB, CA 94535, regardless of whether they are JIT or Consignment. Instrumentation Sets: Upon written notification from the medical center for the Consignment Agreement delivery method, the contractor shall furnish one instrument set that will stay at 60TH MDG, and a set will be available for just-in-time procedures. To accommodate surgery scheduling additional sets (loaner sets) may be needed and will be made available upon mutual agreement between 60TH MDG and contractor. Contractors are responsible for retrieving the loaner sets after surgery where they will be cleaned but not sterilized. Instrumentation includes any accessories necessary to accomplish the implant. Just-in-Time This delivery method allows product to be delivered to facilities the same day it is to be implanted. It will cover surgical procedures that are deemed to be urgent and/or elective. Implants shall arrive pre-packaged, pre-sterilized (ready to be implanted) and separate from instrumentation sets. Urgent delivery is upon receiving notification no later than 24 hours the day before surgery and the contractor shall supply to 60TH MDG facilities all required items within 5 hours before the surgery for preparation. The contractor shall be available for implantation and have all required supplies seven days a week. For elective surgery cases, the contractor shall be given a five (5) day notice and shall deliver the supplies 24 hours to allow adequate time for facilities to have the instruments properly cleaned and sterilized. The Government will pay the difference between Normal delivery (5 days) and Urgent freight charges. Consignment Agreement A. TITLE: Title for the Primary Total Joint Implants shall remain with the contractor until such items are used. B. INVENTORY: Contractor agrees to furnish and maintain an inventory of the items on the BPA upon request by the 60TH MDG on consignment basis in accordance with the terms and conditions of the Agreement. Items, as well as all required instruments and all related supplies, will be placed in the 60TH MDG at no expense to the Government upon request by 60TH MDG. Minimum inventory levels will be proposed by the Contractor, reviewed and accepted by the Government prior to placement at the 60TH MDG. The Government makes the final determination on inventory levels. A complete listing of models and/or part numbers will be provided to 60TH MDG staff, with a copy to the Contracting Officer, or designee upon delivery of the initial inventory. C. INITIAL INVENTORY: A typical acceptable initial consignment inventory will include the number of implantable devices necessary to fill one complete set with additional back-up inventory as required in coordination with CPD. Actual initial inventory will be determined by 60TH MDG. Initial consignment inventory shall be placed in the medical center within ten calendar days after award of the Agreement. Consignment inventory will be placed in a location designated by the 60TH MDG staff. The 60TH MDG will provide adequate space/shelving for implants, instruments, and supplies. D. INSTRUMENTATION SETS: Contractor will furnish an instrumentation set that will stay at the facility. To accommodate surgery scheduling, additional sets (loaner sets) may be needed and will be made available upon mutual agreement between the Government and contractor. Contractors shall be contacted at a minimum 5 days prior to the anticipated date of surgery for elective cases and 24 hours for urgent cases. Contractors are responsible for retrieving the loaner sets after surgery where they will be cleaned but not sterilized. Instrumentation includes any accessories necessary to accomplish the implant (does not include non-implantable consumable items which are available from multiple suppliers). If an instrument from the set becomes lost or damaged due to Government negligence, the Government will then be responsible to replace the damaged or lost instrument. E. LIABILITY: The Government assumes no liability for any items assigned to the 60TH MDG on a consignment basis until such time as a requirement for the item exists and a purchase (call under the BPA) is placed against this contract/consignment agreement. An exception to contractor liability is loss or damage of any consignment item due to Government negligence. F. REPLACEMENT ITEMS: After each procedure, the 60TH MDG will provide a list of items used and the contractor will provide replacements within 48 hours. Replacements will be shipped FOB Destination within consignee's premises. Contractor shall ship products directly to the Medical Logistics office at 101 Bodin Cr. Bldg 777, Travis AFB, CA 94535 at no additional charge. Vendor shall provide maintenance (examine sets to see if need to be refurbish and/or sharpened) and redundancy so that there is a "fail safe" mechanism (back-up set) if primary set is faulty. The contractor shall re-sterilize and/or replace, at no charge, any item(s) that are handled but not implanted. G. INVENTORY MAINTENANCE: All consignment inventories will be coordinated with 60TH MDG Staff. Contractor will maintain, remove, or replace inventory as necessary and in coordination with CPD. H. EXPIRING INVENTORY: Inventory having less than 90 days sterility/expiration date shall be removed and replaced by the contractor in coordination with CPD. A list of all products will be provided to the Contracting Officer. These services will be completed at no cost to the Government. I. DEFECTIVE ITEMS: Defective implants or instruments, and worn out instruments, will be replaced by Contractor at no charge to the Government, unless the Government has misused or lost the implant or instrument. J. INVENTORY: Contractor's personnel will periodically (no less than once per quarter) conduct a physical inventory of the consignment inventory with a copy of the inventory furnished to the Contracting Officer. Unused items will be returned to the vendor at the end of the term of this contract without reimbursement to the contractor or other expense to the Government. Central Processing Department (CPD) Support A. Loaner Equipment Requirements - All sets shall arrive at the Medical Center for the JIT delivery method a minimum of five (5) hours in advance of surgical case. B. All implant and instrument sets shall be accompanied by a complete inventory listing with stock numbers. C. Instrument sets that are designated to stay at a 60TH MDG Facility using Consignment Delivery Method) shall have an inventory listing. Vendor shall provide routine maintenance (re-furbished and/or sharpened) on instrument sets. D. Vendor or designee shall inspect instrument sets for completeness and cleanliness upon delivery to CPD personnel and provide written instructions for cleaning and sterilization. E. Vendor shall provide frequent and on-going training concerning their instrument sets to CPD, OR techs and nurses. F. No items shall be marked miscellaneous on the inventory listing. Technical Representatives and Training Requirement Availability: Contractor shall have Technical Representatives available during 100 percent of surgical cases as requested by 60TH MDG. Contractor shall be contacted a minimum of five (5) days before an elective surgery and will have five (5) hours notice for trauma or emergency cases. Training: Contractor shall provide on-site, in-service training to surgeons and operating room personnel as needed, as well when approval has been given to add new products to the contract. Interested offerors should also note the Health Insurance Portability and Accountability Act (HIPAA) of 1996, Privacy and Security of Protected Health Information applies to resulting BPAs. The following provisions and clauses are incorporated in this notice and are those in effect through Federal Acquisition Circular 2005-61 effective 13 September 2012; Defense DPN 20120906 effective 06 September 2012, and AFAC 2012-1107 effective 07 November 2012. 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards 52.209-6 Protecting the Government Interest 52.212-1 Instructions to Offerors 52.212-3 Alternate 1 Offeror Representations and Certifications - Commercial Items 52.222-3 Convict Labor 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contracts 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5 Contract Terms and Conditions (Deviation) 52.219-28 Post Award Small Business Program 52.222-19 Child Labor Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Affirmative Action for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-11 Ozone-Depleting Substances 52.223-18 No Texting While Driving 252.204-7003 Control of Government Personnel Work Products 252.225-7001 Buy American Act and Balance of Payment Program 252.225-7002 Qualifying Country Sources as Subcontractors 252.232-7010 Levies on Contract Payments 252.232-7003 Electronic Submission of Payment Requests 252.247-7023 (Alt III) Transportation of Supplies by Sea 252.204-7006 Billing Instructions (full text) 252.212-7001 Contract Terms and Conditions DEVIATION 5352.201-9101 OMBUDSMAN 52.212-3 Offeror Representations and Certifications -- Commercial Items An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.... (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website accessed through https://www.acquisition.gov . After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.] CLAUSES INCORPORATED BY FULL TEXT ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: QUOTE ORGANIZATION Offerors shall provide information as described below. Failure to submit complete information in the manner described below for either the Business or Technical Proposal may be considered a "no response" and exclude the proposal from further consideration. The offeror shall submit its proposal in two volumes in the format and quantities described below: VOLUME VOLUME TITLE NUMBER OF COPIES I BUSINESS 1 II TECHNICAL 2 The volumes shall be emailed to the contract specialist and cc the Contracting Officer. In the alternative, the offeror may hand-deliver to the 60th Contracting Office, 350 Hangar Ave., Bldg 549, Travis AFB, CA and shall show the time specified for receipt, the solicitation number, and the name and address of the offeror. Please send any questions to elisha.arnau@us.af.mil NO LATER THAN 27 November 2012, 09:00 PM, PST and quotes NO LATER THAN 4 December 2012, 9:00 AM, PST. Verbal requests will not be accepted. Offerors must provide written acknowledgement of any and all amendments to this solicitation with your offer. Otherwise, offer may not be considered for award. Business Volume Content: The Business volume shall contain: A. Pricing. All pricing information should be provided through an excel sheet or other electronic form that allows for a quick and easy search through the price list. Also see FAR 52.212-1 Instructions to Offers, paragraph (b) Submission of offers. B. Distributors/dealers are required to submit a letter from the manufacturer/s of the offered items guaranteeing a source of supply for the term of the contract, including option periods. This letter must be from the manufacturer and on the manufacturer's stationary. Offers from distributors/dealers that do not submit the letter of commitment from the manufacturer will be rejected. C. Descriptive Product Literature for all items offered (see definition below). This literature does not need to be highlighted nor does the literature for the Technical Volume. Technical Volume Content: A. No cost or price information shall be included in the Technical Proposal. The offeror shall provide descriptive product literature (see definition below). B. To support the Government's Technical Evaluation provide: 1. Local Coverage for 60TH MDG - Provide a listing to display location of vendor representatives and demonstrate how local coverage will be provided to 60TH MDG. Demonstrate how the representatives will provide timely delivery for just-in-time or consignment to 60TH MDG; representatives' availability for consultations during surgery and provide other implant support needed as determined by physician. 2. Qualifications and Certification of Representatives - Address company's requirements for representatives to provide support in the hospital and operating room. Narrative shall include educational requirements, specific product training and continuing education. Must demonstrate that the representatives are technically qualified and experience in supporting their product line, since they will be the ones teaching 60TH MDG OR and CPD staff. 3. Product Line - Provide product literature that demonstrates the breadth and depth of each product line, including but not limited to: design options, size options, materiel options, etc. Offerors are highly encouraged to identify unique elements about their products that make them superior in terms of quality. 4. Patient Care - The offeror shall provide information that would demonstrate the product has a quality or element that makes it: result in a better outcome for the patient, reduce the risk to the patient, and/or reduce the recovery time for the patient. Warranty information would apply to this category as well. C. The technical volume should be no more than 25 pages, excluding product catalogs and descriptive literature. DESCRIPTIVE LITERATURE a. "Descriptive literature," as used in this provision, means information (e.g., cuts, illustrations, drawings, and brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The literature will be used to evaluate the depth and breadth of the offerors product line. b. Descriptive literature, required elsewhere in this solicitation, should be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. Point of contact is SSgt Eli Arnau, Contract Specialist, at elisha.arnau@us.af.mil, telephone 707-424-7664. Alternate POC is Felicia DeMita, Contracting Officer at felicia.demita@us.af.mil. FAR 52.212-2 Evaluation - Commercial Items (Jan 1999) (a) the Government may award one or more BPAs resulting from this notice to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) to be technically acceptable you need to be able to provide the FDA-approved supplies indicated in this notice; (ii) price; (iii) ability to meet the delivery requirements identified herein; (iv) the breadth and depth of the product line; (v) education and experience of the representatives; and (vi) the doctor's evaluation of the products as they relate to patient care (i.e., that which results in a better outcome for the patient, reduces the risk to the patient, and/or reduces the recovery time for the patient, and duration of warranty). Award will be made to the offer(s) that represent(s) the best value to the Government taking the foregoing factors into consideration. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http:/www.arnet.gov/far or http:/farsite.hill.af.mil (End of Clause) 52.252-6 Authorized Deviations in Clauses (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation 48 CFR Chapter 2 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) TRAVIS AFB SECURITY REQUIREMENTS 1. Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. Identification required for identity proofing is:  United States Passport  Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)  Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.  Employment authorization document that contains a photograph (Form I-766)  Current/valid Driver's License  Identification card issued by Federal, State or local Government  U.S. Coast Guard Merchant Mariner Legacy Card  U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to:  School identification card with photograph  U.S. Military or draft record  Native American Tribal Document  U.S. Social Security Card issued by the Social Security Administration (SSA)  Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)  Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal  U.S. Citizen ID Cared (Form I-197)  ID Card for use of Resident Citizen in the United States (Form I-179)  Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status  Foreign Military or Government Identification Credentials  Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer  In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3. Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria:  The installation is unable to verify the individual's: ‒ Citizenship, immigration status, or social security number or claimed identity.  The individual is/has/has been: ‒ Barred from entry/access to a federal installation or facility. ‒ Wanted by federal/civil law enforcement authorities, regardless of offense/violation. ‒ On a federal agency "watch list" or "hit list" for criminal behavior/terrorist activity. ‒ Knowingly/willfully engaged in acts/activities to overthrow the government by force. ‒ Incarcerated 12 months/longer in the past 10 years, regardless of offense/violation, unless released on proof of innocence.  The individual has been convicted of: ‒ Child molestation or pornography; any crime involving indecent acts with a minor. ‒ Espionage, sabotage, treason, terrorism, or murder. ‒ Firearms or explosive violation within the past ten years. ‒ Felony involving violence against a person, arson robbery or burglary. ‒ Drug distribution, possession, intent to sell, trafficking or use more than once. ‒ Sexual assault, rape, human trafficking or any felony sexual in nature requiring registration as a sex offender under applicable federal or state law.  The individual is known to be or reasonably suspected of: ‒ Being a terrorist or belongs to an organization with known terrorism links or support.  There is reasonable basis to believe the individual: ‒ Submitted fraudulent information concerning his or her identity. ‒ Will unlawfully or inappropriately use an access credential outside the workplace. ‒ Will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.  There is reasonable basis to believe, that issuance of an access credential poses unacceptable risk when: ‒ Criminal or dishonest history exists. ‒ A statutory or regulatory bar prevents the individual's contract employment; or would prevent federal employment. ‒ The individual's material, intentional false statement, deception or fraud in connection with federal or contract employment. ‒ Based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation. ‒ Based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation. Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees requesting base access on requirement to complete, sign and submit a Travis Form 251, Consent for Background Check. Forms are available at the Pass and Registration Office and Visitor Control Center. Any employee who does not complete or sign the form will be denied installation access. Advise employees the base pass is only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees that misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately.  To obtain a pass, personnel will need a valid state or government photo identification.  To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes:  Contract number  Work site or location  Inclusive dates of the contract  Work schedule (include days of the week and time periods employees are on base)  Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they complete Travis Form 251, Consent for Background Check. 5. Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must:  Carry their DoD ID card or installation pass on their person while on the installation.  Register privately owned vehicles in accordance with installation policies.  On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action.  If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen.  Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7. Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8. Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9. Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10. Identification Common Access Card (CAC). Employees requiring computer access must submit a request through the security manager for the military agency responsible for the project. The security manager will facilitate registration within the Contractor Verification System. The QAP is designated as the sponsor and will assist with this process. Once issued, the CAC card must be in the employees possession at all times while on base and performing official duties. The primary contractor shall advise their employees that a favorable security clearance background investigation is needed as a condition of employment under this contract. 11. Anti-terrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial and annual Level I Anti-Terrorism Awareness training at https://atlevel1.dtic.mil/at/. All personnel will be responsible to provide proof (copy of training certificates) of training to the Anti-terrorism Advisor/Representative responsible for the unit they are contracted. DAVID GRANT MEDICAL CENTER AUTHORIZED VISITORS 1. Medical sales representatives are permitted in the operating room to observe or consult on equipment/supply item only. In no instance will the medical sales representative perform any surgical procedures. Medical sales representatives must sign into RepTrax at the front desk and have an initial orientation to the surgical suite. If medical sales representative is bringing in supplies/equipment/samples this must be coordinated w/ OR supply NCO/technicians in a timely matter (7 or more days before surgery). 1.1. Orientation will be documented on Transient Staff Orientation Checklist maintained at the Operating Room Front Desk. 1.2. All authorized contractors, product representatives, & vendors must be listed at time of case scheduling in S3 (electronic scheduling system) to gain access to ORs for particular surgeries. If rep is not on the surgery schedule, access to surgical suite will not be granted. Reps must present a picture ID to be signed into Rep Trax. ELECTRONIC SUBMISSION OF INVOICES Contractor must be registered with WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow - Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil.

BPA-Electrophysiology Ablation Catheters

Department of the Air Force, Air Mobility Command | Published December 21, 2012  -  Deadline January 11, 2013
cpvs

The 60th Contracting Squadron at Travis AFB, California, intends to solicit and award one or more Blanket Purchase Agreement(s) for cryoenergy based Cardiac Electrophysiology ablation catheters and all related accessories (hereinafter "consumable items") as described in further detail below for the successful implantation of the devices for David Grant Medical Center (60TH MDG) at Travis AFB. This acquisition is under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes only the solicitation. There will be no guaranteed minimum quantities purchased and the Government will be obligated only to the extent of authorized calls placed against the resulting Agreement(s). All contractors who provide offers must be registered in the System for Award Management (SAM). You may register via the internet at https://www.sam.gov/portal/public/SAM/ or contact SAM at 1-866-606-8220. The North American Industry Classification System (NAICS) code for this acquisition is 339112, with a small business size standard of 500 employees. Please identify your business size in your response based upon this standard. This requirement is put forth as a full and open competition. The Government intends to award one or more Blanket Purchase Agreement(s); however, the Government reserves the right not to award any BPA and does not guarantee any order placements. Any resultant BPA(s) will be five (5) years in duration; however, either party may terminate the resulting BPA with 30 calendar days notice. Purpose: The purpose of this request for quote is to establish Blanket Purchase Agreement(s) for up to three (3) different manufacturer product lines for cryoenergy based Cardiac Electrophysiology ablation catheters that will provide the listed items for at 60TH MDG. Duration: The intended duration of the resulting Agreement(s) are anticipated to be up to five (5) years; however, either party may cancel the Agreement(s) with 30 days written notice. Product Line: The Government seeks to establish a BPA to include a manufacturer's product line for cryoenergy based Cardiac Electrophysiology ablation catheters. The cryoenergy based catheters must be compatible with the Medtronic CryoConsole. The cryoenergy catheters should include both conventional tip and balloon based technologies. Cryoenergy catheters with a full range of curvatures to accommodate full scope of possible myocardial ablation targets is required. Additionally, the full scope of cabling, umbilicals and connectors to allow connectivity between the cryoenergy catheters, the Medtronic CryoConsole and the St Jude EP WorkMate Version 4 monitoring system is required. All items within the product line must be included in the quote(s). The intended scope of the resulting Agreement(s) includes all current and future product line items. The vendor shall submit offers that include pricing for both product lines. The Government recognizes that the market is not static and that it will need to have access to state-of-the art technology. Therefore, in addition to the items initially agreed upon, the scope of the Agreement(s) includes all items which become available during the course of the performance. New or modified items within the awarded product line may be added or deleted from the Agreement(s) at a later date by a Contracting Officer in accordance with the paragraph entitled, "Technology Refresh". Purchase limitation: The dollar limit for each call shall be $75,000 for a warranted Contracting Officer. 60TH MDG personnel will have individual dollar limits as established in writing to the contractor with the Contracting Officer's signature. Technical Support: The technical representative will provide advisory assistance to 60TH MDG physician upon request. He or she will provide technical information of the contractor's products and provide trouble-shooting assistance. Technical support will be available twenty four (24) hours a day for patient follow up, in-service training, and consultation on technical issues. Contractor must return telephone calls for assistance from 60TH MDG within 30 minutes of 60TH MDG's telephone call to the contractor. Food and Drug Administration (FDA) and other Regulatory Agencies Recall: At the time of the award of the Agreement, the vendor(s) will not have any outstanding actions from the FDA or other regulatory agencies or unresolved FDA warning letters on the manufacturing processes or quality control issues involving the products covered by this solicitation. The Government will require proof from the vendor that any FDA issues have been resolved. A letter to the contractor from the regulatory agency will meet this requirement. Technology Refresh: A. All consumable items offered shall be state-of-the-art technology. "State-of-the-art" is defined as the most recently designed components which are announced for marketing purposes, available, maintained and supported in accordance with requirements specified in the solicitation. Components and products with a manufacturer's planned obsolescence within the first year of contract award are not acceptable. B. If upgrades of the consumable items become available after establishment of this Agreement, the contractor will substitute them for the initial items per Item C below. C. The contractor will provide to the contracting officer the following information: (1) A list of specific initial items which shall be updated. (2) Product literature for the new items and a detailed description of the differences between the initial items and the new items, and a specific analysis of the comparative advantages/ disadvantages of the items involved. D. The Contracting Officer will provide the information to 60TH MDG for approval. Upon approval, this Agreement will be modified to acknowledge the updated items. E. All new products that replace initial items and released to the market during the term of the contract will be made available to the Government at a discount price agreed to based on commercial sales practices disclosure. If pricing for new products is unacceptable, medical centers will continue to use current products on Agreement and contractor will be required to continue to supply the contracted item. F. All other new products that are added to a vendor's catalog and released to the market during the term of the Agreement will be made available to the Government at a discount price agreed to based on commercial sales practices disclosure. Pricing on new technologies will be negotiated separately. Delivery Requirements: The successful contractors shall provide two delivery methods. 60TH MDG will either order in the "Just-in-Time" manner or will use the "Consignment Agreement". The purpose of the two delivery systems is to meet the needs of 60TH MDG. All product deliveries shall go through the Medical Logistics office at 101 Bodin Cr. Bldg 777, Travis AFB, CA 94535, regardless of whether they are JIT or Consignment. Just-in-Time Consumables shall arrive pre-packaged, pre-sterilized (ready to be implanted). For elective surgery cases, the contractor shall be given a five (5) day notice and shall deliver the supplies 24 hours to allow adequate time for facilities to prepare for the procedure. The Government will pay the difference between Normal delivery (5 days) and Urgent freight charges. Consignment Agreement A. TITLE: Title for the consumables shall remain with the contractor until such items are used. B. INVENTORY: Contractor agrees to furnish and maintain an inventory of the items on the BPA upon request by the 60TH MDG on consignment basis in accordance with the terms and conditions of the Agreement. Consumable items, as well as all required related supplies, will be placed in the 60TH MDG at no expense to the Government upon request by 60TH MDG. Minimum inventory levels will be proposed by the Contractor, reviewed and accepted by the Government prior to placement at the 60TH MDG. The Government makes the final determination on inventory levels. A complete listing of models and/or part numbers will be provided to 60TH MDG staff, with a copy to the Contracting Officer, or designee upon delivery of the initial inventory. C. INITIAL INVENTORY: A typical acceptable initial consignment inventory will include the number of implantable devices necessary to fill one complete set with additional back-up inventory as required in coordination with CPD. Actual initial inventory will be determined by 60TH MDG. Initial consignment inventory shall be placed in the medical center within ten calendar days after award of the Agreement. Consignment inventory will be placed in a location designated by the 60TH MDG staff. The 60TH MDG will provide adequate space/shelving for consumable items that have been requested. D. LIABILITY: The Government assumes no liability for any items assigned to the 60TH MDG on a consignment basis until such time as a requirement for the item exists and a purchase (call under the BPA) is placed against this contract/consignment agreement. An exception to contractor liability is loss or damage of any consignment item due to Government negligence. E. REPLACEMENT ITEMS: After each procedure, the 60TH MDG will provide a list of items used and the contractor will provide replacements within 48 hours. Replacements will be shipped FOB Destination within consignee's premises. Contractor shall ship products directly to the Medical Logistics office at 101 Bodin Cr. Bldg 777, Travis AFB, CA 94535 at no additional charge. Vendor shall provide maintenance (examine sets to see if need to be refurbish and/or sharpened) and redundancy so that there is a "fail safe" mechanism (back-up set) if primary set is faulty. The contractor shall re-sterilize and/or replace, at no charge, any item(s) that are handled but not implanted. F. INVENTORY MAINTENANCE: All consignment inventories will be coordinated with 60TH MDG Staff. Contractor will maintain, remove, or replace inventory as necessary and in coordination with CPD. G. EXPIRING INVENTORY: Inventory having less than 90 days sterility/expiration date shall be removed and replaced by the contractor in coordination with CPD. A list of all products will be provided to the Contracting Officer. These services will be completed at no cost to the Government. H. DEFECTIVE ITEMS: Defective consumable items will be replaced by Contractor at no charge to the Government, unless the Government has misused or lost the consumable items. I. INVENTORY: Contractor's personnel will periodically (no less than once per quarter) conduct a physical inventory of the consignment inventory with a copy of the inventory furnished to the Contracting Officer. Unused items will be returned to the vendor at the end of the term of this contract without reimbursement to the contractor or other expense to the Government. Central Processing Department (CPD) Support A. All consumable items shall be accompanied by a complete inventory listing with stock numbers. B. Consumable items that are designated to stay at a 60TH MDG Facility using Consignment Delivery Method) shall have an inventory listing. C. Vendor or designee shall inspect consumable items for completeness and cleanliness upon delivery to CPD personnel and provide written instructions for cleaning and sterilization if applicable. D. Vendor shall provide frequent and on-going training concerning their consumable items to CPD, OR techs and nurses. E. No items shall be marked miscellaneous on the inventory listing. Technical Representatives and Training Requirement Training: Contractor shall provide on-site, in-service training to surgeons and operating room personnel as needed, as well as when approval has been given to add new products to the contract. Interested offerors should also note the Health Insurance Portability and Accountability Act (HIPAA) of 1996, Privacy and Security of Protected Health Information applies to resulting BPAs. The following provisions and clauses are incorporated in this notice and are those in effect through Federal Acquisition Circular FAC 2005-63effective December 10, 2012; Defense DPN 20121212 effective December 12, 2012, and AFAC 2012-1107effective November 7, 2012. 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards 52.209-6 Protecting the Government Interest 52.212-1 Instructions to Offerors 52.212-3 Alternate 1 Offeror Representations and Certifications - Commercial Items 52.222-3 Convict Labor 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contracts 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5 Contract Terms and Conditions (Deviation) 52.219-28 Post Award Small Business Program 52.222-19 Child Labor Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Affirmative Action for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-11 Ozone-Depleting Substances 52.223-18 No Texting While Driving 252.204-7003 Control of Government Personnel Work Products 252.225-7001 Buy American Act and Balance of Payment Program 252.225-7002 Qualifying Country Sources as Subcontractors 252.232-7010 Levies on Contract Payments 252.232-7003 Electronic Submission of Payment Requests 252.247-7023 (Alt III) Transportation of Supplies by Sea 252.204-7006 Billing Instructions (full text) 252.212-7001 Contract Terms and Conditions DEVIATION 5352.201-9101 OMBUDSMAN 52.212-3 Offeror Representations and Certifications -- Commercial Items An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.... (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website accessed through https://www.acquisition.gov . After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.] CLAUSES INCORPORATED BY FULL TEXT ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: QUOTE ORGANIZATION Offerors shall provide information as described below. Failure to submit complete information in the manner described below for either the Business or Technical Proposal may be considered a "no response" and exclude the proposal from further consideration. The offeror shall submit its proposal in two volumes in the format and quantities described below: VOLUME VOLUME TITLE NUMBER OF COPIES I BUSINESS 1 II TECHNICAL 12 Volume I shall be emailed to the contract specialist and cc the Contracting Officer. Offerors may provide the descriptive literature material referenced in Volume II by sending electronic information that allows access to an electronic catalog. In the alternative, the offeror may hand-deliver to the 60th Contracting Office, 350 Hangar Ave., Bldg 549, Travis AFB, CA and shall show the time specified for receipt, the solicitation number, and the name and address of the offeror. Offerors are encouraged to email questions or concerns to the contract specialist and the Contracting Officer. Please send any questions to james.cashwell.us.af.mil. NO LATER THAN 8 January 2013, 12:01 PM, PST and quotes NO LATER THAN 11 January 2013 12:01 PM, PST. Verbal requests will not be accepted. Offerors must provide written acknowledgement of any and all amendments to this solicitation with your offer. Otherwise, offer may not be considered for award. Point of contact is 2LT James Cashwell, Contract Specialist, at james.cashwell@us.af.mil, telephone 707-424-7773. Alternate POC is TSgt Jason Horlacher, at jason.horlacher@us.af.mil Business Volume Content: The Business volume shall contain: A. Pricing. All pricing information should be provided through an Eexcel sheet or other electronic form that allows for a quick and easy search through the price list. Also see FAR 52.212-1 Instructions to Offers, paragraph (b) Submission of offers. If the Government requests "other than certified cost or pricing data," the offeror shall provide pricing information for other Government agencies including the Veteran Affairs. If the offeror does not have contracts or Agreements with other Government agencies, then the offeror shall provide pricing information for its most favored customers. If the information provided is inadequate for a price evaluation, then the Government reserves the right not to award a BPA. B. Distributors/dealers are required to submit a letter from the manufacturer/s of the offered items guaranteeing a source of supply for the term of the contract, including option periods. This letter must be from the manufacturer and on the manufacturer's stationary. Offers from distributors/dealers that do not submit the letter of commitment from the manufacturer will be rejected. Technical Volume Content: A. No cost or price information shall be included in the Technical Proposal. The offeror shall provide descriptive product literature (see definition below). B. To support the Government's Technical Evaluation provide: 1. Local Coverage for 60TH MDG - Provide a listing to display location of vendor representatives and demonstrate how local coverage will be provided to 60TH MDG. Demonstrate how the representatives will provide timely delivery for just-in-time or consignment to 60TH MDG; representatives' availability for consultations during surgery and provide other support needed as determined by physician. 2. Qualifications and Certification of Representatives - Address company's requirements for representatives to provide support in the hospital and operating room. Narrative shall include educational requirements, specific product training and continuing education. Must demonstrate that the representatives are technically qualified and experience in supporting their product line, since they will be the ones teaching 60TH MDG OR and CPD staff. 3. Product Line - Provide product literature that demonstrates the breadth and depth of each product line, including but not limited to: design options, size options, materiel options, etc. Offerors are highly encouraged to identify unique elements about their products that make them superior in terms of quality. 4. Patient Care - The offeror shall provide information that would demonstrate the product has a quality or element that makes it: result in a better outcome for the patient, reduce the risk to the patient, and/or reduce the recovery time for the patient. Warranty information would apply to this category as well. C. The technical volume should be no more than 25 pages, excluding product catalogs and descriptive literature. DESCRIPTIVE LITERATURE a. "Descriptive literature," as used in this provision, means information (e.g., cuts, illustrations, drawings, and brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The literature will be used to evaluate the depth and breadth of the offerors product line. b. Descriptive literature, required elsewhere in this solicitation, should be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. FAR 52.212-2 Evaluation - Commercial Items (Jan 1999) (a) the Government may award one or more BPAs resulting from this notice to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) to be technically acceptable you need to be able to provide the FDA-approved supplies indicated in this notice; (ii) price; (iii) ability to meet the delivery requirements identified herein; (iv) the breadth and depth of the product line; (v) education and experience of the representatives; and (vi) the doctor's evaluation of the products as they relate to patient care (i.e., that which results in a better outcome for the patient, reduces the risk to the patient, and/or reduces the recovery time for the patient, and duration of warranty). Award will be made to the offer(s) that represent(s) the best value to the Government taking the foregoing factors into consideration. Addendum to FAR 52.212-2 Evaluation - In order to determine the best value to the Government, the following adjectival ratings will be utilized to rate offerors for categories (i) and (iii through vi): Outstanding: Quote meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low. Acceptable: Quote meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate. Unacceptable: Quote does not meet requirements and contains one or more deficiencies. Quote is unawardable. Award Criteria (ii) Price: If the Government does not receive adequate price competition, the Government may request "other than certified cost or pricing data" from the offeror to assist with the evaluation. The most highly rated offeror(s) will be considered for award; however, the Government reserves the right not to award any BPAs at its sole discretion. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http:/www.arnet.gov/far or http:/farsite.hill.af.mil (End of Clause) 52.252-6 Authorized Deviations in Clauses (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation 48 CFR Chapter 2 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) TRAVIS AFB SECURITY REQUIREMENTS 1. Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. Identification required for identity proofing is:  United States Passport  Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)  Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.  Employment authorization document that contains a photograph (Form I-766)  Current/valid Driver's License  Identification card issued by Federal, State or local Government  U.S. Coast Guard Merchant Mariner Legacy Card  U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to:  School identification card with photograph  U.S. Military or draft record  Native American Tribal Document  U.S. Social Security Card issued by the Social Security Administration (SSA)  Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)  Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal  U.S. Citizen ID Cared (Form I-197)  ID Card for use of Resident Citizen in the United States (Form I-179)  Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status  Foreign Military or Government Identification Credentials  Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer  In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3. Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria:  The installation is unable to verify the individual's: ‒ Citizenship, immigration status, or social security number or claimed identity.  The individual is/has/has been: ‒ Barred from entry/access to a federal installation or facility. ‒ Wanted by federal/civil law enforcement authorities, regardless of offense/violation. ‒ On a federal agency "watch list" or "hit list" for criminal behavior/terrorist activity. ‒ Knowingly/willfully engaged in acts/activities to overthrow the government by force. ‒ Incarcerated 12 months/longer in the past 10 years, regardless of offense/violation, unless released on proof of innocence.  The individual has been convicted of: ‒ Child molestation or pornography; any crime involving indecent acts with a minor. ‒ Espionage, sabotage, treason, terrorism, or murder. ‒ Firearms or explosive violation within the past ten years. ‒ Felony involving violence against a person, arson robbery or burglary. ‒ Drug distribution, possession, intent to sell, trafficking or use more than once. ‒ Sexual assault, rape, human trafficking or any felony sexual in nature requiring registration as a sex offender under applicable federal or state law.  The individual is known to be or reasonably suspected of: ‒ Being a terrorist or belongs to an organization with known terrorism links or support.  There is reasonable basis to believe the individual: ‒ Submitted fraudulent information concerning his or her identity. ‒ Will unlawfully or inappropriately use an access credential outside the workplace. ‒ Will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.  There is reasonable basis to believe, that issuance of an access credential poses unacceptable risk when: ‒ Criminal or dishonest history exists. ‒ A statutory or regulatory bar prevents the individual's contract employment; or would prevent federal employment. ‒ The individual's material, intentional false statement, deception or fraud in connection with federal or contract employment. ‒ Based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation. ‒ Based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation. Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees requesting base access on requirement to complete, sign and submit a Travis Form 251, Consent for Background Check. Forms are available at the Pass and Registration Office and Visitor Control Center. Any employee who does not complete or sign the form will be denied installation access. Advise employees the base pass is only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees that misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately.  To obtain a pass, personnel will need a valid state or government photo identification.  To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes:  Contract number  Work site or location  Inclusive dates of the contract  Work schedule (include days of the week and time periods employees are on base)  Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they complete Travis Form 251, Consent for Background Check. 5. Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must:  Carry their DoD ID card or installation pass on their person while on the installation.  Register privately owned vehicles in accordance with installation policies.  On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action.  If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen.  Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7. Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8. Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9. Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10. Identification Common Access Card (CAC). Employees requiring computer access must submit a request through the security manager for the military agency responsible for the project. The security manager will facilitate registration within the Contractor Verification System. The QAP is designated as the sponsor and will assist with this process. Once issued, the CAC card must be in the employees possession at all times while on base and performing official duties. The primary contractor shall advise their employees that a favorable security clearance background investigation is needed as a condition of employment under this contract. 11. Anti-terrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial and annual Level I Anti-Terrorism Awareness training at https://atlevel1.dtic.mil/at/. All personnel will be responsible to provide proof (copy of training certificates) of training to the Anti-terrorism Advisor/Representative responsible for the unit they are contracted. DAVID GRANT MEDICAL CENTER AUTHORIZED VISITORS 1. Medical sales representatives are permitted in the operating room to observe or consult on equipment/supply item only. In no instance will the medical sales representative perform any surgical procedures. Medical sales representatives must sign into RepTrax at the front desk and have an initial orientation to the surgical suite. If medical sales representative is bringing in supplies/equipment/samples this must be coordinated w/ OR supply NCO/technicians in a timely matter (7 or more days before surgery). 1.1. Orientation will be documented on Transient Staff Orientation Checklist maintained at the Operating Room Front Desk. 1.2. All authorized contractors, product representatives, & vendors must be listed at time of case scheduling in S3 (electronic scheduling system) to gain access to ORs for particular surgeries. If rep is not on the surgery schedule, access to surgical suite will not be granted. Reps must present a picture ID to be signed into Rep Trax. ELECTRONIC SUBMISSION OF INVOICES Contractor must be registered with WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow - Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil.

BPA-Cardiac Electrophysiology vascular access devices

Department of the Air Force, Air Mobility Command | Published December 21, 2012  -  Deadline January 11, 2013
cpvs

The 60th Contracting Squadron at Travis AFB, California, intends to solicit and award one or more Blanket Purchase Agreement(s) for Cardiac Electrophysiology vascular access devices and all related accessories as described in further detail below for the successful implantation of the devices for David Grant Medical Center (60TH MDG) at Travis AFB. This acquisition is under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes only the solicitation. There will be no guaranteed minimum quantities purchased and the Government will be obligated only to the extent of authorized calls placed against the resulting Agreement(s). All contractors who provide offers must be registered in the System for Award Management (SAM). You may register via the internet at https://www.sam.gov/portal/public/SAM/ or contact SAM at 1-866-606-8220. The North American Industry Classification System (NAICS) code for this acquisition is 339112, with a small business size standard of 500 employees. Please identify your business size in your response based upon this standard. This requirement is put forth as a full and open competition. The Government intends to award one or more Blanket Purchase Agreement(s); however, the Government reserves the right not to award any BPA and does not guarantee any order placements. Any resultant BPA(s) will be five (5) years in duration; however, either party may terminate the resulting BPA with 30 calendar days notice. Purpose: The purpose of this request for quote is to establish Blanket Purchase Agreement(s) for up to three (3) different manufacturer product lines for Cardiac Electrophysiology vascular access devices that will provide the listed items for at 60TH MDG. Duration: The intended duration of the resulting Agreement(s) are anticipated to be up to five (5) years; however, either party may cancel the Agreement(s) with 30 days written notice. Product Line: The Government seeks to establish a BPA to include a manufacturer's product line for Cardiac Electrophysiology vascular access devices and associated supplies. This should include a full product line of both long and short sheaths of shape, curve, and size to accommodate a full range cardiac electrophysiology catheters up to balloon based technologies. The product line should include full range of trans-septal sheaths and related supplies to include trans-septal puncture needles and associated vascular access wires. The product line should include full scope of steerable/adjustable curve long sheaths suitable for trans-septal procedures. A subset of the vascular access sheaths should include sheath designs which allow passage of two 4F and one 5F catheter diagnostic electrophysiology catheters through a single vascular access sheath thus minimizing the number of access sites required for any given case. All items within the product line must be included in the quote(s). The intended scope of the resulting Agreement(s) includes all current and future product line items. The vendor shall submit offers that include pricing for both product lines. The Government recognizes that the market is not static and that it will need to have access to state-of-the art technology. Therefore, in addition to the items initially agreed upon, the scope of the Agreement(s) includes all items which become available during the course of the performance. New or modified items within the awarded product line may be added or deleted from the Agreement(s) at a later date by a Contracting Officer in accordance with the paragraph entitled, "Technology Refresh". Purchase limitation: The dollar limit for each call shall be $75,000 for a warranted Contracting Officer. 60TH MDG personnel will have individual dollar limits as established in writing to the contractor with the Contracting Officer's signature. Technical Support: The technical representative will provide advisory assistance to 60TH MDG physician upon request. He or she will provide technical information of the contractor's products and provide trouble-shooting assistance. Technical support will be available twenty four (24) hours a day for patient follow up, in-service training, and consultation on technical issues. Contractor must return telephone calls for assistance from 60TH MDG within 30 minutes of 60TH MDG's telephone call to the contractor. Food and Drug Administration (FDA) and other Regulatory Agencies Recall: At the time of the award of the Agreement, the vendor(s) will not have any outstanding actions from the FDA or other regulatory agencies or unresolved FDA warning letters on the manufacturing processes or quality control issues involving the products covered by this solicitation. The Government will require proof from the vendor that any FDA issues have been resolved. A letter to the contractor from the regulatory agency will meet this requirement. Technology Refresh: A. consumable items offered shall be state-of-the-art technology. "State-of-the-art" is defined as the most recently designed components which are announced for marketing purposes, available, maintained and supported in accordance with requirements specified in the solicitation. Components and products with a manufacturer's planned obsolescence within the first year of contract award are not acceptable. B. If upgrades of the consumable items become available after establishment of this Agreement, the contractor will substitute them for the initial items per Item C below. C. The contractor will provide to the contracting officer the following information: (1) A list of specific initial items which shall be updated. (2) Product literature for the new items and a detailed description of the differences between the initial items and the new items, and a specific analysis of the comparative advantages/ disadvantages of the items involved. D. The Contracting Officer will provide the information to 60TH MDG for approval. Upon approval, this Agreement will be modified to acknowledge the updated items. E. All new products that replace initial items and released to the market during the term of the contract will be made available to the Government at a discount price agreed to based on commercial sales practices disclosure. If pricing for new products is unacceptable, medical centers will continue to use current products on Agreement and contractor will be required to continue to supply the contracted item. F. All other new products that are added to a vendor's catalog and released to the market during the term of the Agreement will be made available to the Government at a discount price agreed to based on commercial sales practices disclosure. Pricing on new technologies will be negotiated separately. Delivery Requirements: The successful contractors shall provide two delivery methods. 60TH MDG will either order in the "Just-in-Time" manner or will use the "Consignment Agreement". The purpose of the two delivery systems is to meet the needs of 60TH MDG. All product deliveries shall go through the Medical Logistics office at 101 Bodin Cr. Bldg 777, Travis AFB, CA 94535, regardless of whether they are JIT or Consignment. Just-in-Time Consumable items shall arrive pre-packaged, pre-sterilized (ready to be implanted) For elective surgery cases, the contractor shall be given a five (5) day notice and shall deliver the supplies 24 hours to allow adequate time for facilities prepare for the procedure. The Government will pay the difference between Normal delivery (5 days) and Urgent freight charges. Consignment Agreement A. TITLE: Title for the consumables shall remain with the contractor until such items are used. B. INVENTORY: Contractor agrees to furnish and maintain an inventory of the items on the BPA upon request by the 60TH MDG on consignment basis in accordance with the terms and conditions of the Agreement. Consumable items, as well as all required related supplies, will be placed in the 60TH MDG at no expense to the Government upon request by 60TH MDG. Minimum inventory levels will be proposed by the Contractor, reviewed and accepted by the Government prior to placement at the 60TH MDG. The Government makes the final determination on inventory levels. A complete listing of models and/or part numbers will be provided to 60TH MDG staff, with a copy to the Contracting Officer, or designee upon delivery of the initial inventory. C. INITIAL INVENTORY: A typical acceptable initial consignment inventory will include the number of implantable devices necessary to fill one complete set with additional back-up inventory as required in coordination with CPD. Actual initial inventory will be determined by 60TH MDG. Initial consignment inventory shall be placed in the medical center within ten calendar days after award of the Agreement. Consignment inventory will be placed in a location designated by the 60TH MDG staff. The 60TH MDG will provide adequate space/shelving for consumable items that have been requested. D. LIABILITY: The Government assumes no liability for any items assigned to the 60TH MDG on a consignment basis until such time as a requirement for the item exists and a purchase (call under the BPA) is placed against this contract/consignment agreement. An exception to contractor liability is loss or damage of any consignment item due to Government negligence. E. REPLACEMENT ITEMS: After each procedure, the 60TH MDG will provide a list of items used and the contractor will provide replacements within 48 hours. Replacements will be shipped FOB Destination within consignee's premises. Contractor shall ship products directly to the Medical Logistics office at 101 Bodin Cr. Bldg 777, Travis AFB, CA 94535 at no additional charge. Vendor shall provide maintenance (examine sets to see if need to be refurbish and/or sharpened) and redundancy so that there is a "fail safe" mechanism (back-up set) if primary set is faulty. The contractor shall re-sterilize and/or replace, at no charge, any item(s) that are handled but not implanted. F. INVENTORY MAINTENANCE: All consignment inventories will be coordinated with 60TH MDG Staff. Contractor will maintain, remove, or replace inventory as necessary and in coordination with CPD. G. EXPIRING INVENTORY: Inventory having less than 90 days sterility/expiration date shall be removed and replaced by the contractor in coordination with CPD. A list of all products will be provided to the Contracting Officer. These services will be completed at no cost to the Government. H. DEFECTIVE ITEMS: Defective consumable items, will be replaced by Contractor at no charge to the Government, unless the Government has misused or lost the implant or instrument. I. INVENTORY: Contractor's personnel will periodically (no less than once per quarter) conduct a physical inventory of the consignment inventory with a copy of the inventory furnished to the Contracting Officer. Unused items will be returned to the vendor at the end of the term of this contract without reimbursement to the contractor or other expense to the Government. Central Processing Department (CPD) Support A. All consumable items shall be accompanied by a complete inventory listing with stock numbers. B. Consumable items that are designated to stay at a 60TH MDG Facility using Consignment Delivery Method) shall have an inventory listing. C. Vendor or designee shall inspect consumable items for completeness and cleanliness upon delivery to CPD personnel and provide written instructions for cleaning and sterilization. D. Vendor shall provide frequent and on-going training concerning their instrument sets to CPD, OR techs and nurses. E. No items shall be marked miscellaneous on the inventory listing. Technical Representatives and Training Requirement Training: Contractor shall provide on-site, in-service training to surgeons and operating room personnel as needed, as well when approval has been given to add new products to the contract. Interested offerors should also note the Health Insurance Portability and Accountability Act (HIPAA) of 1996, Privacy and Security of Protected Health Information applies to resulting BPAs. The following provisions and clauses are incorporated in this notice and are those in effect through Federal Acquisition Circular FAC 2005-63effective December 10, 2012; Defense DPN 20121212 effective December 12, 2012, and AFAC 2012-1107effective November 7, 2012. 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards 52.209-6 Protecting the Government Interest 52.212-1 Instructions to Offerors 52.212-3 Alternate 1 Offeror Representations and Certifications - Commercial Items 52.222-3 Convict Labor 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contracts 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5 Contract Terms and Conditions (Deviation) 52.219-28 Post Award Small Business Program 52.222-19 Child Labor Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Affirmative Action for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-11 Ozone-Depleting Substances 52.223-18 No Texting While Driving 252.204-7003 Control of Government Personnel Work Products 252.225-7001 Buy American Act and Balance of Payment Program 252.225-7002 Qualifying Country Sources as Subcontractors 252.232-7010 Levies on Contract Payments 252.232-7003 Electronic Submission of Payment Requests 252.247-7023 (Alt III) Transportation of Supplies by Sea 252.204-7006 Billing Instructions (full text) 252.212-7001 Contract Terms and Conditions DEVIATION 5352.201-9101 OMBUDSMAN 52.212-3 Offeror Representations and Certifications -- Commercial Items An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.... (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website accessed through https://www.acquisition.gov . After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.] CLAUSES INCORPORATED BY FULL TEXT ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: QUOTE ORGANIZATION Offerors shall provide information as described below. Failure to submit complete information in the manner described below for either the Business or Technical Proposal may be considered a "no response" and exclude the proposal from further consideration. The offeror shall submit its proposal in two volumes in the format and quantities described below: VOLUME VOLUME TITLE NUMBER OF COPIES I BUSINESS 1 II TECHNICAL 1 Volume I shall be emailed to the contract specialist and cc the Contracting Officer. In the alternative, the offeror may hand-deliver to the 60th Contracting Office, 350 Hangar Ave., Bldg 549, Travis AFB, CA and shall show the time specified for receipt, the solicitation number, and the name and address of the offeror. Please send any questions to james.cashwell.us.af.mil. NO LATER THAN 8 January 2013, 12:01 PM, PST and quotes NO LATER THAN 11 January 2013 12:01 PM, PST. Verbal requests will not be accepted. Offerors must provide written acknowledgement of any and all amendments to this solicitation with your offer. Otherwise, offer may not be considered for award. Point of contact is 2LT James Cashwell, Contract Specialist, at james.cashwell@us.af.mil, telephone 707-424-7773. Alternate POC is TSgt Jason Horlacher at jason.horlcaher@us.af.mil Business Volume Content: The Business volume shall contain: A. Pricing. All pricing information should be provided through an excel sheet or other electronic form that allows for a quick and easy search through the price list. Also see FAR 52.212-1 Instructions to Offers, paragraph (b) Submission of offers. B. Distributors/dealers are required to submit a letter from the manufacturer/s of the offered items guaranteeing a source of supply for the term of the contract, including option periods. This letter must be from the manufacturer and on the manufacturer's stationary. Offers from distributors/dealers that do not submit the letter of commitment from the manufacturer will be rejected. C. Descriptive Product Literature for all items offered (see definition below). This literature does not need to be highlighted nor does the literature for the Technical Volume. Technical Volume Content: A. No cost or price information shall be included in the Technical Proposal. The offeror shall provide descriptive product literature (see definition below). B. To support the Government's Technical Evaluation provide: 1. Local Coverage for 60TH MDG - Provide a listing to display location of vendor representatives and demonstrate how local coverage will be provided to 60TH MDG. Demonstrate how the representatives will provide timely delivery for just-in-time or consignment to 60TH MDG; representatives' availability for consultations during surgery and provide other implant support needed as determined by physician. 2. Qualifications and Certification of Representatives - Address company's requirements for representatives to provide support in the hospital and operating room. Narrative shall include educational requirements, specific product training and continuing education. Must demonstrate that the representatives are technically qualified and experience in supporting their product line, since they will be the ones teaching 60TH MDG OR and CPD staff. 3. Product Line - Provide product literature that demonstrates the breadth and depth of each product line, including but not limited to: design options, size options, materiel options, etc. Offerors are highly encouraged to identify unique elements about their products that make them superior in terms of quality. 4. Patient Care - The offeror shall provide information that would demonstrate the product has a quality or element that makes it: result in a better outcome for the patient, reduce the risk to the patient, and/or reduce the recovery time for the patient. Warranty information would apply to this category as well. C. The technical volume should be no more than 25 pages, excluding product catalogs and descriptive literature. DESCRIPTIVE LITERATURE a. "Descriptive literature," as used in this provision, means information (e.g., cuts, illustrations, drawings, and brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The literature will be used to evaluate the depth and breadth of the offerors product line. b. Descriptive literature, required elsewhere in this solicitation, should be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. FAR 52.212-2 Evaluation - Commercial Items (Jan 1999) (a) the Government may award one or more BPAs resulting from this notice to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) to be technically acceptable you need to be able to provide the FDA-approved supplies indicated in this notice; (ii) price; (iii) ability to meet the delivery requirements identified herein; (iv) the breadth and depth of the product line; (v) education and experience of the representatives; and (vi) the doctor's evaluation of the products as they relate to patient care (i.e., that which results in a better outcome for the patient, reduces the risk to the patient, and/or reduces the recovery time for the patient, and duration of warranty). Award will be made to the offer(s) that represent(s) the best value to the Government taking the foregoing factors into consideration. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http:/www.arnet.gov/far or http:/farsite.hill.af.mil (End of Clause) 52.252-6 Authorized Deviations in Clauses (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation 48 CFR Chapter 2 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) TRAVIS AFB SECURITY REQUIREMENTS 1. Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. Identification required for identity proofing is:  United States Passport  Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)  Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.  Employment authorization document that contains a photograph (Form I-766)  Current/valid Driver's License  Identification card issued by Federal, State or local Government  U.S. Coast Guard Merchant Mariner Legacy Card  U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to:  School identification card with photograph  U.S. Military or draft record  Native American Tribal Document  U.S. Social Security Card issued by the Social Security Administration (SSA)  Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)  Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal  U.S. Citizen ID Cared (Form I-197)  ID Card for use of Resident Citizen in the United States (Form I-179)  Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status  Foreign Military or Government Identification Credentials  Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer  In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3. Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria:  The installation is unable to verify the individual's: ‒ Citizenship, immigration status, or social security number or claimed identity.  The individual is/has/has been: ‒ Barred from entry/access to a federal installation or facility. ‒ Wanted by federal/civil law enforcement authorities, regardless of offense/violation. ‒ On a federal agency "watch list" or "hit list" for criminal behavior/terrorist activity. ‒ Knowingly/willfully engaged in acts/activities to overthrow the government by force. ‒ Incarcerated 12 months/longer in the past 10 years, regardless of offense/violation, unless released on proof of innocence.  The individual has been convicted of: ‒ Child molestation or pornography; any crime involving indecent acts with a minor. ‒ Espionage, sabotage, treason, terrorism, or murder. ‒ Firearms or explosive violation within the past ten years. ‒ Felony involving violence against a person, arson robbery or burglary. ‒ Drug distribution, possession, intent to sell, trafficking or use more than once. ‒ Sexual assault, rape, human trafficking or any felony sexual in nature requiring registration as a sex offender under applicable federal or state law.  The individual is known to be or reasonably suspected of: ‒ Being a terrorist or belongs to an organization with known terrorism links or support.  There is reasonable basis to believe the individual: ‒ Submitted fraudulent information concerning his or her identity. ‒ Will unlawfully or inappropriately use an access credential outside the workplace. ‒ Will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.  There is reasonable basis to believe, that issuance of an access credential poses unacceptable risk when: ‒ Criminal or dishonest history exists. ‒ A statutory or regulatory bar prevents the individual's contract employment; or would prevent federal employment. ‒ The individual's material, intentional false statement, deception or fraud in connection with federal or contract employment. ‒ Based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation. ‒ Based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation. Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees requesting base access on requirement to complete, sign and submit a Travis Form 251, Consent for Background Check. Forms are available at the Pass and Registration Office and Visitor Control Center. Any employee who does not complete or sign the form will be denied installation access. Advise employees the base pass is only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees that misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately.  To obtain a pass, personnel will need a valid state or government photo identification.  To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes:  Contract number  Work site or location  Inclusive dates of the contract  Work schedule (include days of the week and time periods employees are on base)  Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they complete Travis Form 251, Consent for Background Check. 5. Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must:  Carry their DoD ID card or installation pass on their person while on the installation.  Register privately owned vehicles in accordance with installation policies.  On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action.  If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen.  Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7. Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8. Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9. Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10. Identification Common Access Card (CAC). Employees requiring computer access must submit a request through the security manager for the military agency responsible for the project. The security manager will facilitate registration within the Contractor Verification System. The QAP is designated as the sponsor and will assist with this process. Once issued, the CAC card must be in the employees possession at all times while on base and performing official duties. The primary contractor shall advise their employees that a favorable security clearance background investigation is needed as a condition of employment under this contract. 11. Anti-terrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial and annual Level I Anti-Terrorism Awareness training at https://atlevel1.dtic.mil/at/. All personnel will be responsible to provide proof (copy of training certificates) of training to the Anti-terrorism Advisor/Representative responsible for the unit they are contracted. DAVID GRANT MEDICAL CENTER AUTHORIZED VISITORS 1. Medical sales representatives are permitted in the operating room to observe or consult on equipment/supply item only. In no instance will the medical sales representative perform any surgical procedures. Medical sales representatives must sign into RepTrax at the front desk and have an initial orientation to the surgical suite. If medical sales representative is bringing in supplies/equipment/samples this must be coordinated w/ OR supply NCO/technicians in a timely matter (7 or more days before surgery). 1.1. Orientation will be documented on Transient Staff Orientation Checklist maintained at the Operating Room Front Desk. 1.2. All authorized contractors, product representatives, & vendors must be listed at time of case scheduling in S3 (electronic scheduling system) to gain access to ORs for particular surgeries. If rep is not on the surgery schedule, access to surgical suite will not be granted. Reps must present a picture ID to be signed into Rep Trax. ELECTRONIC SUBMISSION OF INVOICES Contractor must be registered with WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow - Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil.

BPA-Cardiac Electrophysiology Intracardiac Echocardiography catheters

Department of the Air Force, Air Mobility Command | Published December 21, 2012  -  Deadline January 11, 2013
cpvs

The 60th Contracting Squadron at Travis AFB, California, intends to solicit and award one or more Blanket Purchase Agreement(s) for Cardiac Electrophysiology Intracardiac Echocardiography catheters and all related accessories as described in further detail below for the successful implantation of the devices for David Grant Medical Center (60TH MDG) at Travis AFB. This acquisition is under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes only the solicitation. There will be no guaranteed minimum quantities purchased and the Government will be obligated only to the extent of authorized calls placed against the resulting Agreement(s). All contractors who provide offers must be registered in the System for Award Management (SAM). You may register via the internet at https://www.sam.gov/portal/public/SAM/ or contact SAM at 1-866-606-8220. The North American Industry Classification System (NAICS) code for this acquisition is 339112, with a small business size standard of 500 employees. Please identify your business size in your response based upon this standard. This requirement is put forth as a full and open competition. The Government intends to award one or more Blanket Purchase Agreement(s); however, the Government reserves the right not to award any BPA and does not guarantee any order placements. Any resultant BPA(s) will be five (5) years in duration; however, either party may terminate the resulting BPA with 30 calendar days notice. Purpose: The purpose of this request for quote is to establish Blanket Purchase Agreement(s) for up to three (3) different manufacturer product lines for Cardiac Electrophysiology Intracardiac Echocardiography catheters that will provide the listed items for at 60TH MDG. Duration: The intended duration of the resulting Agreement(s) are anticipated to be up to five (5) years; however, either party may cancel the Agreement(s) with 30 days written notice. Product Line: The Government seeks to establish a BPA to include a manufacturer's product line for Cardiac Electrophysiology Intracardiac Echocardiography catheters that are compatible with the Biosense Webster CARTO 3 Electroanatomic mapping system with CARTO Sound system and General Electric Vivid Q cardiovascular ultrasound system. Catheters should employ phased array technology and include both 8F and 10F catheter sizes. Additionally, the full scope of cabling and connectors to allow connectivity between the intracardiac echocardiography catheter and the General Electric Vivid Q cardiovascular ultrasound system and/or the Biosense Webster CARTO3 Electroanatomic mapping system is required. All items within the product line must be included in the quote(s). The intended scope of the resulting Agreement(s) includes all current and future product line items. The vendor shall submit offers that include pricing for both product lines. The Government recognizes that the market is not static and that it will need to have access to state-of-the art technology. Therefore, in addition to the items initially agreed upon, the scope of the Agreement(s) includes all itmes which become available during the course of the performance. New or modified items within the awarded product line may be added or deleted from the Agreement(s) at a later date by a Contracting Officer in accordance with the paragraph entitled, "Technology Refresh". Purchase limitation: The dollar limit for each call shall be $75,000 for a warranted Contracting Officer. 60TH MDG personnel will have individual dollar limits as established in writing to the contractor with the Contracting Officer's signature. Technical Support: The technical representative will provide advisory assistance to 60TH MDG physician in implantation of the devices. He or she will provide technical information of the contractor's products, perform standard implant testing of the devices, and provide trouble-shooting assistance. Technical support will be available twenty four (24) hours a day for patient follow up, in-service training, and consultation on technical issues. Contractor must return telephone calls for assistance from 60TH MDG within 30 minutes of 60TH MDG's telephone call to the contractor. Food and Drug Administration (FDA) and other Regulatory Agencies Recall: At the time of the award of the Agreement, the vendor(s) will not have any outstanding actions from the FDA or other regulatory agencies or unresolved FDA warning letters on the manufacturing processes or quality control issues involving the products covered by this solicitation. The Government will require proof from the vendor that any FDA issues have been resolved. A letter to the contractor from the regulatory agency will meet this requirement. Technology Refresh: A. All consumable items offered shall be state-of-the-art technology. "State-of-the-art" is defined as the most recently designed components which are announced for marketing purposes, available, maintained and supported in accordance with requirements specified in the solicitation. Components and products with a manufacturer's planned obsolescence within the first year of contract award are not acceptable. B. If upgrades of the consumable items become available after establishment of this Agreement, the contractor will substitute them for the initial items per Item C below. C. The contractor will provide to the contracting officer the following information: (1) A list of specific initial items which shall be updated. (2) Product literature for the new items and a detailed description of the differences between the initial items and the new items, and a specific analysis of the comparative advantages/ disadvantages of the items involved. D. The Contracting Officer will provide the information to 60TH MDG for approval. Upon approval, this Agreement will be modified to acknowledge the updated items. E. All new products that replace initial items and released to the market during the term of the contract will be made available to the Government at a discount price agreed to based on commercial sales practices disclosure. If pricing for new products is unacceptable, medical centers will continue to use current products on Agreement and contractor will be required to continue to supply the contracted item. F. All other new products that are added to a vendor's catalog and released to the market during the term of the Agreement will be made available to the Government at a discount price agreed to based on commercial sales practices disclosure. Pricing on new technologies will be negotiated separately. Delivery Requirements: The successful contractors shall provide two delivery methods. 60TH MDG will either order in the "Just-in-Time" manner or will use the "Consignment Agreement". The purpose of the two delivery systems is to meet the needs of 60TH MDG. All product deliveries shall go through the Medical Logistics office at 101 Bodin Cr. Bldg 777, Travis AFB, CA 94535, regardless of whether they are JIT or Consignment. Just-in-Time Consumables shall arrive pre-packaged, pre-sterilized (ready to be implanted) For elective surgery cases, the contractor shall be given a five (5) day notice and shall deliver the supplies 24 hours to allow adequate time for facilities to have the instruments properly cleaned and sterilized. The Government will pay the difference between Normal delivery (5 days) and Urgent freight charges. Consignment Agreement A. TITLE: Title for consumable items shall remain with the contractor until such items are used. B. INVENTORY: Contractor agrees to furnish and maintain an inventory of the items on the BPA upon request by the 60TH MDG on consignment basis in accordance with the terms and conditions of the Agreement. Consumable Items, as well as all required related supplies, will be placed in the 60TH MDG at no expense to the Government upon request by 60TH MDG. Minimum inventory levels will be proposed by the Contractor, reviewed and accepted by the Government prior to placement at the 60TH MDG. The Government makes the final determination on inventory levels. A complete listing of models and/or part numbers will be provided to 60TH MDG staff, with a copy to the Contracting Officer, or designee upon delivery of the initial inventory. C. INITIAL INVENTORY: A typical acceptable initial consignment inventory will include the number of implantable devices necessary to fill one complete set with additional back-up inventory as required in coordination with CPD. Actual initial inventory will be determined by 60TH MDG. Initial consignment inventory shall be placed in the medical center within ten calendar days after award of the Agreement. Consignment inventory will be placed in a location designated by the 60TH MDG staff. The 60TH MDG will provide adequate space/shelving for consumable items that have been requested.. D. LIABILITY: The Government assumes no liability for any items assigned to the 60TH MDG on a consignment basis until such time as a requirement for the item exists and a purchase (call under the BPA) is placed against this contract/consignment agreement. An exception to contractor liability is loss or damage of any consignment item due to Government negligence. E. REPLACEMENT ITEMS: After each procedure, the 60TH MDG will provide a list of items used and the contractor will provide replacements within 48 hours. Replacements will be shipped FOB Destination within consignee's premises. Contractor shall ship products directly to the Medical Logistics office at 101 Bodin Cr. Bldg 777, Travis AFB, CA 94535 at no additional charge. Vendor shall provide maintenance (examine sets to see if need to be refurbish and/or sharpened) and redundancy so that there is a "fail safe" mechanism (back-up set) if primary set is faulty. The contractor shall re-sterilize and/or replace, at no charge, any item(s) that are handled but not implanted. F. INVENTORY MAINTENANCE: All consignment inventories will be coordinated with 60TH MDG Staff. Contractor will maintain, remove, or replace inventory as necessary and in coordination with CPD. G. EXPIRING INVENTORY: Inventory having less than 90 days sterility/expiration date shall be removed and replaced by the contractor in coordination with CPD. A list of all products will be provided to the Contracting Officer. These services will be completed at no cost to the Government. H. DEFECTIVE ITEMS: Defective consumable items will be replaced by Contractor at no charge to the Government, unless the Government has misused or lost the implant or instrument. I. INVENTORY: Contractor's personnel will periodically (no less than once per quarter) conduct a physical inventory of the consignment inventory with a copy of the inventory furnished to the Contracting Officer. Unused items will be returned to the vendor at the end of the term of this contract without reimbursement to the contractor or other expense to the Government. Central Processing Department (CPD) Support A. Consumable items shall be accompanied by a complete inventory listing with stock numbers. B. Consumable items that are designated to stay at a 60TH MDG Facility using Consignment Delivery Method) shall have an inventory listing. C. Vendor or designee shall inspect consumable items for completeness and cleanliness upon delivery to CPD personnel and provide written instructions for cleaning and sterilization. D. Vendor shall provide frequent and on-going training concerning their consumable items to CPD, OR techs and nurses. E. No items shall be marked miscellaneous on the inventory listing. Technical Representatives and Training Requirement Training: Contractor shall provide on-site, in-service training to surgeons and operating room personnel as needed, as well when approval has been given to add new products to the contract. Interested offerors should also note the Health Insurance Portability and Accountability Act (HIPAA) of 1996, Privacy and Security of Protected Health Information applies to resulting BPAs. The following provisions and clauses are incorporated in this notice and are those in effect through Federal Acquisition Circular FAC 2005-63effective December 10, 2012; Defense DPN 20121212 effective December 12, 2012, and AFAC 2012-1107effective November 7, 2012. 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards 52.209-6 Protecting the Government Interest 52.212-1 Instructions to Offerors 52.212-3 Alternate 1 Offeror Representations and Certifications - Commercial Items 52.222-3 Convict Labor 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contracts 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5 Contract Terms and Conditions (Deviation) 52.219-28 Post Award Small Business Program 52.222-19 Child Labor Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Affirmative Action for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-11 Ozone-Depleting Substances 52.223-18 No Texting While Driving 252.204-7003 Control of Government Personnel Work Products 252.225-7001 Buy American Act and Balance of Payment Program 252.225-7002 Qualifying Country Sources as Subcontractors 252.232-7010 Levies on Contract Payments 252.232-7003 Electronic Submission of Payment Requests 252.247-7023 (Alt III) Transportation of Supplies by Sea 252.204-7006 Billing Instructions (full text) 252.212-7001 Contract Terms and Conditions DEVIATION 5352.201-9101 OMBUDSMAN 52.212-3 Offeror Representations and Certifications -- Commercial Items An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.... (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website. (2) The offeror has completed the annual representations and certifications electronically via the ORCA website accessed through https://www.acquisition.gov . After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.] CLAUSES INCORPORATED BY FULL TEXT ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: QUOTE ORGANIZATION Offerors shall provide information as described below. Failure to submit complete information in the manner described below for either the Business or Technical Proposal may be considered a "no response" and exclude the proposal from further consideration. The offeror shall submit its proposal in two volumes in the format and quantities described below: VOLUME VOLUME TITLE NUMBER OF COPIES I BUSINESS 1 II TECHNICAL 1 Volume I shall be emailed to the contract specialist and cc the Contracting Officer. In the alternative, the offeror may hand-deliver to the 60th Contracting Office, 350 Hangar Ave., Bldg 549, Travis AFB, CA and shall show the time specified for receipt, the solicitation number, and the name and address of the offeror. Please send any questions to james.cashwell.us.af.mil. NO LATER THAN 8 January 2013, 12:01 PM, PST and quotes NO LATER THAN 11 January 2013 12:01 PM, PST. Verbal requests will not be accepted. Offerors must provide written acknowledgement of any and all amendments to this solicitation with your offer. Otherwise, offer may not be considered for award. Point of contact is 2LT James Cashwell, Contract Specialist, at james.cashwell@us.af.mil, telephone 707-424-7773. Alternate POC is TSgt Jason Horlacher at jason.horlacher@us.af.mil. Business Volume Content: The Business volume shall contain: A. Pricing. All pricing information should be provided through an excel sheet or other electronic form that allows for a quick and easy search through the price list. Also see FAR 52.212-1 Instructions to Offers, paragraph (b) Submission of offers. B. Distributors/dealers are required to submit a letter from the manufacturer/s of the offered items guaranteeing a source of supply for the term of the contract, including option periods. This letter must be from the manufacturer and on the manufacturer's stationary. Offers from distributors/dealers that do not submit the letter of commitment from the manufacturer will be rejected. C. Descriptive Product Literature for all items offered (see definition below). This literature does not need to be highlighted nor does the literature for the Technical Volume. Technical Volume Content: A. No cost or price information shall be included in the Technical Proposal. The offeror shall provide descriptive product literature (see definition below). B. To support the Government's Technical Evaluation provide: 1. Local Coverage for 60TH MDG - Provide a listing to display location of vendor representatives and demonstrate how local coverage will be provided to 60TH MDG. Demonstrate how the representatives will provide timely delivery for just-in-time or consignment to 60TH MDG; representatives' availability for consultations during surgery and provide other implant support needed as determined by physician. 2. Qualifications and Certification of Representatives - Address company's requirements for representatives to provide support in the hospital and operating room. Narrative shall include educational requirements, specific product training and continuing education. Must demonstrate that the representatives are technically qualified and experience in supporting their product line, since they will be the ones teaching 60TH MDG OR and CPD staff. 3. Product Line - Provide product literature that demonstrates the breadth and depth of each product line, including but not limited to: design options, size options, materiel options, etc. Offerors are highly encouraged to identify unique elements about their products that make them superior in terms of quality. 4. Patient Care - The offeror shall provide information that would demonstrate the product has a quality or element that makes it: result in a better outcome for the patient, reduce the risk to the patient, and/or reduce the recovery time for the patient. Warranty information would apply to this category as well. C. The technical volume should be no more than 25 pages, excluding product catalogs and descriptive literature. DESCRIPTIVE LITERATURE a. "Descriptive literature," as used in this provision, means information (e.g., cuts, illustrations, drawings, and brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The literature will be used to evaluate the depth and breadth of the offerors product line. b. Descriptive literature, required elsewhere in this solicitation, should be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. FAR 52.212-2 Evaluation - Commercial Items (Jan 1999) (a) the Government may award one or more BPAs resulting from this notice to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) to be technically acceptable you need to be able to provide the FDA-approved supplies indicated in this notice; (ii) price; (iii) ability to meet the delivery requirements identified herein; (iv) the breadth and depth of the product line; (v) education and experience of the representatives; and (vi) the doctor's evaluation of the products as they relate to patient care (i.e., that which results in a better outcome for the patient, reduces the risk to the patient, and/or reduces the recovery time for the patient, and duration of warranty). Award will be made to the offer(s) that represent(s) the best value to the Government taking the foregoing factors into consideration. Addendum to FAR 52.212-2 Evaluation - In order to determine the best value to the Government, the following adjectival ratings will be utilized to rate offerors for categories (i) and (iii through vi): Outstanding: Quote meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low. Acceptable: Quote meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate. Unacceptable: Quote does not meet requirements and contains one or more deficiencies. Quote is unawardable. Award Criteria (ii) Price: If the Government does not receive adequate price competition, the Government may request "other than certified cost or pricing data" from the offeror to assist with the evaluation. The most highly rated offeror(s) will be considered for award; however, the Government reserves the right not to award any BPAs at its sole discretion. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http:/www.arnet.gov/far or http:/farsite.hill.af.mil (End of Clause) 52.252-6 Authorized Deviations in Clauses (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation 48 CFR Chapter 2 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) TRAVIS AFB SECURITY REQUIREMENTS 1. Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. Identification required for identity proofing is:  United States Passport  Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)  Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.  Employment authorization document that contains a photograph (Form I-766)  Current/valid Driver's License  Identification card issued by Federal, State or local Government  U.S. Coast Guard Merchant Mariner Legacy Card  U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to:  School identification card with photograph  U.S. Military or draft record  Native American Tribal Document  U.S. Social Security Card issued by the Social Security Administration (SSA)  Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)  Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal  U.S. Citizen ID Cared (Form I-197)  ID Card for use of Resident Citizen in the United States (Form I-179)  Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status  Foreign Military or Government Identification Credentials  Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer  In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3. Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria:  The installation is unable to verify the individual's: ‒ Citizenship, immigration status, or social security number or claimed identity.  The individual is/has/has been: ‒ Barred from entry/access to a federal installation or facility. ‒ Wanted by federal/civil law enforcement authorities, regardless of offense/violation. ‒ On a federal agency "watch list" or "hit list" for criminal behavior/terrorist activity. ‒ Knowingly/willfully engaged in acts/activities to overthrow the government by force. ‒ Incarcerated 12 months/longer in the past 10 years, regardless of offense/violation, unless released on proof of innocence.  The individual has been convicted of: ‒ Child molestation or pornography; any crime involving indecent acts with a minor. ‒ Espionage, sabotage, treason, terrorism, or murder. ‒ Firearms or explosive violation within the past ten years. ‒ Felony involving violence against a person, arson robbery or burglary. ‒ Drug distribution, possession, intent to sell, trafficking or use more than once. ‒ Sexual assault, rape, human trafficking or any felony sexual in nature requiring registration as a sex offender under applicable federal or state law.  The individual is known to be or reasonably suspected of: ‒ Being a terrorist or belongs to an organization with known terrorism links or support.  There is reasonable basis to believe the individual: ‒ Submitted fraudulent information concerning his or her identity. ‒ Will unlawfully or inappropriately use an access credential outside the workplace. ‒ Will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.  There is reasonable basis to believe, that issuance of an access credential poses unacceptable risk when: ‒ Criminal or dishonest history exists. ‒ A statutory or regulatory bar prevents the individual's contract employment; or would prevent federal employment. ‒ The individual's material, intentional false statement, deception or fraud in connection with federal or contract employment. ‒ Based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation. ‒ Based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation. Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees requesting base access on requirement to complete, sign and submit a Travis Form 251, Consent for Background Check. Forms are available at the Pass and Registration Office and Visitor Control Center. Any employee who does not complete or sign the form will be denied installation access. Advise employees the base pass is only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees that misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately.  To obtain a pass, personnel will need a valid state or government photo identification.  To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes:  Contract number  Work site or location  Inclusive dates of the contract  Work schedule (include days of the week and time periods employees are on base)  Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they complete Travis Form 251, Consent for Background Check. 5. Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must:  Carry their DoD ID card or installation pass on their person while on the installation.  Register privately owned vehicles in accordance with installation policies.  On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action.  If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen.  Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7. Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8. Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9. Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10. Identification Common Access Card (CAC). Employees requiring computer access must submit a request through the security manager for the military agency responsible for the project. The security manager will facilitate registration within the Contractor Verification System. The QAP is designated as the sponsor and will assist with this process. Once issued, the CAC card must be in the employees possession at all times while on base and performing official duties. The primary contractor shall advise their employees that a favorable security clearance background investigation is needed as a condition of employment under this contract. 11. Anti-terrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial and annual Level I Anti-Terrorism Awareness training at https://atlevel1.dtic.mil/at/. All personnel will be responsible to provide proof (copy of training certificates) of training to the Anti-terrorism Advisor/Representative responsible for the unit they are contracted. DAVID GRANT MEDICAL CENTER AUTHORIZED VISITORS 1. Medical sales representatives are permitted in the operating room to observe or consult on equipment/supply item only. In no instance will the medical sales representative perform any surgical procedures. Medical sales representatives must sign into RepTrax at the front desk and have an initial orientation to the surgical suite. If medical sales representative is bringing in supplies/equipment/samples this must be coordinated w/ OR supply NCO/technicians in a timely matter (7 or more days before surgery). 1.1. Orientation will be documented on Transient Staff Orientation Checklist maintained at the Operating Room Front Desk. 1.2. All authorized contractors, product representatives, & vendors must be listed at time of case scheduling in S3 (electronic scheduling system) to gain access to ORs for particular surgeries. If rep is not on the surgery schedule, access to surgical suite will not be granted. Reps must present a picture ID to be signed into Rep Trax. ELECTRONIC SUBMISSION OF INVOICES Contractor must be registered with WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow - Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil.

49--Equipment Maintenance (Getinge)

Department of Veterans Affairs, Orlando VAMC | Published September 9, 2011  -  Deadline September 23, 2011
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1. GENERAL: This is a combined synopsis/solicitation for commercial items in accordance with FAR Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; request for quotes are being requested and a written solicitation will not be issued. The schedule of supplies is attached. Reference quote number VA 248-11-RQ-1405. This solicitation incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-47, January 12, 2011 Applicable NAICS Code is 811219 and the size standard is 19.0M. The government anticipates on award of a firm fixed price award as a result of this action using 15.101-2 Lowest Price Technically Acceptable Source Selection Process. The following clauses and provisions are applicable: FAR 52.202-1 Definitions (Jul 2004), FAR 52.204-6 Data Universal Numbering System (DUNS Number) Apr 2008), FAR 52.203-5 Covenant Against Contingent Fees (Apr 1984), FAR 52.203-6 Restrictions on subcontractors Sales To The Government (Sep 2006), FAR 52.203-7 Anti-Kickback Procedures (Oct 2010), FAR 52.204-7 Central Contractor Registration (April 2008), FAR 52.204-8 Annual Representations and Certifications (Feb 2009), FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011), FAR 52.212-1 (Instructions to Offerors - Commercial Items (Jun 2008), 52.212-2 (Evaluation - Commercial Items (Jan 1999), 52.212-3 (Offeror Representations and Certifications -- Commercial Items (Feb 2009), 52.212-4 (Contract Terms and Conditions -- Commercial Items (Mar 2009), 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Apr 2009), with the following clauses selected in paragraph b 52.222-3, Convict Labor (June 2003), FAR 52.213-2 Invoices (Apr 1984), 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2008), 52.222-21 Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Mar 2007), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006), 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212), 52.222-41 Service Contract Act of 1965 (Nov 2007), 52.225-1, Buy American Act--Supplies (Feb 2009), 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008). 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct. 2003), FAR 52.233-2 (Service Protest (Sep 2006), FAR 52.233-3 (Protest After Award (Aug 1996), FAR 52.233-4 (Applicable Law for Breach of Contract Claim (OCT 2004), FAR 52.252-2 (Clauses Incorporated by Reference (Feb 1998), FAR 52.224-1Privacy Act Notification (Apr 1984), FAR 52.224-2 Privacy Act (Apr 1984), FAR 52.225-3 Buy American Act (Jun 2009), FAR 52.223-18, Contractor Policy to Ban Text Messaging while Driving (Sep 2010) (E.O. 13513, FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct. 2003), FAR 52.233-2 Service of Protest (Sep 2006), FAR 52-243-7 Notification of Changes (Apr 1984), FAR 52.245-1 Government Property (Aug 2010), FAR 52.246-20 Warranty of Services (May 2001), FAR 52.249-1 Termination for Convenience of the Government (Apr Content/Alternative Dispute Resolution (Jan 2008), VAAR 852.233-71 (Alternate Protest Procedure (Jan 1998), VAAR 852.237-70 Contractor Responsibilities (Apr 1984), VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008), VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (Interim-October 2008). The full text of these clauses is available at http://www.acquisition.gov/. All requests must be in writing and received by the Orlando VA Medical Center Contracting Office by 1600 hours (4:00pm) Day Light Saving Time, 23 September 2011. No telephonic request for information will be entertained. All responses to questions will be posted by way of amendment to this combined synopsis/solicitation to the FedBizOpps website (http://fedbizopps.cos.com/). The email address for all questions to this combined Synopsis/Solicitation is marie.smith4@va.gov. 2. PROPOSAL SUBMISSION REQUIREMENTS OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED IN 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS, BY THE SOLICITATION CLOSING DATE. DUNS NUMBER: In accordance with FAR 52.204-6, offeror must provide their Data Universal Numbering Systems (DUNS) number here: DUNS# ___ ___- ___ ___ ___ - ___ ___ ___ ___ If the DUNS number is unknown, offerors may request a number from DUN & Bradstreet, free of charge by calling 800-333-0505. [See FAR 52.212-1 Instructions… (j) Data Universal Numbering System] ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE ______________________________ _____________ ______________________________ _____________ ______________________________ _____________ CENTRAL CONTRACTOR REGISTRATION (CCR): Federal Acquisition Regulations require all contractors conducting business with the Government to be registered in the Central Contractor Registration Government-wide online database for the provision of basic information relative to contract awards [reference FAR Clause 52.212-4, paragraph (t)]. You may accomplish these registrations online at the following web sites: CCR- http://www.ccr.gov Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in CCR prior to submittine their offer. VET BIZ REGISTRY: In accordance with Veterans Affairs Acquisition Supplement (VAAR) Subpart 819.70, offerors claiming Veteran status must be registered in the Vet Biz Data base at the time of submission of offers. Information on registration is available at: http://vip/vetbiz.gov/ Proposal and price quote shall be submitted on 23 September 2011, by 4pm Eastern Daylight Savings Time to the attention of: Marie E. Smith Orlando VAMC Contracting Division (90C) 5201 Raymond Street Orlando, Fl 32803-8208 Via electronic transmission to marie.smith4@va.gov Offerors submission shall include completed offerors Reps and Certs IAW FAR 52.212-3 to include Tax Identification (TIN) and DUNNS number. Proposal shall include a technical and management solution, price quote and 3 references. 3. GENERAL REQUIREMENTS: 3.1 Purpose The purpose of this combined synopsis/solicitation is to provide complete mantenance, to include all parts (except for consumable and expendable parts). Contractor shall provide all management, supervision, personnel services to include complete maintenance of all parts, labor, travel and unlimited service calls to maintain equipment so that equipment meets or exceeds the manufacturer's original performance specifications. The Contractor shall perform under the direction of the Contracting Officer (CO) or the Contracting Officer's designed specific technical representative, henceforth designated as Contracting Officer's Technical Representative (COTR) equipment is located at the following locations: (1) VA Orlando Healthcare Center 5201 Raymond Street Orlando FL. 32803 (2) Viera Outpatient Clinic (VAOPC), 2900 Veterans Way, Viera Florida 32940. 3.2 Term of Contract Performance period for the base period shall become effective October 1, 2011, and continue through September 30, 2012, with two (2) one-year option periods. All option periods, if exercised by the Government, will be effective beginning October 1 and continue through September 30 of each year. Please note that the exercising of any option period is at the sole discretion of the Government. This acquisition is a 100% Small Business set-aside. The associated North American Industry Classification System (NAICS) Code is 811219 (business size standard 19.0 M). The Government anticipates awarding a single firm-fixed price contract with one base year and two one-year options to the offeror whose offer conforming to the solicitation is most advantageous to the Government when considering price and other factors. 3.3 Evaluation - Commercial Items (a) Evaluation for award shall be Lowest-Price Technically Acceptable. The government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government when considering price, past performance, and capability. The Government reserves the right to award the contract based on initial offers received, without discussions or negotiations of such offers. Therefore, it is important that each offer fully address the requirements stated in this combined solicitation. Evaluation factors are as follows: Price: (Lowest Price Technically Acceptable) Past Performance: Offeror shall provide three (3) verifiable references of customers that have been serviced with similar type service specified in the referenced statement of work or proof of satisfactorily providing these types of services in the past. Technical Factors: The Offeror's technical proposal shall address each of the following technical factors, performance plan, and schedule. The offeror's technical proposal must separately address each element in narrative format PERFORMANCE PLAN - The Performance Plan shall be in narrative format and present sufficient detail to demonstrate an understanding of the requirement. The offeror's Performance Plan shall be specific to this project. SCHEDULE - The offerer shall present a project schedule detailing and demonstrating an understanding of the complexity of the project. As minimum the schedule shall illustrate: " Identification of tasks " Percent completion of overall project (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 4. EQUIPMENT ITEM PART MODEL S.N CLINIC LOCATION LOCATION OPTION Washer Disinfector Getinge Model 8666 SEV0422182 Sterile Prep Orlando Washer Disinfector Getinge Model 8666 SEV0422173 Sterile Prep Orlando Sterilizer Getinge, Model: 883HC 07L08209 Sterile Prep Orlando Sterilizer Getinge, Model: 883HC 06A06635 Sterile Prep Orlando Washer Disinfector Sybron/Castle Model 4656 701870 Sterile Prep Viera Washer Sybron/Castle, Model 7600 D983767 Sterile Prep Viera Sterilizer Sybron/Castle, Model: 133 99a59706 Sterile Prep Viera Sterilizer Sybron/Castle, Model: 133 99a5911, Sterile Prep Viera Sterilizer Sybron/Castle, Model: 133 98m59680 Sterile Prep Viera Ultra Sonic Cleaner Sybron/Castle, Model: 24154uw ks24151w00a, Sterile Prep Viera Boiler Sybron/Castle Model: CAS30 GC30597Z98 Sterile Prep Viera Boiler Sybron/Castle Model: CAS30 GC30596Z98 OR Suite Viera Boiler Sybron/Castle Model: CAS30 GC30600Z98 OR Suite Viera Boiler Sybron/Castle, Model ES160 N716510298 Sterile Prep Viera HS-4800PT WATT Watts RO Modernization 94800204 SPD Viera Washer Disenfector Sybron/Castle Model 8668 W50018510 Sterile Prep Viera Opt 1&2 Sterilizer Sybron/Castle, Model: 633 10H00536 SPD Viera Opt 1&2 Steam Generator Sybron/Castle Model CAS-45 GC-32938-V10 SPD Viera Opt 1&2 5. RESPONSE TIME Contractor shall respond by phone within two (2) hours of initial service call. Service Representative shall be on site within twenty-four (24) working hours and will restore the equipment to full performance within seventy-two (72) hours. 6. SCHEDULED MAINTENANCE Four (4) Preventive Maintenance Inspections to be conducted each year, during the month of October 2011, January 2012, April 2012, July 2012. Any subsequent Option Year periods shall follow the same Preventive Maintenance schedule. Biomedical Engineering shall schedule the specific date with Contractor at least two (2) weeks in advance of the proposed inspection date. PM shall consist of complete cleaning, calibrating, electrical and mechanical checks including oiling/lubricating any mechanical parts, adjusting, replacing parts, etc. (without additional cost to the Government), and maintaining the equipment to ensure patient safety in accordance with JCAHO, and NFPA requirements. All deficiencies will be noted and corrected to be in compliance with manufacturer's specifications. 7. UNSCHEDULED MAINTENANCE Contractor shall maintain equipment and ensure equipment functions in conformance with manufacturers' specifications. The Contractor will provide repair service, which consists of complete cleaning, calibrating, electrical and mechanical checks including oiling/lubricating any mechanical parts, adjusting, replacing parts, etc. (without additional cost to the Government), and maintaining the equipment to ensure patient safety in accordance with JCAHO, and NFPA requirements. All deficiencies will be noted and corrected to be in compliance with manufacturers' specifications. An emergency service call can serve as a scheduled preventive maintenance inspection provided report is made that complete maintenance inspection was conducted. 8. HOURS OF WORK Work required in the performance of this contract shall be performed during the Clinic's regular administrative working hours (8:00 a.m. to 4:30 p.m.) Monday through Friday, excluding Federal Holidays, Contractor's representative shall sign in and out with Security, Room A-105, when entering and departing the Brevard VAOPC. Federal Holidays observed are: New Years Day Labor Day Martin Luther King's Birthday Columbus Day President's Birthday Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Or any other day specifically declared by the President of the United States to be a national holiday Note: If necessary, the Contractor may be required to furnish services on an emergency basis on a national holiday or during off-duty hours outside of the Monday-Friday, 8:00 am-4:30 pm. Contractor shall provide all health care providers, personnel and technical support, medical facilities, medical and other equipment, telecommunication and transcription services, supplies, and supervision required to perform the work. The Contractor shall be responsible for management of all aspects of the contract, and this includes the following: The Contractor is responsible for all Contractor personnel, subcontractors, agents, and anyone acting for or on behalf of the Contractor. The contractor is responsible for ensuring that the manufacturer's certifications, continuing education, and professional information are current and accurate. Additionally, contractor ensures service personnel will be available regarding emergency needs. 9. DOCUMENTATION/REPORTING REQUIREMENTS At the conclusion of each inspection/service, a service ticket shall be submitted to Biomedical Engineering, Room D306 for signature. The ticket shall indicate the elements of the inspection performed, findings, parts replaced, and recommendations (if any). This may be submitted in the form of a checklist or a regular service slip, provided the requested information is supplied. In addition to documenting preventive maintenance on the service slip, a sticker shall be placed on each piece of equipment receiving preventive maintenance. The sticker will have the technicians' signature that performed the preventive maintenance and date of service. 10. CONTRACTOR RESPONSIBILITY The Contractor assumes full responsibility for and shall indemnify the government for any and all loss or damage of whatsoever kind and nature for any and all government property, including any equipment, supplies, accessories, or parts furnished, while in Contractors' custody and care for storage, repairs, or services to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any Subcontractor, or any employee, agent or representative of Contractor or Subcontractor. Hold harmless and indemnification agreement: Contractor shall save and hold harmless and indemnify the government against any and all liability, claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss, or damage to any property occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operations, or performance of work under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of contractor, any subcontractor, or any employee, agent or representative of contractor or subcontractor. Damage to government property from causes other than contractor's negligence: Nothing in the above paragraphs shall be considered to preclude the government from receiving the benefits of any insurance the Contractor may carry which provides for indemnification for any less or destruction of or damage to property in the custody and care of the contractor where such loss, destruction of, or damage to property in the custody and care of the contractor where such loss, destruction of, or damage is to government right to recover against third parties for any loss, destruction of or damage to government property, and upon the request of the contracting officer shall, at the government's expense furnish to the government all reasonable and cooperation including assistance in the prosecution of suit and the execution of instruments of in favor of obtaining recovery. Laws & Ordinances: the Contractor shall comply with all laws, ordinances, and regulations (federal, state, county, city or otherwise) covering work of this character and shall include all costs, if any, of such compliance in the price quoted in this offer. Workman's Compensation: the Contractor agrees to maintain workman's compensation insurance as may be required by law covering its employees who performed the services. A copy of this insurance shall be provided to the VA Contracting Officer upon notification of acceptance of offer. 11. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT Contractor shall have an established business, with an office and full time staff. The staff includes "fully qualified" Service Representatives capable of performing the requirements of this contract within the response time(s) indicated. Fully Qualified is based upon training and on experience in the field. For training, the Service Representatives successfully have completed a formalized training program, for the equipment identified herein. Certifications and/or training records may be requested prior to award. 12. INVOICES In addition to the terms at FAR 52.212-4(g), Invoices shall be submitted quarterly, in arrears and must include, at a minimum, the following information: Contract Number, Purchase Order Number, rate of Service, Items serviced, including Manufacturer, Serial and Model Numbers. If a preventive maintenance inspection is scheduled within a billing period and no documentation of performance is on record with Biomedical Engineering, it may cause delay in payment. Invoices shall be submitted to: FMS VA2/675 P.O. BOX 149971 AUSTIN, TX 78714. 512-460-5540 - fax 512-460-5544 - phone 13. SERVICE MANUALS The VAMC shall not provide service manuals to the Contractor. The Contractor shall obtain or have on file, and make available to Service Representative all operational and technical documentation (i.e., operational/service manuals, schematics, parts list, etc.), which are necessary to meet performance requirements of this contract. 14. CONDITION OF EQUIPMENT Contractor accepts responsibility for the equipment described herein in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract. Point of Contact is Mr. Francis Barnets (321) 689-7163 15. IDENTIFICATION/PARKING The contractor's employee(s) shall wear visible identification at all times while on the premises of the VAOPC. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VAOPC Police and Security Section. The Contractor, at his/her own expense, shall provide all employees with a Contractor Identification Card (ID), prior to performing work under this contract. Contractor employees are required to display this card at all times when performing under this contract. The Contractors employee shall sign each card issued. Employees released from service by the Contractor shall have their card collected by the Contractor. All cards shall contain an expiration date and photograph of the employee. All cards shall be destroyed upon contract completion or termination of the contract. The contractor's onsite supervisor shall ensure that all employees carry and display their card when on duty, and are prepared to present them upon request. The Contracting Officer's Technical Representative (COTR) shall periodically verify cards of contract employees match their personal identification. 16. PERMITS AND RESPONSIBILITIES The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract, at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments, if requested. Failure to provide such permits so as to be fully licenses by date planned for the commencement of contract performance shall result in contract termination. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the Contractor. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by OSHA, JCAHO, etc., and shall comply with all standards and/or requirements. 17. CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor. 18. CONTRACTOR MANAGEMENT The Contractor shall provide a Contract Manager and perform continual management of the functional areas contained in this SOW. The Contract Manger shall conduct overall management coordination and shall be the central Point of Contact (POC) with the Government for performance of all work under the SOW. The Contractor shall submit to the COTR, in writing upon award, the name, title, office and mobile telephone numbers of the Contract Manager identified on the Key Personnel Resume contained herein. A Contractor employee shall be designated to act for the Contract Manager when work is being performed in the Contract Manager's absence. 19. KEY PERSONNEL Key personnel are defined as the Contract Manager, and designated alternates. The Contractor shall be required to provide the resume of key personnel at the time of proposal/quote submission. Any changes to the working status of key personnel shall be submitted to the CO for approval within 14 working days prior to the change. 20. EMPLOYEE QUALIFICATIONS AND CERTIFICATIONS The Contractor shall ensure that only qualified personnel with the required current/proper license(s) performs under this contract. 21. CONDUCT OF PERSONNEL The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SOW or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SOW any person whose employment would result in a conflict of interest with the Government's standards of conduct. 22. PERSONNEL REMOVAL Government rules, regulations, laws, directives, and requirements that are issued during the Contract term relating to law and order, and security shall be applicable to all employees or representatives who enter the VA premises. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employee does not relieve the Contractor from the responsibility for the work defined in this SOW. The COTR may require the Contractor to remove any employee performing requirements under this SOW for reasons of misconduct, safety, or security risk posed. Contractor employees shall be subject to immediate dismissal from the premises upon determination by the COTR that such action is in the best interest of the Government. 23. PERSONNEL APPEARANCE Contractor employees shall be well-groomed, clean, neat in appearance, clothes properly fitted, uniform appearance with nametags, and appropriately dressed for the work to be done. Contractor employees shall not wear clothing with slogans, drawings, or language which could be construed as being lewd, obscene, profane, racially offensive, sexually suggestive, anti-American or which advocates the use of illegal drugs or other unlawful conduct. 24. PERSONNEL COURTESY Contractor employees shall not exhibit rude behavior. Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor will be ground for denying the employee further access to the VA premises. 25. ALCOHOL AND ILLEGAL DRUG USE Contractor employees shall not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this SOW. The Contractor shall not allow any employee to perform work if the employee is under the influence of alcohol or illegal drugs. Employees found to be under the influence of alcohol or illegal drugs during working hours will be immediately removed from duty. For purposed of this provision, the threshold for being under the influence of alcohol or illegal drugs is the same as that established by current laws for vehicle operations. The Contractor is responsible for establishing the method(s) by which employees will be determined to be under the influence of alcohol or illegal drugs. 26. VEHICLE CONDITION AND MARKINGS All Contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition as determined by the COTR. Contractor vehicles shall be clearly marked so as to be distinguishable from Government Equipment. Markings shall include, but not limited to, the Contractor's name and telephone number on all equipment and vehicles used to carry out the requirements of the SOW. 27. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY (HIPPA) To be eligible for contract award, the Contractor shall be in compliance with HIPPA. A Business Associate Agreement (BAA) shall be executed. See Attached BAA form. 28. CONFIDENTIALITY The Contractor's personnel shall agree to comply with the Privacy Act of 1974 (the Act) and other applicable federal laws, rules, regulations and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to Contractor employees during performance of their daily duties, the Contractor shall obtain a signed "confidentiality certificate" from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA, including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person's name, or the identifying number, symbol, or other identifying particular assigned to the individual, shall be kept CONFIDENTIAL. A copy of this certification shall be provided to the COTR upon request. 29. WAGE DETERMINIATION If this contract is subject to any wage determinations as set forth by the Department of Labor, the applicable wage determination is attached. 30. NON-PERSONAL SERVICES STATUS Award of this contract will result in a contractual arrangement only and shall not be construed as a personnel appointment with the VA. The services shall not constitute an employer/employee relationship. Payments to the Contractor shall be based on the provision of an end product or the accomplishment of a specific task. The Contractor will not be subject to Government supervision, but its efforts will be monitored for quality assurance. 31. POST AWARD CONFERENCE A Post Award Conference may be held at a time and location designated by the Contracting Officer. The Contractor, the Contracting Officer, the COTR, and any other official designated by the Contracting Officer shall attend this conference. 32. REVIEWS The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of services rendered under this contract. All records shall be subject to review by the CO or other designated representative of the VA. Payments will be denied when such service does not support the charges or if the service is deemed not necessary or inappropriate. Such determinations shall be made by the CO or COTR, whichever is appropriate. 33. CONTACT AWARD AND ADMINISTRATION DATE The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. In the event the Contractor effects any such changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. No contract will be awarded nor payment made to any individual or entity that appears on the Health and Human Services Office of Inspector General's (HSS/OIG) List of Excluded Individuals/Entities, or any other Government sponsored list that identifies Contractors as being ineligible for contract award(s). 34. CONTRACTOR PERSONNEL The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract. 35. INSURANCE The Contractor shall procure and maintain for the entire contract period, Workmen's Compensation and employers Public Liability Insurance in accordance with laws of the State of Florida. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten (10) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default. 36. CONTRACTOR FURNISHED PROPERTY/SUPPLIES The Contractor shall furnish at his/her own expense, all labor, materials, supplies, equipment, supervision, etc., which may be necessary or appropriate in the performance of this contract. Contractor shall be responsible for ensuring all equipment, tools, supplies, etc., utilized in the performance of this contract meet or exceed all applicable Federal, State, County, City, or other appropriate agency safety requirements, and ensure all employees have full working knowledge of these requirements. Should the contract call for it, the successful offeror shall provide a Material Safety Data Sheet (MSDS) for all applicable supplies used in the performance of this contract, within seven (7) business days of award. 37. SECURITY CHECK REQUIREMENTS All Contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract, the Contractor will be responsible for the actions of those individuals that perform work for the VA. The necessity for compliance with this requirement shall be made prior to award, and detailed instructions will be provided to the Contractor. The Contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel management (OPM), the Contractor shall reimburse the VA within 30 days. VA will be reimbursed for this investigation by deducting the amount of this investigation from the Contractor's first invoice. The web site which provides information on the cost of the security investigation is: www.opm.gov\extra\investigate -Select Federal Investigations Notices (FIN 01-01). 38. QUALITY CONTROL The Contractor's facilities, methodologies, and quality control procedures may be examined by the VA Contracting Officer or his (her) designee at any time during the life of the contract. All the applicable activities are performed in accordance with VA's Quality Management/Written Directive Program. 39. RESPONSIBILITY OF THE CONTRACTOR The Contractor must obtain authorization from the Contracting Officer for any services required outside the scope of work provided herein. ? Bid Schedule BASE YEAR (2011-2012) ITEM PART MODEL LOCATION Unit Unit Price Total Yearly Cost Washer Disinfector Getinge Model 8666 Orlando EA Washer Disinfector Getinge Model 8666 Orlando EA Sterilizer Getinge, Model: 883HC Orlando EA Sterilizer Getinge, Model: 883HC Orlando EA Washer Disinfector Sybron/Castle Model 4656 Viera EA Washer Sybron/Castle, Model 7600 Viera EA Sterilizer Sybron/Castle, Model: 133 Viera EA Sterilizer Sybron/Castle, Model: 133 Viera EA Sterilizer Sybron/Castle, Model: 133 Viera EA Ultra Sonic Cleaner Sybron/Castle, Model: 24154uw Viera EA Boiler Sybron/Castle Model: CAS30 Viera EA Boiler Sybron/Castle Model: CAS30 Viera EA Boiler Sybron/Castle Model: CAS30 Viera EA Boiler Sybron/Castle, Model ES160 Viera EA HS-4800PT WATT Watts RO Modernization Viera EA Sub Total OPTION 1 (2012-2013) ITEM PART MODEL LOCATION Unit Unit Price Total Yearly Cost Washer Disinfector Getinge Model 8666 Orlando EA Washer Disinfector Getinge Model 8666 Orlando EA Sterilizer Getinge, Model: 883HC Orlando EA Sterilizer Getinge, Model: 883HC Orlando EA Washer Disinfector Sybron/Castle Model 4656 Viera EA Washer Sybron/Castle, Model 7600 Viera EA Sterilizer Sybron/Castle, Model: 133 Viera EA Sterilizer Sybron/Castle, Model: 133 Viera EA Sterilizer Sybron/Castle, Model: 133 Viera EA Ultra Sonic Cleaner Sybron/Castle, Model: 24154uw Viera EA Boiler Sybron/Castle Model: CAS30 Viera EA Boiler Sybron/Castle Model: CAS30 Viera EA Boiler Sybron/Castle Model: CAS30 Viera EA Boiler Sybron/Castle, Model ES160 Viera EA HS-4800PT WATT Watts RO Modernization Viera EA Washer Disenfector Sybron/Castle Model 8668 Viera EA Sterilizer Sybron/Castle, Model: 633 Viera EA Steam Generator Sybron/Castle Model CAS-45 Viera EA Sub Total OPTION 2 (2013-2014) ITEM PART MODEL LOCATION Unit Unit Price Total Yearly Cost Washer Disinfector Getinge Model 8666 Orlando EA Washer Disinfector Getinge Model 8666 Orlando EA Sterilizer Getinge, Model: 883HC Orlando EA Sterilizer Getinge, Model: 883HC Orlando EA Washer Disinfector Sybron/Castle Model 4656 Viera EA Washer Sybron/Castle, Model 7600 Viera EA Sterilizer Sybron/Castle, Model: 133 Viera EA Sterilizer Sybron/Castle, Model: 133 Viera EA Sterilizer Sybron/Castle, Model: 133 Viera EA Ultra Sonic Cleaner Sybron/Castle, Model: 24154uw Viera EA Boiler Sybron/Castle Model: CAS30 Viera EA Boiler Sybron/Castle Model: CAS30 Viera EA Boiler Sybron/Castle Model: CAS30 Viera EA Boiler Sybron/Castle, Model ES160 Viera EA HS-4800PT WATT Watts RO Modernization Viera EA Washer Disenfector Sybron/Castle Model 8668 Viera EA Sterilizer Sybron/Castle, Model: 633 Viera EA Steam Generator Sybron/Castle Model CAS-45 Viera EA Sub Total GRAND TOTAL $___________ $___________ ? PAST PERFORMANCE QUESTIONNAIRE Offeror's Name: Request for Quote: Data Governance Program Support Name of Person Completing the Evaluation: Telephone: E-mail: Title: Company/Organization: Please rate the offeror in each of the following areas. Note: there is room for comments where you deem remarks would be helpful to our evaluation. " Not Applicable: N/A " 1: Performance clearly below the contract performance standard or requirement " 2: Performance occasionally does not meet minimum contract performance standard or requirement " 3: Performance that meets the minimum contract performance standard or requirement " 4: Performance that meets and occasionally exceeds the contract performance standard or requirement " 5: Performance that almost always exceeds the contract performance standard or requirement 1. Overall quality/satisfaction N/A 0 1 0 2 0 3 0 4 0 5 0 Overall satisfaction with the Offeror's performance. Would you (the reference) choose to work with this offeror again? 2. Delivery performance N/A 0 1 0 2 0 3 0 4 0 5 0 Delivery performance includes delivery consistency, on time performance, and flexibility in responding to emerging issues and implementing required solutions. 3. Satisfaction with the quality of service delivered N/A 0 1 0 2 0 3 0 4 0 5 0 Rate the effectiveness and applicability of the plans and strategies delivered and the actual implementation of those. 4. Satisfaction with problem resolution N/A 0 1 0 2 0 3 0 4 0 5 0 This includes the offeror's ability to solve problems, the speed in which they handle problems, and their effective delivery of resolutions. 5. Satisfaction with the quality of contractor personnel N/A 0 1 0 2 0 3 0 4 0 5 0 Rate the quality of the contractor's staff in executing the project work scope. 7. Have you issued a cure notice, show cause notice, suspension of progress payments or other letters directing the correction of a performance problem in the past 3 years? 0 Yes 0 No If Yes, please explain. 8. Have you terminated this contractor for default within the past 3 years, or are there any pending termination actions? 0 Yes 0 No If Yes, please explain. 9. Based on the offeror's overall performance, would you award them another contract? 0 Yes 0 No If No, please explain. 10. Have you discussed any adverse past performance problems with the Offeror and given them an opportunity to comment? 0 Yes 0 No Please explain. 11. Do you file past performance information in a database that the Contracting Officer may search? 0 Yes 0 No Please explain. 12. If the contract had options, were those options exercised? 0 Yes 0 No Please explain. 13. What was the contract period of performance (i.e., when were services provided)? 14. What was the dollar value of the contract performed by the offeror? 15. Provide a brief description of the services provided by the offeror for this contract. Please attach any past performance database reports or other material you deem appropriate to a full understanding of the Offeror's past performance by the evaluator.
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