N -- Arnold Gate Closed Circuit Television (CCTV)
Department of the Air Force, Direct Reporting Unit - Air Force District of Washington | Published August 21, 2007 - Deadline September 13, 2007
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Proposal (RFP) No, FA7012-07- T-0055 . The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-18. This is set aside for 100% small business. The North American Industry Classification System code is 238210, with a size standard of $13.0 million. CONTRACT LINE ITEMS: 0001: The contractor shall furnish and install closed circuit television (CCTV) at the Arnold gate, located at Bolling AFB in accordance with the attached statement of work. QTY: 1 EACH, UNIT PRICE: $_________, EXTENDED PRICE: $__________ 1. DESCRIPTION OF SERVICES/GENERAL INFORMATION 1.1. Scope of Work. Non-personal Services: The contractor shall furnish all personnel, equipment, tools, materials, supervision, transportation and other services necessary to provide and install Closed Circuit Televisions (CCTV) and Digital Video Recorder (DVR) located at the Bolling AFB Arnold Gate the Security Forces Control Center (SFCC) located at Bolling Air Base, D.C. 1.2. Requirements. The contractor shall determine the requirements that provide close circuit camera capability as well as a digital video recorder capability for the avenues leading up to and surrounding the Arnold gate on Bolling AFB. The contractor shall provide a system that is compatible with the existing DVR manufactured by PELCO, model number DV7000 and DV8000 series. The system shall provide a group of countermeasures consisting of integrated Audio and Video Surveillance and (4) four Handheld Wireless and (3) three fixed duress indicators that will enhance the protection of facilities, assets and safety of personnel. 1.2.1. The contractor shall design, procure, provide and install electronic security upgrades that will satisfy the sites specific security needs. The contractor shall provide and install an integrated electronic security package, which shall support a method of monitoring and detecting entry onto the installation (Bolling AFB). The electronic security system shall consist of video surveillance cameras, audio surveillance microphones, handheld wireless duress indicators, and recording and control systems, which shall be integrated to capture, store and share event information. 1.2.2. The contractor shall provide and install all equipment, devices, hardware and firmware, wire and cable, device mounting materials, control cabinets, construction materials and any necessary appurtenances to complete this project and provide a turnkey security solution to the Government. 1.2.3. Closed Circuit Televisions shall include, but not limited to the following: a)Password protection, b)On-Screen alert modes Annunciates based on user settings allowed, c)On screen Programmable menus for Pan, tilt and zoom, d)360-coverage capability, e) Built in back box memory, f) Built-in power line surge and lighting protection, g) On screen compass and tilt display, h) Constructed of a material to prevent rusting, i) Able to operate in low light condition (low light technology), j) Capable of detecting motion at a minimum of 20 meters, k) Capable of functioning in hot or cold environments, l) Must be a dome camera, m) 16x Optical and 8x digital zoom (128 total) minimum, n) Auto flip Dome rotation capable, o) Optional UPT Video converter, p) Third party fiber modules, q) Dome camera must be NEMA type 4x standards at a minimum, r) Camera must be sealed to prevent insects from entering, s) Programmable software with capability of being upgraded, t) Can sense motion and create an alarm signal to trigger a recording device (DVR). Digital Video Recorder (DVR) shall include but not limited to the following: a) User friendly (Windows 2000 based with service pack), b) Pre-motion and Pre-alarm recording capable, c) Features built-in video motion detection, alarm-based recording, and relay output controls, d) Must have at a minimum sixteen-channel unit with up 1 terror bite of storage, e) Must have a CD-RW, f) Ability to connect multiple DVRs together, g) Security and lockdown Protection Based on National Institute of Standards and Technology (NIST) and Microsoft to ensure system integrity and to safeguard data, h) Compression capable of offering high-quality and small file sizes, i) Capable of memory upgrade. 1.3. Installation of Equipment. 1.3.1. The contractor shall install closed circuit television cameras to include mounting on the Arnold Gate and surrounding entry ways of Bolling AFB, DC. 1.3.2. The contractor shall install the DVR inside the Security Forces Control Center (SFCC) located at building 421. 1.4. Installation of Fiber Optic Cables. The contractor shall provide all materials to include fiber optic cables (except for those specified as Government Furnished Materials), supplies, parts, labor, and contractor-owned tools, equipment and incidentals for this project. Contractor shall install and test fiber optic cable at Bolling AFB. After each test, contractor shall provide electronic cable test results to the QAP within 5 days of completion. The contractor shall provide all successful test results or provide documentation indicating successful test results. Contractor shall use fiber optic cables in the vicinity of the Arnold Gate and connect fiber optic cables to cameras mounted on the Main Gate and vicinity. The fiber optic cables must have a direct connection to the SFCC. 1.4.1. The contractor shall ensure all fiber optic cable enclosures are labeled appropriately to facilitate easy identification of available cable pairs and in use cable pairs. Fiber optic cable assembly (FOCA) kits will be clearly marked to indicate termination points on both sides of the connection. All strands shall be clearly labeled to indicate which camera it corresponds to. All fiber optic cables must be properly labeled in a fiber optic cabinet meeting industry practices and all EIA/TIA standards. 1.4.2. The contractor shall provide as-built drawings in AutoCAD format and all test results both electronically and printed within 30 calendar days of completion. (Floor plan templates provided by government when available). Contractor format for test results is allowed. 1.5. Damage. It shall be the responsibility of the contractor to pay for all repairs for any damage resulting from his/her negligent actions in accomplishing this project. The contractor shall furnish the Quality Assurance Personnel with the date, location; type of damage occurred and cost to repair the damage within 24 hours after the damage becomes visible. This data shall be recorded and will become a part of the permanent contract record. 1.6. Utility Crossing for Roadways. Street crossing shall be limited to seven (7) calendar days maximum for any utility crossing the roadway. Any required cabling that has to cross the road at any point in order to provide connectivity should be done within 7 days to include all digging, cutting and back fills. 1.7. Security Requirements. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation. Contractors vehicles shall enter and exit Bolling AFB through the South Gate (Visitors Center). 1.7. 1. Base Entry Passes. The contractor shall submit to the Contracting Officer a list of employees which will be working on base, along with the Social Security Number(s) and date of birth not later than three working days prior to start of work in order to ensure base entry passes. The contractor shall obtain personnel identification passes for all employees and vehicle passes for all contractor and personal vehicle entering Bolling AFB. AF Form 75, Request for Visitor Registration, proof of insurance, and a valid drivers license must be presented for all vehicles to be registered. Any lost or stolen passes shall be reported immediately to the QA followed with a written notification within 24 hours. The contractor shall return all base passes issued to employees who separate from the contract before the contract expiration date of the contract period, including any extensions, to the QA. (Failure to properly account for passes may result in withholding contractor payment.) 1.7.2. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work shift, all government facilities, equipment, and materials shall be secured. The contractor shall be responsible for providing and placing all barricades and safety devices during any activities and comply with all Occupational Safety and Health Act (OSHA). 1.7.3. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement, etc. 1.8. CONTRACTOR REQUIREMENTS. 1.8.1. Management. The contractor shall provide a full time contract manager on site who shall be responsible for the performance of work. The names of this person and an alternate, who shall act of the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start and updated as necessary. The contract manager or alternate shall have full authority to act on the behalf of the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available at all times to meet at Bolling AFB with government personnel (designated by the contracting officer) to discuss problem areas. The contract manager and alternate must be able to read, write, speak, and understand English. 1.8.2. Contractor Employees. The contractor agrees to utilize factory trained and certified installers. Personnel shall be responsible, experienced, and capable in performing the tasks on this contract. The contractor may be asked to remove persons assigned to this contract if such individual is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population. 188.8.131.52. The contractor shall not employ persons for work on this installation if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population. 184.108.40.206. The management and control of contractor employees in the performance of this contract shall be the responsibility of the contractor; however, the contractor shall comply with the contract requirements and Bolling Air Force regulations concerning conduct of employees. 1.9. Contractor furnished items and services. Except for those items or services specifically stated as Government Furnished Property/Services, the contractor shall furnish everything required to perform this contract. 1.10. Federal Holidays. The following is a list of Federal Holidays observed by this installation: New Years Day, Labor Day, Inauguration Day, Martin Luther King Jr. Birthday, Columbus Day, Presidents Day, Veterans Day, Memorial Day, Thanksgiving Day, Independence Day, Christmas 1.11. Hours of Operation. The contractor shall establish a work schedule, which requires work to be performed from 0730hrs to 1630hrs, Monday through Friday. 1.12. Clean Up. Daily site clean up shall be accomplished by the contractor. It shall be the responsibility of the contractor to dispose of waste materials from the work site, for example; rags, oil, metal scraps, and cuttings. The contractor shall not use any of the installation dumpsters for disposal. All materials removed shall be disposed of by the contractor at an off base site, meeting all local, County, State, and Federal regulations. 1.13. Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. The contractor shall perform all services under this contract during a national emergency or crisis according to the Department of Defense Instruction (DODI) 3020.37. The contractor is expected to perform emergency or special event services as indicated in paragraphs aforementioned, unless otherwise directed by an authorized government representative. 1.14. Quality Assurance. According to the Inspection of Services clause, the government will evaluate the contractors performance using periodic method of surveillance. Before commencing work, the contractor shall submit data that demonstrates that the contractor has successfully installed a Video System of the same type and design as specified herein, or that he/she has a firm contractual agreement with a sub-contractor having such required experience. 1.15. Warranties. The contractor warrants that work performed under this contract shall conform to the contract requirements and shall be free of any defects. The contractor shall remedy at the contractors expense any defects noted by the Contracting Officer. The contractor shall provide a written warranty agreeing to repair or replace items that fail in workmanship under this contract. The warranty period shall be one year after the date of completion. Materials provided by the contractor shall be manufacturers standard warranty. 1.16. Government Remedies. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items for contractors failure to perform satisfactory services or failure to correct non-conforming services. 2. SERVICE SUMMARY (SS). Mandatory compliance with Electronics Industry Association/Telecommunications Industry Association (EIAS/TIA) wiring standards and schemes, specifically T568 (structured cabling standards) and T569 (multiple equipment rooms, floors and buildings), during all installation and repair services performed in accordance with statement of work. PWS Paragraph, Paragraph 1.4.1. Performance Threshold, 100% of the time. Service. Contractor shall provide as-built drawings in CAD (Computer-Aided Design) format (floor plans templates provided by the Government when available) to the QAP upon completion of installation. PWS Paragraph, Paragraph 1.4.2. Performance Threshold, 100% of the time. Service. Labeling of connection and access points, specifically cable pairs and in use cable pairs. All strands clearly labeled to indicate which camera it corresponds to. All fiber optic cables properly labeled in a fiber optic cabinet meeting industry practices and all EIA/TIA standards. PWS Paragraph, Paragraph 14.1. Performance Threshold, 100% of the time. Service. Contractor shall provide electronic cable test results to the QAP within 5 days of completion. PWS Paragraph, Paragraph 1.4. Performance Threshold, 95% of the time. 3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES 3.1. Government Furnished Services. The government will furnish utilities for the operation of this contract. These utilities include electricity, fire and police protection. Emergency medical care may be rendered also. 3.2 APPENDICES: 3.1.1. Appendix A,Bolling AFB Map (Arnold Gate) INSPECTION AND ACCEPTANCE TERMS: Items shall be priced FOB Destination. Items shall be delivered to: 421 Brookley Avenue, Bolling AFB DC 20032. Services/Installation of work shall take place no later than 18 Sep 07. Supplies will be inspected at destination/government, accepted at destination/government. The Government reserves the right to cancel this solicitation, either before or after the closing date. For a picture of appendix A, please contact TSgt Rhonda Coles at 202-767-8036. FAR PROVISIONS: The provisions at 52.212-1, Instructions to Offerors-Commercial Items and Provision 52.212-2, Evaluation-Commercial Items applies to this solicitation, specifically the following criteria: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforms to the solicitation and price is determined most advantageous to the Government.
52.212-3, Offerors Representation and Certifications-Commercial Items are hereby incorporated. Addendum to FAR Provision 52.212-1 applies to this acquisition is as follows: 52.237-1, 52.252-1: 52.252-5: (b) DFARS (Chapter 2), and 252.225-7000. FAR 52.212-3, Offeror Representations and Certification-Commerical Items applies and offeror(s) must include, with its offer, a completed copy of provision FAR 52.212-3 in full text obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in ORCA (online Representation and Certifications application). FAR CLAUSES: The clause at 52.212-4, Contract Terms and Conditions-Commercial Items is hereby incorporated. Addendum to FAR Clause 52.212-4 applies to this acquisition, specifically the following cited clauses: 52.204-9, 52.209-6, 52.211-6, 52.214-31, 52.214-34, 52.212-35, 52.223-6, 52.233-11, 52.224-1, 52.224-2, 52.232-18, 52.232-1, 52,237-1, 52.237-2, 52.247-4, 52.252-2: http://farsite.hill.af.mil , 52.252-6: (b) DFARS (Chapter 2), 52.253-1, 252.204-7003, 252.204-7004 ALT A, 252.212-7001 (DEV), 252.223-7006, 252.225-7001, 252.232-7003, 252.232-7010, 252.243-7001, 252.246-7000, 252.247-7023, ALT III, 5352.201-9101, 5352.223-9001 and 5352.242-9000. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Status of Executive Orders-Commercial Items, (DEV) apply to this acquisition, specifically, the following cited clauses: 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-41, 52.225-1, 52.225-3, 52.225-13, 52.232-33, 52.233-3, and 52.233-4. A site visit will be conducted on 6 Sep 07 At 10:00 a.m. EST at the Arnold Gate and Security Forces Control Center (SFCC) located at Bolling AFB DC south gate visitors center. Offerors planning to attend the site visit must provide the names of each representative by facsimile to TSgt Rhonda Y. Coles at (202) 767-7887 or email: firstname.lastname@example.org no later than 5 Sep 07, 2:00 p.m. EST. Each offeror may send up to two (2) representatives. If there are any questions after the site visit regarding this solicitation they should be submitted IN WRITING (by email or fax) not later than 4:00 p.m. EST, 7 Sep 07 to allow an answer period prior to the proposal due date. (E-mail is the preferred method of communication). Offerors are not required but strongly encourage to attend the site visit. All responses (proposals or offers) must be received by mail, email, or facsimile no later than 4:00 P.M. EST on 13 September 2007 to 11th CONS/LGCO, 110 Luke Ave, Bldg 5681, Bolling AFB, DC 20032. An official authorized to bind your company shall sign the offer. To be eligible for an award, all contractors must be registered in the Central Contractor Registration (CCR). A contractor can contact the CCR by calling 1-888-227-2423 or via email at http://www.ccr.gov. Questions concerning this solicitation should be addressed to TSgt Rhonda Coles, Contract Specialist, Phone (202) 767-8036, FAX (202) 767-7887, E-mail to: email@example.com.