RFERL TV Program Placement -Kyrgyzstan
Broadcasting Board of Governors, Director, Office of Contracts | Published April 1, 2016 - Deadline April 18, 2016
General InformationDocument Type: Combined Synopsis/SolicitationSolicitation Number: BBG-73-R-16-0012Posted Date: March 31, 2016Original Response Date: April 18, 2016
Contracting Officer Address:Broadcasting Board of Governors (BBG)Attn: Cherylynn Peters, Contract Officer330 Independence Avenue, SW Suite 4360Washington, DC 20237
THIS IS A COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate WRITTEN SOLICITATION WILL NOT BE ISSUED. The solicitation number BBG-73-R-16-0012 is issued as a request for proposal (RFP) for the acquisition of Broadcasting Services, in support of the Broadcasting Board of Governors 330 Independence Avenue, Washington, D.C., 20237.
SPECIFICATIONS/STATEMENT OF WORK:The Broadcasting Board of Governors (BBG), International Broadcasting Bureau (IBB), Office of Strategy and Development (OSD) in Prague, Czech Republic, is seeking TV Network in Kyrgyzstan with Nationwide coverage that has the ability to reach mass audience in Kyrgyzstan cable/terrestrial with a reputation for producing fair and accurate news programming.
The preferred Network shall broadcast RFERL program for 30 minutes with potential expansion to one hour Monday-Friday prime time between 8 - 10 p.m., with the airing not varying more than two minutes from the time agreed upon. Samples can be found here: http://www.rferl.org/howtolisten/KY/ondemand.html
The preferred Network shall provide a TV studio with dimensions to accommodate (at minimum) the following:• five (5) cameras/pedestals• professional switcher/audio/character generator and video playout• ability to light small discussion show (3+1) and studio audience of up to 20-25 people• professional tv crew to operate and shoot Radio Azattyk's TV programs on a regular basis in cooperation with Azattyk's Bishkek bureau.
BBG is authorized to produce program in any way it sees fit, so long as it does not violate the laws of Kyrgyzstan.
Network shall broadcast the program in its entirety, without alteration, abridgement or excerption. However, Network shall have the right to determine whether the program is in accordance with the laws of Kyrgyzstan.
Program shall be transmitted by BBG via satellite or Internet/FTP - with technical details of the transmission to the Network(s) and feed transmission times to be mutually agreed upon.
Each party shall identify points of contact to discuss any alteration of the program's scheduled playback, or other technical or administrative details in advance.
PAYMENT AND BILLINGPayment from BBG shall be in arrears in United States Dollars (USD), net 30 days upon proper invoice. The broadcast fee to be paid to the Network shall be reduced for failure to broadcast the BBG provided programs. No invoices shall be paid for the period when the Network does not broadcast the provided programs.
BROADCAST EFFECTIVE DATESEffective date for this procurement shall be June 1, 2016. Duration of this procurement shall be twelve (12) months ending May 31, 2017, with one (1), one-year option year period available to be exercised partially or in full subject to the availability of funding.
EVALUATION CRITERIA: INTERESTED OFFERORS RESPONDING TO THIS SOLICITATION SHALL SUBMIT THE FOLLOWING ITEMS TO THE CONTRACTING OFFICER: a Price Proposal in accordance with (i) and a Technical Proposal which addresses the technical factors described below in (ii). The Price Proposal must contain a copy of (Attachment A) entitled "Price Schedule" which must be filled out by the interested contractor as well as either a copy of FAR 52.212-3 Offeror Representations and Certifications-Commercial Items or a statement that FAR 52.212-3 has been completed in the System for Award Management website (www.SAM.gov). The technical and price proposals must be submitted separately. No price information should be contained within the technical proposal.The Offeror shall submit a proposal that delineates its technical ability and relevant expertise to perform the work described in the Statement of Work (SOW), including reaching audience throughout Kyrgyzstan. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will represent the Best Value to the Government. The following factors shall be used to evaluate offers:
(i) Price (for the base period and one option year period)June 1, 2016 - May 31, 2017June 1, 2017 - May 31, 2018
(ii) Technical Proposala. Experience - 5 years minimum in TV broadcast programming b. Technical Qualifications - TV studio and crew equipped to consistently broadcast RFERL programming at preferred time, five days per week with no or minimal pre-emptions.c. Capability - to reach mass audiences located in Kyrgyzstan.
(iii) Past Performance -the offeror's past performance in working with BBG's broadcasters and in contract compliance regarding pre-emptions shall be considered. RELEVANT EXPERIENCE: The Offeror shall list its experience with supporting documentation. PAST PERFORMANCE (iii): (ATTACHMENT B) The offeror shall submit three (3) past performance examples of current or previous contracts within the past three (3) years immediately preceding the issuance of this solicitation to be considered recent. Past performance information must include name of agency serviced or being serviced, name, telephone number and email address of agency point of contact; contract number, value of contract, nature of work performed, and the period of performance. Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the offerors and the information obtained may be used for both the responsibility determination and the best value decision. The absence of past performance data will be rated neither favorably nor unfavorably. Contracts listed may include those entered into with Government agencies or the private sector. For contractors with no relevant corporate past performance, the Government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past performance. Offers will not be accepted from agents; from principals only.BASIS FOR AWARDThe procurement is being conducted under the authority of Federal Acquisition Regulation (FAR) part 12 Commercial Items. The BBG's evaluation will be based on best-value principles. Accordingly, award will be made to the responsible and technically acceptable offer whose quote provides the greatest overall value to the Government, price and other factors considered. The best value determination will be accomplished by evaluating the value of difference in technical capabilities based on their strengths, weaknesses, and risks and price. In making this comparison technical is more important than price, if the technical capabilities are equal among the quoters than price will become the determining factor. Past performance will be evaluated, however will not be given a score in determination of award.The Government reserves the right to make a selection based upon the initial proposals submissions so the offeror should submit its best terms in the initial proposal.BASE PERIOD: Effective date for this procurement shall be June 1, 2016 ending May 31, 2017 (12 months).OPTION PERIOD(S): Prior to the end of the Base Period, this agreement may be extended, confirmed in writing, for one (1) additional, one-year period under the same terms and conditions as the Base Period. The total duration of the Agreement including extensions shall not exceed two (2) years or through May 31, 2018. Option Year 1: June 1, 2017 - May 31, 2018
BBG may extend the term of this Agreement by written notice to Broadcasting Entity within seven (7) calendar days of the Agreement's expiration; provided that BBG gives Broadcasting Entity a preliminary written notice of its intent to extend at least thirty (30) days before the Agreement expires. The preliminary notice does not commit the BBG to an extension.
The Parties agree that BBG may partially exercise any option and may do so multiple times up to the point that the option has been fully exercised. Broadcasting Entity, however, will not be entitled to any compensation beyond the total amount of the option exercised. If BBG partially executes an option, Broadcasting Entity's sole obligation is to provide the ordered portion and BBG's sole obligation is pay for the ordered portion. If BBG partially executes an option, BBG's partial execution will not imply BBG will execute the remainder of the option. If BBG partially executes the option and does not execute the remainder of the option, BBG will have no further obligation under the contract to Broadcasting Entity, that is, BBG's entire obligation to Broadcasting Entity will be to pay for the ordered portion (and any previously ordered portions). The option year period is subject to the availability of funds per FAR 52.232-19.
52.232-19 Availability of Funds for the Next Fiscal Year.As prescribed in 32.706-1(b), insert the following clause: AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)Funds are not presently available for performance under this contract beyond May 31, 2017. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond May 31, 2017, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause)
Offers are due no later than 12:00 p.m. EDT on Monday, April 18, 2016 via mail carriers of delivery to the address shown above or by e-mail to firstname.lastname@example.org and email@example.com. NO FAX PROPOSALS WILL BE ACCEPTED. All offers must be signed. Offers shall include a completed copy of the provision FAR 52.212-3 Offeror Representations and Certifications-Commercial Items which is completed by registering in the System for Award Management (SAM) Website at: https://www.sam.gov/portal/public/SAM/. Proposals must also include contractor's DUNS Number, prompt payment terms, and correct remittance address, if different from mailing address. OFFERORS MUST BE REGISTERED WITH SAM PRIOR TO AWARD.https://www.sam.gov/portal/public/SAM/ The FAR clause 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this acquisition with addendum to the clause. The addendum is as follows: I. CONTRACTING OFFICER REPRESENTATIVE: The Contracting Officer will appoint by letter a Contracting Officer Representative (COR) who will have the responsibility of ensuring that the work conforms to the requirements of the contract and such other responsibilities and authorities as may be specified in the letter of authorization or this contract. It is understood and agreed, in particular, that the COR shall not have authority to make changes in the scope or terms and conditions of the contract unless and only to the extent that such authority is specified in the letter of authorization or the contract. THE RESULTANT CONTRACTOR IS HEREBY FOREWARNED THAT, ABSENT THE REQUISITE AUTHORITY OF THE COR TO MAKE ANY SUCH CHANGES, IT MAY BE HELD FULLY RESPONSIBLE FOR ANY CHANGES NOT AUTHORIZED IN ADVANCE, IN WRITING, BY THE CONTRACTING OFFICER, MAY BE DENIED COMPENSATION OR OTHER RELIEF FOR ANY ADDITIONAL WORK PERFORMED THAT IS NOT SO AUTHORIZED, AND MAY ALSO BE REQUIRED, AT NO ADDITIONAL COST TO THE GOVERNMENT, TO TAKE ALL CORRECTIVE ACTION NECESSITATED BY REASON OF THE UNAUTHORIZED CHANGES. (End of Clause)
Proposals that do not include pricing for the option period shall be deemed incomplete and will not be eligible for review. QUESTIONS: If the offeror is uncertain as to any requirements of the specification(s), such questions should be directed to the Contracting Officer. Questions should be submitted via email to firstname.lastname@example.org and email@example.com. Questions must be received no later than 1:00 p.m. (EDT) on Thursday, April 7, 2016. Questions which are not submitted in writing or are submitted after 1:00 p.m. (EDT) on Thursday, April 7, 2016, will not be addressed. Responses to the questions submitted, if/as appropriate, will be responded to via an amendment to the solicitation only, which will be posted to FEDBIZOPPS. ADDITIONAL INFORMATION: TELEPHONE INQUIRES WILL NOT BE ACCEPTED.This acquisition is being solicited as Full and Open Competition. The associated NAICS code for this procurement is 515111/515120. The Government intends to award a Single Firm-Fixed Price contract but reserves the right to make multiple awards as a result of this solicitation. APPLICABILITY OF FAR PROVISIONS: