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Video Conferencing Procurement Vehicle (VCPV) - Industry Engagement Day (November 9, 2016) (VCPV Industry Engagement Day)

Shared Services Canada | Published October 31, 2016  -  Deadline November 30, 2016
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Shared Services Canada (SSC) will hold an Industry Engagement Day Webcast on November 9, 2016 (via the government teleconferencing service) to:

a) SSC is engaging with vendors to solicit their feedback;

b) Share Network and End User Branch's (NEUB) plans and engage with industry/suppliers/vendors regarding the strategy for the Video Conferencing Procurement Vehicle (VCPV);

c) Explain the proposed "Collaborative Procurement Process" approach; and

d) Solicit written feedback from industry/suppliers/vendors based on these presentations.

VCPV will establish a new procurement vehicle for videoconferencing (VC) products and solutions that will be flexible enough to support national locations for SSC clients.

Registration will be via the attached registration form. This form must be completed and returned to the Contracting Officer identified herein by November 7, 2016.

Network Solutions Supply Chain (NSSC) – Vendor Engagement Webinar (July 14, 2015)

Shared Services Canada | Published July 3, 2015  -  Deadline July 31, 2015
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***Registration Deadline: July 9, 2015, 4:00 p.m. EDT is the deadline to register for the webinar.*** Shared Services Canada (SSC) will hold a Vendor Engagement Webinar on July 14, 2015 (via the government teleconferencing service) to: a) SSC is re-engaging with vendors to solicit their feedback; b) Share Network and End User Branch’s (NEUB) plans with Industry supplier vendors and engage in a dialogue regarding the strategy for the Network Solutions Supply Chain (NSSC); c) Explain the proposed “Collaborative Procurement Solutions” approach; d) Address the Cyber Security Supply Chain Threat; and e) Solicit written feedback from vendors suppliers based on these presentations. NSSC will establish a new procurement vehicle for products and solutions that will be flexible enough to support: national locations for SSC and SSC clients for Local Area Network, DC network, WAN Connectivity, IT Security Services and maintenance of existing (legacy) network products and services.

Data Centre Consolidation Mainframe Transformation - Notice of Industry Engagement Day (Sept 30, 2014)

Shared Services Canada | Published September 22, 2014
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**Please be advised that the webcast duration has been changed from 1:00 - 3:00pm to 10:00am – 12:00pm.** Shared Services Canada (SSC) will hold an Industry Engagement Day webcast on September 30, 2014, via the government teleconferencing service, to: a) initiate discussions with industry on the requirements of the Data Centre Consolidation (DCC) Program Mainframe Transformation; b) share plans with industry, solicit input and engage in dialogue regarding mainframe service delivery options for SSC and partners; c) explain the proposed “collaborative procurement solutions” approach and address the cyber security supply chain threat; d) ensure industry is given ample opportunity to contribute to the transformation of the Government of Canada’s IT mainframe infrastructure; and e) elicit written feedback from industry to questions posed during the presentation by SSC. The Mainframe Transformation is a procurement strategy and approach that will support the standardization, transformation and consolidation of the Government of Canada’s IBM Mainframe based technology. This will provide a more efficient and cost effective mainframe hosting solution for SSC’s partners and clients currently utilising IBM mainframe technology.

National Executive Counselling Services for the Public Service Commission of Canada (PSC)

Public Service Commission | Published October 15, 2014
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1.0 Objective The Executive Counselling Services (ECS) group at the Personnel Psychology Centre (PPC) of the PSC provides competency assessment and related career guidance, counselling and coaching services to the EX and equivalent groups and to employees planning to reach the EX level, such as senior professionals and middle managers. These services are required at PSC locations across Canada, which includes the following regions: National Capital Region; British Columbia and Yukon Region; Alberta and Northwest Territories Region; Central Prairies and Nunavut Region; Southern Ontario Region; Québec Region; and the Atlantic Region. The Public Service Commission of Canada recognizes that the diversity of its employees' population contributes to its strength and integrity. It is committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. It therefore encourages women, Aboriginal persons, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above mentioned Employment Equity Designated Groups. The Public Service Commission of Canada provides executive counselling services in both official languages (English and French) to a highly capable and diverse executive cadre and professionals, approximately half of whom are women. Also, approximately one third of its clientele requires services in the French language. In order to better counsel female clients on the challenges of being a female executive in the federal public service, the PSC aims at providing services by executive consultants who are women. In order to better serve its clients who are French speaking, the PSC aims to have available executive consultants able to offer coaching and advisory services in the French language. In order to better counsel clients who are Aboriginal, persons with disabilities or members of a Visible Minority, on the challenges of being an Aboriginal, a person with disabilities or a member of a Visible Minority and an executive in the federal public service, the Public Service Commission of Canada also aims at offering services by a diverse pool of executive consultant, including consultants who are Aboriginal, persons with a disability, or members of Visible Minorities. 2.0 Background The ECS provides career assessment and counselling, and coaching services to members of the EX and equivalent groups, and to senior professionals and managers who may soon attain entry to the EX group. Services are individually tailored and provided in one-on-one meetings with clients. Services provided in the context of the IPEX (Identification of Pathways for EX Development) assessment package include career assessment and counselling, leadership assessment and interpretation of competency-based assessment tools, planning for leadership learning and management skill development, report-writing, and collaboration with ECS staff who will provide project management and quality control. 3.0 The PSC-ECS Mandate and Approach The PSC and specifically the ECS of the PPC assist Departments and Federal government organizations in offering counselling and coaching services to public servants with regards to their ability to perform at work. Furthermore, ECS offers competency-focused services, aiming at preparing clients for management challenges, career transition, assessment boards, etc. 4.0 Tasks/Scope Work to be performed by the Executive Consultants, on an “as and when requested” basis, as authorized by the Project Authority, includes actual time spent performing any of the following: Direct and Indirect Executive Counselling Services (See Appendix G - Basis of Payment for distinction between “Direct Services” and “Indirect Services”.) 4.1 Conducting confidential guidance, coaching and/or consulting sessions to help individual Clients who want to develop their management and leadership competencies, who are planning employment transition, or who are looking for support in handling a difficult situation. Executive Counselling Services include meeting Clients on an individual basis in person or by telephone, teleconferencing, videoconferencing or webex, as agreed upon with the Project Authority; 4.2 Providing interview preparation services to designated Clients of ECS. Interview preparation services include meeting Clients on an individual basis in person or by telephone, teleconferencing, videoconferencing or webex (as agreed upon with the Project Authority and in agreement with clients), providing information related to selection methods and recommendations regarding approaches to preparation, discussing expectations commonly held by boards as well as expectations for performance at the target level, and providing opportunities for the individual to practice responding to typical interview questions and receive verbal feedback on their performance; 4.3 Writing and providing up-to-date and accurate consultation notes for each Client meeting, and submitting these in the intended file to the responsible ECS representative immediately after the services have been provided; For any remote work, pre-authorized by the Project Authority and in agreement with clients, providing the ECS representative with appropriate financial and professional content in a format and process approved by the Project Authority; 4.4 Preparing, in consultation with the ECS board preparation facilitator, or the psychologist, interview questions for use during simulations, based on the documentation provided by the Client or by the psychologist, as required to assist the client; 4.5 Participating in simulated board interviews, working collaboratively with the board preparation facilitator or the Client’s ECS psychologist and with other Executive Consultant(s). The board preparation facilitator or someone in their name should be notified that a mock board is taking place and determine its composition in collaboration with the executive consultant. 4.6 Delivering workshops designed by ECS and using material supplied by ECS to groups of participants, in a team with an ECS psychologist; 4.7 When relevant, participating in client progress reviews with the board preparation facilitator or the identified supervising ECS psychologist for a duration of up to one half hour for approximately every ten hours of work assigned; Providing clarifications or explanations about the work performed or the notes written; 4.8 Developing and (or) upgrading services provided by the ECS such as: 4.8.1 Drafting and (or) reviewing documents, 4.8.2 Tailoring workshop materials, 4.8.3 Providing strategic consulting services, 4.8.4 Participating in a working group, and 4.8.5 Helping to promote services through external contacts. 4.9 Participating in special assessment, coaching and other related projects involving the provision of services to groups, as requested by the Project Authority; and 4.10 Participating in mandatory training or meetings, as requested by the Project Authority.

Student Counselling Services for the Canadian Coast Guard College

Fisheries and Oceans Canada | Published September 1, 2017
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Procurement Hub – Fredericton

301 Bishop Drive

Fredericton, NB E3C 2M6

1 September 2017

F5211-170337

ADVANCED CONTRACT AWARD NOTICE

TITLE: Student Counselling Services for the Canadian Coast Guard College

ACAN:

The purpose of this Advance Contract Award Notice (ACAN) is to signal the government’s intention to award a contract for these services to SAGE Solutions Inc, 70 Rue King, Moncton, NB E1C 4M6.

 Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the ACAN posting period.

If other potential suppliers submit a statement of capabilities during this ACAN posting period that meets the requirements set out in the ACAN, the government will proceed to a full tendering process on either GETS or through traditional means, in order to award the contract.

If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.

INTRODUCTION:

The Canadian Coast Guard College, “the College”, requires timely, confidential, mobile, bilingual, 24 hour mental health counselling and support services delivered to its student population in the Officer Cadet and the Marine Communications Traffic Services (MCTS) Abinitio training programs.

BACKGROUND:

The Officer Cadet Training Program is unique and follows an intense forty-five month outline with both classroom and at-sea training components. Officer Cadets often spend long periods of time during the at-sea training components in very remote locations. Officer Cadets who successfully complete the program earn a Bachelor of Technology in Nautical Sciences from Cape Breton University. They also receive a Diploma from the College with examination exemptions up to Master Mariner and 1st Class Engineering certificates. Finally, they graduate with a Transport Canada Certificate of Competency in either Engineering or Navigation. As part of the certification requirements from Transport Canada, Transport Canada Regulations specify that if a learner misses more than 10% of course time, they are not eligible to write exams.

As a designated bilingual institution under the Official Languages Act, services for staff, students and the general public must be accessible in both official languages (English and French). The provision of bilingual mental health counselling and support services is not currently available in the geographic area. Currently in the College’s geographic location, the Cape Breton Regional Municipality and surrounding area, bilingual or French language mental health services are not accessible.

OBJECTIVES:

The Contractor will ensure the College student population has timely access, within 5 business days, to immediate bilingual services, with access to a 24 hour emergency access line no wait times and 24 hour accessibility. This service must be available from coast to coast and also when the students are at sea on the sea phase portion of their studies.

WORK REQUIREMENT:

This Contractor must offer confidential 24 hour mobile mental health care services in both official languages. The Contractor must have the capacity to serve any geographic region in Canada at any given time of the day or night in both English and French. As many of the student locations could be quite remote, the contractor must indicate how they will be accessible by providing a plan. As this generation of students all have cellular phones, a mobile application that can be downloaded to a student’s cellular telephone and/or through teleconferencing services where cellular services are not available is also a requirement. This accessibility would eliminate barriers to mental health services by ensuring greater privacy, eliminating travel needs and eliminating the need to navigate the traditional complex mental health care system. It must also allow the College to track, in a confidential manner, the ongoing and clinical progress of clients, monitor progress, and make recommendations based on precise data collected to enhance the support network and services to the College student body.

 Tasks and Deliverables:

The Contractor will provide client training and/or user documentation to all users.

A training report will be provided to the Project Manager weekly (including NIL reports for each week when the provision of training was not required).

The mobile application and teleconferencing services will be available to clients for support 24/7.

The Contractor will provide technical support to ensure successful use of the mobile application.

The Contractor will produce a bilingual quarterly bi-monthly newsletter and publications with references to services.

The Contractor will provide desktop Video counselling services to support mental health needs of students.

The Contractor must be able to provide services to approximately 200 students age 17 and up.

The Contractor will prepare regular reports that outline and summarize services on a bi-monthly basis, and that will identify trends and offer recommendations to support the needs of the student population.

The Contractor will provide (upon request) other services, including but not limited to fact-finding activities, investigative services, mediation services and other specialized services.

RESOURCES AND LEVEL OF EFFORT:

All counselling services will be made available via mobile application, desktop video conferencing and teleconferencing solutions. In person requirements will be negotiated on a case by case basis.

The Contractor will provide the Project Manager with a weekly training report on a weekly basis, including NIL reports when training is not delivered. These reports will include a copy of the participant lists for any orientation and training sessions delivered.

The Contractor will provide monthly summary assessment and recommendation reports based on the data collected and trends seen from the provision of services. These reports will outline and summarize the services provided throughout the course of that particular month and will provide information and data to ascertain if the scope of work is meeting the ongoing needs of the College.

MANDATORY CRITERIA:

  • Must be able to provide bilingual service 24 hours a day, 7 days a week throughout the contract.
  • Must be able to 24 hour accessibility nationwide, including areas with limited internet and telephone conductivity.
  • Bilingual in French and English at the advanced level.
  • Must have licensed and registered counsellors with their governing bodies (proof of enrolment and related insurances) as per the CPPA

ESTIMATED VALUE

The total value of the contract shall not exceed $70,000 excluding all applicable taxes for the firm period from contract award to 31 March 2018. Each subsequent Optional Year is estimated at $70,000 (each).

TRADE AGREEMENTS APPLICABILITY OR OTHER OBLIGATIONS:

No Trade Agreements apply. NAFTA Exemption Health and Social Services.

GOVERNMENT CONTRACTS REGULATIONS EXCEPTION AND LIMITED TENDERING REASONS:

The following policy requirements are applicable to this ACAN process:

Applicable Exceptions to Soliciting Bids under the Government Contracting Regulations (GCRs) (Section 6):

Section 10.2.1 Section 6 (d) only one person or firm is capable of performing the work applies to this ACAN for the following reasons:

-There are no known alternative sources of supply. It is feasible and affordable to compete the requirement.

INTELLECTUAL PROPERTY:

No new Intellectual Property will be created in this contract.

CONTRACT PERIOD:

The period of the contract is from contract award to 31 March 2018 inclusive. The contract will include 3 optional years each of 1 year duration, to be activated at the discretion of DFO.

Firm period: contract Award to 31 March 2018

Option Year 1: 1 April 2018 to 31 March 2019

Option Year 2: 1 April 2019 to 31 March 2020

Option Year 3 – 1 April 2020 to 31 March 2021

SUPPLIER’S RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES:

Suppliers who consider themselves fully qualified and available to provide the services described herein, must submit a Statement of Capabilities in writing to the Contracting Officer identified in this Notice on or before closing date. The Statement of Capabilities must clearly demonstrate how the supplier meets the advertised requirements.

CLOSING DATE FOR SUBMITTING STATEMENT OF CAPABILITIES:

18 September 2017 at 2:00 p.m. (ADT)

Inquiries and statements of capabilities are to be directed to:

Vicki McEwan

Team Lead – Contracting Services

Procurement Hub – Fredericton

Telephone: (506) 452-4065

Email: DFOtenders-soumissionsMPO@dfo-mpo.gc.ca

Two Telecommunication System Specialists for the Department of National Defence

Department of National Defence | Published September 26, 2016  -  Deadline December 10, 2016
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Tendering Procedure: Selective Tendering

This requirement is for the Department of National Defence.

This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under Tier 1 for services in the Ontario Region for the following categories:

One (1) Level 3 T.6 Telecommunication System Specialist

One (1) Level 2 T.6 Telecommunication System Specialist

The following SA Holders have been invited to submit a proposal:

  1. 1728193 Ontario Inc., 6123937 Canada Incorporated, in Joint Venture

  2. Acosys Consulting Services Inc., Tundra Temporary Services Inc., in Joint Venture

  3. ADGA Group Consultants Inc.

  4. Adirondack Information Management Inc., Valcom Consulting Group Inc., FlexEdge consulting Inc., in Joint Venture.

5. Calian Ltd.

6. Davidson Violette & Associates Inc.

7. Proex Inc.

8. Protak Consulting Group Inc.

9. S.i Systems Ltd.

10. Teambuilder Consulting Inc.

11. Thales Canada Inc.

12. The AIM Group Inc.

13. TRM Technologies Inc.

14. Tundra Technical Solutions Inc.

15. Valcom Consulting group Inc.

 

 

Description of Work:

The Department of National Defence requires the services of two Telecommunication System Specialists at the senior and intermediate levels to provide direct support to Canadian Armed Forces (CAF) line crews to conduct antenna, tower and cable plant maintenance at CFB Kingston at the Materiel Maintenance Facility (MMF) . These services include identifying, cataloguing and maintaining configuration control in the DND supply system of the military materiel used in the Assistant Deputy Minister Information Management (ADM(IM)) group. These services also include the managed strategic Radio and Antenna Systems, Satellite Communications Systems, Remote Sensing Satellite Systems, Secured Video Teleconferencing Systems, the Canadian Defence Red Switched Network (CDRSN), the Deployed Operations Gateway, Domestic and Deployed Cabling Systems.

  • Bidders must submit a bid for all resource categories.

  • The work is currently not being performed by a contracted resource.

Security Requirement: SRCL # W6369-17-P5LC

Minimum Corporate Security Required: Designated Organization Screening (DOS)

Minimum Resource Security Required: Reliability Status

Contracting Authority

Name: Sonika Kassel

E-Mail Address: Sonika.Kassel@forces.gc.ca

Enquiries

Enquiries regarding this Request for Proposal (RFP) requirement must be submitted to the Contracting Authority named above. RFP documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.

NOTE: Task‐Based Informatics Professional Services (TBIPS) Method of Supply is refreshed three (3) times per year. If you wish to find out how you can be a “Qualified SA Holder”, please contact RCNMDAI.‐NCRIMOS@pwgsc.gc.ca.

Two Telecommunication System Specialists for the Department of National Defence

Department of National Defence | Published November 17, 2016
Winner
Calian Ltd.
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Tendering Procedure: Selective Tendering

This requirement is for the Department of National Defence.

This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under Tier 1 for services in the Ontario Region for the following categories:

One (1) Level 3 T.6 Telecommunication System Specialist

One (1) Level 2 T.6 Telecommunication System Specialist

The following SA Holders have been invited to submit a proposal:

  1. 1728193 Ontario Inc., 6123937 Canada Incorporated, in Joint Venture

  2. Acosys Consulting Services Inc., Tundra Temporary Services Inc., in Joint Venture

  3. ADGA Group Consultants Inc.

  4. Adirondack Information Management Inc., Valcom Consulting Group Inc., FlexEdge consulting Inc., in Joint Venture.

5. Calian Ltd.

6. Davidson Violette & Associates Inc.

7. Proex Inc.

8. Protak Consulting Group Inc.

9. S.i Systems Ltd.

10. Teambuilder Consulting Inc.

11. Thales Canada Inc.

12. The AIM Group Inc.

13. TRM Technologies Inc.

14. Tundra Technical Solutions Inc.

15. Valcom Consulting group Inc.

 

 

Description of Work:

The Department of National Defence requires the services of two Telecommunication System Specialists at the senior and intermediate levels to provide direct support to Canadian Armed Forces (CAF) line crews to conduct antenna, tower and cable plant maintenance at CFB Kingston at the Materiel Maintenance Facility (MMF) . These services include identifying, cataloguing and maintaining configuration control in the DND supply system of the military materiel used in the Assistant Deputy Minister Information Management (ADM(IM)) group. These services also include the managed strategic Radio and Antenna Systems, Satellite Communications Systems, Remote Sensing Satellite Systems, Secured Video Teleconferencing Systems, the Canadian Defence Red Switched Network (CDRSN), the Deployed Operations Gateway, Domestic and Deployed Cabling Systems.

  • Bidders must submit a bid for all resource categories.

  • The work is currently not being performed by a contracted resource.

Security Requirement: SRCL # W6369-17-P5LC

Minimum Corporate Security Required: Designated Organization Screening (DOS)

Minimum Resource Security Required: Reliability Status

Contracting Authority

Name: Sonika Kassel

E-Mail Address: Sonika.Kassel@forces.gc.ca

Enquiries

Enquiries regarding this Request for Proposal (RFP) requirement must be submitted to the Contracting Authority named above. RFP documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.

NOTE: Task‐Based Informatics Professional Services (TBIPS) Method of Supply is refreshed three (3) times per year. If you wish to find out how you can be a “Qualified SA Holder”, please contact RCNMDAI.‐NCRIMOS@pwgsc.gc.ca.

EXECUTIVE COUNSELLING SERVICES

Public Service Commission of Canada | Published January 13, 2016
Winner
D1120-14-8001/B-01
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Reposting of the RFSO D1120-14-8001.  The Public Service Commission (PSC) recently completed a Request for Standing Offers (RFSO) process for Executive Counselling Services and sought to establish sixty (60) Standing Offers, with a maximum of five (5) Standing Offers by region, with the exception of the National Capital Region. A total of 21 Standing offers were awarded for the National Capital Region, two (2) for the region of British Columbia and Yukon, none for the region of Alberta and Northwest Territories, none for the Central Prairies and Nunavut Region, one (1) for the Southern Ontario Region, two (2) for the Quebec Region and one (1) for the Atlantic Region.  The PSC concluded that it is necessary to repost the Request for Standing Offer to obtain the desired number of Standing Offers.   In this RFSO, the PSC will award a maximum of thirty-three (33) Standing Offers, with a maximum of three (3) for the region of British Columbia and Yukon, five (5) for the region of Alberta and Northwest Territories, five (5) for the Central Prairies and Nunavut Region, four (4) for the Southern Ontario Region, three (3) for the Quebec Region and four (4) for the Atlantic Region.   For each work request, the Project Authority will select the Standing Offer Holder that best meets the criteria identified in PART 5:  Standing Offer and Resulting Contract Clauses, section 5 – Call-up Procedures / Allocation of Work, among the Standing Offer Holders of D1120-14-8001 and D1120-14-8001/B.  Bidders who were awarded a Standing Offers under RFSO D1120-14-8001 will not be considered for this request D1120-14-8001/B.    STATEMENT OF WORK  1.0  	Objective  The Executive Counselling Services (ECS) group at the Personnel Psychology Centre (PPC) of the PSC provides  competency assessment and related career guidance, counselling and coaching services to the EX and equivalent groups and to employees planning to reach the EX level, such as senior professionals and middle managers.   These services are required at PSC locations across Canada, which includes the following regions: National Capital Region; British Columbia and Yukon Region; Alberta and Northwest Territories Region; Central Prairies and Nunavut Region; Southern Ontario Region; Québec Region; and the Atlantic Region. The Public Service Commission of Canada recognizes that the diversity of its employees' population contributes to its strength and integrity.  It is committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society.  It therefore encourages women, Aboriginal persons, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above mentioned Employment Equity Designated Groups.  	 The Public Service Commission of Canada provides executive counselling services in both official languages (English and French) to a highly capable and diverse executive cadre and professionals, approximately half of whom are women.  Also, approximately one third of its clientele requires services in the French language.     In order to better counsel female clients on the challenges of being a female executive in the federal public service, the PSC aims at providing services by executive consultants who are women.    In order to better serve its clients who are French speaking, the PSC aims to have available executive consultants able to offer coaching and advisory services in the French language.    In order to better counsel clients who are Aboriginal, persons with disabilities or members of a Visible Minority, on the challenges of being an Aboriginal, a person with disabilities or a member of a Visible Minority and an executive in the federal public service, the Public Service Commission of Canada also aims at offering services by a diverse pool of executive consultant, including consultants who are Aboriginal, persons with a disability, or members of Visible Minorities.     2.0  	Background  The ECS provides career assessment and counselling, and coaching services to members of the EX and equivalent groups, and to senior professionals and managers who may soon attain entry to the EX group.  Services are individually tailored and provided in one-on-one meetings with clients.  Services provided in the context of the IPEX (Identification of Pathways for EX Development) assessment package include career assessment and counselling, leadership assessment and interpretation of competency-based assessment tools, planning for leadership learning and management skill development, report-writing, and collaboration with ECS staff who will provide project management and quality control.   3.0  	The PSC-ECS Mandate and Approach  The PSC and specifically the ECS of the PPC assist Departments and Federal government organizations in offering counselling and coaching services to public servants with regards to their ability to perform at work.  Furthermore, ECS offers competency-focused services, aiming at preparing clients for management challenges, career transition, assessment boards, etc.   4.0 	 Tasks/Scope  Work to be performed by the Executive Consultants, on an “as and when requested” basis, as authorized by the Project Authority, includes actual time spent performing any of the following: 	 4.1	Conducting confidential guidance, coaching and/or consulting sessions to help individual Clients who want to develop their management and leadership competencies, who are planning employment transition, or who are looking for support in handling a difficult situation.  Executive Counselling Services include meeting Clients on an individual basis in person or by telephone, teleconferencing, videoconferencing or webex, as agreed upon with the Project Authority;  4.2	Providing interview preparation services to designated Clients of ECS.  Interview preparation services include meeting Clients on an individual basis in person or by telephone, teleconferencing, videoconferencing or webex (as agreed upon with the Project Authority and in agreement with clients), providing information related to selection methods and recommendations regarding approaches to preparation, discussing expectations commonly held by boards as well as expectations for performance at the target level, and providing opportunities for the individual to practice responding to typical interview questions and receive verbal feedback on their performance;  4.3	Writing and providing up-to-date and accurate consultation notes for each Client meeting, and submitting these in the intended file to the responsible ECS representative immediately after the services have been provided; For any remote work, pre-authorized by the Project Authority and in agreement with clients, providing the ECS representative with appropriate financial and professional content in a format and process approved by the Project Authority;   4.4	Preparing, in consultation with the ECS board preparation facilitator, or the psychologist, interview questions for use during simulations, based on the documentation provided by the Client or by the psychologist, as required to assist the client; 	 4.5	Participating in simulated board interviews, working collaboratively with the board preparation facilitator or the Client’s ECS psychologist and with other Executive Consultant(s).  The board preparation facilitator or someone in their name should be notified that a mock board is taking place and determine its composition in collaboration with the executive consultant.    	 4.6	Delivering workshops designed by ECS and using material supplied by ECS to groups of participants, in a team with an ECS psychologist; 	 4.7	When relevant, participating in client progress reviews with the board preparation facilitator or the identified supervising ECS psychologist for a duration of up to one half hour for approximately every ten hours of work assigned;  Providing clarifications or explanations about the work performed or the notes written; 						 4.8	Developing and (or) upgrading services provided by the ECS such as:  4.8.1	Drafting and (or) reviewing documents,	4.8.2	Tailoring workshop materials,	 4.8.3	Providing strategic consulting services,	4.8.4	Participating in a working group, and 	 4.8.5	Helping to promote services through external contacts.  4.9	Participating in special assessment, coaching and other related projects involving the provision of services to groups, as requested by the Project Authority; and  4.10	Participating in mandatory training or meetings, as requested by the Project Authority.   5.0 	 Constraints  Before a first call-up is placed, Executive Consultants must attend an “Orientation Session for Executive Consultants”.  The orientation will consist of an overview of the services required by ECS, the roles of the supervising psychologists and the expectations associated with the Executive Consultant’s role.  The duration of the session will be a minimum of six (6) hours for new consultants but could be shortened for Executive Consultants who have previously worked with ECS. Attendance at an “Orientation Session” shall be at the contractor’s sole expense and at no cost to The Crown.  The consultant’s work will be monitored through feedback completed by ECS psychologists, ECS, assigned professionals, as well as clients. On an as needed basis, the ECS manager or Project Authority will meet with executive consultants in order to follow-up on the feedback received.    During the Standing Offer Period, the Project Authority will conduct, on an ongoing basis, quality assurance verification to monitor the work performed by each Executive Consultant.  The Project Authority or the supervising professional will meet with each Executive Consultant, as required, for Quality Assurance review and feedback.  The frequency of the monitoring will be no less than once per year, and may or may not be announced in advance. Attendance at a “quality assurance review and feedback session” shall be at the contractor’s sole expense and at no cost to The Crown.  In order for future work to be called-up, an Executive Consultant MUST satisfactorily meet the applicable Quality Assurance criteria each time work is monitored.  These applicable Quality Assurance Criteria will be provided to successful contractors at the orientation session.  	  6.0	Deliverables:  Executive Consultants shall prepare and deliver to the ECS psychologist or facilitator, consultation notes in a format approved by the Project Authority and to be agreed with the psychologist or facilitator for each client meeting, immediately after the meeting.   When requested, Executive Consultants shall also deliver to ECS, any other notes, plans or other work products prepared in the performance of the services described in Section 4 – Tasks / Scope. 	  7.0	Work Location & Travel:  7.1  Work Location:  •	Executive Counselling Services shall be provided on PSC premises, unless otherwise specified or approved by the Project Authority and in agreement with the client.  In the NCR, the Public Service Commission will provide office space, facilities and equipment on an “as required basis” to perform the in-person services. The executive consultant shall be provided office space equipped with furniture and equipment.  Assistance shall be provided for some administrative tasks; as approved by the Project Authority.   Services could also be provided at the client’s work location, given the Project Authority’s approval and with the client’s agreement. Services provided in any other location will require a request made to the Project Authority. 	 For services provided in the other PSC Regions, Executive Counselling Services provided in person shall normally take place on government premises provided by the client, unless otherwise agreed upon with the client and approved by the Project Authority.  The executive consultant shall be responsible for providing office space equipped with such furniture and equipment, together with such staff and other services as may be necessary for carrying out of the Indirect Services required under this Contract. The PSC will not pay for travel and living expenses for services provided, unless if pre-authorized by the Project Authority.  	 7.2  Availability:  Executive Consultants MUST be available to provide services in person, by teleconferencing, videoconferencing, phone or webex, as approved by the Project Authority to a particular client within 48 hours of receiving a service request, unless otherwise approved by the Project Authority.  If a Consultant is not available within 48 hours, the Project Authority will proceed with the next qualified Standing Offer holder. 	 7.3  Travel:	 	 7.3.1	The PSC will not pay for travel within the National Capital Region. 	 7.3.2	The PSC will not pay for travel and living expenses for services within 100 KM of the proposed resource’s place of business (as identified in Appendix H – Resource Information Sheet)  specified in the Standing Offer, as it is anticipated that the contractor will be assigned on-site work only within their respective regions.  Any work allocated in excess of this 100 KM, or in any another region than the resource’s identified region(s) of work will be delivered remotely (teleconferencing, webex, phone, videoconferencing), unless travel has been pre-authorized by the project-Authority. 	 7.3.3	Should  specific circumstances dictate that travel to a location outside of the regions specified in the Standing Offer be necessary, the Contractor will be reimbursed its authorized travel and living expenses reasonably and properly incurred in the performance of the Work, at cost, without any allowance for profit and/or administrative overhead, in accordance with the meal, private vehicle and incidental expenses provided in Appendices B, C and D of the National Joint Council Travel Directive, and with the other provisions of the directive referring to "travellers", rather than those referring to "employees".  7.3.4	All travel must be authorized and pre-approved by the Project Authority.   8.0	Security Requirements: 	 The Contractor’s personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, approved by the CISD/PWGSC.  Confidentiality and Material: 	 8.1 The Contractor shall keep confidential all information provided to the Contractor by or on behalf of The Crown in connection with the Work, including any information that is confidential or proprietary to third parties.  The Contractor shall not disclose any such information to any person without the written permission of the PSC, except that the Contractor may disclose to a sub-contractor authorized by the PSC, information necessary for the performance of the Subcontract, on the condition that the sub-contractor agrees that it will be used solely for the purposes of such Subcontract.  Information provided to the Contractor by or on behalf of The Crown shall be used solely for the purpose of the Standing Offer and shall remain the property of The Crown or the third party, as the case may be.  Unless the Standing Offer otherwise expressly provides,  the Contractor shall deliver to The Crown all such information, together with every copy, draft, working paper and note thereof that contains such information, upon completion or termination of the Standing Offer or at such earlier time .  8.2 When the Standing Offer, the Work, or any information referred to in subsection 8.1 is identified as PROTECTED by The Crown, the Contractor shall at all times take all measures reasonably necessary for the safeguarding of the material so identified, including those set out in the PWGSC Industrial Security Manual and its supplements and any other instructions issued by the PSC.   8.3 Without limiting the generality of subsections 8.1 and 8.2, when the Standing Offer, the Work, or any information referred to in subsection 8.1 is identified as  PROTECTED by The Crown, the PSC shall be entitled to inspect the Contractor's premises and the premises of a sub-contractor for security purposes at any time during the term of the Standing Offer, and the Contractor shall comply with, and ensure that any such sub-contractor complies with, all written instructions issued by the PSC dealing with the material so identified, including any requirement that employees of the Contractor or of any such sub-contractor execute and deliver declarations relating to reliability screenings, security clearances and other procedures.   9.0	Restrictions on the use of materials provided by the Crown  The contractor acknowledges and agrees that any and all materials and information provided by the Crown to the contractor in the context of this Standing Offer and its resulting work, are the exclusive property of the Crown and cannot be shared with any third party (private or public) or used outside the context of this Standing Offer and its resulting work without the express written permission of the Public Service Commission (PSC).   These materials and information include but are not limited to assessment tools, materials provided to assist in the administration of the assessment tools, test simulation binders, documentation (e.g. handouts, sample questions, competency profiles) used as aids to coaching clients, as well as information and materials provided to the contractor by the PSC as part of training sessions given in support of this Standing Offer and its resulting work.    10.0	Intellectual Property  Other than what is specifically provided for in this Standing Offer, any intellectual property arising from the performance of the services described herein shall vest with the Contractor. 	  11.0	Confidentiality Agreements:  Confidentiality is a cornerstone of the commitment that the Executive Counselling Services group makes to its client.  The Confidentiality at the Executive Counselling Services agreement (Appendix “J”), must be sign by each proposed resource(s).   12.0	Official Languages:   The services specified in Section 4 - Tasks / Scope are required in either the English or French language, or both, as individual client requirements warrant. Language capability will be a consideration in the allocation of call-ups.  See Part 5 – Standing Offer and Resulting Contract Clauses, Section 5 – Call-up procedures/Allocation of Work.   13.0	Green Procurement and Services:   The Contractor should make every effort to ensure that all documents prepared or delivered are printed double-sided on Ecology certified recycled paper or on paper with equivalent post-consumer recycled content to the full extent to which it is procurable.

EXECUTIVE COUNSELLING SERVICES

Public Service Commission | Published February 3, 2015  -  Deadline March 16, 2015
cpvs

Reposting of the RFSO D1120-14-8001. The Public Service Commission (PSC) recently completed a Request for Standing Offers (RFSO) process for Executive Counselling Services and sought to establish sixty (60) Standing Offers, with a maximum of five (5) Standing Offers by region, with the exception of the National Capital Region. A total of 21 Standing offers were awarded for the National Capital Region, two (2) for the region of British Columbia and Yukon, none for the region of Alberta and Northwest Territories, none for the Central Prairies and Nunavut Region, one (1) for the Southern Ontario Region, two (2) for the Quebec Region and one (1) for the Atlantic Region. The PSC concluded that it is necessary to repost the Request for Standing Offer to obtain the desired number of Standing Offers. In this RFSO, the PSC will award a maximum of thirty-three (33) Standing Offers, with a maximum of three (3) for the region of British Columbia and Yukon, five (5) for the region of Alberta and Northwest Territories, five (5) for the Central Prairies and Nunavut Region, four (4) for the Southern Ontario Region, three (3) for the Quebec Region and four (4) for the Atlantic Region. For each work request, the Project Authority will select the Standing Offer Holder that best meets the criteria identified in PART 5: Standing Offer and Resulting Contract Clauses, section 5 – Call-up Procedures / Allocation of Work, among the Standing Offer Holders of D1120-14-8001 and D1120-14-8001/B. Bidders who were awarded a Standing Offers under RFSO D1120-14-8001 will not be considered for this request D1120-14-8001/B. STATEMENT OF WORK 1.0 Objective The Executive Counselling Services (ECS) group at the Personnel Psychology Centre (PPC) of the PSC provides competency assessment and related career guidance, counselling and coaching services to the EX and equivalent groups and to employees planning to reach the EX level, such as senior professionals and middle managers. These services are required at PSC locations across Canada, which includes the following regions: National Capital Region; British Columbia and Yukon Region; Alberta and Northwest Territories Region; Central Prairies and Nunavut Region; Southern Ontario Region; Québec Region; and the Atlantic Region. The Public Service Commission of Canada recognizes that the diversity of its employees' population contributes to its strength and integrity. It is committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. It therefore encourages women, Aboriginal persons, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above mentioned Employment Equity Designated Groups. The Public Service Commission of Canada provides executive counselling services in both official languages (English and French) to a highly capable and diverse executive cadre and professionals, approximately half of whom are women. Also, approximately one third of its clientele requires services in the French language. In order to better counsel female clients on the challenges of being a female executive in the federal public service, the PSC aims at providing services by executive consultants who are women. In order to better serve its clients who are French speaking, the PSC aims to have available executive consultants able to offer coaching and advisory services in the French language. In order to better counsel clients who are Aboriginal, persons with disabilities or members of a Visible Minority, on the challenges of being an Aboriginal, a person with disabilities or a member of a Visible Minority and an executive in the federal public service, the Public Service Commission of Canada also aims at offering services by a diverse pool of executive consultant, including consultants who are Aboriginal, persons with a disability, or members of Visible Minorities. 2.0 Background The ECS provides career assessment and counselling, and coaching services to members of the EX and equivalent groups, and to senior professionals and managers who may soon attain entry to the EX group. Services are individually tailored and provided in one-on-one meetings with clients. Services provided in the context of the IPEX (Identification of Pathways for EX Development) assessment package include career assessment and counselling, leadership assessment and interpretation of competency-based assessment tools, planning for leadership learning and management skill development, report-writing, and collaboration with ECS staff who will provide project management and quality control. 3.0 The PSC-ECS Mandate and Approach The PSC and specifically the ECS of the PPC assist Departments and Federal government organizations in offering counselling and coaching services to public servants with regards to their ability to perform at work. Furthermore, ECS offers competency-focused services, aiming at preparing clients for management challenges, career transition, assessment boards, etc. 4.0 Tasks/Scope Work to be performed by the Executive Consultants, on an “as and when requested” basis, as authorized by the Project Authority, includes actual time spent performing any of the following: 4.1 Conducting confidential guidance, coaching and/or consulting sessions to help individual Clients who want to develop their management and leadership competencies, who are planning employment transition, or who are looking for support in handling a difficult situation. Executive Counselling Services include meeting Clients on an individual basis in person or by telephone, teleconferencing, videoconferencing or webex, as agreed upon with the Project Authority; 4.2 Providing interview preparation services to designated Clients of ECS. Interview preparation services include meeting Clients on an individual basis in person or by telephone, teleconferencing, videoconferencing or webex (as agreed upon with the Project Authority and in agreement with clients), providing information related to selection methods and recommendations regarding approaches to preparation, discussing expectations commonly held by boards as well as expectations for performance at the target level, and providing opportunities for the individual to practice responding to typical interview questions and receive verbal feedback on their performance; 4.3 Writing and providing up-to-date and accurate consultation notes for each Client meeting, and submitting these in the intended file to the responsible ECS representative immediately after the services have been provided; For any remote work, pre-authorized by the Project Authority and in agreement with clients, providing the ECS representative with appropriate financial and professional content in a format and process approved by the Project Authority; 4.4 Preparing, in consultation with the ECS board preparation facilitator, or the psychologist, interview questions for use during simulations, based on the documentation provided by the Client or by the psychologist, as required to assist the client; 4.5 Participating in simulated board interviews, working collaboratively with the board preparation facilitator or the Client’s ECS psychologist and with other Executive Consultant(s). The board preparation facilitator or someone in their name should be notified that a mock board is taking place and determine its composition in collaboration with the executive consultant. 4.6 Delivering workshops designed by ECS and using material supplied by ECS to groups of participants, in a team with an ECS psychologist; 4.7 When relevant, participating in client progress reviews with the board preparation facilitator or the identified supervising ECS psychologist for a duration of up to one half hour for approximately every ten hours of work assigned; Providing clarifications or explanations about the work performed or the notes written; 4.8 Developing and (or) upgrading services provided by the ECS such as: 4.8.1 Drafting and (or) reviewing documents, 4.8.2 Tailoring workshop materials, 4.8.3 Providing strategic consulting services, 4.8.4 Participating in a working group, and 4.8.5 Helping to promote services through external contacts. 4.9 Participating in special assessment, coaching and other related projects involving the provision of services to groups, as requested by the Project Authority; and 4.10 Participating in mandatory training or meetings, as requested by the Project Authority. 5.0 Constraints Before a first call-up is placed, Executive Consultants must attend an “Orientation Session for Executive Consultants”. The orientation will consist of an overview of the services required by ECS, the roles of the supervising psychologists and the expectations associated with the Executive Consultant’s role. The duration of the session will be a minimum of six (6) hours for new consultants but could be shortened for Executive Consultants who have previously worked with ECS. Attendance at an “Orientation Session” shall be at the contractor’s sole expense and at no cost to The Crown. The consultant’s work will be monitored through feedback completed by ECS psychologists, ECS, assigned professionals, as well as clients. On an as needed basis, the ECS manager or Project Authority will meet with executive consultants in order to follow-up on the feedback received. During the Standing Offer Period, the Project Authority will conduct, on an ongoing basis, quality assurance verification to monitor the work performed by each Executive Consultant. The Project Authority or the supervising professional will meet with each Executive Consultant, as required, for Quality Assurance review and feedback. The frequency of the monitoring will be no less than once per year, and may or may not be announced in advance. Attendance at a “quality assurance review and feedback session” shall be at the contractor’s sole expense and at no cost to The Crown. In order for future work to be called-up, an Executive Consultant MUST satisfactorily meet the applicable Quality Assurance criteria each time work is monitored. These applicable Quality Assurance Criteria will be provided to successful contractors at the orientation session. 6.0 Deliverables: Executive Consultants shall prepare and deliver to the ECS psychologist or facilitator, consultation notes in a format approved by the Project Authority and to be agreed with the psychologist or facilitator for each client meeting, immediately after the meeting. When requested, Executive Consultants shall also deliver to ECS, any other notes, plans or other work products prepared in the performance of the services described in Section 4 – Tasks / Scope. 7.0 Work Location & Travel: 7.1 Work Location: • Executive Counselling Services shall be provided on PSC premises, unless otherwise specified or approved by the Project Authority and in agreement with the client. In the NCR, the Public Service Commission will provide office space, facilities and equipment on an “as required basis” to perform the in-person services. The executive consultant shall be provided office space equipped with furniture and equipment. Assistance shall be provided for some administrative tasks; as approved by the Project Authority. Services could also be provided at the client’s work location, given the Project Authority’s approval and with the client’s agreement. Services provided in any other location will require a request made to the Project Authority. For services provided in the other PSC Regions, Executive Counselling Services provided in person shall normally take place on government premises provided by the client, unless otherwise agreed upon with the client and approved by the Project Authority. The executive consultant shall be responsible for providing office space equipped with such furniture and equipment, together with such staff and other services as may be necessary for carrying out of the Indirect Services required under this Contract. The PSC will not pay for travel and living expenses for services provided, unless if pre-authorized by the Project Authority. 7.2 Availability: Executive Consultants MUST be available to provide services in person, by teleconferencing, videoconferencing, phone or webex, as approved by the Project Authority to a particular client within 48 hours of receiving a service request, unless otherwise approved by the Project Authority. If a Consultant is not available within 48 hours, the Project Authority will proceed with the next qualified Standing Offer holder. 7.3 Travel: 7.3.1 The PSC will not pay for travel within the National Capital Region. 7.3.2 The PSC will not pay for travel and living expenses for services within 100 KM of the proposed resource’s place of business (as identified in Appendix H – Resource Information Sheet) specified in the Standing Offer, as it is anticipated that the contractor will be assigned on-site work only within their respective regions. Any work allocated in excess of this 100 KM, or in any another region than the resource’s identified region(s) of work will be delivered remotely (teleconferencing, webex, phone, videoconferencing), unless travel has been pre-authorized by the project-Authority. 7.3.3 Should specific circumstances dictate that travel to a location outside of the regions specified in the Standing Offer be necessary, the Contractor will be reimbursed its authorized travel and living expenses reasonably and properly incurred in the performance of the Work, at cost, without any allowance for profit and/or administrative overhead, in accordance with the meal, private vehicle and incidental expenses provided in Appendices B, C and D of the National Joint Council Travel Directive, and with the other provisions of the directive referring to "travellers", rather than those referring to "employees". 7.3.4 All travel must be authorized and pre-approved by the Project Authority. 8.0 Security Requirements: The Contractor’s personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, approved by the CISD/PWGSC. Confidentiality and Material: 8.1 The Contractor shall keep confidential all information provided to the Contractor by or on behalf of The Crown in connection with the Work, including any information that is confidential or proprietary to third parties. The Contractor shall not disclose any such information to any person without the written permission of the PSC, except that the Contractor may disclose to a sub-contractor authorized by the PSC, information necessary for the performance of the Subcontract, on the condition that the sub-contractor agrees that it will be used solely for the purposes of such Subcontract. Information provided to the Contractor by or on behalf of The Crown shall be used solely for the purpose of the Standing Offer and shall remain the property of The Crown or the third party, as the case may be. Unless the Standing Offer otherwise expressly provides, the Contractor shall deliver to The Crown all such information, together with every copy, draft, working paper and note thereof that contains such information, upon completion or termination of the Standing Offer or at such earlier time . 8.2 When the Standing Offer, the Work, or any information referred to in subsection 8.1 is identified as PROTECTED by The Crown, the Contractor shall at all times take all measures reasonably necessary for the safeguarding of the material so identified, including those set out in the PWGSC Industrial Security Manual and its supplements and any other instructions issued by the PSC. 8.3 Without limiting the generality of subsections 8.1 and 8.2, when the Standing Offer, the Work, or any information referred to in subsection 8.1 is identified as PROTECTED by The Crown, the PSC shall be entitled to inspect the Contractor's premises and the premises of a sub-contractor for security purposes at any time during the term of the Standing Offer, and the Contractor shall comply with, and ensure that any such sub-contractor complies with, all written instructions issued by the PSC dealing with the material so identified, including any requirement that employees of the Contractor or of any such sub-contractor execute and deliver declarations relating to reliability screenings, security clearances and other procedures. 9.0 Restrictions on the use of materials provided by the Crown The contractor acknowledges and agrees that any and all materials and information provided by the Crown to the contractor in the context of this Standing Offer and its resulting work, are the exclusive property of the Crown and cannot be shared with any third party (private or public) or used outside the context of this Standing Offer and its resulting work without the express written permission of the Public Service Commission (PSC). These materials and information include but are not limited to assessment tools, materials provided to assist in the administration of the assessment tools, test simulation binders, documentation (e.g. handouts, sample questions, competency profiles) used as aids to coaching clients, as well as information and materials provided to the contractor by the PSC as part of training sessions given in support of this Standing Offer and its resulting work. 10.0 Intellectual Property Other than what is specifically provided for in this Standing Offer, any intellectual property arising from the performance of the services described herein shall vest with the Contractor. 11.0 Confidentiality Agreements: Confidentiality is a cornerstone of the commitment that the Executive Counselling Services group makes to its client. The Confidentiality at the Executive Counselling Services agreement (Appendix “J”), must be sign by each proposed resource(s). 12.0 Official Languages: The services specified in Section 4 - Tasks / Scope are required in either the English or French language, or both, as individual client requirements warrant. Language capability will be a consideration in the allocation of call-ups. See Part 5 – Standing Offer and Resulting Contract Clauses, Section 5 – Call-up procedures/Allocation of Work. 13.0 Green Procurement and Services: The Contractor should make every effort to ensure that all documents prepared or delivered are printed double-sided on Ecology certified recycled paper or on paper with equivalent post-consumer recycled content to the full extent to which it is procurable.

Facilitation Services

Elections Canada | Published March 21, 2017
Winner
Intersol Group Ltd.
cpvs

The information contained in this notice is a brief description of the requirement and is for information purposes only. Offerors must refer to the complete Request for Standing Offer (RFSO) document for a full description of the requirement and the full offer instructions.

  1. Elections Canada File No: ECBR-RFSO-16-0005
  2. Applicability of Trade Agreements: Yes
  3. Tendering Procedure: Open Competitive (Buy & Sell.gc.ca)
  4. Attachment: Yes (Buy & Sell.gc.ca)
  5. Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
  6. Comprehensive Land Claim Agreement: No

Background

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

In order to update its integrated plans, align with agency activities and programs, approve sectoral operational plans, review the performance of its programs, discuss upcoming priorities and establish strong relationships between stakeholders, EC holds a number of Meetings that require facilitation services. These Meetings may include, but are not limited to, EXCOM weekly or quarterly meetings, All-staff meetings and EX Forum meetings.

In addition, EC must periodically and/or cyclically organize Meetings with external stakeholders such as representatives of national stakeholder organizations, parliamentarians, political parties, and advisory groups.

EC Meetings take place in the NCR or in various locations in the Field across Canada and, at times, must make use of modern communication methods and tools including videoconferencing, teleconferencing, facilitation software, social media and other technology used to support Meetings. EC requires support for planning, designing, organizing and conducting these various Meetings.

Requirement

EC requires facilitation services at a Senior and Junior level to assist EC on an as and when requested basis with planning, designing, organizing and conducting various Meetings with both internal and external Stakeholders in the NCR and in various locations in the Field across Canada using traditional and technology-enhanced facilitation approaches and means.

It is Elections Canada’s intent to enter into up to four Standing Offers based on the following service categories:

  1. Two Standing Offers for Junior-level facilitation service category
  2. Two Standing Offers for Senior-level facilitation service category

Offerors may submit an offer for either one or both service categories – Junior and/or Senior.

Period of the Contract

The Standing Offer period will be from the Effective Date of the Offeror to March 31, 2018 (the “Initial Term”). The Offeror will grant to Elections Canada irrevocable options to extend the period of the Standing Offer by three additional periods of one year under the same terms and conditions.

International Trade Agreements

This procurement process is subject to the provisions of the North American Free Trade Agreement (NAFTA), the Agreement on Internal Trade (AIT), the Canada-Chile Free Trade Agreement, the Canada‑Colombia Free Trade Agreement, the Canada-Peru Free Trade Agreement and the Canada-Panama Free Trade Agreement.

Submission of Offers

It is requested that offers be addressed to the attention of the Standing Offer Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFSO at 2:00 p.m.

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Barbara Robertson, Senior Advisor, Procurement and Contracting Services

Elections Canada File No: ECBR-RFSO-16-0005

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Standing Offer Authority. The Standing Offer Authority will be the offeror’s primary contact. All requests for information must be directed to this contact. Offerors who contact anyone other than the Standing Offer Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFSO. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFSO must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca

Debriefings

After the issuance of a Standing Offer, Offerors may request a debriefing on the results of the RFSO process. Offerors should make the request to the Standing Offer Authority within 15 Business Days of receipt of the results of the RFSO process. The debriefing may be in writing, by telephone or in person.

Facilitation Services

Elections Canada | Published February 17, 2017  -  Deadline March 29, 2017
cpvs

Facilitation Services

The information contained in this notice is a brief description of the requirement and is for information purposes only. Offerors must refer to the complete Request for Standing Offer (RFSO) document for a full description of the requirement and the full offer instructions.

  1. Elections Canada File No: ECBR-RFSO-16-0280A
  2. Applicability of Trade Agreements: Yes
  3. Tendering Procedure: Open Competitive (Buy & Sell.gc.ca)
  4. Attachment: Yes (Buy & Sell.gc.ca)
  5. Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
  6. Comprehensive Land Claim Agreement: No

Background

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

In order to update its integrated plans, align with agency activities and programs, approve sectoral operational plans, review the performance of its programs, discuss upcoming priorities and establish strong relationships between stakeholders, EC holds a number of Meetings that require facilitation services. These Meetings may include, but are not limited to, EXCOM weekly or quarterly meetings, All-staff meetings and EX Forum meetings.

In addition, EC must periodically and/or cyclically organize Meetings with external stakeholders such as representatives of national stakeholder organizations, parliamentarians, political parties, and advisory groups.

EC Meetings take place in the NCR or in various locations in the Field across Canada and, at times, must make use of modern communication methods and tools including videoconferencing, teleconferencing, facilitation software, social media and other technology used to support Meetings. EC requires support for planning, designing, organizing and conducting these various Meetings.

Requirement

EC requires facilitation services at a Senior and Junior level to assist EC on an as and when requested basis with planning, designing, organizing and conducting various Meetings with both internal and external Stakeholders in the NCR and in various locations in the Field across Canada using traditional and technology-enhanced facilitation approaches and means.

One Standing Offer has been awarded to Intersol Group Ltd. for Junior and Senior level Facilitation Services in response to a previous solicitation ECBR-RFSO-16-0005.

It is Elections Canada’s intent to enter into up to two (2) Standing Offers based on the following service categories:

  1. One (1) Standing Offer for Junior-level facilitation service category (one Junior Facilitator)
  2. One (1) Standing Offer for Senior-level facilitation service category (one Senior Facilitator)

    Offerors may submit an offer for either one or both service categories – Junior and/or Senior.

    Period of the Contract

    The Standing Offer period will be from the Effective Date of the Offeror to March 31, 2018 (the “Initial Term”). The Offeror will grant to Elections Canada irrevocable options to extend the period of the Standing Offer by three additional periods of one year under the same terms and conditions.

    International Trade Agreements

    This procurement process is subject to the provisions of the North American Free Trade Agreement (NAFTA), the Agreement on Internal Trade (AIT), the Canada-Chile Free Trade Agreement, the Canada‑Colombia Free Trade Agreement, the Canada-Peru Free Trade Agreement and the Canada-Panama Free Trade Agreement.

    Submission of Offers

It is requested that offers be addressed to the attention of the Standing Offer Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFSO at 2:00 p.m.

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Barbara Robertson, Senior Advisor, Procurement and Contracting Services

Elections Canada File No: ECBR-RFSO-16-0280A

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Standing Offer Authority. The Standing Offer Authority will be the offeror’s primary contact. All requests for information must be directed to this contact. Offerors who contact anyone other than the Standing Offer Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFSO. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFSO must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca

Debriefings

After the issuance of a Standing Offer, Offerors may request a debriefing on the results of the RFSO process. Offerors should make the request to the Standing Offer Authority within 15 Business Days of receipt of the results of the RFSO process. The debriefing may be in writing, by telephone or in person.

Facilitation Services

Elections Canada | Published June 29, 2016  -  Deadline September 8, 2016
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The information contained in this notice is a brief description of the requirement and is for information purposes only. Offerors must refer to the complete Request for Standing Offer (RFSO) document for a full description of the requirement and the full offer instructions.

  1. Elections Canada File No: ECBR-RFSO-16-0005
  2. Applicability of Trade Agreements: Yes
  3. Tendering Procedure: Open Competitive (Buy & Sell.gc.ca)
  4. Attachment: Yes (Buy & Sell.gc.ca)
  5. Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
  6. Comprehensive Land Claim Agreement: No

Background

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

In order to update its integrated plans, align with agency activities and programs, approve sectoral operational plans, review the performance of its programs, discuss upcoming priorities and establish strong relationships between stakeholders, EC holds a number of Meetings that require facilitation services. These Meetings may include, but are not limited to, EXCOM weekly or quarterly meetings, All-staff meetings and EX Forum meetings.

In addition, EC must periodically and/or cyclically organize Meetings with external stakeholders such as representatives of national stakeholder organizations, parliamentarians, political parties, and advisory groups.

EC Meetings take place in the NCR or in various locations in the Field across Canada and, at times, must make use of modern communication methods and tools including videoconferencing, teleconferencing, facilitation software, social media and other technology used to support Meetings. EC requires support for planning, designing, organizing and conducting these various Meetings.

Requirement

EC requires facilitation services at a Senior and Junior level to assist EC on an as and when requested basis with planning, designing, organizing and conducting various Meetings with both internal and external Stakeholders in the NCR and in various locations in the Field across Canada using traditional and technology-enhanced facilitation approaches and means.

It is Elections Canada’s intent to enter into up to four Standing Offers based on the following service categories:

  1. Two Standing Offers for Junior-level facilitation service category
  2. Two Standing Offers for Senior-level facilitation service category

Offerors may submit an offer for either one or both service categories – Junior and/or Senior.

Period of the Contract

The Standing Offer period will be from the Effective Date of the Offeror to March 31, 2018 (the “Initial Term”). The Offeror will grant to Elections Canada irrevocable options to extend the period of the Standing Offer by three additional periods of one year under the same terms and conditions.

International Trade Agreements

This procurement process is subject to the provisions of the North American Free Trade Agreement (NAFTA), the Agreement on Internal Trade (AIT), the Canada-Chile Free Trade Agreement, the Canada‑Colombia Free Trade Agreement, the Canada-Peru Free Trade Agreement and the Canada-Panama Free Trade Agreement.

Submission of Offers

It is requested that offers be addressed to the attention of the Standing Offer Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFSO at 2:00 p.m.

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Barbara Robertson, Senior Advisor, Procurement and Contracting Services

Elections Canada File No: ECBR-RFSO-16-0005

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Standing Offer Authority. The Standing Offer Authority will be the offeror’s primary contact. All requests for information must be directed to this contact. Offerors who contact anyone other than the Standing Offer Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFSO. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFSO must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca

Debriefings

After the issuance of a Standing Offer, Offerors may request a debriefing on the results of the RFSO process. Offerors should make the request to the Standing Offer Authority within 15 Business Days of receipt of the results of the RFSO process. The debriefing may be in writing, by telephone or in person.

Training Facility-Sept 7-Oct 4 2016

Department of National Defence | Published July 4, 2016  -  Deadline July 19, 2016
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Trade Agreement: WTO-AGP/AIT Tendering Procedures: Generally only one firm has been invited to bid Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address:  NAV CANADA 1950 Montreal Road Cornwall Ontario Canada K6H6L2 Nature of Requirements:   Training Facility-Sept 7-Oct 4 2016  W4938-17019S/A Martin, Lesley Telephone No. - (905) 615-2069 (    ) Fax No. - (905) 615-2060 (    )  1. Advance Contract Award Notice (ACAN)  An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.  2. Definition of the requirement  The Department of National Defence has a requirement for a self-contained training facility within the Ottawa, Cornwall, Montreal triangle that includes accommodations, meals, meeting rooms, IT support and shuttle service for up to 295 people duringthe period of September 7 to October 4, 2016.  3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)  Any interested supplier must demonstrated by way of a statement of capabilities that it meets the following requirements:  o Located within the Ottawa, Cornwall, Montreal triangle  o Single room accommodation required for the period of September 7 to October 4, 2016 for up to 295 people ? Minimum one (1) double size bed or larger ? Private bathroom perguest room ? Smoke free ? Climate controlled ? Work/desk study space ? Weekly linen exchange as a minimum ? Daily cleaning of bathroom and garbage service ? Iron and ironing board ? Internet access  o Meal Plan and Food Services required for the period of September 7 to October 4, 2016 for up to 295 people ? Located in close proximity to accommodation and training facilities ? Must serve, seat and accommodate up to 295 people simultaneously in one seating ? Twenty-one meals weekly ? Breakfast buffet provided from 6:45am to 8:00am ? Lunch buffet provided from 11:15am to 1:15pm ? Dinner buffet provided from 5:30pm to 7:30pm ? Refreshments including coffee and tea provided once per morning from 8:45am to 11:15am  o Training Facilities required for the period of September 8 to October 4, 2016 as follows ? All plenary rooms must include a podium, microphone, PA system, LCD projector/overhead multimedia projector, flipcharts/whiteboard ? All lecture-style classrooms and computer labs must have work desks/chairs, podium, LCD projector/overhead multimedia projector, flipcharts/whiteboard, DWAN drop/Internet access and screen (standard audio video equipment) ? All plenary rooms, lecture-style classrooms, instructor preparation rooms and training command centre must have DWAN drop at each workspace/desk ? All syndicate rooms require only one (1) DWAN line for each room ? Three (3) main plenary rooms with a capacity of 110, 110 and 60 people ? One (1) main plenary room with a capacity of 280 people ? Five (5) lecture-style classrooms with a capacity of 31, 31, 31, 31 and 15 people, one (1) black and white DWAN connected printer for each room ? Two (2) lecture-style computer labs with a capacity of 26 and 26 people, one (1) black andwhite DWAN connected printer for each room ? Twelve (12) syndicate breakout rooms with power source, screen, DWAN drop and space for 6 persons in conference style seating ? Twenty (20) syndicate breakout rooms with power source, DWAN drop and space for 4 persons in office interview seating ? Three (3) syndicate breakout rooms with power source, LCD projector, screen (standard audio video equipment), flipchart/whiteboard, DWAN drop and space for 6 persons in office interview or presentation seating ? Five (5) instructor preparation rooms with work desk/seats, collaborative centralized meeting space, DWAN drops for 14, 12, 12, 8 and 3 persons respectively, one (1) black and white DWAN connected printer for each room ? Video Teleconferencing enabledconference room for up to 20 people ? Training command centre for up to 20 people that includes individual workstation/desk, common collaborative meeting space, DWAN drops, three flipcharts, one (1) black and white photocopier with scanner capabilities, one (1) DWAN connected black and white printer, one (1) shredder, and a minimum of 3 offices with closable doors ? Eight (8) lockable filing cabinets in the training command centre and each instructor preparation room  o Support Facilities for the period of September 8 to October 4, 2016 as follows ? Lounge space with WiFi accessibility ? Fitness Centre (gymnasium and weight room) ? Self-serve laundry facilities on-site ? Provide IT services and switch capacity for up to 255 DWAN computers ? Provide high speed internet bandwidth with minimum 100Mbps feed capacity ? Provide DVPNI services ? On-site security including security guards, internal and external camera monitoring, locked external doors and key/key card entry 24/7 ? Shuttle transportation services  ability to plan, coordinate and provide pick-up and delivery transportation shuttle services to the VIA Rail station or International Airport ranging between 5 and 100 person on specific dates and provide a transportation planner to work with command centre operations to plan, arrange and solve all transportation requirements in an efficient and cost-effective process  4. Applicability of the trade agreement(s) to the procurement  This procurement is subject to the following tradeagreement(s) o Agreement on Internal Trade (AIT) o World Trade Organization  Agreement on Government Procurement (WTO-AGP)  5. Justification for the Pre-Identified Supplier  The only known supplier of a facility meeting the specifications required is Nav Centre.  For this reason it is proposed to negotiate directly with them for this requirement.  6. Government Contracts Regulations Exception(s)  The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d)  only one person is capable of performing the work  7. Exclusions and/or Limited Tendering Reasons  The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified:  o Agreement on Internal Trade (AIT)  Article 506.12 b) o World Trade Organization  Agreement on Government Procurement (WTO-AGP)  Article XV 1b)  8. Period of the proposed contract or delivery date  The proposed contract is from September 7 to October 4, 2016.  9. Name and address of the pre-identified supplier Nav Centre 1950 Montreal Road Cornwall, Ontario K6H 6L2  10. Suppliers right to submit a statement of capabilities  Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice.  The statementof capabilities must clearly demonstrate how the supplier meets the advertised requirements.  11. Closing date for a submission of a statement of capabilities  The closing date and time for accepting statements of capabilities is   12. Inquiries and submission of statement of capabilities  Inquiries and statements of capabilities are to be directed to:  Lesley Martin Supply Team Leader Public Works and Government Services Canada 33 City Centre Drive, Suite 480C Mississauga, Ontario  L5B 2N5  Telephone: 905-615-2069 E-mail: Lesley.Martin2@pwgsc.gc.ca Delivery Date: Above-mentioned  You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.  An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.  Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.  The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.  The Crown retains the right to negotiate with suppliers on any procurement.  Documents may be submitted in either official language of Canada.

Self-Contained Training Facility

Department of National Defence | Published July 26, 2017  -  Deadline October 8, 2017
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Trade Agreement: WTO-AGP/NAFTA/CFTA/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Generally only one firm has been invited to bid Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address:  NAV CANADA 1950 Montreal Road Cornwall Ontario Canada K6H6L2 Nature of Requirements:   1. Advance Contract Award Notice (ACAN)  An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.  2. Definition of the requirement  The Department of National Defence has a requirement for a self-contained training facility within the Ottawa, Cornwall, Montreal triangle that includes accommodations, meals, meeting rooms, IT support and shuttle service for up to 275 people during the period of September 6 to October 5, 2017.  3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)  -Located within the Ottawa, Cornwall, Montreal triangle  Single room accommodation required for the period of September 6 to October 5, 2017 for up to 275 people as follows:  -Minimum one (1) double size bed or larger per guest room -Private bathroom per guest room -Smoke free -Climate controlled -Work/desk study space -Weekly linen exchange as a minimum -Daily cleaning of bathroom and garbage service -Iron and ironing board -Internet access  Meal Plan and Food Services required for the period of September 6 to October 5, 2017 for up to 275 people:  - Dining location must be in close proximity to accommodation and training facilities -Must serve, seat and accommodate up to 275 people simultaneously in one seating -Twenty-one meals weekly -Breakfast buffet provided from 6:45am to 8:00am -Lunch buffet provided from 11:15am to 1:15pm -Dinner buffet provided from 5:30pm to 7:30pm -Refreshments including coffee and tea provided once per morning from 8:45am to 11:15am  Training Facilities required for the period of September 6 to October 5, 2017 as follows:  -All plenary rooms must include a podium, microphone, PA system, LCD projector/overhead multimedia projector, flipcharts/whiteboard -All lecture-style classrooms and computer labs must have work desks/chairs, podium, LCD projector/overhead multimedia projector, flipcharts/whiteboard, Defense Wide Area Network (DWAN) drop and Internet access and screen (standard audio video equipment) -All plenary rooms, lecture-style classrooms, instructor preparation rooms and training command centre must have DWAN drop at each workspace/desk -All syndicate rooms require only one (1) DWAN line for each room -Three (3) main plenary rooms with a capacity of 170, 100, and 270 people -One (1) main plenary room with a capacity of 220 people -Six (6) lecture-style classrooms with a capacity of 31, 31, 31, 31,31, and 25 people, with one (1) black and white DWAN connected printer for each classroom -Three (3) lecture-style computer labs with a capacity of 26,  26, and 16 people, with one (1) black and white DWAN connected printer for each lab -Seventeen (17) syndicate breakout rooms with power source, screen, DWAN drop and space for 6 persons in conference style seating -Thirteen (13) syndicate breakout rooms with power source, DWAN drop and space for 4 persons in office interview seating -Two (2) syndicate breakout rooms with power source, LCD projector, screen (standard audio video equipment), flipchart/whiteboard, DWAN drop and space for 6 persons in office interview or presentation seating -Four (4) instructor preparation rooms with work desk/seats, collaborative centralized meeting space, DWAN drops for 20, 13, 12, and 7 persons respectively, with one (1) black and white DWAN connected printer for each room -Video Teleconferencing enabled conference room for up to 30 people -Training command centre for up to 20 people that includes individual workstation/desk, common collaborative meeting space, DWAN drops, three flipcharts, one (1) black and white photocopier with scanner capabilities, one (1) DWAN connected black and white printer, one (1) shredder, and a minimum of 3 offices with closable doors -Eight (8) lockable filing cabinets in the training command centre and each instructor preparation room  Support Facilities for the period of September 6 to October 5, 2017 as follows:  -Lounge space with WiFi accessibility -Fitness Centre (gymnasium and weight room) -Self-serve laundry facilities on-site -Provide IT services and switch capacity for up to 275 DWAN computers -Provide high speed internet bandwidth with minimum 100Mbps feed capacity -On-site security including security guards, internal and external camera monitoring, locked external doors and key/key card entry 24/7 -Shuttle transportation services ability to plan, coordinate and provide pick-up and delivery transportation shuttle services to the VIA Rail station or International Airport ranging between 5 and 100 person on specific dates and provide a transportation planner to work with command centre operations to plan, arrange and solve all transportation requirements in an efficient and cost-effective process  4. Applicability of the trade agreement(s) to the procurement  This procurement is subject to the following trade agreement(s):  -Canadian Free Trade Agreement (CFTA) -North American Free Trade Agreement (NAFTA) -World Trade Organization - Agreement on Government Procurement (WTO-AGP)  5. Justification for the Pre-Identified Supplier  The only known supplier of a facility meeting the specifications required is Nav Centre.  For this reason it is proposed to negotiate directly with them for this requirement.  6. Government Contracts Regulations Exception(s)  The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - only one person is capable of performing the work.  7. Exclusions and/or Limited Tendering Reasons  The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified:  -Canadian Free Trade Agreement (CFTA) Article 513 1(b) -North American Free Trade Agreement (NAFTA) Article 1016.2 (b) -World Trade Organization Agreement on Government Procurement (WTO-AGP) Article XV 1b)  8. Period of the proposed contract or delivery date  The proposed contract is from September 6 to October 5, 2017.  9. Name and address of the pre-identified supplier  Nav Centre 1950 Montreal Road Cornwall, Ontario K6H 6L2  10. Suppliers right to submit a statement of capabilities  Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice.  The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.  11. Closing date for a submission of a statement of capabilities  The closing date and time for accepting statements of capabilities is 2017-08-10 at 2:00 PM EDT.   12. Inquiries and submission of statement of capabilities  Inquiries and statements of capabilities are to be directed to:  Andrew Denbeigh Supply Specialist Public Works and Government Services Canada 86 Clarence St, 2nd Floor Kingston, Ontario K7L 2Y8  Telephone:  613-484-1586 E-mail:  andrew.denbeigh@pwgsc.gc.ca   Delivery Date: Above-mentioned  You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.  An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.  Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.  The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.  The Crown retains the right to negotiate with suppliers on any procurement.  Documents may be submitted in either official language of Canada.

Health Services Accreditation

Correctional Service of Canada | Published June 14, 2017  -  Deadline June 28, 2017
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Health Services Accreditation

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

  1.  Definition of requirement:

The Correctional Service of Canada (CSC) has a requirement to maintain its accreditation status to remain in compliance with its legislated mandate.

The Correctional Service of Canada’s Health Services Sector (CSC’s HSS) initiated the process to obtain its Accreditation status for the delivery of physical health care to offenders in November 2008. In December 2009, the HSS was awarded an Accreditation Primer. In September 2011 and 2014, CSC was provided with a report confirming that it had maintained its Accreditation status under the Qmentum Program which was, at that time, a three (3) year cycle. For CSC’s HSS to achieve its Accreditation status in 2018, its delivery of care is evaluated against a set of professionally accepted standards.

It is essential that CSC’s HSS continues to maintain its accreditation status to reinforce that CSC is in compliance with its legislated mandate under Section 86 of the Corrections and Conditional Release Act and its commitment of ensuring inmates have access to physical and mental healthcare that meet professional standards.

As well, by maintaining its Accreditation status CSC’s HSS will continue to address offenders’ health needs which will in turn assist them in participating in correctional programs that contribute to their successful reintegration and contribute to public health and safety.

1.2 Objectives:

The Objectives are:

1. Maintain relevant and current accreditation program and standards for CSC health services;

2. Provide ongoing technical advice and coordination to CSC health services in preparation for the 2018 accreditation process; and

3. Prepare and conduct accreditation surveys at CSC National and Regional Headquarters, Health Services Clinics, Regional Hospitals, Regional Pharmacies, Regional Treatment Centers and Community Mental Health.

1.3 Tasks:

The Contractor must perform the following tasks:

1.3.1 Accreditation program and standards for CSC Health Services:

a. The Contractor must provide all standards to be surveyed in the next Qmentum cycle (2018) one year prior to the first date of the national survey. The Contractor must also work with CSC on the following additional standards to determine whether they are required, and to adjust them to the CSC environment:

  • CSC Health Services Standard;
  • Leadership;
  • infection prevention and control;
  • managing medication;
  • diagnostic imaging (Ontario region only);
  • Mental Health Services;
  • Community-Based Mental Health Services and Supports

CSC will review the standards and submit a request for non applicable standards. The Contractor must review the request, discuss them with the CSC Project Authority and determine whether these standards are approved with the non applicable standards.

b. Only standards mutually agreed upon by the Contractor and CSC will be used during the 2018 survey.

1.3.2 Accreditation Surveys:

a. The Contractor must prepare and conduct accreditation surveys at CSC National and Regional Headquarters, Health Services Clinics including Mental Health in mainstream institutions, Regional Hospitals, Regional Pharmacies and Regional Treatment Centers and Community Mental Health, using a health system approach and standards recognised by the International Society for Quality in Health Care under Qmentum Program.

b. The Contractor must ensure that the timing of the National Headquarters survey will not interfere or limit any of the time allocated to the 5 regional surveys.

c. For the next Qmentum Survey, the Contractor must survey all 43 institutions (six maximum security, nine medium security, five minimum security, 12 multi-level security, 11 co-located institutions), as well as National Headquarters, regional Headquarters, regional hospitals, regional pharmacies and 1 Community Mental Health site per region (either in a CCC or Parole Office).

d. The Contractor must cluster the surveys by region.

e. The Contractor must prepare a final consolidated report for CSC National Headquarters, aggregating the results 30 days after the surveys of each region and National Headquarters.

f.  The Contractor must advise the Project Authority each time, prior to any changes, additions and/or deletions to the Regional and NHQ Quality Performance Roadmaps (QPR). The Contractor must also provide an explanation of any changes, additions and/or deletions to the regional and NHQ QPRs.

1.4 Deliverables:

The Contractor must produce all of the following deliverables:

1. Current and relevant health services in corrections standards under the Qmentum format;

2. Completed accreditation surveys including a survey report; and

3. A final summary report on the overall results of the accreditation process for NHQ and each region.

4. The Contractor must provide ongoing support and coordination, including site preparation, to ensure that CSC Health Services National Headquarters is adequately informed and is prepared to go through the Qmentum accreditation surveys at CSC National Headquarters and all other sites for the 2018 accreditation process. This will include:

i.  Providing an Accreditation Specialist who must provide ongoing coaching for site preparation. The Contractor must guarantee a minimum three-day turnaround time to reply to any requests submitted to the Accreditation Specialist via telephone or e-mail.

ii. Providing all required resource material for the accreditation process.

iii. Providing all site survey schedules and pre-survey meetings two months prior to the pre-survey meetings.

5. The Contractor must provide CSC National Headquarters and each region with a separate organizational portal on the Contractor's website to enable CSC staff to keep track of the survey results and any changes to the Quality Performance Roadmaps.

6. At the end of each site survey, and at the last cluster of regional surveys, the Contractor must provide a debriefing at CSC National Headquarters. The debriefing must include the necessary number of surveyors with knowledge of the surveyed sites.

7. The Contractor must produce preliminary reports for each region within 45 days of the last day of the site survey. The reports must include the survey results and recommendations for each site to act upon, some of which will be time specific.

For each Site Survey, there must be a verbal debrief from the team leader and then a written summary in PDF format.

All other deliverables must be provided in Word and PDF format.

1.4.1 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.5 Location of work:

a. The Contractor must perform the work at different locations as determined by the Assistant Commissioner, Health Services. See annex ‘A’ for a complete list of locations.

b. Travel

i. The Contractor must coordinate and make arrangements for all the travel, accommodations and meals (in accordance with the Treasury Board Policy on travel) for its surveyors and must coordinate room reservations as well as videoconferencing and teleconferencing required for debriefing meetings outside of CSC institutions.

1.6 Language of Work:

The Contractor must perform all work in both official languages, English and French.

1.7 Security Requirements:

This contract includes the following security requirements:

SECURITY REQUIREMENT FOR CANADIAN SUPPLIER:

PWGSC FILE #  21120-17-2424034

  1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC. Until the security screening of the Contractor personnel required by this Contract has been completed satisfactorily by CISD, PWGSC, the Contractor personnel MAY NOT ENTER sites without an escort.

3. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

4. The Contractor/Offeror must comply with the provisions of the:

a. Security Requirements Check List and security guide (if applicable), attached at Annex C;

b. Industrial Security Manual (Latest Edition).

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

  1. The Contractor must be accredited by the International Society for Quality in Health Care to accredit health service organizations in Canada.
  2. The Contractor must have a minimum of five (5) years of experience granting accreditation, according to standards recognized by the International Society for Quality in Health Care, to all of the following health service organizations:
  • Hospitals;
  • Ambulatory clinics; and
  • Mental health facilities.

3. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement(s): Agreement on Internal Trade (AIT) and the World Trade Organization-Agreement on Government Procurement (WTO-AGP), North American Free Trade Agreement (NAFTA). The procedural requirements of the other international trade agreements will be fulfilled following compliance to the procedural requirements of the WTO-AGP.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement(s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The pre-identified supplier meets all of the essential requirements described in this ACAN and is the only supplier in Canada that provides accreditation of Health Services.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusions and/or limited tendering reasons are invoked under the section of the trade agreements specified:

North American Free Trade Agreement (NAFTA) - Article 1016: Limited Tendering Procedures, section 2.

(b) where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.

Agreement on Internal Trade (AIT) – Article 506, 12.

a. to ensure compatibility with existing products, to recognize exclusive rights, such as exclusive licences, copyright and patent rights, or to maintain specialized products that must be maintained by the manufacturer or its representative.

World Trade Organisation-Agreement on Government Procurement (WTO-AGP) - Article XV:

(b) when, for works of art or for reasons connected with protection of exclusive rights, such as patents or copyrights, or in the absence of competition for technical reasons, the products or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.

9. Ownership of Intellectual Property

Ownership of any foreground intellectual property arising out of the proposed contract will vest with the Contractor.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of three [3] years, from Contract Award to June 30, 2020 with an option to extend the contract for two [2] additional one-year periods.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option period(s), is $583,981.24 (applicable taxes included).

12. Name and address of the pre-identified supplier

Name: Accreditation Canada

Address: 1150 Cyrville Road

Ottawa, Ontario

K1J 7S9

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is June 28, 2017 at 2:00 PM EDT.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Lily Nakhle

Procurement Officer

340 Laurier Avenue West, Ottawa, ON K1A 0P9

Telephone: 613-947-0861

E-mail: Lily.Nakhle@csc-scc.gc.ca

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