Department of Veterans Affairs, Charleston VAMC | Published June 9, 2016 - Deadline June 17, 2016
Solicitation Number: VA-247-16-Q-0671
Notice Type: Combined Synopsis/Solicitation
Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) The solicitation number is VA-247-16-Q-0671 and is issued as a COMBINED SYNOPSIS/SOLICITATION (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-52, November 2, 2011. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This solicitation is issued as a total small business set aside, exact match. The North American Industry Classification System (NAICS) code is339112, and the size standard is 1000 employees.
(v) This requirement consists of the following: Exact Match
Item Description Qty Unit of Unit Total
Measure Price Price
8100107 1 GRASON STADLER AUDIOSTAR PRO
CLINICAL TWO-CHANNEL AUDIOMETER WITH
INTERNAL DISPLAY INCLUDE TDH 50
PHONES, B-71 BONE CONDUCTION, EAR 3A
INSERT PHONES AND HDA300 HIGH
FREQUENCY PHONES 2 EA
100174 2 GRASON-STADLER TYMPSTAR PRO V2 2 EA
8074 3 LABOR-IN SERVICE TRAINING 2 EA
Statement of Work
1.1 PURPOSE: The purpose of this contract is to have the contractor furnish an audiometer to the Savannah, Georgia CBOC audiology department room (Soundbooth 1 and Soundbooth 2)
2. PERIOD OF PERFORMANCE:
The period of performance will cover from purchase to completion of installation.
3. STATEMENT OF NEED:
The audiometers are required to meet best practices regarding access to audiology services. There are currently no audiometers installed at the Savannah site. Can't perform diagnostic procedures without an audiometer.
Make sure software is installed properly on the local client via NOAH software. Must be able to download audiogram results from the audiometer unit into the noah database and then upload into CPRS Audiogram Module; which should be sitting on a centralized remote server.
The Tympstar Pros need to be installed into sound booth 1 and 2 as well. There are currently no impedance bridges at the savannah location. Can't do acoustic immittance testing w/o a tympstar pro.
Vendor is required to deliver and install items requested in purchasing package. Delivery is audiology clinic room (Sound Booth 1 and Sound Booth 2) at the Savannah CBOC.
Contractor is responsible to ensure delivery of goods and services as noted in procurement package and contact site representative when equipment has arrived for installation. Site coordinators/requestor of equipment will give instructions that are pertinent to the location of their clinic.
Vendor (with site coordinator/requestor) is to ensure proper delivery/installation of items for that location are properly installed and accounted for with the coordinator to ensure receipt of all items for proper invoicing.
(vi) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources
(vii) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation.
The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission.
To be considered technically acceptable for award each offeror must provide with their submitted quote/offer:
1. Documentation that confirms the company/employees are manufacturer authorized resellers/ distributors and installers of the quoted items.
2. If you are quoting/offering "or equal" items, the offeror must submit manufacturer product literature that confirms the item(s) meets all the salient characteristics for the specified items. The salient characteristics for the specified item(s) are contained in the applicable manufacturer's literature. NA
3. If you are quoting/offering "or equal" items, the offeror must clearly identify the exact make, model, manufacturer and item description for each line item to be considered. Quotes/offerors that do not provide an adequate description of how the "equal" product meets the salient characteristics will not be considered for award. This is not applicable to offerors that are quoting "EXACT MATCH" items. NA
4. Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM) located at https:// www.sam.gov
(viii) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 WITH THE WRITTEN QUOTE, a copy of the provision may be attained from http://www.arnet.gov/far; if not provided, the offer may not be considered for award. (ix) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. (x) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition:
52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44 (xi) n/a (xii) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xiii) n/a
(xiv) QUESTIONS: All questions regarding this solicitation need to be electronically submitted to Michael Giffon, NCO 7 Contract Specialist e-mail firstname.lastname@example.org. The solicitation number must be identified on all submitted questions.
(xv) Site Visit: N/A
(xvi) QUOTES/OFFERS ARE DUE June 17, 2016 at 3:00PM eastern standard time (est). Only electronic offers will be accepted; submit quotation by email to - Michael Giffon, NCO 7 Contract Specialist e-mail email@example.com. All offers must include the solicitation number. Quotes/offers received after this date may not be considered for award.
(xvii) Contact information
Contracting Office Address:
Network Contracting Office 7-SAO EAST
Department of Veterans Affairs
325 Folly Road, Ste 300
Charleston, SC 29412
SHIP TO ADDRESS:
Savannah VA CBOC
1170 Shawnee Street
Savannah, GA 31419
ATTN: Danielle Streaks
Primary Point of Contact: