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INDEFINITE QUANTITY CONTRACT FOR ARCHITECT-ENGINEER SERVICES

United States Postal Service, Facilities Portfolio | Published May 2, 2015  -  Deadline May 26, 2015
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The U.S. Postal Service intends to award one or more Indefinite Quantity (IQ) Architect-Engineer contracts for design, document preparation, and contract administration for projects associated with the various facilities-related programs managed by the Facilities Department.  These programs include, but are not limited to, capital improvements, repair and alterations, new construction, energy-consuming system upgrades, space optimization, and compliance with the Architectural Barriers Act of 1968 (ABA).  Although the primary geographic area of project execution is the State of Alabama (Zip Codes 350-352, 354-369), this contract can be expanded to other geographic areas as needed at the discretion of the US Postal Service.  Generally project scale is small to medium with project construction values ranging from $25,000 to $10,000,000, with most projects falling below the $500,000 level.  Contract(s) awarded as a result of this request will have an initial two (2) year base term with two (2) two-year extension options (bi-lateral) possible for a total term not to exceed six (6) years.  The maximum contract value shall not exceed $9,500,000 with no single work order (task order) exceeding $500,000.  The primary user of the contract (s) will be the Southern Facilities Construction CMT located in Dallas TX.  Firms having the qualifications to provide the services described herein are invited to submit to this office Standard Form (SF) 330 Architect-Engineer Qualifications no later than May 26, 2015, 3:30 p.m.  Copies of SF 330 can be obtained at http://www.gsa.gov/portal/forms/type/TOP.  An evaluation of firms will be conducted using the information provided on this form and through subsequent interviews with the firms determined to be most highly qualified.  Firms with more than one office location must clearly identify which office is being presented for consideration.  Firms selected must have an office located within the State of Alabama.  There is no restriction on the physical location of consultants.  Qualified firms must have on permanent staff a minimum of two (2) registered architects, must be proficient using CAD, and must be capable of providing (in-house and/or through consulting relationships) supplementary building design services related to the following disciplines; civil engineering, structural engineering, mechanical engineering, electrical engineering, and plumbing engineering.  Prior to contract award, firms must provide proof of current error and omissions insurance with minimum coverage of $200,000 per claim.  It is prohibited to pay any fee, commission, percentage, or brokerage fee to any person or firm contingent upon, or resulting from award of this contract.  No other general notification of this contract will be made.  Submittals will not be retained or returned.  This is not a request for proposals.  Submittals should be emailed to Sharon.j.russell@usps.gov.  Please include the solicitation number (482263-15-A-0077) in the subject line of emails

C--AE IDIQ for MEDVAMC

Department of Veterans Affairs, Houston VAMC | Published July 21, 2016  -  Deadline August 10, 2016
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General Contract Information The Michael E. DeBakey VA Medical Center (MEDVAMC) is seeking qualified Architect/Engineering (A&E) Firms capable of providing multi-discipline design services on an as-needed basis under a fixed price, indefinite quantity (IDIQ) contract with negotiated rates which will be applicable to the task orders, in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and as implemented in FAR Part 36.6 and VAAR Part 836.6. This competition is 100% Set-Aside for Service Disabled Veteran Owned Small Business (SDVOSB) firms who are capable of performing the requirements under the categories described below and it is in accordance with Public Law 109-461, the Veterans Benefits, Healthcare and Information Technology Act of 2006, Pursuant to 38 USC 8127 and 8128. The SDVOSB must be registered with and verified by the Center for Veterans Enterprise, (CVE), at www.vetbiz.gov as well as have submitted the current cycle VETS-100 Report per the requirements located at http://www.dol/gov/vets/contractor/main.htm. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns. Companies must also be registered in System for Award Management (SAM) database at www.sam.gov and have completed online Representations and Certifications prior to contract award. The NAICS Codes are 541310 (Architect Services) and 541330 (Engineering Services). The small business size standard is $7.5M and $15M respectively. The A/E IDIQ contract will be utilized by the Michael E. DeBakey VA Medical Center (MEDVAMC), Veterans Integrated Service Network 16 (VISN 16), located at 2002 Holcombe Boulevard, Houston, TX 77030. The contract duration will be for a period of 5 (five) years (one (1) base year plus four (4) one-year options) from the date of contract award. The intention is to award one single IDIQ contract; however, the Government reserves the right to award multiple contracts, with MEDVAMC having the ability to utilize this contract. The minimum guaranteed contract amount is $10,000 for the base year only. There is no limit on the number of task orders. Each task order's value will be limited to $1,000,000 maximum, and the total cumulative task orders amount shall not exceed $4,500,000 for the entire five year contract period. IDIQ Scope of Services Services which may be required include, but are not limited to, providing scope, development, planning, concept development, interior design, environmental studies, feasibility studies, program analysis, design review, value engineering reviews, consulting/construction management for work, building designs for new facilities as well as rehabilitation and upgrade of existing facilities and systems, to include new buildings, building addition and/or building renovations. Additional services that may be required include, but are not limited to, Master Planning/Medical Planning, preparation of designs, plans, drawings, life-cycle cost analysis, construction cost estimates, project specifications, fact-finding studies, surveys, investigations, other professional A/E services not necessarily connected with a specific construction project, and supervision/inspection of projects under construction. The following is the project overview: 1. After a task order is issued, the A/E shall develop three (3) conceptual plans for VA selection. The selected plan will be developed further to include space programs and related details. The space planning must address improvement of work flow based on sequence of operations. i. All designs must adhere to VA, JCAHO, NFPA, and life safety latest requirements. The A-E shall prepare all design documents in conformance with, but not limited to, the applicable portions of the following: 1. VA Master Construction Specifications http://www.cfm.va.gov/til/spec.asp 2. VA Design Guides http://www.cfm.va.gov/til/spec.asp 3. International Building Code (IBC). 4. National Fire Codes published by the National Fire Protection Association (NFPA). 5. Americans with Disabilities Act Accessibility Guidelines (ADAAG) and Uniform Federal Accessibility Standards (UFAS). 6. LEED Certification. 7. Facility Master Plans. Facility Master Plans are available for reference at the VAMC Engineering Office. VA Design Guides and Master Construction Specifications can be viewed on-line at www.cfm.va.gov/TIL/. ii. VA Master Construction Specifications shall be used as the basis for the production of specifications to suit the separate work requirements of the individual items contained in the project. Extraneous material that does not apply to the project must be deleted. While relevant items should be covered in full scope to assure compliance by the contractor and quality construction, the use of notes and/or pictures on the drawings both to accentuate important items in the specifications, and/or to take the place of lengthy written specifications for routine or simple items is encouraged. Entire specifications for simple projects of low monetary value may be by notes on the drawings. Projects should be designed with LEED certification in mind. Certification may or may not be pursued. iii. The A-E will also provide a date of publication for all industry, association and Government standards referenced in the specifications. The date used will be the current publication date of the standard at the time of design. It is not acceptable to state "use the latest or current issue". iv. The new renovation will be matched with the hospital standards. The interiors design will require development of space program to meet the VA standard and users' requirements. The A/E is required to meet with the users to develop three (3) conceptual design plans with different space configuration including cost estimates for VA approval and selection. The A/E will prepare equipment layouts for new equipment as required by the equipment's manufacturer specifications and drawings. 2. The Architect/Engineer shall survey the area and verify existing space, study adequacy of square footage for each function, analyze utility systems and verify as built drawings. Existing drawings may not be complete, and the Government neither warrants nor guarantees the accuracy of these documents. The A-E is to conduct its own independent and complete investigation of the currently existing conditions without reliance on any Government-Furnished or provided plans/drawings and specifications. 3. The completed preliminary plans shall include a detailed construction, equipment, and project cost estimates. The A/E is responsible to design the project within available budget and provide recommendations of deduct items as alternatives. 4. The A/E shall thoroughly study existing drawings and building design criteria for exact implementation and coordination of all systems and components of the new renovations, and avoidance of construction conflicts. All features and systems shall conforms to the existing design criteria of building 100 which mandates runs of all utility systems such as electrical and mechanical systems, air ducts, piping, conduits, etc. in the interstitial space only. Installations of equipment in the interstitial space are prohibited. Submittal Requirement All original Standard Form (SF) 330 packages shall be submitted to: Michael E. DeBakey VA Medical Center Attn: Tabitha Contreras (90C) Room 4B-313 2002 Holcombe Boulevard Houston, TX 77030 All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number VA256-16-R-1025. The SF 330 form may be downloaded from www.gsa.gov/forms. Completed SF 330's shall include the primary firms, subcontractor firms, and any consultants expected to be used on the IDIQ. Firms that meet the requirements listed in this announcement are invited to submit three (3) copies of the completed SF 330 including Parts I and II and one CD-ROM of the entire SF 330 submittal as a single pdf file, to the address below no later than 3:00 P.M. (CST) on August 10, 2016. FAX AND/OR E-MAIL SUBMISSIONS WILL NOT BE ACCEPTED. Late proposal rules found in FAR 15.208 will be followed for late submittals. Interested firms shall address each of the six (6) Selection Criteria in their SF 330's and additional documents/submittals. The selection criteria for this acquisition listed below will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are considered equal in importance: (1) Professional qualifications necessary for satisfactory performance of required services to include reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. a. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record (Mechanical, Electrical and Fire Protection Engineer). In addition, provide resumes of other relevant team members or frequent subcontractor such as: Architect, Civil, Structural Engineers, Cost Estimator and team members who will perform technical tasks under this contract including their record of working together. b. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of five (5) and a maximum of seven (7) specific completed projects in the past five (5) years that best illustrate the individual team members experience relevant to this contract scope. (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials and their record of working together as a team. a. Provide a detailed narrative of a minimum of five (5) up to seven (7) maximum relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the teams experience with projects of similar size and scope to those to be performed under this contract; Specific design areas to be evaluated within this factor are: 1. Hospital Experience 2. Phasing Construction Projects 3. Environmental Assessment & Abatement; including, but not limited to, Asbestos and Lead 4. Verification of Exceptional Customer Service; including customer service awards received 5. Building Energy Modeling per ASHRAE 90.1-2010 or 2013 6. Designs that comply with ASHRAE 90.1-2010 or 2013 7. Familiarity with and experience incorporating the requirements of current or recent VA guidance documents related to Sustainable Buildings (3) Capacity to accomplish the work in the required time. a. This factor evaluates ability of the AE firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. 1. List current projects with a design fee of greater than $20,000 being designed in the firm's office in the past five (5) years; 2. Indicate the firms' present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; 3. Describe experience in successfully delivering projects per performance schedule, providing timely construction support and successfully completing multiple projects with similar delivery dates. (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (5) Location in the general geographical area of the project and knowledge of the locality of the project. Provide the address and distance of your office to MEDVAMC. The distance shall be determined using http://maps.google.com (6) Ability to comply with FAR clause 52.219-14. a. Firms must demonstrate how they will comply with the requirement to meet FAR Clause 52.219-14, at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. This is not a request for proposal, and thus no solicitation package will be issued. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. The Government will not pay for nor reimburse any costs associated with responding to this advertisement. The Government is under no obligation to award a contract as a result of this advertisement.

Software Programming Support

Department of the Army, Army Contracting Command, ECC | Published March 3, 2016  -  Deadline March 24, 2016
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The scope of the contract is to provide non-personal services in support of Command, Control, Communications, Computers, Cyber and Intelligence (C5I) JIATFS. The contractor shall provide support services and equipment for Systems Analysis and Design; Software Programming, Database Administration, Database Architecture, Integration, and Enterprise Analysis and Assessments.Small Business Set-Aside, Multiple Award IDIQ

C--AE Services to Construct Admin Building 580-CSI-110

Department of Veterans Affairs, Houston VAMC | Published August 5, 2016  -  Deadline August 30, 2016
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1. CONTRACT INFORMATION: General. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implement in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The three firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The NAICS Code for this acquisition is 541310, Architectural Services, and the applicable Small Business Size Standard is $7.5 million. a. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award Management (SAM) database at https://www.sam.gov/portal and the Vendor Information Pages database at https://www.vip.vetbiz.gov/ as well as have submitted the current cycle VETS-100 Report per the requirements located at http://www.dol/gov/vets/contractor/main.htm. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. b. SDVOSB Requirements: In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns. c. Nature of Work: Provide Architectural/Engineering (A/E) services for site survey and investigation, concept development, design development, preliminary drawings, construction drawings, specifications, cost estimates, and construction period services. The A/E will work with VA Project Management Staff to develop the necessary working drawings, phasing plans, infection control plans, contract specifications, prioritization of items, and cost estimates for full and complete construction of this project. d. Design Costs: All offerors are advised that in accordance with VAAR 836.606-73(a) the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. The magnitude for construction (not design) of this project is between $2 million and $5 million. 2. SELECTION CRITERIA: The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance. (1) Professional qualifications necessary for satisfactory performance of required services to include reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. a. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record (Architect, Civil, Structural Engineers, and Fire Protection Engineer). In addition, provide resumes of other relevant team members or frequent subcontractor such as: Mechanical, Electrical, and Cost Estimator and team members who will perform technical tasks under this contract including their record of working together. b. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of five (5) and a maximum of seven (7) specific completed projects in the past five (5) years that best illustrate the individual team members experience relevant to this contract scope. (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials and their record of working together as a team. a. Provide a detailed narrative of a minimum of five (5) up to seven (7) maximum relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the teams experience with projects of similar size and scope to those to be performed under this contract; Specific design areas to be evaluated within this factor are: 1. Medical Administration Building Experience 2. Familiarity with and experience incorporating the requirements of the current VA building design standards 3. Verification of Exceptional Customer Service; including customer service awards received 4. Building Energy Modeling per ASHRAE 90.1-2010 or 2013 5. Designs that comply with ASHRAE 90.1-2010 or 2013 6. Familiarity with and experience incorporating the requirements of current or recent VA guidance documents related to Sustainable Buildings (3) Capacity to accomplish the work in the required time. a. This factor evaluates ability of the AE firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. 1. List current projects with a design fee of greater than $100,000 being designed in the firm's office in the past five (5) years; 2. Indicate the firms' present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; 3. Describe experience in successfully delivering projects per performance schedule, providing timely construction support and successfully completing multiple projects with similar delivery dates. (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (5) Location in the general geographical area of the project and knowledge of the locality of the project. Provide the address and distance of your office to MEDVAMC. The distance shall be determined using http://maps.google.com (6) Ability to comply with FAR clause 52.219-14. Firms must demonstrate how they will comply with the requirement to meet FAR Clause 52.219-14, at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. 3. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). All original Standard Form (SF) 330 packages shall be submitted to: Michael E. DeBakey Veterans Affairs Medical Center (90C) Network Contracting Office (NCO 16) Attn: Tabitha Contreras, Room 4B-313 2002 Holcombe Boulevard Houston, TX 77030 (a) All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number VA256-16-R-1183. The SF 330 form may be downloaded from www.gsa.gov/forms. Completed SF 330's shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. There is no page limit, required margin size, etc. for the submission; it is expected for interested firms to be concise and clear. Questions for this announcement are due by 4PM Central on August 16, 2016. (b) Firms that meet the requirements listed in this announcement are invited to submit three (3) copies of the completed SF 330 including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address no later than 11:00 A.M. Central on August 30, 2016. FAX AND/OR E-MAIL SUBMISSIONS WILL NOT BE ACCEPTED. Late proposal rules found in FAR 15.208 will be followed for late submittals. (c) Interested firms shall address each of the six (6) Selection Criteria in their SF 330's and additional documents/submittals. 4. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to Availability of Funds. 5. PROJECT INFORMATION: ? ARCHITECT / ENGINEER SCOPE OF WORK 1.0 SCOPE 1.1 The Architect/Engineer shall furnish all professional and technical expertise to develop Schematics, pre-design preliminaries, design drawings, specifications, cost estimates and construction contract bid documents to construct a New Administration Building approximately 18,000 GSF. The building will be located on the North West side of the campus behind building 122. Design of the exterior must be similar in finishes to the main hospital building 100 and blend with the other existing structures on VA campus. Interior designs will require development of space program for administration spaces with open floor plans, minimal offices, conference rooms and work stations. The A/E must be familiar with the latest VA design criteria for Administration. The preliminary designs must include 3 conceptual plans with different space configurations including cost estimates for each option. The options shall include building expansion, one for horizontal and one for vertical (2nd floor). The A/E will prepare equipment layouts for new and existing equipment and work stations as required by the equipment manufacturers' specifications and drawings. 1.2 The A/E shall provide construction period services including "as built", responses to RFI's, and site visits. 1.3 The A/E is responsible for geotechnical engineering services and borings and civil site survey for the area of the new building. 1.4 The final design shall be completed within 180 calendar days from contract award. 2.0 PROJECT OVERVIEW 2.1 The A/E scope must include a pre-design phase to provide three (3) optional plans with different layouts that meet project intent and budget. All plans will be presented using power point to the MEDVAMC leadership for comparison and recommendations for the Medical Center selection and approval. The space planning must address improvement of work flow based on sequence of operations. All designs must adhere to the latest edition for JCAHO, NFPA, ICC and life safety latest requirements. 2.2 The Architect/Engineer shall survey the area and verify existing conditions and all related systems, study adequacy of square footage for each function, analyze utility systems and structural integrity, also verify as facility built drawings. Existing drawings may not be complete or fully accurate. 2.3 The A/E Contractor shall make sufficient site investigations to evaluate all existing conditions. The A/E Contractor shall obtain additional pertinent information, as needed, from the COR, to ensure the completion of an efficient, comprehensive design. 2.4 The completed preliminary plans shall include a detailed construction, equipment, and project cost estimates. The A/E is responsible to design the project within available budget and provide recommendations of deduct items as alternatives. 2.5 The A/E shall thoroughly study existing facility drawings and VA building design criteria for exact implementation and coordination of all systems and components. 3.0 DESIGN SUBMITTALS 3.1 The following contractual periods of performance shall begin from the award date of the contract. The A/E shall submit 35%, 75%, 95%, and final design packages for review and approval. The VA will respond with comments within 15 calendar days after receipt of each submittal. 3.2 Each submission shall include three (3) copies for review. 3.3 Final submittals shall include five (5) original hard copies and CD-ROM disc for drawings using REVIT 2012 and AutoCAD version 2013 and specifications on Microsoft Word latest version. All electronic submittals must adhere to VA requirements. 3.4 Room's square footage and dimensions shall be indicated on the floor plan. 4.0 SAFETY 4.1 The A/E is responsible to retain services of a licensed fire protection professional engineer (FPE). The FPE must be directly involved in the design of fire protection systems and life safety requirements, as addressed in the VA Fire Protection Design Manuals. 4.2 Review and seal As-Built drawings prepared by the contractor and certify compliance statement on each FP and life safety drawings as required by VA directives and policies. 5.0 SUSTAINABLEDESIGN STANDARDS 5.1 The A/E shall be responsible for designing to achieve sustainable design equivalencies and for implementing within the design the following Guiding Principles found in the Federal Leadership on High Performance and Sustainable Buildings Memorandum of Understanding and the VA Sustainable Design and Energy Reduction Manual: " Employ Integrated Design Principles (Integrated Design, Commissioning) " Optimize Energy Performance (Energy Efficiency, Measurement and Verification) " Protect and Conserve Water (Indoor Water, Outdoor Water) " Enhance Indoor Environmental Quality (Ventilation, Thermal Comfort, Moisture Control, Day lighting, Low-Emitting Materials, and Protect IAQ during Construction) " Reduce Environmental Impact of Materials (Recycled Content, Bio-based Content, Construction Waste, Ozone Depleting Compounds) 5.2 Sustainable design features, activities and equivalencies are part of overall Federal policy to limit environmental impact and ensure the environmental compatibility of Federal facilities. It is the intent of the VA to make every reasonable and rational effort to meet these requirements. In the event the A/E concludes that implementation of specific sustainability requirements is not feasible (in that doing so creates major negative impacts on the project, including major overall cost increases, major operational feasibility issues, major technology application issues, etc.), a detailed rationale for limiting the use of the specific sustainability feature in question shall be submitted in writing to the Project Engineer for consideration. Such rationale shall include discussion of the significant negative impacts to the project. Cost comparisons and evaluations used in supporting the non-inclusion of required sustainability features must show an overwhelming life cycle rationale. Such exclusions shall not be implemented unless specifically approved by the Project Engineer. 6.0 ARCHITECTURAL 6.1 One-eight (1/8) inch scale floor plans shall be submitted with the following neatly displayed: " Room names, numbers, square footage, functions, and appropriate activity codes. " Reflected ceiling plans. " Net square foot program area of each room with the corresponding designed net square foot area. (Program vs. Actual). " All corridors, electrical closets, telephone closets, equipment rooms, mechanical shafts and spaces vertical circulation spaces (stairs, dumbwaiters, etc.) and automatic conveyances. " All plumbing fixtures, doors and swings. " Doors and Finish schedules " Locations of all smoke and fire partitions. 6.2 One-eighth inch scale floor plans showing and identifying equipment utilities requirements for each room shall be submitted. Equipment floor plans are required for all medical equipment, offices, consultation rooms, classrooms, conference rooms, and waiting rooms. 6.3 A written narrative describing the interior design scheme of how areas will integrate functionally and aesthetically. All variations from criteria shall be explained. 7.0 STRUCTURAL 7.1 The building structural system (including slabs, girders, beams, and columns) shall be reinforced as necessary to accommodate future expansion. Structural design shall comply with all applicable codes. 7.2 Construction drawings shall include at least one plan view showing all structural columns, beams and typical floor plan features. The structural members shall be properly dimensioned, including depth and width of beams. Sufficient elevation views shall also be included on the drawing to show minimum heights from floor to lower surface of beams and/or interstitial purlins and deck. 8.0 HEATING, VENTILATING AND CONDITIONING 8.1 Provide preliminary load and sizing calculations for all HVAC systems. 8.2 Provide a written description/narrative of the HVAC requirements and how these requirements will be satisfied. Include a description of all new systems (including controls) and how they will interface with existing facility systems. Investigate design alternatives and justify the selected system(s), highlighting economics, energy conservation, and other pertinent considerations; provide reference sources for all data included. Assure that all systems, at minimum, meet VA standards for type of area served. 8.3 Submit duct and piping layouts for the area. 8.4 Provide one-eighth inch scale floor plans showing the HVAC and distribution equipment. Coordinate the design with other disciplines. 8.5 Provide flow and control diagrams for complete syste. Provide sequence of operations and controls for all HVAC systems and equipment. 8.6 Provide preliminary design for fire and safety systems that are associated with the HVAC systems. Show the fire and safety design on the HVAC plans and control diagrams. Show smoke and fire partitions and related dampers, coordinate penetrations with VA to maintain the custom fire rating system. 9.0 PLUMBING 9.1 One-eighth inch scale plumbing floor plans shall be submitted. Plumbing fixtures shall be identified; plumbing lines shall be sized. 9.2 Floor plans, elevations, and sections shall be developed showing all required equipment. 9.3 All calculations supporting the design shall be submitted. 10.0 SPRINKLER 10.1 One-eighth inch scale sprinkler floor plans shall be submitted. The locations of all risers, sprinkler heads, and valves shall be shown. The locations of smoke and fire partitions and boundaries of smoke, fire, and sprinkler zones shall be displayed. The system shall be properly interfaced with the existing facility sprinkler system. 10.2 Preliminary design assumptions and calculations shall be submitted. Use of quick response sprinkler heads is mandatory. 11.0 ELECTRICAL 11.1 One-eighth inch scale floor plans shall be submitted. The plans shall indicate room (or area) numbers, titles, and functions. The locations of all lighting fixtures, outlets for power, communication/signal outlets and devices, fire alarm devices, and equipment shall be displayed. The electrical floor plans shall show smoke and fire partitions and zones. 11.2 One-quarter inch scale elevations shall be provided to display design details. 11.3 Reflected ceiling plans shall show lighting layout, registers, chases, smoke detectors, page speakers, and other overhead equipment. 11.4 One-line diagrams of the normal and emergency electrical power distribution system shall be submitted. Include low voltage main and secondary power distribution panels. Verify that existing feeders to be used are adequately sized for the proposed project. Preliminary design data, assumptions, and calculations shall be submitted. 12.0 CONSTRUCTON COST ESTIMATE 12.1 The preliminary cost estimates shall reflect the expected construction cost for all work identified and detailed. "Magnitude" and "square foot" estimates will not be accepted. 12.2 The A/E shall develop a detailed preliminary construction cost estimate. The cost estimate shall present labor, material, and equipment costs for work required by the major disciplines, i.e., Architectural, Structural, Mechanical, Plumbing, Sprinkler, Electrical, and Industrial Hygiene. The work grouped under each major discipline shall be placed into the appropriate VA master Construction Specification Division (CSI format). 12.3 The detailed construction cost estimate shall consider contingencies at 7.5%, overhead at 10%, profit at 10%, and escalation attributable to inflation, and any other regional industry costs. The contingency amount is established for change orders or other additional work occurring during construction. 12.4 The estimate must have sufficient detail and accuracy to reflect the anticipated bid cost upon completion of the contract working drawings and specifications. Cost estimate must include bid deduct(s) that total 20% of the construction estimate. 13.0 MEETINGS 13.1 Post-award Meeting - A post award meeting will be held within ten (10) calendar days after award of contract. 13.2 Design Review Meetings - A design review meeting will be held after each design submittal. 13.3 Meeting Minutes - The A/E Contractor shall take minutes of all meetings held relative to this contract with exception to the construction phase. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as a separate attachment, all exhibits and references distributed as handout material, unless the material is part of a formal submittal. The A/E Contractor shall provide, via email transmission, complete copies of all minutes to CO and all attendees within 48 hours of the next meeting. All challenges to the minutes will be reflected in a revised version prepared by the A/E Contractor. Copies of updated minutes shall be distributed to the CO and attendees within 24 hours after the change notice. 14.0 QUALITY CONTROL 14.1 The contractor shall develop a quality plan. This plan shall be submitted within 10 calendar days after contract award. The plan should outline the following: " The management and organization of this project. " Intended key technical personnel, such as subcontractors, discipline managers, project managers, etc. " Narrative describing product quality control. 14.2 After the award of the contract, the A/E Contractor shall follow a minimum standards of quality as follows: " There shall be a consistency of key level personnel throughout the project. " All deliverables shall be routed through, reviewed and approved by the A/E Contractor project manager. " All mistakes, omissions or errors discovered during the construction process shall be rectified by the A/E Contractor. The A/E Contractor shall provide the government with additional design drawings, cost estimates and statements of work to make the field design corrections, should they become necessary. ? 15.0 GENERAL INFORMATION 15.1 The A/E Contractor shall submit all request for information in writing to the COR and allow at least three (3) calendar days for the COR to respond. 15.2 The Contracting Officer must approve all work that is beyond the scope of this statement of work. END OF STATEMENT OF WORK

Y--Michael E. DeBakey Houston VAMC Solar PV Design-Build

Department of Veterans Affairs, VA National Energy Business Center | Published March 4, 2015  -  Deadline March 20, 2015
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Table of Contents: Section I, General Information Section II, Summary of the Scope of Work Section III, Solicitation Information Section IV, Step One Requirements Section I, General Information: The Department of Veterans Affairs Program Contracting Activity Central (VA-PCAC) is conducting an Advisory Multi-Step Process in accordance with FAR Part 15.202 and Design/Build Selection Process (FAR 36.303) to design and construct a Solar PV System for the Michael E. DeBakey Houston VA Medical Center. This procurement will be a 100% set-aside for SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB). Step one in this process, VA-PCAC is requesting interested parties to submit a Written Letter of Interest and information specified in Section IV of this notice. Once received, the Government will then evaluate the information to determine who would likely be a viable competitor. After completion of the evaluation, the Government will notify, in writing, each firm whether the Government believes, based upon the submission, it would likely be a viable competitor in the resultant acquisition which VA-PCAC expects to conduct. Potential Offerors that meet the submission requirements outlined in the solicitation and provided a written response to this multi-step pre-solicitation notice may, at its election, participate in the expected resultant acquisition regardless of the advice provided by the Government in response to its submission. Potential Offerors that do not submit written responses to this pre-solicitation notice will not be eligible to compete in the subsequent steps of this procurement. Parties contemplating participation in the resultant acquisition are strongly encouraged to participate in this Advisory Multi-Step Process. Section II, Summary of the Scope of Work: Provide the necessary labor, material, equipment and qualified supervision to design and construct a fully functional Photovoltaic Solar System and a Solar Thermal Hot Water System for the Michael E DeBakey VA Medical Center, located at 2002 Holcombe Blvd., Houston, Texas, 77030. The Photovoltaic Solar System and Thermal Hot Water System are to consist of the following: " Base Item: Canopy structures are to shade parking spaces in Parking Lots I and J. Said installation providing an estimated 2 MW of power (DC Wattage). Solar panels to be fixed and installed at a 5 degree tilt, not less than twelve (12) feet above the existing parking lot surface. Degree of azimuth to be determined by contractor for maximum UV exposure. The proposed canopy structure shall be configured to maximize all available parking lot space, to include aisle ways. " Option Item: Canopy structures are to shade parking spaces in Parking Lots N, P and R; said installation providing an estimated 3 MW of power (DC Wattage). Solar panels to be fixed and installed at a 5 degree tilt, not less than twelve (12) feet above the existing parking lot surface. Degree of azimuth to be determined by contractor for maximum UV exposure. The proposed canopy structure shall be configured to maximize all available parking lot space, to include aisle ways. " Option Item: Solar Thermal Hot Water System. The Solar Thermal Hot Water System shall include approximately 40 (4' X 8') Flat Plate collectors, and installed at an approximate 30 degree tilt. The area of installation is estimated to be 2500 square feet. The total thermal output of the system is estimated at 250.6 MMBtu annually. The Thermal Hot Water System is to supplement the heating of two 25,000 gallon patient therapeutic pools. Work includes all structural elements, concrete placement, grounding / bonding, lightning protection, DC / AC electrical distribution, lighting under canopies, peripheral lighting, grading, trenching, asphalt repair / replacement, landscaping / irrigation repair, relocation of security cameras impacted by the canopy installation, connection to therapy pool water and filtration system and the installation and interconnection of a complete Photovoltaic Solar System and Thermal Hot Water System. Drawings, standard details and Specifications shall be completed and submitted to the VA for approval prior to starting the work. The VA's Master Specifications and standard details can be found at the Technical Information Library at www.cfm.va.gov. The Contractor shall provide a PV system installation that will aesthetically match the surrounding buildings, structures and landscape and minimize any negative visual impact. Contractor shall provide proposed designs to VA for approval. Contractors shall submit photo renditions of the proposed design with design submittals. In this design-build scenario the Contractor is solely responsible for determining the techniques, means, methods, and materials for installation to meet the requirements of this contract. All work will comply with the current OSHA Construction Regulations 29 CFR 1926, all applicable VA Design Guides / Details, and any applicable local code requirements. Parking at the VA Medical Center is at a premium, to the extent that NO on-site or off-site temporary parking is available. Installation of the canopy structures, installation of PV Modules, and related work shall be accomplished during other than normal working hours. Prosecution of the work will have to be accomplished in multiple phases. Coordination of effort (phasing of the work) with the VA Medical Center is absolute. Below are the construction phasing parameters applicable to this project: The work shall be performed between the hours of 6:00 pm and 6:00 am, Monday through Friday. The contractor may also work weekends with advance notification to the Contracting Officers Representative and in coordination with the medical center. The work will be picked up thirty (30) minutes prior to the end of each shift to allow for staff, visitor and patient parking during normal working hours. A laydown / fabrication area will be available to the contractor for his exclusive use and approximately ten (10) parking spaces in each lot ( area of work ) will be dedicated to the contractor as a mini laydown / fabrication space immediately adjacent the work. Coordination with the COR and Medical Center is imperative. The work will be performed in multiple phases, requiring the submission and approval of a construction phasing schedule, depicting how the work will be prosecuted from lot to lot. Schedule shall conform to the requirement of Specification Section 01 32 16.17 CPM Schedule (Small Projects-Design Build). Schedule to be approved prior to the start of work. Section III, Solicitation Information: In accordance with FAR part 15 The Government intends to award a contract or contracts to the responsible Offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors in the solicitation. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors. All evaluation factors other than cost or price, when combined, are significantly more important, than cost or price. Evaluations will be based on the following evaluation factors. Evaluation factors are listed in descending order of importance. 1. Technical Approach 2. Management Plan 3. Past Performance 4. Cost/Price The Period of Performance for this project is 545 calendar days after NTP is issued. Estimated Cost Range is between $20,000,000.00 - $50,000,000.00. Tentative Schedule: Milestone Date Pre-Solicitation (Step 1) 3/4/2015 Responses Received (Step 1) 3/20/2015 Notification of Viable/Non-Viable Status (Step 1) 3/25/2015 Solicitation Issued (Step 2) 3/25/2015 Pre-Proposal Conference (Step 2) 3/31/2015 Technical Questions Submission Suspense Date 4/6/2015 Proposals Received(Step 2) 4/30/2015 Contract Award(Step 2) 6/12/2015 Notice to Proceed 7/20/2015 Estimated Project Completion 1/15/2017 Section IV, Step One Requirements: If you are an interested firm, please provide a response to the questions below with a Written Letter of Interest. All information submitted is subject to verification. Additional information may be requested to substantiate responses. Your Written Letter of Interest shall not exceed 20 pages in Microsoft arial size 12 font and shall be submitted via email to scott.elias@va.gov. PDF or Microsoft Word format is acceptable. All responses shall be received by March 20, 2015, 4:00 PM EDT. 1. Provide company name, DUNS number, company address, Point-of-Contact name, phone number, fax number, email. 2. Corporate Experience: Provide no more than three projects completed or ongoing within the last three years in which the Offeror's proposed design build team has worked together on previous design build contracts similar in size, complexity and scope to this project. The Offeror's submission should include at a minimum: a. Project title, location and brief description of the Scope of Work. b. Project owner and name and telephone number of the owner's contact person. c. Project Prime Contractor and Major Subcontractors. d. Project Statistics including start and completion dates (original vs actual) for design and construction; project cost and solar PV system size. 3. Key Personnel Experience: At a minimum, provide resumes for the following key personnel proposed for this project: a. Overall Project Manager. b. (Architect) Design Project Manager. c. Construction Project Manager. d. Project Site Superintendent. e. Architect/Engineer Field Representative. f. Electrical Engineer g. Structural Engineer 4. Capability to Perform: a. Provide a letter from your surety demonstrating offeror's total bonding capacity, current available bonding capacity and expected available bonding capacity for 2015. b. Provide the offeror's current workload and availability of adequate staff to manage and complete this project within the period of performance outlined in Section III. c. Per VHA Directive 2011-036 Safety and Health During Construction, Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) Violations: For a Contractor to be eligible for an award, a Contractor shall have no more than three (3) serious, or one (1) repeat, or one (1) willful OSHA or EPA violation(s) in the past three (3) years and have an Experience Modification Rate (EMR) of equal to or less than 1.0. Provide information demonstrating that your firm has had no more than three (3) serious, or one (1) repeat, or one (1) willful OSHA or EPA violation(s) in the past three (3) years and have an Experience Modification Rate (EMR) of equal to or less than 1.0. ****Note, past performance surveys will be utilized in Step 2 for evaluation of past performance. In Step 2, Offerors will be required to submit a past performance survey to all references (project owners) for projects submitted under Corporate Experience in Step 1. In the event the company itself does not have relevant past performance, past performance surveys may be submitted on contracts performed by the Key Personnel proposed under Key Personnel Experience in Step 1.****

C--A/E for NRM Project 580-16-101 Upgrade to Emergency Power System

Department of Veterans Affairs, Houston VAMC | Published August 4, 2016  -  Deadline August 25, 2016
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1. CONTRACT INFORMATION: General. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implement in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The three firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The NAICS Code for this acquisition is 541330, Engineering Services, and the applicable Small Business Size Standard is $15 million. a. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award Management (SAM) database at https://www.sam.gov/portal and the Vendor Information Pages database at https://www.vip.vetbiz.gov/ as well as have submitted the current cycle VETS-100 Report per the requirements located at http://www.dol/gov/vets/contractor/main.htm. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. b. SDVOSB Requirements: In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns. c. Nature of Work: Provide Architectural/Engineering (A/E) services for site survey and investigation, concept development, design development, preliminary drawings, construction drawings, specifications, cost estimates, and construction period services. The A/E will work with VA Project Management Staff to develop the necessary working drawings, phasing plans, infection control plans, contract specifications, prioritization of items, and cost estimates for full and complete construction of this project. d. Design Costs: All offerors are advised that in accordance with VAAR 836.606-73(a) the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. The magnitude for construction (not design) of this project is between $1 million and $2 million. 2. SELECTION CRITERIA: The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance. (1) Professional qualifications necessary for satisfactory performance of required services to include reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. a. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record (Mechanical, Electrical and Fire Protection Engineer). In addition, provide resumes of other relevant team members or frequent subcontractor such as: Architect, Civil, Structural Engineers, Cost Estimator and team members who will perform technical tasks under this contract including their record of working together. b. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of five (5) and a maximum of seven (7) specific completed projects in the past five (5) years that best illustrate the individual team members experience relevant to this contract scope. (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials and their record of working together as a team. a. Provide a detailed narrative of a minimum of five (5) up to seven (7) maximum relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the teams experience with projects of similar size and scope to those to be performed under this contract; Specific design areas to be evaluated within this factor are: 1. Experience in designing renovations and upgrades to existing Type 1 Essential Electrical Systems (EES)/ Level 1 Emergency Power Supply Systems (EPSSs) as per NFPA 99 and NFPA 110 2. VA Hospital Experience 3. Phasing Construction Projects 4. Environmental Assessment & Abatement; including, but not limited to, Asbestos and Lead 5. Verification of Exceptional Customer Service; including customer service awards received 6. Building Energy Modeling per ASHRAE 90.1-2010 or 2013 7. Designs that comply with ASHRAE 90.1-2010 or 2013 8. Familiarity with and experience incorporating the requirements of current or recent VA guidance documents related to Sustainable Buildings (3) Capacity to accomplish the work in the required time. a. This factor evaluates ability of the AE firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. 1. List current projects with a design fee of greater than $20,000 being designed in the firm's office in the past five (5) years; 2. Indicate the firms' present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; 3. Describe experience in successfully delivering projects per performance schedule, providing timely construction support and successfully completing multiple projects with similar delivery dates. (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (5) Location in the general geographical area of the project and knowledge of the locality of the project. Provide the address and distance of your office to MEDVAMC. The distance shall be determined using http://maps.google.com (6) Ability to comply with FAR clause 52.219-14. Firms must demonstrate how they will comply with the requirement to meet FAR Clause 52.219-14, at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. 3. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). All original Standard Form (SF) 330 packages shall be submitted to: Michael E. DeBakey Veterans Affairs Medical Center (90C) Network Contracting Office (NCO 16) Attn: Tabitha Contreras, Room 4B-313 2002 Holcombe Boulevard Houston, TX 77030 (a) All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number VA256-16-R-1174. The SF 330 form may be downloaded from www.gsa.gov/forms. Completed SF 330's shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. There is no page limit, required margin size, etc. for the submission; it is expected for interested firms to be concise and clear. Questions for this announcement are due by 4PM Central on August 11, 2016. (b) Firms that meet the requirements listed in this announcement are invited to submit three (3) copies of the completed SF 330 including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address no later than 11:00 A.M. Central on August 25, 2016. FAX AND/OR E-MAIL SUBMISSIONS WILL NOT BE ACCEPTED. Late proposal rules found in FAR 15.208 will be followed for late submittals. (c) Interested firms shall address each of the six (6) Selection Criteria in their SF 330's and additional documents/submittals. 4. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to Availability of Funds. 5. PROJECT INFORMATION: A/E Design Scope of Work 1.0 SCOPE 1 .1 The Architect/Engineer shall furnish all professional and technical expertise to develop Schematics, pre-design preliminaries, design drawings, specifications, cost estimates and construction contract bid documents to include design of the replacing components of the existing emergency power system at the Michael E. DeBakey VA Medical Center to include: - Replacement of the 6000A Zenith paralleling switchgear located in Building 106 with new gear sized appropriately for the fault current. - Replacement of the six 700kW Caterpiller emergency generators - Repair/renovation of areas containing ATS (Automatic Transfer Switches) #1-12 that are subject to moisture intrusion and in need of corrective measures to seal roof penetrations above. - Replacement of approximately 49 ATS units in Building 100. The A/E will prepare equipment layouts for new equipment as required by the equipment's manufacturer specifications and drawings. 1 .2 The A/E shall provide construction period services including "as built," responses to RFIs, and site visits. 2.0 PROJECT OVERVIEW 2.1 The A/E shall develop conceptual plans for VA selection. The selected plan will be developed further to include space programs and related details. All designs must adhere to JCAHO, NFPA, and life safety latest requirements. 2.2 The Architect/Engineer shall survey the area and verify existing space, study adequacy of square footage for each function, analyze utility systems and verify as built drawings. Existing drawings may not be complete or fully accurate. The A/E contractor shall make sufficient site investigations to evaluate all existing conditions. The A/E contractor shall obtain additional pertinent information, as needed, from the COR, to ensure the completion of an efficient, comprehensive design. 2.3 The completed preliminary plans shall include a detailed construction, equipment, and project cost estimates. The A/E is responsible to design the project within available budget and provide recommendations of deduct items as alternatives. 2.4 The A/E shall thoroughly study existing drawings and building design criteria for exact implementation and coordination of all systems and components of the new renovations, and avoidance of construction conflicts. All features and systems shall conforms to the existing design criteria of building 100 which mandates runs of all utility systems such as electrical and mechanical systems, air ducts, piping, conduits, etc. in the interstitial space only. Installations of equipment in the interstitial space are prohibited. 3.0 DESIGN SUBMITTALS 3.1 The following contractual periods of performance shall begin from the award date of the contract. 3.2 Final submittals shall include two (2) original hard copies and two (2) CD-ROM discs for drawings using AutoCAD version 2011 and Specifications using Microsoft Word latest version. All electronic submittals must adhere to VA requirements. 3.3 Room's square footage and dimensions must be indicated on the floor plan. 3.4 The A/E will submit 35 percent, 75 percent, 95 percent, and final design bid packages for review and approval. VA shall respond with comments within seven calendar days after the receipt of each submittal. 3.5 Each submission will include two complete half-size sets of Drawings, five full-size Architectural Floor Plans, and two CD-ROMs. 4.0 SAFETY 4.1 The A/E is responsible to retain services of a licensed Fire Protection Professional Engineer. The FPE is required to conduct a fire protection and life safety review as per VA Directive 2005-007. 4.2 Review and seal As-Built drawings prepared by the contractor. 4.3 Certification of the fire protection systems will be performed by an independent third party engaged by the VA. Certification of the fire protection systems will not be part of the A/E Services. 4.4 The A/E will provide a performance specification for revisions to the existing sprinkler system. 4.5 The VA will provide the A/E with the existing facility life safety plan and analysis, including the location of smoke compartments and related partitions and life safety egress. 5.0 SUSTAINABLE DESIGN STANDARDS 5.1 The A/E shall be responsible for designing to achieve sustainable design equivalencies and for implementing within the design the following Guiding Principles found in the Federal Leadership on High Performance and Sustainable Buildings Memorandum of Understanding and the VA Sustainable Design and Energy Reduction Manual: Employ Integrated Design Principles (Integrated Design) Optimize Energy Performance (Energy Efficiency, Measurement and Verification) See attached Energy Efficiency Design Standards document. Protect and Conserve Water (Indoor Water, Outdoor Water) Enhance Indoor Environmental Quality (Ventilation, Thermal Comfort, Moisture Control, Day lighting, Low-Emitting Materials, and Protect IAQ during Construction) Reduce Environmental Impact of Materials (Recycled Content, Bio-based Content, Construction Waste, Ozone Depleting Compounds) 5.2 Sustainable design features, activities and equivalencies are part of overall Federal policy to limit environmental impact and ensure the environmental compatibility of Federal facilities. It is the intent of the VA to make every reasonable and rational effort to meet these requirements. In the event the A/E concludes that implementation of specific sustainability requirements is not feasible (in that doing so creates major negative impacts on the project, including major overall cost increases, major operational feasibility issues, major technology application issues, etc.), a detailed rationale for limiting the use of the specific sustainability feature in question shall be submitted in writing to the Project Engineer for consideration. Such rationale shall include discussion of the significant negative impacts to the project. Cost comparisons and evaluations used in supporting the non-inclusion of required sustainability features must show an overwhelming life cycle rationale. Such exclusions shall not be implemented unless specifically approved by the Project Engineer. 5.3 Commissioning of systems is not included as part of the A/E Services. 6.0 ARCHITECTURAL 6.1 One-eighth- (1/8-) inch scale floor plans shall be submitted with the following neatly displayed: " Room names, numbers, square footage, functions, and appropriate activity codes. " Reflected ceiling plans " Net square foot program area of each room with the corresponding designed net square foot area. (Program vs. Actual). " All corridors, electrical closets, telephone closets, equipment rooms, mechanical shafts and spaces vertical circulation spaces (stairs, dumbwaiters, etc.) and automatic conveyances. " All plumbing fixtures, doors and swings " Doors and Finish schedules " Locations of all smoke and fire partitions. 6.2 One-eighth inch scale floor plans showing and identifying equipment utilities requirements for each room shall be submitted. Equipment floor plans are required for all medical equipment, offices, consultation rooms, classrooms, conference rooms, and waiting rooms. 6.3 A written narrative describing the interior design scheme of existing spaces and how reworked areas will integrate functionally and aesthetically with the remainder of the hospital building shall be submitted. All variations from criteria shall be explained. 7.0 STRUCTURAL 7.1 The structural integrity of the existing building shall be considered in the renovation and placement of all new equipment. The building structural system (including slabs, girders, beams, and columns) shall be reinforced as necessary to accommodate all new loads. Structural design shall comply with all applicable codes. 7.2 Construction drawings shall include at least one plan view showing all structural columns, beams and typical floor plan features. The structural members shall be properly dimensioned, including depth and width of beams. Sufficient elevation views shall also be included on the drawing to show minimum heights from floor to lower surface of beams and/or interstitial purlins and deck. 7.3 AE to use VA provided details to penetrate interstitial space. 8.0 HEATING, VENTILATING AND CONDITIONING 8.1 Provide preliminary load and sizing calculations for all HVAC systems. 8.2 Provide a written description/narrative of the HVAC requirements and how these requirements will be satisfied. Include a description of all new systems (including controls) and how they will interface with existing systems. Investigate design alternatives and justify the selected system(s), highlighting economics, energy conservation, and other pertinent considerations; provide reference sources for all data included. Assure that all systems, at minimum, meet VA standards for type of area served. 8.3 Submit duct and piping layouts for the area. 8.4 Provide one-eighth inch scale floor plans showing the HVAC and steam distribution equipment. Coordinate the design with other disciplines. 8.5 Provide flow and control diagrams for steam, condensate, hot water, chilled water, and condenser water. Provide sequence of operations and controls for all HVAC systems and equipment. 8.6 Provide preliminary design for fire and safety systems that are associated with the HVAC systems. Show the fire and safety design on the HVAC dampers, coordinate penetrations of interstitial deck with VA to maintain the custom fire rating of the deck system. 8.7 Where existing central refrigeration of HVAC systems are retained and modified to serve new or existing areas, show what steps must be taken for proper functioning of the integrated systems. 8.8 For all existing buildings were modifications of existing air, water (hot and chilled), or steam is required, show riser diagrams with points of interface of existing and new work. 8.9 Provide demolition drawings showing the extent of removal for exiting systems and equipment. 9.0 PLUMBING 9.1 The project will replace existing plumbing fixtures and medical gases systems in the interstitial space and floor layout. 9.2 One-eighth-inch scale plumbing floor plans shall be submitted. Plumbing fixtures shall be identified; plumbing lines shall be sized. 9.3 Floor plans, elevations, and sections shall be developed showing all required equipment. 9.4 All calculations supporting the design shall be submitted. 10.0 SPRINKLER 10.1 The project will modify the sprinkler system in the area as needed to maintain code compliance for which Building 100 was originally designed. 10.2 The locations of new smoke and fire partitions and boundaries of smoke, fire, and sprinkler zones shall be displayed. The system shall be properly interfaced with the existing sprinkler system. 10.3 Use of quick response sprinkler heads is mandatory. 10.4 The A/E will provide a performance specification for the sprinkler system. 11.0 ELECTRICAL 11.1 The project will replace the entire electrical distribution, including raceways, circuitry, panels, wiring devices, lighting fixtures, equipment, etc. The data and telephone systems will be modified to accommodate the new areas. New electrical feeders shall be provided as required by the new calculated electrical loads. 11.2 One-eighth inch scale floor plans shall be submitted. The plans shall indicate room (or area) numbers, titles, and functions. The locations of all lighting fixtures, outlets for power, communication/signal outlets and devices, fire alarm devices, and equipment shall be displayed. The electrical floor plans shall show smoke and fire partitions and zones. 11.3 One-quarter inch scale elevations shall be provided to display design details. 11.4 Reflected ceiling plans shall show lighting layout, registers, chases, smoke detectors, page speakers, and other overhead equipment. One-line diagrams of the normal and emergency electrical power distribution system shall be submitted. Include low voltage main and secondary power distribution panels. Verify that existing feeders to be reused are adequately sized for the proposed project. Preliminary design data, assumptions, and calculations shall be submitted. 11.5 The existing electrical distribution system and electrical panels will be replaced as required. 11.6 Low-Voltage Systems: A/E will indicate locations of devices for installation of conduit and back boxes according to information received from the VA. These devices include fire alarm, nurse call, security systems, paging, and CATV. 12.0 CONSTRUCTON COST ESTIMATE 12.1 The preliminary cost estimates shall reflect the expected construction cost for all work identified and detailed. "Magnitude" and "square foot" estimates will not be accepted. 12.2 The A/E shall develop a detailed preliminary construction cost estimate. The cost estimate shall present labor, material, and equipment costs for work required by the major disciplines, i.e., Architectural, Structural, Mechanical, Plumbing, Sprinkler, Electrical, and Industrial Hygiene. The work grouped under each major discipline shall be placed into the appropriate VA Master Construction Specification Division (CSI format). 12.3 The detailed construction cost estimate shall consider contingencies at 7.5% overhead at 10%, profit at 10%, and escalation attributable to inflation, and any other regional industry costs. The contingency amount is established for change orders or other additional work occurring during construction. 12.4 The estimate must have sufficient detail and accuracy to reflect the anticipated bid cost upon completion of the contract working drawings and specifications. Cost estimate must include bid deduct(s) that total at least 20% of the construction estimate. 13.0 MEETINGS 13.1 Post-award Meeting - A post award meeting will be held within ten (10) calendar days after contract award. 13.2 Design Review Meetings - A design review meeting will be held after each design submittal. 13.3 Meeting Minutes - The A/E Contractor shall take minutes of all meetings held relative to this contract with exception to the construction phase. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The A/E Contractor shall provide, via email transmission, complete copies of all minutes to CO and all attendees within 48 hours of the next meeting. All challenges to the minutes will be reflected in a revised version prepared by the A/E Contractor. Copies of updated minutes shall be distributed to the CO and all attendees within 24 hours after change notice. 14.0 QUALITY CONTROL 14.1 The contractor shall develop a quality plan. This plan shall be submitted as part of the contractor's cost proposal. The plan should outline the following: " The management and organization of this project. " Intended key technical personnel, such as subcontractors, discipline managers, project manager, etc. " Narrative describing product quality control. 14.2 After the award of the contract, the A/E Contractor shall follow minimum standards of quality as follows: " There shall be a consistency of key personnel throughout the project. " All deliverables shall be routed through, reviewed and approved by the A/E contractor project manager. " All mistakes, omissions or errors discovered during the construction process shall be rectified by the A/E contractor. The A/E contractor shall provide the government with additional design drawings, cost estimates and statement of work to make field design corrections, should they become necessary. 15.0 GENERAL INFORMATION: 15.1 The A/E contractor shall submit all request for information in writing to the COR and allow at least three working days for the COR to respond. 15.2 The Contracting Officer must approve all work that is beyond the scope of this statement of work. END OF STATEMENT OF WORK

C--580-16-102 AE Services for Road Repairs

Department of Veterans Affairs, Houston VAMC | Published August 9, 2016  -  Deadline August 24, 2016
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1. CONTRACT INFORMATION: General. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implement in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The three firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The NAICS Code for this acquisition is 541330, Engineering Services, and the applicable Small Business Size Standard is $15 million. a. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award Management (SAM) database at https://www.sam.gov/portal and the Vendor Information Pages database at https://www.vip.vetbiz.gov/ as well as have submitted the current cycle VETS-100 Report per the requirements located at http://www.dol/gov/vets/contractor/main.htm. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. b. SDVOSB Requirements: In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns. c. Nature of Work: Provide Architectural/Engineering (A/E) services for site survey and investigation, concept development, design development, preliminary drawings, construction drawings, specifications, cost estimates, and construction period services. The A/E will work with VA Project Management Staff to develop the necessary working drawings, phasing plans, infection control plans, contract specifications, prioritization of items, and cost estimates for full and complete construction of this project. d. Design Costs: All offerors are advised that in accordance with VAAR 836.606-73(a) the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. The magnitude for construction (not design) of this project is between $1 million and $2 million. 1. SELECTION CRITERIA: The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance. The completed SF 330 will be evaluated by the Michael E. DeBakey VA Medical Center Evaluation Board in accordance with FAR 36.602-5(a) and the selection report shall serve as the final selection list, which will be provided directly to the Contracting Officer. (1) Professional qualifications necessary for satisfactory performance of required services to include reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. a. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record (Civil, Structural, and MEP Engineers). In addition, provide resumes of other relevant team members or frequent subcontractor such as: Cost Estimator and team members who will perform technical tasks under this contract including their record of working together. b. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) and a maximum of five (5) specific completed projects in the past five (5) years that best illustrate the individual team members experience relevant to this contract scope. (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials and their record of working together as a team. a. Provide a detailed narrative of a minimum of three (3) and a maximum of five (5) relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the teams experience with projects of similar size and scope to those to be performed under this contract; Specific design areas to be evaluated within this factor are: 1. Road/Pavement Repair Experience 2. Phasing in Road Construction Projects 3. Environmental Assessment 4. Verification of Exceptional Customer Service; including customer service awards received (3) Capacity to accomplish the work in the required time. a. This factor evaluates ability of the Engineering firm, given their current projected workload and the availability of their key personnel, to accomplish this project within the required time. The general workload and staffing capacity of the design office will be evaluated. 1. List current projects with a design fee of greater than $50,000 being designed in the firm's office in the past five (5) years; 2. Indicate the firms' present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; 3. Describe experience in successfully delivering projects per performance schedule, providing timely construction support and successfully completing multiple projects with similar delivery dates. (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (5) Location in the general geographical area of the project and knowledge of the locality of the project. Provide the address and distance of your office to MEDVAMC. The distance will be determined using http://maps.google.com. (6) Ability to comply with FAR clause 52.219-14. Firms must demonstrate how they will comply with the requirement to meet FAR Clause 52.219-14. At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the SDVOSB concern. 2. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). All original Standard Form (SF) 330 packages shall be submitted to: Michael E. DeBakey Veterans Affairs Medical Center (90C) Network Contracting Office (NCO 16) Attn: Tabitha Contreras, Room 4B-313 2002 Holcombe Boulevard Houston, TX 77030 (a) All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number VA256-16-R-1230. The SF 330 form may be downloaded from www.gsa.gov/forms. Completed SF 330's shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. There is no page limit, required margin size, etc. for the submission; it is expected for interested firms to be concise and clear. Questions for this announcement are due by 4PM Central on August 15, 2016. (b) Firms that meet the requirements listed in this announcement are invited to submit two (2) copies of the completed SF 330 including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address no later than 11:00 A.M. Central on August 24, 2016. FAX AND/OR E-MAIL SUBMISSIONS WILL NOT BE ACCEPTED. Late proposal rules found in FAR 15.208 will be followed for late submittals. (c) Interested firms shall address each of the six (6) Selection Criteria in their SF 330's and additional documents/submittals. 3. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to Availability of Funds. 4. PROJECT INFORMATION: A/E Design Scope of Work 1.0 SCOPE 1.1 The Architect/Engineer firm shall furnish all professional and technical expertise to develop Schematics, pre-design tests, design drawings, specifications, and cost estimates to upgrade and widen Cate Terrace Road in order to improve traffic flow to/from our future parking garage and employee parking; the repair and/or replacement of complete or small sections of some our main campus roads pavement and sidewalks. The A/E and consultants must be familiar and follow the guidance on the latest VA Site layout design manual. 1.2 The A/E shall provide construction period services including: material submittals review and approval, responses to RFl's, change order reviews, site visits/inspections and "as built drawings". During construction, the A/E firm shall provide access to a web base FTP site to the General Contractor and the VA; such web base site must be able to track documents progress as; RFI's , schedules, shop drawings and material submittals. 1.3 The design duration shall be no more than 180 calendar days. Construction shall be completed within 365 calendar days, with the exception of the road work on Cate Terrace. Expansion of Cate Terrace shall be completed prior to the completion of Parking Garage A. Expected completion of Parking Garage A is September 2017. 2.0 PROJECT OVERVIEW 2.1 The A/E shall develop two or three options for the improvement and modification needed in Cate Terrace and adjacent roads in order to improve traffic flow to/from our future parking garage and existing employee parking lot. Options, including but not limited to, dedicated right/left turn lanes, changing traffic flow direction, curbs, barriers, gates, signage, pavement stripping, utilities relocation and road widening shall be evaluated. 2.2 The A/E is responsible to retain services of a licensed professional Land Surveyor. 2.3 Roads and sidewalks identified to be repaired shall be evaluated to identify its existing pavement and drainage condition and the A/E firm shall provide/propose the best and cost effective method to repair it. All designs/repairs must adhere to JCAHO, NFPA, ACI, VA Design Guides and all applicable federal and local building codes latest requirements. 2.4 The Architect/Engineer firm shall perform a traffic study and base the options from study's data. Traffic study shall focus on the following intersections: Cate Terrace Road with Ringness Avenue and the entrance to our campus from Cambride Street to Cate Terrace and it shall consider the future growth of the new 420 parking spaces garage. 2.5 The A/E Contractor shall make sufficient site investigations to evaluate all existing conditions since existing drawings may not be complete or fully accurate. The A/E Contractor shall obtain additional pertinent information, as needed, from the COR, to ensure the completion of an efficient and comprehensive design. 2.6 The completed plans shall include a detailed construction, equipment, and project cost estimates. The A/E is responsible to design the project within available budget and provide recommendations of deductible Bid items. (20% of total available construction budget). 3.0 DESIGN SUBMITTALS 3.1 The following contractual periods of performance shall begin from the award date of the contract. The A/E shall submit 35% or schematic submission, 75% or design development submission, 95% or construction documents submission, and final design bid package for review and approval. All submittals shall be in accordance with the VA Design Submission Instructions Program Guide-18-15 (A/E Submission Instructions for Minor and NRM Construction Program). 3.2 The VA shall respond with comments within 15 calendar days after the receipt of each submittal. 3.3 Each submission must include three (3) hard copies for review. And one CD-ROM disc. 3.4 Final submittals shall include four (4) original hard copies and two (2) CD-ROM discs for drawings using AutoCAD version 2015 and Specifications using Microsoft Word. All electronic submittals must adhere to VA requirements. 4.0 SAFETY 4.1 The A/E is responsible to retain services of a licensed Fire Protection Professional Engineer. The FPE must be directly involved in the design of fire protection systems and life safety requirements, as addressed in the latest VA Fire Protection Design Manual. 4.2 Review and seal As-Built drawings prepared by the contractor and certify compliance statement on each FP and life safety drawings as required by VA directives and policies. 5.0 SUSTAINABLE DESIGN STANDARDS 5.1 The A/E shall be responsible for designing to achieve sustainable design equivalencies and for implementing within the design the following Guiding Principles found in the Federal Leadership on High Performance and Sustainable Buildings Memorandum of Understanding and the VA Sustainable Design and Energy Reduction Manual: Employ Integrated Design Principles (Integrated Design, Commissioning) Optimize Energy Performance (Energy Efficiency, Measurement and Verification) and with VA's Energy Efficiency Design Standards. Protect and Conserve Water (Indoor Water, Outdoor Water) Enhance Indoor Environmental Quality (Ventilation, Thermal Comfort, Moisture Control, Day lighting, Low-Emitting Materials, and Protect IAQ during Construction) Reduce Environmental Impact of Materials (Recycled Content, Bio-based Content, Construction Waste, Ozone Depleting Compounds). 5.2 Sustainable design features, activities and equivalencies are part of overall Federal policy to limit environmental impact and ensure the environmental compatibility of Federal facilities. It is the intent of the VA to make every reasonable and rational effort to meet these requirements. In the event the NE concludes that implementation of specific sustainability requirements is not feasible (in that doing so creates major negative impacts on the project, including major overall cost increases, major operational feasibility issues, major technology application issues, etc.), a detailed rationale for limiting the use of the specific sustainability feature in question shall be submitted in writing to the Project Engineer for consideration. Such rationale shall include discussion of the significant negative impacts to the project. Cost comparisons and evaluations used in supporting the non-inclusion of required sustainability features must show an overwhelming life cycle rationale. Such exclusions shall not be implemented unless specifically approved by the Project Engineer. 6.0 WAYFINDING 6.1 Signage design and construction must conform to the Manual of Uniform Traffic Control Devices and the VA Signage Design Guide. 7.0 UTILITIES 7.1 All new or relocated utilities design must meet the latest VA Design Manual and any other applicable local and/or federal building codes. 7.2 Site plans, elevations, profiles, point of connection and sections shall be developed for new or relocated utilities. 7.3 All calculations supporting utilities design shall be submitted at 95% and final submission. 8.0 CONSTRUCTON COST ESTIMATE 8.1 The preliminary cost estimates shall reflect the expected construction cost for all work identified and detailed. "Magnitude" and "square foot" estimates will not be accepted. 8.2 The A/E shall develop a detailed preliminary construction cost estimate. The cost estimate shall present labor, material, and equipment costs for work required by the major disciplines, i.e., Architectural, Structural, Mechanical, Plumbing, Sprinkler, Electrical, and Industrial Hygiene. The work grouped under each major discipline shall be placed into the appropriate VA Master Construction Specifications (Masterformat 2004). 8.3 The detailed construction cost estimate shall consider contingencies at 3.5% overhead at 10%, profit at 10%, and escalation attributable to inflation, and any other regional industry costs. The contingency amount is established for change orders or other additional work occurring during construction. 8.4 The estimate must have sufficient detail and accuracy to reflect the anticipated bid cost upon completion of the contract working drawings and specifications. Cost estimate must include bid deduct(s) that total at least 20% of the construction estimate. 9.0 MEETINGS 9.1 Post-award Meeting -A post award meeting will be held within ten (10) calendar days after contract award. 9.2 Design Review Meetings - A design review meeting will be held after each design submittal. 9.3 Meeting Minutes - The A/E Contractor shall take minutes of all meetings held relative to this contract with exception to the construction phase. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The A/E Contractor shall provide, via email transmission, complete copies of all minutes to CO and all attendees within 48 hours of the next meeting. All challenges to the minutes will be reflected in a revised version prepared by the A/E Contractor. Copies of updated minutes shall be distributed to the CO and all attendees within 24 hours after change notice. 10.0 QUALITY CONTROL 10.1 The contractor shall develop a quality plan. This plan shall be submitted within10 calendar days after contract award. The plan should outline the following: " The management and organization of this project. " Intended key technical personnel, such as subcontractors, discipline managers, project manager, etc. " Narrative describing product quality control 10.2 After the award of the contract, the A/E Contractor shall follow minimum standards of quality as follows: " There shall be a consistency of key personnel throughout the project. " All deliverables shall be routed through, reviewed and approved by the A/E Contractor project manager. " All mistakes, omissions or errors discovered during the construction process shall be rectified by the A/E Contractor. The A/E Contractor shall provide the government with additional design drawings, cost estimates and statements of work to make field design corrections, should they become necessary. 11.0 GENERAL INFORMATION: 11.1 The A/E Contractor shall submit all requests for information in writing to the COR and allow at least three calendar days for the COR to respond. 11.2 The Contracting Officer must approve all work that is beyond the scope of this statement of work. - END OF STATEMENT OF WORK -

C--Montana National Guard A&E IDIQ Synopsis

Department of the Army, National Guard Bureau | Published March 31, 2015  -  Deadline May 1, 2015
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SYNOPSIS: The government is looking for qualified firms to Perform Type A (investigative), B (design), and C (construction surveillance and inspection) Architectural and Engineering consulting services. An Indefinite quantity/Indefinite Delivery (ID/IQ) Fixed Price contract is contemplated. Services will be mainly performed at the Montana Air National Guard, Great Falls, Montana but may include other locations within the state of Montana. The A-E indefinite delivery contract may be utilized by all National Guard Contracting Offices within the State of Montana. These services will be required for an undermined number of projects of varying size and complexity. Firms must have ability to perform up to three or more task orders simultaneously. DESCRIPTION: Indefinite Delivery/Indefinite Quantity Architect and Engineering Services Contract. The United States Property and Fiscal Office (USPFO), Montana National Guard, intends to award a single firm-fixed price Indefinite Delivery Indefinite Quantity (IDIQ) Architect-Engineer (A-E) Services contract. This announcement is being solicited as unrestricted. Small business size standard is $14.0 Million for NAICS 541330. The Point of contact for this announcement is MAJ Chris Lende. Submit questions to christopher.c.lende.mil@mail.mil. CONTRACT INFORMATION: The work requires multi-discipline professional A-E services for various projects throughout the State of Montana supporting projects for both the Montana Air National Guard and Montana Army National Guard. The selection of a firm is not based upon competitive bidding procedures, but rather the process for A-E firm selection described in FAR 36 using the competitive ranking of firms based upon the professional qualifications necessary for the performance of the required services, as more fully set forth in the selection criteria. The competitive ranking will be followed by a negotiation with the most highly ranked firm and continuing to lower ranked firms only if satisfactory terms are not reached with the preferred firm as described in FAR 36.606. The A-E firm must be capable of responding to and working on multiple task orders concurrently. All firms responding to this announcement are cautioned to review FAR 9.5 - Organizational and Consultant Conflicts of interest; and FAR 36.209 - Construction Contracts with Architect-Engineer firms. The United States Property and Fiscal Office (USPFO) for Montana intends to award one (1) Firm-Fixed-Price Architect-Engineer (A-E) Indefinite Delivery/Indefinite Quantity (IDIQ) Contract, with Options, for support of National Guard activities throughout the State of Montana. The A-E IDIQ contract will be established for a base period of one (1) year with options exercisable for four (4) successive one (1) year option periods. A one-time minimum guaranteed amount for the contract is $2,000.00; and a cumulative $5 Million ceiling will apply for the duration of the contract with a $500,000 limit on individual Task Order except in unusual circumstances and approved by higher headquarters up to $1,500,000. There is no minimum guarantee in the option years. Firm-Fixed-Price (FFP) Task Orders are anticipated to be awarded against the A-E IDIQ contract. Large business firms that intend to do contracting must convey their intent to meet the minimum small business goals on the SF 330, Section C. by identifying subcontracting opportunities with small businesses. If selected, the large business offeror will be required to submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9 and DFARS 219.704/705 as a part of the Request for Proposal Package. The subcontracting plan is NOT required with the initial SF 330 submittal. The National Guard subcontracting goals are as follows: Small Business 14.0% Small Disadvantaged Business 3.0 % Women-Owned Small Business 5.0 % HUBZone Small Business 1.0% Veteran Owned Small Business 3.0% Service-Disabled Veteran-Owned Small Business 3.0% The Government anticipates that this announcement will result in the award of one contract to provide services to supported locations/activities on a statewide basis. Offerors shall note that there will be no travel paid on the resulting task order unless specifically authorized by the contracting officer and only in unusual circumstances. DUTIES: Work will involve a broad variety of investigative, design and construction monitoring services (Types A, B, and C services respectively), in accordance with applicable Army, Air Force and National Guard regulations/standards for facility design and construction and miscellaneous other services which include, but are not limited to: Investigative, design and/or monitoring services for design-bid-build and criteria consultant services for design-build projects pertaining to repair, maintenance, alteration or new construction of facilities and aviation-related structures; scope development, design criteria and conceptual designs; feasibility and planning studies; field investigations; plans and specifications; historical preservation and archaeological services, studies and reports; topographic subsurface investigation and other surveys; anti-terrorism/force protection; space planning and interior design; construction cost estimating; quality control; asbestos and lead-based paint assessment and abatement; building evaluation reports; construction management; life safety studies; fire protection measures; life cycle cost analyses; landscaping design; miscellaneous design and problem analyses; independent technical review of product submittals; and on occasion, participation in peer review processes and source selection boards. Designed projects shall incorporate but are not limited to applicable sustainable design methods and practices in accordance with Executive Order 13423 of January 24, 2007, Federal Leadership Sustainable Buildings Memorandum of Understanding (MOU) and Energy Independence and Security Act of 2007 (EISA). DISCIPLINES: The work will require primarily architectural; mechanical, electrical, civil and structural engineering; cost estimating; and specification writing services but may also necessitate, but is not limited to geotechnical, toning/subsurface mapping, environmental, industrial hygienist, fire protection, historic preservation and archaeological monitoring, surveying, space planner/interior designer, landscape architect or designer, construction manager/inspector, USGBC LEED accredited professional, and other disciplines with specialized experience. SELECTION CRITERIA; FAR 36.602-1(a): Failure of a firm to address its specified qualifications will result in the incontrovertible determination that the submittal is non-compliant with the submission requirements. Firms will be evaluated on the following factors and A&E selection criterion, included in descending order of importance: (1) PROFESSIONAL QUALIFICATIONS necessary for satisfactory performance of required services. Address professional qualifications by education, training, registration, certifications, overall and relevant documented specialized experience of key individuals in the discipline of Architecture; Mechanical; Civil; Electrical; Structural; and Interior Design. (2) SPECIALIZED EXPERIENCE and technical competence in the type of work described in CONTRACT INFORMATION, DUTIES, including experience in energy-efficient products and services, products and services that utilize renewable energy technologies, waste reduction, environmentally preferable products and services and use of recovered/recycled materials (3) CAPABILITY TO ACCOMPLISH the work in the required time. Discuss ability to meet the potential of working on multiple task orders at one time. Address your ability to sustain the loss of key personnel yet accomplish the work within required times. Address your management approach, organizational flow chart showing the inter-relationship of management and various team components, management and coordination of disciplines and subcontractors, and quality control procedures. Address capability to furnish drawings in CADD format; text documents in Microsoft Office format; and specifications as an Adobe Acrobat PDF file. (4) PAST PERFORMANCE on contracts with government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. List but do not submit more than five (5) actual copies of recent awards, commendations or other superior performance indicators. (5) LOCATION in the general geographical area of the projects and knowledge of the locality of the project areas within the State of Montana. All contract work is to be performed within the State of Montana. Address specific knowledge of Montana topography and soil conditions, and weather conditions and knowledge of State of Montana local building codes and practices. (6) VOLUME OF WORK performed in the previous 12 months under contracts awarded by DOD. SUBMISSION REQUIREMENTS: THIS IS NOT A REQUEST FOR PROPOSALS. Interested Architect-Engineer firms having the capabilities to perform the anticipated work are invited to submit three (3) completed and bound paper copy of their SF 330 (Parts 1 and II) (Architect-Engineer Qualifications). Additionally, firms may submit the data on CD/DVD but the CD/DVD shall not substitute for the hard copy submission. Submitting firms are to include the DUNS number along with the name of the firm in Block 5 of the SF 330, Part 1, Section B. FONT SIZE shall be at least 10 pitch or larger on white letter-sized paper (8-1/2 inches by 11 inches), limited to 20 double-sided sheets, stapled, fastened or bound. Do not furnish design portfolios, prints, magazines, newspaper clipping and/or CDs of completed projects. All requirements of this notice must be met for a firm to be considered responsive. Solicitation packages will not be provided. Qualification submissions must be received no later than 3:00:00 p.m., Mountain Standard Time, on May 1, 2015. Submission may be hand-carried to the USPFO for MT Purchasing and Contracting Office, 1956 Mt Majo Street, Fort Harrison, MT 59636-4789 or mailed to Montana Army National Guard, ATTN: MAJ Chris Lende, USPFO for MT Purchasing and Contracting Office, 1956 Mt Majo Street, Fort Harrison, MT 59636-4789. Facsimile transmissions will not be accepted. Late proposal rules in FAR 15.208 will be followed for submissions received after 3:00:00 p.m. Mountain Standard Time on the closing date specified in this announcement. No other general notification to firms under consideration for this project will be made. All information relating to this synopsis, including pertinent changes/amendments and information prior to the date set for receipt of AE Qualification Submission will be posted on the following website: https://www.fbo.gov . Cover letters and extraneous materials ARE NOT desired and WILL NOT be considered by the selection boards. Personal visits, for the purpose of discussing this announcement or the Submittal, will not be allowed. To be eligible for contract award, a firm must be registered System for Award Management (SAM). Interested offerors must be registered in SAM. To register go to: https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register. Instructions for registering are on the web page. Firms should be registered well in advance of the closing date for submission of the SF 330 as the process may take 3 - 5 days.

Hybrid-Cycle Power and Thermal Management System (PTMS) Development

Department of the Air Force, Air Force Material Command | Published October 2, 2015  -  Deadline November 16, 2015
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The objective of this solicitation is to evaluate, design, and develop key technologies and integrated systems for meeting the auxiliary power and thermal system requirements of next generation aircraft. Specifically, aircraft-level accessory system architecture analysis, system and component design and development, and integrated system demonstrations will likely be required under this activity. The solicitation seeks full thermal and auxiliary power system-level solutions. As such, component-specific solutions alone do not fulfill the scope of this activity. Successful offerors need to have the capability to design, model, build and test up to full-scale PTMS units and integrated subsystems. An outcome of this activity will include identifying technology risks to achieving up to TRL 6 demonstrations with complementary risk mitigation plans. During the course of this activity, ground tests which seek to address each of these risks will likely be required wherein key vehicle functions may be simulated or emulated through practical means. While on-engine testing, either through directtest with an adaptive-cycle turbine engine or surrogate, may be cost prohibitive, risks associated with dynamical engine responses may need to be identified and explored as practical through system emulation and/or modeling. In addition, an on-engine test plan, with associated risks delineated, may be requested.

Z--Roof replacement (SPS), Pathology and Building 35.

Department of Veterans Affairs, Providence VAMC | Published July 17, 2015  -  Deadline August 10, 2015
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VA New England Healthcare System West Haven VA Medical Center 950 Campbell Avenue West Haven, CT 06516 Project # 689-15-102 Roof Replacement / Roofs @ SPS, Pathology, Building #35 1.0 INTRODUCTION The work includes but is not limited to: provide all equipment, tools, labor, and support services for removal and installation of new Fluid Applied Roofing System (tested by a qualified testing and inspecting agency to resist uplift pressure calculated according to ASCE/SEI 7). This project will include, but is not limited to, all work including construction administration, demolition, and installation of roofs on building at the area of SPS for the project. The scope of works includes but is not limited to: the demolition and removal of existing roofs, replace/repair metal roof deck, plywood deck, concrete deck, installation of new roofs and safety roof railings. These areas are all clearly shown on the VA provided plans. The VA shall be considered the Architect of record and all RFI's and submittals shall be sent to them for resolution through the Contracting Officer (CO). After Contract Award the Contractor is required to provide a Payment Bond, a Performance Bond and an Insurance certificate within 10 days. Once received and confirmed, the period of performance for the above mentioned project will begin with a Notice to Proceed (NTP) issued at a Pre?Construction Meeting (Pre?Con) and shall not exceed 180 days after NTP. As part of this solicitation the General Contractor (GC) shall submit a preliminary schedule using Microsoft Project showing the methodology for accomplishing the project.

ARCHEOLOGICAL & ARCHITECTURAL Evaluation of Bridge H-2 & 13DM604 at Iowa Army Ammunition Plant (IAAAP)

Department of the Army, Army Contracting Command | Published June 2, 2016  -  Deadline June 17, 2016
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Headquarters, US Army Contracting Command - Rock Island (ACC-RI) has a requirement to provide funds for Archeological & Architectural Evaluation of Bridge H-2 & 13DM604 at Iowa Army Ammunition Plant (IAAAP) in accordance with the terms and conditions of Basic Ordering Agreement (BOA) Number W52P1J-09-G-0001.It is anticipated that this procurement will result in an award to American Ordnance LLC who is the Operating Contractor at IAAAP. Authority for this contract action shall be the Government Property Clause Far 52.245-1 and will be effected as a task order under the existing BOA that is in place through Calendar Year 2018. Reference for this action shall be Request for Proposal (RFP) W52P1J-16-R-0173. This notification has been posted for subcontracting purposes only. Please Note: This notice does not constitute a RFP. Responses to this announcement are not proposals and cannot be accepted by the Government to form a binding contract. This is not a guarantee of a future RFP or an award. This notice should not be construed as a commitment of any kind by the U.S. Government. The Point of Contact for this notification and any requests/questions may be directed in writing to Logan Frye at Logan.E.Frye.Civ@mail.mil Telephone inquiries will not be accepted.

C--Sole Source Notice - Upgrade Main Electrical Switchgear- CPS Agency: Department of Veterans Affairs Office:VISN-3 Construction Office Location: (630A4) VA BROOKLYN CAMPUS

Department of Veterans Affairs, Bronx VAMC (NAL) | Published September 17, 2015  -  Deadline March 13, 2015
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Description The Department of Veterans Affairs intends to award a sole source contract to Goldman Copeland for follow-on construction period and site visit services. The Government intends to solicit and negotiate with only one source under the authority of FAR 6.302.1; Only One Responsible Source and No Other Supplies or Services will Satisfy Agency Requirements.VA contracted for A&E design services associate with the construction project No. 630A4-10-442 Upgrade Main Electrical Switchgear VA is awarding this contract in order to complete the on-going construction project 630A4-10-442. The period of performance for this award is: September 30, 2015 through 30 September 2016. Goldman Copeland is the only known source possessing the capability required by VA. The intent of this synopsis is for INFORMATIONAL PURPOSES ONLY, and is not a request for competitive bids; no solicitation will be issued for this sole source requirement and no other information will be provided. All responses received within 15 days after the date of this synopsis will be considered by the Government. The Government will not recognize any costs associated with submission of information in response to this notice. The Government will not pay for any effort expended in responding to this notice. A determination not to compete this proposed action is solely within the discretion of the Government. Nbsp; Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A/E SERVICES: Construction Period Services Upgrade Main Electrical Switchgear Project No. 630A4-10-442 Provide all necessary Architect-Engineer (A/E) service for the conducting of Construction Period Services for the Upgrade Main Electrical Switchgear, at the New York Harbor Healthcare System-Brooklyn Campus. Scope of Work Develop construction period services, and site visits for the above project.2. All design and construction must comply with the latest NFPA 101 Life Safety, NFPA 99 Health Care Facilities, and VA Design Standards 3. Provide as Builts based on contractor's red lines of contract drawings.4. Provide Information (RFI) from the contractor, change order proposals and payments. The A/E shall provide site visits in order to monitor work for conformance with the specification and develop a punch list to submit to the contractor upon completion of the project. The A/E shall provide a comprehensive report for each site visit listing deficiencies, all items discussed and any additional comments. Justification: The existing Switchgear, which is responsible for distributing power throughout the entire Medical facility, is approximately 60 years old and requires significant maintenance and repair to keep it running.

Thermo-Mechanical Stress Design Optimization in Optical Coatings

Department of the Air Force, Air Force Materiel Command | Published March 31, 2016  -  Deadline May 16, 2016
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Performance of optical elements in Air Force state-of-the-art systems is often limited by the optical coatings that can be applied versus the inherent properties of the component optical materials composing the system. The abilities and life-cycle of these coatings are limited by the thermo-mechanical stresses that appear during manufacturing, storage, and operational use. The combination of low volume production and high performance requirements limits the value of iterative designs coupled with physical production runs and testing. The Air Force Research Laboratory Material's & Manufacturing Directorate (AFRL/RX) aspires to improve manufacturing yields, system performance and system life cycle costs through an improved understanding of the transient and permanent thermo-mechanical stresses inherent in a coating design based on the production, storage, and operational use attributes during the design cycle. AFRL/RX believes an ICMSE approach with enhanced design tools can meet this goal. The core objective of this ICMSE approach is the integration of standard verified and validated thermo-mechanical stress algorithms with one or more optimization engines assimilated into company specific design and manufacturing processes. The result should include demonstration of improved optical performance and system life-cycle costs for one or more demonstration systems. The responses to this RFI should include the ability and value of such a tool suite to meet the intent as well as its practicality as a commercial software module or tool. The key technical challenges associated with developing validated design tools to enable more reliable and enhanced operation would be 1) having appropriate data available for the material systems and manufacturing methods of interest to model and validate overall coating design, 2) the existence of a capability to measure relevant thermomechanical properties in relation to manufacturing process parameters, 3) validation of optimization by design execution and testing, and 4) integration of optimization capabilities with optical and mechanical design and simulation tools. The initiative is expected to have numerous outcomes toward advancing the ICMSE design and analysis paradigm for optical coatings. These outcomes include: Strengthening the ICMSE competency within the Air Force materials and sensors base communities Developing cross-functional computational tools that include optical, mechanical and thermal considerations in a framework that supports optimization Demonstrating a digital framework linking processing/property/structure relationships for integrated material design that translates to device architecture to account for manufacturability, performance, reliability, and sustainability Demonstrating that reduced cost and development time can be delivered using ICMSE tools on high return on investment (ROI) components Identifying precompetitive research/infrastructure needs for enabling improved optical coatings.  

Waste Compost Facility at US Army Garrison, West Point West Point, NY

Department of the Army, U.S. Army Corps of Engineers | Published July 1, 2015  -  Deadline August 31, 2015
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Synopsis of Waste Compost Facility at US Army Garrison, West Point West Point, NY The U.S. Army Corps of Engineers, New York District intends to issue a request for a design-build contractor to conduct an assessment and study of current solid waste streams at United States Military Academy-West Point (USMA-WP). Based on this assessment, the design-build contractor will review available technologies, make recommendations and develop a design for the waste composting system. The recommendations from the completed assessment will be integrated in the system design. The design-build contractor will obtain all permits, construct the waste composting system, provide training to USMA personnel and develop a program that will allow USMA- Department of Public Works (DPW) to collect data to ensure waste stream amounts are documented and the right combination of waste stream are maintained for optimal operation of the system. The final design and function of the composting system must be formally accepted by the Government prior to issuance of the construction notice to proceed. The North American Industry Classification System (NAICS) code is 562219 In accordance with FAR 36.204 and DFAR 236.204, the estimated magnitude of construction is between $1,000,000 and $5,000,000. The anticipated period of performance for this acquisition is 365 calendar days from the date the contractor receives the Notice to Proceed (NTP). This acquisition will be Unrestricted for Full and Open Competition. The acquisition process that will be used is a Design-Build, One-Step Request for Proposal, Lowest Priced Technically Acceptable (LPTA) procurement. Design-Bid-Build (DBB) type procurement is not appropriate. Award will be made to one (1) offeror who is deemed by the Government to be responsible in accordance with Federal Acquisition Regulations (FAR), conforms to the solicitation requirements; and whose proposal, judged by an overall assessment of the evaluation criteria, represents the best value to the Government. Offerors will be evaluated based on technical factors including Specialized Experience, Past Performance, and Qualifications of the Offeror's Team and Price. The One Step Design Build evaluation will use the Lowest Price Technically Acceptable method to determine the awardee among those offerors that have provided proposals. The following will be the technical evaluation factors for informational purposes only. If you are interested in submitting a proposal for this project you must respond to the solicitation and any amendments. Final information regarding the selection criteria and requirements for this procurement will be provided in the solicitation on or about 16 July 2015. FACTOR 1 - SPECIALIZED EXPERIENCE - SUBMISSION REQUIREMENTS: To demonstrate recent, relevant experience, the Offeror must use the Specialized Experience forms - (Attachment 2 for construction experience). If the Offeror is a Joint Venture, Limited Liability Corporation, members of a Teaming Agreement, or integrated design-build firm provide experience information for design and construction, demonstrating the experience of each proposed design and construction entity as is relevant to their proposed role on this project. Submit projects that are currently well underway (designed and at least 75% construction progress completed) or completed and turned over no longer than seven (7) years preceding the date of this Solicitation. If any firm has multiple divisions, limit the project examples to those performed by the division submitting the offer. The Offeror shall submit a minimum of two (2) projects, one of which must have been performed by the Prime Contractor, but no more than seven (7) projects for Factor 1. At least one (1) project must demonstrate adapt/build or design/build experience. If the Offeror proposes to use an architect-engineer firm as part of the Offeror's team, the architect-engineer firm shall submit a minimum of two (2) projects for Factor 1. The total number of projects submitted for Factor 1 shall not exceed seven (7) project examples. EVALUATION CRITERIA: The Offeror will be evaluated on the relevancy of the experience demonstrated in the submitted EXPERIENCE INFORMATION FACT SHEET, Form A2. Factor 1 shall be rated in accordance with information provided below. The projects submitted should include the following criteria.  Projects shall be considered similar in scope if they contain any of the following: o If the project included waste stream analysis of food, yard waste (leaves, grass, tree trimmings, etc.) and wastewater treatment sludge. o If the project required the Offeror to obtain the required environmental permitting associated with implementation and construction of a composting facility o A composting facility which handles an estimated amount of waste greater than or equal to ten (10) tons per day. o Required the Offerors involvement in stakeholder and public relations facilitation associated with implementation of a solid waste treatment system.  Projects shall be considered similar in magnitude if they contain any of the following: o Any project where the construction cost was greater than or equal to $500,000. Where this combination of experience includes the following, the proposal may be rated as deficient (the following list does not encompass all possible deficiencies): - Experience examples are not verifiable. The Government reserves the right to verify the experience by reviewing the Construction Contractor (or Architect-Engineer) Appraisal Support System (CCASS/ACASS), other DOD or Government appraisal systems or to interview commercial owners or references. The Government may check any or all cited references to verify supplied information. The relevant experience of key personnel proposed for this project will not be evaluated or considered under this factor. Rating Guidelines for Factor 1: The government will not award to an Offeror that receives an unacceptable rating for this factor. Acceptable: Proposal clearly meets the minimum requirements of the solicitation. Unacceptable: Proposal does not clearly meet the minimum requirements of the solicitation. 3.1.2. FACTOR 2 - CONTRACTOR PAST PERFORMANCE The Offeror will provide past performance information on the projects submitted under Factor 1 using the past performance questionnaires included in the solicitation. In addition to the past performance questionnaires provided, the Government intends to use the Past Performance Information Retrieval System (PPIRS). However, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror's proposal, inquiries of owner representative(s) or other personnel with knowledge of performance, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources. The past performance evaluation team will review this past performance information and determine the quality and usefulness as it applies to a performance competence assessment as described in the guidelines, below. Negative performance information includes the issuance of cure notices, terminations for default, or the requirement for excessive oversight in order to achieve satisfactory completion. A single example of negative performance, if significant enough, may lead to a negative rating for this factor. Likewise, multiple examples of less significant negative performance may lead to a negative rating for this factor. In conducting the performance competence assessment, the Government will consider the relevancy of the past performance information available. Highly relevant projects are those that are similar in scope, magnitude, and complexity to the current solicitation, although the past performance may still be considered if the projects do not fully meet the criteria for Factor 1, Past Experience. In addition, the Offeror is required to provide any information on past projects (within the past five (5) years) that were terminated (for any reason) or in which they have been issued a CURE NOTICE and provide accompanying information as to the details for such action(s) with an explanation of why they were terminated or issued a cure notice. EVALUATION CRITERIA: The Government will evaluate the relevancy of the Offeror's record of past performance information in accordance with the table shown below. Based on the Offeror's recent relevant performance record, the Government will make a determination as to the expectation that the Offeror will successfully perform the required effort. A performance confidence assessment rating will be assigned in accordance with the table shown below. Where no recent/relevant performance record is available or the Offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the Offeror will receive an Unknown Confidence (neutral) rating. This rating is neither favorable nor unfavorable. Rating Guidelines for Factor 2 PAST PERFORMANCE RATINGS Past Performance Relevancy Ratings Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires. Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires. Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires. Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires. Performance Confidence Assessments Rating Description Substantial Confidence Based on the Offeror's recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort. Satisfactory Confidence Based on the Offeror's recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort. Limited Confidence Based on the Offeror's recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort. No Confidence Based on the Offeror's recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort. Unknown Confidence (Neutral) No recent/relevant performance record is available or the Offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The government will not award to an Offeror that receives an Unsatisfactory Rating for this factor. The Government will review the relative risk of the contractors ratings but normally not award to an Offeror that receives unacceptable rating in this factor: EVALUATION AND RATING SYSTEM 3.1.2.1 General: The Government will review the proposals and rate the quality of each evaluation factor and sub-factor(s). The SSEB will rate each proposal against the specified evaluation criteria in the Solicitation requirements. They will not compare proposals at this time. After all proposals are rated, the Government will compare the ratings and relative advantages and disadvantages of proposals against each other in order to determine which Offerors are the most highly qualified under Phase 1 to short-list for participation in Phase 2. 3.1.2.2 Review Write-up: The Government will support each rating with a narrative, separately listing all strengths or advantages, weaknesses or disadvantages, deficiencies, and required clarifications. 3.1.2.3 Rating System: After listing proposal strengths, weaknesses and deficiencies, the SSEB will assign an adjective rating of "Acceptable",, or "Unacceptable" to factor 1 and factor 3 and sub-factor (except those factors rated as GO/NO-GO and except for the Past Performance Factor), which reflect the Government's confidence in each offeror's technical ability, as demonstrated in its proposal, to perform the requirements stated in the RFP. The adjectival ratings shall be assigned, using the following criteria, which incorporate a proposal risk assessment: 3.1.2.4 Acceptable: Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate. 3.1.2.5 Marginal: Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high. 3.1.2.6 Unacceptable. Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable. 3.1.3 FACTOR 3 - QUALIFICATIONS OF THE OFFEROR'S TEAM QUALIFICATIONS OF THE OFFEROR'S TEAM a. Submission Requirements i. Offerors must submit resumes for the following Key Personnel: 1. Overall Project Manager 2. Senior Environmental Engineer (Responsible for Waste Stream Analysis and Environmental Permitting Requirements). 3. Senior Civil Engineer (Responsible for Civil Design) 4. Site Superintendent (Overall Field Manager responsible for Construction). ii. All resumes must include the following information and may NOT exceed three (3) pages per Resume: • Name and title • Assignment on this project • Name of firm with which associated • Years experience with the firm (in the employee's field of expertise/discipline) and years of experience with other firms (in the field of expertise/ discipline) • Educational degree(s), year of degree, and institution • Active professional registration and year first registered, if applicable • Other experience and qualifications relevant to same/similar work required under this contract • List of projects in which the individual has worked to include Name of project(s), project location(s) and the role or position filled by the individual. iii. The resumes of the key personnel listed above must indicate that they have the experience and degrees as prescribed in the table below. iv. Degrees listed in resumes must be from institutions of higher education, such as United States universities or colleges. v. Resumes of key personnel must demonstrate that key personnel candidates have the minimum of number of years of relevant professional experience (see Table 1, below, for minimum qualifications). For example, the Senior Civil Engineer must have a degree in Civil Engineering and a minimum of five (5) years of professional mechanical engineering experience (for example, from September 2010 to Present). vi. The Offeror must document whether personnel proposed for work under the project are currently employed by the Offeror. When the Offeror is a joint venture, key personnel who are employees of any of the joint venture partners meet this requirement. When resumes indicate that key personnel candidates are not currently employed by the Offeror (this includes key personnel candidates currently employed by subcontractors), the Offeror must provide a signed letter of commitment, dated within one month before the date the Offeror submitted its proposal under the Solicitation, signed by both the key personnel candidate and the Offeror, and specifically referencing the Solicitation number and title. The signed letters of commitment will not count towards the page limitation of either the resumes or the overall page limitation of this Section. b. Evaluation Criteria i. The Offeror's proposed key personnel will be evaluated against the minimum qualifications stated below: Table 1 Position Experience and Education 1Overall Project Manager Architecture or Engineering Degree (civil, electrical, mechanical or structural; see paragraph a. iv., above) with a minimum of 5 years professional experience as a Project Manager. Resume must identify at least 2 examples of previous construction projects on which he or she was the Project Manager. 2 Senior Environmental Engineer Environmental Engineering Degree with a minimum of 10 years experience as an Environmental Engineer. Resume must identify at least 3 examples of previous waste stream/composting analysis and facility construction projects on which he or she was involved in the permitting, design and construction process. 3 Senior Civil Engineer Civil Engineering Degree (see paragraph a.iv., above) with a Minimum 5 years professional experience as a Civil/Structural Engineer. A Professional Engineer's License as a Civil Engineer. Resume must identify at least 2 examples of previous projects on which he or she was the Civil Engineer of Record. 4 Senior Electrical Engineer Electrical Engineering Degree (see paragraph a.iv., above) with a Minimum 5 years professional experience as an electrical Engineer. A Professional Engineer's License as an Electrical Engineer. Resume must identify at least 2 examples of previous projects on which he or she was the Electrical Engineer of Record. 5 Site Superintendent Site Superintendent with a minimum of 5 years of construction experience. Resume must identify at least 2 projects of construction projects in which he or she performed the duties of a Site Superintendent. Rating Guidelines for Factor 3 The Government will not award to an Offeror that receives an unacceptable rating in this factor. Acceptable: Proposal clearly meets the minimum requirements of the solicitation. Unacceptable: Proposal does not clearly meet the minimum requirements of the solicitation The media selected for issuance of Synopsis/Solicitation and amendments shall solely be at the discretion of the Government; accordingly, the media utilized for this project shall be the internet. Paper copies of this solicitation and amendments, if any, will not be available or issued. In accordance with DFARS 252.204-7007, all vendors who want access to the solicitation must be registered with System for Award Management (SAM), located at https://www.sam.gov/portal/public/SAM/ and Federal Business Opportunity (FedBizOpps), located at http://www.fbo.gov, in order to safeguard acquisition-related information for all Federal Agencies. Interested parties may download and print the solicitation at no charge from the FedBizOpps website http://www.fbo.gov. Some contractor tools are as follows: 1. Register to receive Notification, and 2. Subscribe to the Mailing List for specific solicitations at Federal Business Opportunities (www.fbo.gov) or utilize the Vendor Notification Service in ASFI (https://www.acquisition.army.mil/asfi). FedBizOpps directs vendors to hyperlinks for Federal Business opportunities, such as solicitations, plans, specifications, and amendments. Check www.fbo.gov frequently for information and updates. Project specification files and drawings are portable document files (PDF). The Office of the Under Secretary of Defense (Acquisition Technology & Logistics (OUSD{AT&L}) A Guide to Collection & Use of Past Performance Information dated 2003 and FAR Part 36 requires the collection and use of past performance information (PPI) in acquiring best-value goods and services. FAR Subpart 36.3 and DFARS Subpart 236.2 mandate the use of Contract Performance Assessment Reporting System (CPARS) by all DoD agencies for construction contracts greater than or equal to $650,000 or more than $10,000 if the contract was terminated for default. CPARS is located at: https://www.cpars.gov/index.htm. More definitive guidance and instructions will be incorporated in the solicitation and resultant contract. For further information, contact: Rippert P. Roberts III, Contract Specialist, U.S. Army Corps of Engineers, New York District, 26 Federal Plaza, Room 1843, New York, NY 10278-0090. E-mail: rippert.p.roberts@usace.army.mil or NYDCONTRACTING@usace.army.mil

R--IT Research and Advisory Services

Department of Veterans Affairs, VA Denver Acquisition & Logistics Center | Published July 11, 2016
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JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION April 26, 2016 Upon the basis of the following justification, I, as Contracting Officer, hereby approve the use of other than full and open competition of the proposed contractual action pursuant to the authority of 41 U.S.C. 253(c)(1), "Only one responsible source and no other services will satisfy VA's requirements". 1. Identification of the requirement. This procurement is a sole source action to be awarded as a Task Order against a GSA contract. The placement of a Firm Fixed Price Task Order is anticipated. 2. Limited to the following source(s). Contractor: Gartner, Inc. GSA: GS-35F-5014H POC & phone: Amy Johanek, 703.387.5749, amy.johanek@gartner.com 3. Statutory Authority. The statutory authority permitting other than full and open competition is 41 U.S.C.253(c)(1) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-1entitled, "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements". 4. Identification of the justification rationale. The acquisition is to establish a Follow-on Task Order with a GSA Contractor for a period of one year for the goods and services identified in the Minimum Technical Requirements. Gartner, Inc. is the incumbent GSA contractor and has successfully provided the needed goods and services in two previous Task Orders against their GSA contract. Market Research has not found another company that can meet the Minimum Technical Requirements where substantial duplication of cost would not be incurred. Redundant start-up and product development costs are not expected to be recovered through competition. 5. Description of the item or service required, statement that the requested material or service represents the minimum requirements of the government, the estimated cost, and required delivery date or performance period. The acquisition is to establish a Follow-on Task Order with Gartner, Inc. for the period of June 1, 2016 through May 31, 2017. This requirement is for (2) Enterprise for IT Leaders - Enterprise Architecture accounts, (1) Gartner for IT Leaders - Advisor account and (1) Gartner for IT Leaders - Reference account. This contract will replace the current VA Office of Acquisition and Logistics - Enterprise Acquisition Systems Gartner contract that contains (2) Enterprise for IT Leaders - Enterprise Architecture accounts, (1) Gartner for IT Leaders - Advisor account and (2) Gartner for IT Leaders - Reference account licenses These accounts will allow OAL-EAS SMEs to continue their access to Gartner research materials for detailed analysis in several areas including, IT System Performance Criteria, IT requirements definition, support systems and service level agreement definition, performance measures, and application rationalization. These subscriptions to provide research and advisory services and documents to include the entire Gartner research portfolio, such as current and future state technology analysis, comparisons of current and future IT products, services and solutions, as well as IT business and management trends, best practices, performance measurement and cost optimization. These subscriptions will also provide current state analysis and future state predictions of technology vendor offerings and financial performance, including detailed analysis of products, markets, technologies, and the competitive landscape that could impact their financial viability. In addition, this will provide future state analysis of all IT topical areas to support strategic planning initiatives. This effort is for a base period of twelve months with two (2) options. 6. Specific characteristics of the material or service that limit the availability to this/these source(s) (unique features, function of the item, etc.). Describe in detail why only this/these suggested source(s) can furnish the requirements to the exclusion of other sources. Provide a description of the market research conducted among schedule holders and the results OR a statement of the reason market research was not conducted. The Gartner for IT Leaders research subscriptions are essential to the Government's requirements. Market research was performed by reviewing the capabilities of other similar service providers. This market research and the analysis below indicate that the products and services of other companies cannot be modified to meet VA OAL-EAS needs. Gartner Inc. has previously provided OAL EAS with extensive research and advisory support services. Gartner Inc. possesses more than 1,100 expert analysts covering more than 1,300 IT topics. Their vast and comprehensive experience collecting, analyzing, and reporting on the IT industry/market trends, across seven industries, has resulted in an all-encompassing research data repository of over 120,000 documents with approximately 7,000 new documents added annually. Gartner's analysts perform in-depth evaluations on vendors and trends within discrete information technology segments, which results in their ability to identify 175 Magic Quadrant evaluations that are regarded as the most comprehensive market segment analyses available and far greater than any other research company in the Federal space. Further, Gartner Inc. provides a wide breadth of detailed research material that is specifically designed for topics of Strategic Sourcing and Vendor Management, IT Asset Management, Mobility, Data Center Management, Networks and Telecommunications, Information Security and Risk Management, Identity and Access Management and Privacy, Application Platforms, Collaboration and Content Technologies, all targeted at both strategic and managerial levels. In its current Gartner contract, OAL EAS has taken advantage of the peer networking as part of its Gartner subscription. Gartner can meet the requirement for on-going peer networking with both federal & commercial peers. Gartner offers different ways for peers to collaborate, including through Gartner Events, bi-annual face to face peer forums, local briefings and roundtables, one-on-one facilitated conversations and monthly peer group teleconferences. Gartner is the only provider of a private, online peer community, free from any IT vendor or marketer participation. Based upon this analysis, the Government has identified that only Gartner Inc. has the extensive research and experience providing IT support and peer networking to VA leaders and practitioners and possesses dozens of personnel focused on Health IT to contextualize to the broader VA mission. The Government concluded that only Gartner Inc. possesses the required level of technical expertise, federal customer experience, and quantity of available research documentation required to effectively provide the required technology support and data reach-back support required. 7. Estimated Cost. The estimated cost of this acquisition is approximately $490,733.00. Pricing is expected to be determined fair and reasonable through the use of a GSA contract and by relying on Buy History. 8. Other information to support a limited source. A Request for Information (RFI) was published for this requirement. Responses to the RFI were received from Gartner and two other companies. Review of the RFI responses indicates that only Gartner has the necessary qualifications to satisfy the acquisition requirements. The other two responses didn't address the minimum technical requirements at all. Based upon the factors and requirements identified above, the Government has limited options to compete this requirement in the future. However, the Government will continue to perform market research and evaluate the capabilities of other GSA offerors to foster the potential for future competition. Acquisition Initiator: I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate. \\Electronically signed\\ __05/23/2016______________________ David Price Date Acquisition Initiator Contracting Officer: I certify that this justification is accurate and complete to the best of my knowledge and belief. \\Electronically signed\\ _05/23/2016_______________________ Caroline West Date Contracting Officer

C--436-114 A/E Design Construct Outpatient Mental Health / Education Addition

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published February 8, 2016  -  Deadline March 10, 2016
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DESCRIPTION: This is a Pre-Solicitation Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the VA Medical Center at Fort Harrison VAMC 3687 Veterans Drive Fort Harrison, MT 59636. This requirement is being set-aside to Service Disabled Veteran Owned Small Business (SDVOSB) firms. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, scroll down to locate and click on the SF-330 hyperlink entitled, "Architect-Engineer Qualifications." Written questions pertaining to this requirement should be submitted no later than 2:00 PM. Mountain Standard Time (MST), February 16, 2016. Interested firms should submit their current SF-330, Parts I and II, to Josiah.Benton@va.gov. The SF-330s are due no later than 2:00 PM, MST, March 10, 2016. SCOPE OF WORK: This contract will provide design services allowing for the construction of an Outpatient Mental Health (OPMH) / Education facility, at the Fort Harrison MT VA Medical Center. The contractor shall design the following Scope of Work The VA Montana Healthcare System requires the services of a qualified Architect / Engineer (A/E) firm to provide design services allowing for the construction of an Outpatient Mental Health (OPMH) / Education facility. 1. This project will construct an 18,000 SF facility for outpatient mental health and educational functions and require approximately 3,000 SF of moderate renovation to coordinate with adjacent spaces. The structure should consist of a full height mechanical floor in the basement with finished slab and connecting utilidor (consistent with adjacent construction), first floor comprising outpatient mental health space consistent with design guidance, and a second floor comprising education space consistent with administrative construction criteria. The facility shall have a separate entrance from the main hospital in support of patient privacy and shall have appropriate site development of an area not more than 1 acre to facilitate patient utilization. The entrance shall provide connectivity to the main hospital lobbies and hallways to support movement of staff and patients throughout the medical center. 2. The required disciplines to successfully complete this project include Architecture as well as Civil, Structural, Electrical, Mechanical, and Fire Protection Engineering. All design work in these disciplines is to be completed by the A/E firm 3. Design of the above documented project scope must meet all applicable codes, regulations, and standards. This includes but is not limited to NFPA Codes, NEC, EPA (specifically conduction of NEPA), MT DEQ Regulations, OSHA 1926, ASTM and TJC Standards. Additionally, the A/E is required to meet all applicable laws and regulation not explicitly stated in this document. Design efforts and products shall be conducted and produced in compliance with VA Publications including Master Construction Specifications, Design Guides, and CAD Standards (http://www.cfm.va.gov/TIL). Due to the nature of this project, special attention is to be paid to the requirements as represented in the following documents: a. Mental Health Design Guide (http://www.cfm.va.gov/til/dGuide/dgMH.pdf) This project must conform to the general principles of spatial layout as delineated in Section 3.4.2 of the Mental Health Design Guide to be considered acceptable. b. Seismic Design Guide (http://www.cfm.va.gov/TIL/seismic.asp) Due to the location of this construction, certification of compliance to the requirements as indicated in H-18-8 will be required. c. Physical Security Design Manual (http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecLS-2007.pdf ***Updates to this document have been published) This project will incorporate a significant amount of building façade as well as side development. As such, certification of the meeting these requirements by an appropriately qualified technical professional will be required. d. Sustainability Design Guide (http://www.cfm.va.gov/til/sustain.asp) This project is required to comply with public law that requires energy performance exceeding standards specified in ASHRAE 90.1. Compliance is required and must be validated through Energy Modeling. OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA: The submitted SF330s will be evaluated on the following criteria: This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.601-1. The following evaluation criteria will be used to evaluate SF 330 technical proposals: (8) are the least important and listed in descending order of importance. Specific evaluation criteria include: 1. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. 2. Professional Qualifications necessary for satisfactory performance of required services. 3. Capacity to accomplish the work in the required time. 4. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. 5. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 6. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. 7. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 8. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Criterion 1 - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to: Experience with design of similar types of facilities; with preference given to Outpatient Mental Health occupancies Experience designing projects required to be constructed during continuous operation of the existing asset that were subject to a constructability review to eliminate conflicts. with multi-phased hospital design and construction programs Experience with designing s additions to an existing facility that accommodate both the newly constructed area as well as renovation of existing adjacent space to support continuity of the space construction and renovation phasing in hospitals and other VA facilities; Experience in providing post construction award services (shop drawing review, RFI's, As-built drawings, and Quality Assurance Plan (QAP) review preparation, construction inspection services, and investigative site visits to address any necessary redesign requirements)Operating and Maintenance Manuals). Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project's square footage. All projects provided in the SF 330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF 330 Part 1, Section F Item 25 "Firms from Section C Involved in this Project," block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration. NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. All information for Criterion 1 should be submitted in Part 1, Section F of the SF330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 1. Criterion 2 - Professional Qualifications necessary for satisfactory performance of required services. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines - Architecture, Civil, Structural, Mechanical, Electrical, Fire Protection Engineering. Qualifications in the areas of Environmental Engineering, LEED-AP, Interior Design, Project Planning and Management, American Society for Industrial Security (CPP or PSP). Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF 330 Part 1 Section G. Criterion 3 - Capacity to accomplish the work in the required time. Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time. Submission requirements: Describe the firm's ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm's capacity to accomplish multiple projects simultaneously. Criterion 4 - Past Performance - Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF 330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 19, Attn: Josiah Benton via email at Josiah.benton@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Criterion 5 - Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Submission requirements: Offerors shall submit evidence of individuals experience and qualifications in their respective fields. Additionally, documentation must be provided to show these individuals have worked together as a team on previous projects and their role. (Completing Sections E, F, and G, on the SF330 meets the documentation requirement). Furthermore, offerors shall describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable. Criterion 6 - Location in the general geographical area (Fort Harrison, MT) and knowledge of the (Fort Harrison, MT); provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract. Submission requirements: Indicate firms/teams location, including main offices, branch offices and any subconsultants' offices and demonstrate how this will be advantageous to the Government. Criterion 7 - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Submission requirements: Offerors shall provide documentation (awards, certificates, publications, commendations from within the community) as evidence of reputation and standing of its firm. Criterion 8 - Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years. Submission requirements: Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years. The SF-330 shall contain a statement affirming that there are no records of significant claims because of improper or incomplete architectural and engineering services. SELECTION INTERVIEW: Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to explain or expand on information contained in the SF330 submittal. Elaborate presentations are not desired. Requirement for Electronic Submission Unless paper offers are specifically authorized, all responses to this pre-solicitation notice must be submitted electronically as described below. The only acceptable paper form for this requirement is the receipt of past performance questionnaires. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers 1. Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (Purpose: contracting can open the PDF version and engineering can open AutoCAD files) 2. Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater. 3. Other electronic format. If you wish to submit an offer using another format than those described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer. 4. Please note that we can no longer accept .zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type. b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes and the SF330 will not exceed fifty (50) pages. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation. c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and ensure you receive approval of the alternate format before using it to send your offer. The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. Security Issues, Late Bids, Unreadable Offers 1. Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. 2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. 3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). 4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. 5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Verification and Evaluation prior to contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror's proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. PAST PERFORMANCE QUESTIONNAIRE Solicitation Number: Project Title: CONTRACT INFORMATION (Contractor to complete Blocks 1-4) 1. Contractor Information Firm Name: CAGE Code: Address: DUNs Number: Phone Number: Email Address: Point of Contact: Contact Phone Number: 2. Work Performed as: 0 Prime Contractor 0 Sub Contractor 0 Joint Venture 0 Other Percent of project work performed: If subcontractor, who was the prime (Name/Phone #): 3. Contract Information Contract Number: Delivery/Task Order Number (if applicable): Contract Type: 0 Firm Fixed Price 0 Cost Reimbursement 0 Other (Please specify): Contract Title: Contract Location: Award Date (mm/dd/yy): Contract Completion Date (mm/dd/yy): Actual Completion Date (mm/dd/yy): Explain Differences: Original Contract Price (Award Amount): Final Contract Price (to include all modifications, if applicable): Explain Differences: 4. Project Description: Complexity of Work 0 High 0 Med 0 Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.) CLIENT INFORMATION (Client to complete Blocks 5-8) 5. Client Information Name: Title: Phone Number: Email Address: 6. Describe the client's role in the project: 7. Date Questionnaire was completed (mm/dd/yy): 8. Client's Signature: E VG S M U N Exceptional (Outstanding) Very Good (Above Average) Satisfactory Marginal Unsatisfactory Not Available Performance meets contractual requirements and exceeds many to the Government's benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective Performance meets contractual requirements and exceeds some to the Government's benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the Contractor were effective Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the Contractor appear, or were, satisfactory. Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the Contractor has not yet identified corrective actions. The Contractor's proposed actions appear only marginally effective, or were not fully implemented Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the Contractor's corrective actions appear or were ineffective No record of past performance or the record is inconclusive. 1. QUALITY: a) Quality of technical data/report preparation efforts E VG S M U N a.1. Comments: b) Ability to meet quality standards specified for technical performance E VG S M U N b.1. Comments: c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N c.1. Comments: d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance) E VG S M U N d.1. Comments: 2. SCHEDULE/TIMELINESS OF PERFORMANCE: a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below) E VG S M U N 2.a.1 Comments: b) Rate the contractor's use of available resources to accomplish tasks identified in the contract E VG S M U N 2.b.1. Comments: 3. CUSTOMER SATISFACTION: a) To what extent were the end users satisfied with the project? E VG S M U N 3. a.1. Comments: b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication) E VG S M U N 3.b.1. Comments: c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N 3.c.1. Comments: d) Overall customer satisfaction E VG S M U N 3.d.1 Comments: 4. MANAGEMENT/ PERSONNEL/LABOR a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N 4.a.1. Comments: b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N 4.b.1 Comments: c) Government Property Control E VG S M U N 4.c.1. Comments: d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N 4.d.1. Comments: e) Utilization of Small Business concerns E VG S M U N 4.e.1. Comments: f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N 4.f.1. Comments: g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes E VG S M U N 4.g.1. Comments: h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N 4.h.1. Comments: 5. COST/FINANCIAL MANAGEMENT a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N 5.a.1. Comments: b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client E VG S M U N 5.b.1. Comments: c) If this is/was a Government cost type contract, please rate the Contractor's timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns) E VG S M U N 5.c.1. Comments: d) Is the Contractor's accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No 5.d.1. Comments: e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below. Yes No 5.e.1. Comments: f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No 5.f.1 Comments: 6. SAFETY/SECURITY a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.) E VG S M U N 6.a.1 Comments: b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N 6.b.1. Comments: 7. GENERAL a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues). E VG S M U N 7.a.1. Comments: b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N 7.b.1. Comments: c) Would you hire or work with this firm again? (If no, please explain below) Yes No 7.c.1. Comments: d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N 7.d.1. Comments: Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________STRENGTHS:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________WEAKNESSES:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ DEFICIENCIES:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ COMMENTS:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Past Performance Information provided by: __________________________________________________ (Printed Name) Signature: ________________________________________ Date: ____________________________ Organization: _____________________________________ Phone: ____________________________

C--436-113 Construct Primary Care Mental Health Integration

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published February 8, 2016  -  Deadline March 10, 2016
cpvs

DESCRIPTION: This is a Pre-Solicitation Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the VA Medical Center at Fort Harrison VAMC 3687 Veterans Drive Fort Harrison, MT 59636. This requirement is being set-aside to Small Disabled Veteran Owned Small Business (SDVOSB) firms. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, scroll down to locate and click on the SF-330 hyperlink entitled, "Architect-Engineer Qualifications." Written questions pertaining to this requirement should be submitted no later than 2:00 PM. Mountain Standard Time (MST), February 16, 2016. Interested firms should submit their current SF-330, Parts I and II, to Josiah.Benton@va.gov. The SF-330s are due no later than 2:00 PM, MST, March 10, 2016. SCOPE OF WORK: This contract will provide design services allowing for the construction of a Primary Care facility to VA Directives at the Fort Harrison MT VA Medical Center. The contractor shall design the following 1. This project will construct a 18,400 SF connected facility housing Primary Care in support of the Patient Aligned Care Team (PACT) model of care. It will provide space for examination, treatment, patient education, staff education, group counseling/social activities, staff work areas, and common spaces. The project will also require a level of renovation to existing areas of approximately 2,000 SF needed to facilitate an adequate connection to adjacent functions. Beyond the zero line of the new construction, approximately one acre of space will be subject to site development work encompassing all aspects necessary to accommodate new construction in a previously extensively developed location. Design is also to accommodate a specified area providing for the utilization of a mobile trailer supporting health care operations. 2. The required disciplines to successfully complete this project include Architecture as well as Civil, Structural, Electrical, Mechanical, and Fire Protection Engineering. All design work in these disciplines is to be completed by the A/E firm. 3. Design of the above documented project scope must meet all applicable codes, regulations, and standards. This includes but is not limited to NFPA Codes, NEC, EPA (specifically conduction of NEPA), MT DEQ Regulations, OSHA 1926, ASTM and TJC Standards. Additionally, the A/E is required to meet all applicable laws and regulation not explicitly stated in this document. Design efforts and products shall be conducted and produced in compliance with VA Publications including Master Construction Specifications, Design Guides, and CAD Standards (http://www.cfm.va.gov/TIL). Due to the nature of this project, special attention is to be paid to the requirements as represented in the following documents: a. PACT Design Guide (http://www.cfm.va.gov/til/dGuide/dgPACT.pdf) This project must conform to the general principles of spatial layout as delineated in the PACT design guide to be considered acceptable. b. Seismic Design Guide (http://www.cfm.va.gov/TIL/seismic.asp) Due to the location of this construction, certification of compliance to the requirements as indicated in H-18-8 will be required. c. Physical Security Design Manual (http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecLS-2007.pdf ***Updates to this document have been published) This project will incorporate a significant amount of building façade as well as side development. As such, certification of the meeting these requirements by an appropriately qualified technical professional will be required. d. Sustainability Design Guide (http://www.cfm.va.gov/til/sustain.asp) This project is required to comply with public law that requires energy performance exceeding standards specified in ASHRAE 90.1. Compliance is required and must be validated through Energy Modeling. OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA: The submitted SF330s will be evaluated on the following criteria: This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.601-1. The following evaluation criteria will be used to evaluate SF 330 technical proposals: (8) Are the least important and listed in descending order of importance. Specific evaluation criteria include: 1. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. 2. Professional Qualifications necessary for satisfactory performance of required services. 3. Capacity to accomplish the work in the required time. 4. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. 5. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 6. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. 7. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 8. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Criterion 1 - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to: o Experience with design of similar types of facilities; with preference given to Outpatient Ambulatory Care clinical space o Experience designing projects required to be constructed during continuous operation of the existing asset that were subject to a constructability review to eliminate conflicts. o Experience with designing s additions to an existing facility that accommodate both the newly constructed area as well as renovation of existing adjacent space to support continuity of the space. o Experience in providing post construction award services (shop drawing review, RFI's, As-built drawings, Quality Assurance Plan (QAP) review, construction inspection services, and investigative site visits to address any necessary redesign requirements). Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project's square footage. All projects provided in the SF 330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF 330 Part 1, Section F Item 25 "Firms from Section C Involved in this Project," block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration. NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. All information for Criterion 1 should be submitted in Part 1, Section F of the SF330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 1. Criterion 2 - Professional Qualifications necessary for satisfactory performance of required services. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines - Architecture, Civil, Structural, Mechanical, Electrical, and Fire Protection Engineering. Qualifications in the areas of Environmental Engineering, LEED-AP, Interior Design, Project Planning and Management, American Society for Industrial Security (CPP or PSP). Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF 330 Part 1 Section G. Criterion 3 - Capacity to accomplish the work in the required time. Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time. Submission requirements: Describe the firm's ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm's capacity to accomplish multiple projects simultaneously. Criterion 4 - Past Performance - Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF 330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 19, Attn: Josiah Benton via email at Josiah.benton@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Criterion 5 - Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Submission requirements: Offerors shall submit evidence of individuals experience and qualifications in their respective fields. Additionally, documentation must be provided to show these individuals have worked together as a team on previous projects and their role. (Completing Sections E, F, and G, on the SF330 meets the documentation requirement). Furthermore, offerors shall describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable. Criterion 6 - Location in the general geographical area (Fort Harrison, MT) and knowledge of the (Fort Harrison, MT); provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract. Submission requirements: Indicate firms/teams location, including main offices, branch offices and any subconsultants' offices and demonstrate how this will be advantageous to the Government. Criterion 7 - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Submission requirements: Offerors shall provide documentation (awards, certificates, publications, commendations from within the community) as evidence of reputation and standing of its firm. Criterion 8 - Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years. Submission requirements: Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years. The SF 330 shall contain a signed and dated statement by the president of the firm affirming that there are no records of significant claims because of improper or incomplete architectural and engineering services. SELECTION INTERVIEW: Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to explain or expand on information contained in the SF330 submittal. Elaborate presentations are not desired. Requirement for Electronic Submission Unless paper offers are specifically authorized, all responses to this pre-solicitation notice must be submitted electronically as described below. The only acceptable paper form for this requirement is the receipt of past performance questionnaires. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers 1. Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (Purpose: contracting can open the PDF version and engineering can open AutoCAD files) 2. Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater. 3. Other electronic format. If you wish to submit an offer using another format than those described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer. 4. Please note that we can no longer accept .zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type. b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes and the SF330 will not exceed fifty (50) pages. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation. c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and ensure you receive approval of the alternate format before using it to send your offer. The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. Security Issues, Late Bids, Unreadable Offers 1. Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. 2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. 3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). 4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. 5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Verification and Evaluation prior to contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror's proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. PAST PERFORMANCE QUESTIONNAIRE Solicitation Number: Project Title: CONTRACT INFORMATION (Contractor to complete Blocks 1-4) 1. Contractor Information Firm Name: CAGE Code: Address: DUNs Number: Phone Number: Email Address: Point of Contact: Contact Phone Number: 2. Work Performed as: 0 Prime Contractor 0 Sub Contractor 0 Joint Venture 0 Other Percent of project work performed: If subcontractor, who was the prime (Name/Phone #): 3. Contract Information Contract Number: Delivery/Task Order Number (if applicable): Contract Type: 0 Firm Fixed Price 0 Cost Reimbursement 0 Other (Please specify): Contract Title: Contract Location: Award Date (mm/dd/yy): Contract Completion Date (mm/dd/yy): Actual Completion Date (mm/dd/yy): Explain Differences: Original Contract Price (Award Amount): Final Contract Price (to include all modifications, if applicable): Explain Differences: 4. Project Description: Complexity of Work 0 High 0 Med 0 Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.) CLIENT INFORMATION (Client to complete Blocks 5-8) 5. Client Information Name: Title: Phone Number: Email Address: 6. Describe the client's role in the project: 7. Date Questionnaire was completed (mm/dd/yy): 8. Client's Signature: E VG S M U N Exceptional (Outstanding) Very Good (Above Average) Satisfactory Marginal Unsatisfactory Not Available Performance meets contractual requirements and exceeds many to the Government's benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective Performance meets contractual requirements and exceeds some to the Government's benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the Contractor were effective Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the Contractor appear, or were, satisfactory. Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the Contractor has not yet identified corrective actions. The Contractor's proposed actions appear only marginally effective, or were not fully implemented Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the Contractor's corrective actions appear or were ineffective No record of past performance or the record is inconclusive. 1. QUALITY: a) Quality of technical data/report preparation efforts E VG S M U N a.1. Comments: b) Ability to meet quality standards specified for technical performance E VG S M U N b.1. Comments: c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N c.1. Comments: d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance) E VG S M U N d.1. Comments: 2. SCHEDULE/TIMELINESS OF PERFORMANCE: a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below) E VG S M U N 2.a.1 Comments: b) Rate the contractor's use of available resources to accomplish tasks identified in the contract E VG S M U N 2.b.1. Comments: 3. CUSTOMER SATISFACTION: a) To what extent were the end users satisfied with the project? E VG S M U N 3. a.1. Comments: b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication) E VG S M U N 3.b.1. Comments: c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N 3.c.1. Comments: d) Overall customer satisfaction E VG S M U N 3.d.1 Comments: 4. MANAGEMENT/ PERSONNEL/LABOR a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N 4.a.1. Comments: b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N 4.b.1 Comments: c) Government Property Control E VG S M U N 4.c.1. Comments: d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N 4.d.1. Comments: e) Utilization of Small Business concerns E VG S M U N 4.e.1. Comments: f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N 4.f.1. Comments: g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes E VG S M U N 4.g.1. Comments: h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N 4.h.1. Comments: 5. COST/FINANCIAL MANAGEMENT a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N 5.a.1. Comments: b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client E VG S M U N 5.b.1. Comments: c) If this is/was a Government cost type contract, please rate the Contractor's timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns) E VG S M U N 5.c.1. Comments: d) Is the Contractor's accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No 5.d.1. Comments: e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below. Yes No 5.e.1. Comments: f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No 5.f.1 Comments: 6. SAFETY/SECURITY a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.) E VG S M U N 6.a.1 Comments: b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N 6.b.1. Comments: 7. GENERAL a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues). E VG S M U N 7.a.1. Comments: b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N 7.b.1. Comments: c) Would you hire or work with this firm again? (If no, please explain below) Yes No 7.c.1. Comments: d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N 7.d.1. Comments: Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________STRENGTHS:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________WEAKNESSES:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ DEFICIENCIES:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ COMMENTS:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Past Performance Information provided by: __________________________________________________ (Printed Name) Signature: ________________________________________ Date: ____________________________ Organization: _____________________________________ Phone: ____________________________

C--Penthouse HVAC Replacement - Building 154

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published December 21, 2015  -  Deadline January 18, 2016
cpvs

DESCRIPTION: This is a Pre-Solicitation Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the Fort Harrison Veterans Affairs Medical Center (VAMC) is located at 3687 Veterans Drive, Fort Harrison, MT 59636 This requirement is being set-aside to Small Disabled Veteran Owned Small Business (SDVOSB) firms. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, scroll down to locate and click on the SF-330 hyperlink entitled, "Architect-Engineer Qualifications." Written questions pertaining to this requirement should be submitted no later than 2:00 PM. Mountain Time (MT), December 30, 2015. Interested firms should submit their current SF-330, Parts I and II, to joseph.wingfield@va.gov. The SF-330s are due no later than 12:00 PM, MT, January 21, 2016. SCOPE OF WORK: The VA Montana Healthcare System requires the services of a qualified Architect / Engineer (A/E) firm to provide design services allowing for the all work as identified in this scope of work for project 436-17-102 Replace HVAC Penthouse Units - Building 154. Primary Aspects of this project are as follows: S-2, S1A and S2A are three large air handlers that serve a mixture of administrative, clinical space, and patient rooms on the third and fourth floors of the hospital. The units are operating at 100 percent capacity several months of the year. The construction of Correct Patient Privacy project on the 3rd and 4th floors of the hospital will upgrade the ICU, Same-Day Surgery Recovery Unit, and Patient rooms, which will greatly impact the requirements for cooling and heating on the 3rd and 4th floors of the hospital. The designer will be required to install design elements that incorporate a range of technologies to enable a higher efficiency to meet new load demands and a system to increase the level of energy recovery from the currently exhausted system air. AC-2 currently serves OR#3 and OR#4 and a significant amount of adjoining clinic operations space with less stringent HVAC criteria. This unit currently appears to operate at full load continuously and utilizes 100 percent outside air. The accompanying design provides for modifications to allow return air to be used as a precooling or heating source, to increase the efficiency and capacity of the unit. S2 and AC2 are in the elevator penthouse of bldg. 154. S1A and S2A are located in the out board penthouse of bldg. 154 The work will include all associated controls, system piping, insulation, and ductwork upgrades necessary to increase cooling and ventilation efficiency and reduce energy consumption. The exact areas served by systems need to be determined and diagramed. .All units shall be replaced with new air handler. Units shall be established on steel curbs at correct elevation for drainage. This design shall include all aspects of AHU replacement and design. Expansion of mechanical spaces shall be part of this design work as necessary to accommodate new machinery. Evaluate and or design hot water coils. All variable frequency drives shall be replaced. The VA expectation is that the A/E will provide sufficient design services to utilize this construction budget with fees in accordance with the Brooks Act. The A/E will provide an initial itemized construction cost estimate as part of the 30% submission from which the VA may elect potential deducts equivalent to a minimum of 20% (must be 20% or more, in some cases dependent on budget, we may want to go as high as 50%) of the projected construction cost of the full scope OR expand the scope to fully utilize the anticipated budget. Deducts are expected to be incorporated in a manner that allows for segregation at the Construction Document stage. The cost estimate shall be carried forward and modified to reflect changes on each subsequent submission. Design of the above documented project scope must meet all applicable codes, regulations, and standards. This includes but is not limited to NFPA Codes, NEC, EPA, MT, DEQ Regulations, OSHA 1926, ASTM and TJC Standards. Additionally, the A/E is required to meet all applicable laws and regulation not explicitly stated in this document. Design efforts and products shall be conducted and produced in compliance with VA Publications including Master Construction Specifications, Design Guides, and CAD Standards (http://www.cfm.va.gov/TIL). A/E submissions are to comply with the requirements stated in PG-18-15 Volume C. The design submissions shall consist of progressively more complete documents consisting of the following: " Schematic Design (30%) " Schematic Design (50%) " Design Development (95%) " Construction Documents (100%) Final Construction Documents - Production The NAICS code for this procurement will be 541330, Engineering Services. The current small business size standard for 541330 is $15million. OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA: The submitted SF-330s will be evaluated on the following criteria: This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.601-1. The following evaluation criteria will be used to evaluate SF-330 technical proposals: The A/E must demonstrate its qualifications with respect to the published evaluation criteria for all services. Evaluation Criteria (1) through (4) are considered most important and equal among themselves; Criteria (5) and (6) are of slightly less importance than (1) through (4), but are equal value among themselves; Criteria (7) and (8) are the least important and listed in descending order of importance. Specific evaluation criteria include: 1. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. 2. Professional Qualifications necessary for satisfactory performance of required services. 3. Capacity to accomplish the work in the required time. 4. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. 5. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 6. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. 7. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 8. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Criterion 1 - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to: ? Experience with design of HVAC systems. ? Experience with multi-phased hospital design and construction programs; ? Experience with construction and renovation phasing in hospitals, larger infrastructure lighting projects and other VA facilities; ? Experience in providing post construction award services (shop drawing review, as-built drawing and Quality Assurance Plan (QAP) preparation, construction inspection services, and Operating and Maintenance Manuals). Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project's square footage. All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 "Firms from Section C Involved in this Project," block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration. NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF-330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. All information for Criterion 1 should be submitted in Part 1, Section F of the SF-330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 1. Criterion 2 - Professional Qualifications necessary for satisfactory performance of required services. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines -Architecture, Mechanical and Electrical. Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G. Criterion 3 - Capacity to accomplish the work in the required time. Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time. Submission requirements: Describe the firm's ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm's capacity to accomplish multiple projects simultaneously. Criterion 4 - Past Performance - Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. NOTE: Past performance information for projects listed under Criterion 1. Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 19, Attn: Joseph Wingfield via email at joseph.wingfield@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Criterion 5 - Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Submission requirements: Offerors shall submit evidence of individuals experience and qualifications in their respective fields. Additionally, documentation must be provided to show these individuals have worked together as a team on previous projects and their role. (Completing Sections E, F, and G, on the SF-330 meets the documentation requirement). Furthermore, offerors shall describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable. Criterion 6 - Location in the general geographical area (Fort Harrison, MT) and knowledge of the (Fort Harrison, MT); provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract. Submission requirements: Indicate firms/teams location, including main offices, branch offices and any sub consultants' offices and demonstrate how this will be advantageous to the Government. Criterion 7 - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Submission requirements: Offerors shall provide documentation (awards, certificates, publications, commendations from within the community) as evidence of reputation and standing of its firm. Criterion 8 - Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years. Submission requirements: Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years. SELECTION INTERVIEW: Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to explain or expand on information contained in the SF-330 submittal. Elaborate presentations are not desired. GENERAL INFORMATION: All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, OSHA, IBC 2009, NFPA and NEC building codes and standards. Coordinate all work through the COR of Facilities Management Service. Contractor is responsible for all cleanups and refuse disposal throughout the construction period. The A-E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired construction work. Microsoft Project scheduling and management software will be used by both the A-E and Contractors to allow for regular tracking of schedules and work by the VA Medical Center. Schedules with MS Project will be regularly sent to the COR upon project initiation and whenever significant changes occur in the schedule. The estimated magnitude of construction is between $2,000,000 and $5,000,000. The A-E will provide an initial estimate of cost to perform the above work and will design only those items that can be provided within the cost limitation. The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A-E to minimize impact of the construction. The A-E will provide documents at each submission as indicated in the statement of work. The NAICS code for this procurement will be 541330, Engineering Services. The current small business size standard for 541330 is $15 million. Requirement for Electronic Submission Unless paper offers are specifically authorized, all responses to this pre-solicitation notice must be submitted electronically as described below. The only acceptable paper form for this requirement is the receipt of past performance questionnaires. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers 1. Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (Purpose: contracting can open the PDF version and engineering can open AutoCAD files) 2. Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater. 3. Other electronic format. If you wish to submit an offer using another format than those described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer. 4. Please note that we can no longer accept .zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type. b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. The SF330, in its entirety, shall not exceed one email of 5MB. The SF330 (not including past performance questionnaires) are limited to 30 pages. Only one email is permitted unless otherwise stated in this paragraph or in writing by the Contract Officer submitting the solicitation. The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipients "inbox" is the official record of receipt. Security Issues, Late Bids, Unreadable Offers 1. Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. 2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. 3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). 4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. 5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verification and Evaluation prior to contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror's proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

C--LED Lighting Phase I

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published November 5, 2015
cpvs

DESCRIPTION: This is a Pre-Solicitation Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the VA Medical Center at Fort Harrison VAMC 3687 Veterans Drive Fort Harrison, MT 59636. This requirement is being set-aside to Small Disabled Veteran Owned Small Business (SDVOSB) firms. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, scroll down to locate and click on the SF-330 hyperlink entitled, "Architect-Engineer Qualifications." Written questions pertaining to this requirement should be submitted no later than 12:00 PM. Mountain Standard Time (MST), November 12, 2015. Interested firms should submit their current SF-330, Parts I and II, to Josiah.Benton@va.gov. The SF-330s are due no later than 12:00 PM, MST, November 25, 2015. SCOPE OF WORK: This contract will provide for a design for correcting deficiencies to ensure patient safety and to comply with to VA Directives at the Sheridan VA Medical Center. The contractor shall design the following 1. The A-E is to provide the design services to upgrade and improve the exterior campus lighting at the VA Medical Center at Fort Harrison MT. a. Improve patient and staff safety by installing exterior LED lights, bases and poles in the parking lots and streets and by replacing the exterior building wall pack lights (50) with LED lights at the Fort Harrison facility. At the present time only part of the parking lots and buildings have exterior lights which cause issues with the patients, public, and staff at night, because of shadows and areas not covered by the present lighting system. The growth in patient activities has increased pedestrians traffic in the early hours and after dark, which causes an issue with safety and security at the facility during low light times. The increased lighting illumination in the parking lots and on the exterior of the buildings improves safety, security, and will reduce that chance of pedestrian and vehicle conflicts in the area as well. The LED lights will improve the visual appearance of the facility and supply a better quality light source. b. In addition to the new LED lighting being more energy efficient. This must reduce cost for the system by having a lower power demand on the grid (reduce energy costs) and the lighting must have a useful life of 15-20 years, and will require only minimal maintenance. c. All aspects of the design must adhere to the NEC Design manuals posted on the VA technical information library at the following sites: http://www.cfm.va.gov/til/dManual/dmMEhosp.pdf and http://www.cfm.va.gov/til/dManual/dmPlbg.pdf 2. All electrical, architectural, and mechanical work for these systems will be designed by the A-E. 3. The installation must, at a minimum, be in accordance with all applicable codes indicated in the Department of Veterans Affairs (VA) Design Manuals and VA Publications (Master Construction Specifications, Construction Standards, National Fire Protection Association (NFPA), Underwriters Laboratory, International Building Code IBC 2003, NFPA and National Electric Code (NEC), building codes and standards, and VA Information Security Handbook 6500.6, etc.). DESIGN CRITERIA: As part of the design the following list needs to be considered: 1. All electrical work will be terminated by the contractor. The design must be clear who and what is supplied for the termination equipment. 2. Any penetrations through any fire barriers whether a floor or wall it will be done in this contract to meet VA standards and National Fire Protection Association (NFPA). 3. The installed system and its components shall be tested and commissioned. This will be included in the design and construction documents. 4. Implement new technologies in electrical systems to improve facilitate energy usage reductions. The system will be compatible with the existing control systems on station. 5. All finishes will be designed and called out in a finish schedule. 6. All testing and balancing parameters will be provided by the A-E. 7. Design documents that show the red lines will be submitted by the contractor to the A-E, put into the AutoCAD drawings and submitted within 30 days of the completion of the construction project. According to VA standards as outline in the VA Specifications Technical Library. 8. All existing utilities which are designed to be relocated or modified shall have direction to the contractor on the new location and modifications. INVESTIGATIVE SERVICES: 1. A report on 8 1/2"x11" paper (bound) and an electric Portable Document Format (PDF) version will be submitted. It will provide pro and cons of the project. It shall include a preliminary cost estimate and any results from preliminary testing and investigations. The results and sketches from this report should be used to develop the design. 2. Interview and work with medical center staff to determine how the current system is working and what needs there are from the Facilities Management staff. 3. In person inspections are required before the start of design due to the need for phased designed in the specified areas. The A-E will need to understand the workings of the area to facilitate a smoother design. OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA: The submitted SF-330s will be evaluated on the following criteria: This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.601-1. The following evaluation criteria will be used to evaluate SF-330 technical proposals: The A/E must demonstrate its qualifications with respect to the published evaluation criteria for all services. Evaluation Criteria (1) through (4) are considered most important and equal among themselves; Criteria (5) and (6) are of slightly less importance than (1) through (4), but are equal value among themselves; Criteria (7) and (8) are the least important and listed in descending order of importance. Specific evaluation criteria include: 1. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. 2. Professional Qualifications necessary for satisfactory performance of required services. 3. Capacity to accomplish the work in the required time. 4. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. 5. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 6. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. 7. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 8. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Criterion 1 - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to: ? Experience with design of electrical exterior lighting and LED lighting systems. ? Experience with multi-phased hospital design and construction programs; ? Experience with construction and renovation phasing in hospitals, larger infrastructure lighting projects and other VA facilities; ? Experience in providing post construction award services (shop drawing review, as-built drawing and Quality Assurance Plan (QAP) preparation, construction inspection services, and Operating and Maintenance Manuals). Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project's square footage. All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 "Firms from Section C Involved in this Project," block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration. NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF-330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. All information for Criterion 1 should be submitted in Part 1, Section F of the SF-330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 1. Criterion 2 - Professional Qualifications necessary for satisfactory performance of required services. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines - Architecture, Interior Design, Civil, Structural, Mechanical, Electrical, Fire Protection Engineering and LEED/Green Globes. The A-E must include a registered engineer from the state of Montana. The government shall allow for an offeror demonstrating reciprocity through the National Council of Examiners for Engineering and Surveying (NCEES). Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G. Criterion 3 - Capacity to accomplish the work in the required time. Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time. Submission requirements: Describe the firm's ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm's capacity to accomplish multiple projects simultaneously. Criterion 4 - Past Performance - Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. NOTE: Past performance information for projects listed under Criterion 1. Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 19, Attn: Josiah Benton via email at Josiah.Benton@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Criterion 5 - Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Submission requirements: Offerors shall submit evidence of individuals experience and qualifications in their respective fields. Additionally, documentation must be provided to show these individuals have worked together as a team on previous projects and their role. (Completing Sections E, F, and G, on the SF-330 meets the documentation requirement). Furthermore, offerors shall describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable. Criterion 6 - Location in the general geographical area (Fort Harrison, MT) and knowledge of the (Fort Harrison, MT); provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract. Submission requirements: Indicate firms/teams location, including main offices, branch offices and any subconsultants' offices and demonstrate how this will be advantageous to the Government. Criterion 7 - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Submission requirements: Offerors shall provide documentation (awards, certificates, publications, commendations from within the community) as evidence of reputation and standing of its firm. Criterion 8 - Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years. Submission requirements: Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years. The SF-330 shall contain a signed and dated statement by the president of the firm affirming that there are no records of significant claims because of improper or incomplete architectural and engineering services. SELECTION INTERVIEW: Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to explain or expand on information contained in the SF-330 submittal. Elaborate presentations are not desired. GENERAL INFORMATION: All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, OSHA, IBC 2009, NFPA and NEC building codes and standards. Coordinate all work through the COR of Facilities Management Service. Contractor is responsible for all cleanups and refuse disposal throughout the construction period. The A-E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired construction work. Microsoft Project scheduling and management software will be used by both the A-E and Contractors to allow for regular tracking of schedules and work by the VA Medical Center. Schedules with MS Project will be regularly sent to the COR upon project initiation and whenever significant changes occur in the schedule. The estimated construction range is between $500,000 and $1,000,000. The A-E will provide an initial estimate of cost to perform the above work and will design only those items that can be provided within the cost limitation. The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A-E to minimize impact of the construction. The A-E will provide documents at each submission as indicated in the statement of work. The NAICS code for this procurement will be 541330, Architectural Services. The current small business size standard for 541330 is $15.0 million. Requirement for Electronic Submission Unless paper offers are specifically authorized, all responses to this pre-solicitation notice must be submitted electronically as described below. The only acceptable paper form for this requirement is the receipt of past performance questionnaires. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers 1. Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (Purpose: contracting can open the PDF version and engineering can open AutoCAD files) 2. Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater. 3. Other electronic format. If you wish to submit an offer using another format than those described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer. 4. Please note that we can no longer accept .zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type. b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. The SF330, in its entirety, shall not exceed one email of 5MB. The SF330 (not including past performance questionnaires) are limited to 30 pages. Only one email is permitted unless otherwise stated in this paragraph or in writing by the Contract Officer submitting the solicitation. The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. Security Issues, Late Bids, Unreadable Offers 1. Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. 2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. 3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). 4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. 5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Veterans Enterprises at the time of submission of proposal. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of proposal submission will result in the offeror's proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

C--Replace Air Handlers (A&E) - Building 154

Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published January 6, 2016  -  Deadline February 5, 2016
cpvs

DESCRIPTION: This is a Pre-Solicitation Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the VA Medical Center at Fort Harrison VAMC 3687 Veterans Drive Fort Harrison, MT 59636. This requirement is being set-aside to Small Disabled Veteran Owned Small Business (SDVOSB) firms. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, scroll down to locate and click on the SF-330 hyperlink entitled, "Architect-Engineer Qualifications." Written questions pertaining to this requirement should be submitted no later than 2:00 PM. Mountain Standard Time (MST), January 20, 2016. Interested firms should submit their current SF-330, Parts I and II, to jason.thomas@va.gov. The SF-330s are due no later than 2:00 PM, MST, February 5, 2016. SCOPE OF WORK: The A/E firm will provide design services allowing for the replacement of multiple air handlers and related equipment serving a mix of clinical and administrative space and to comply with to VA Directives at the Ft. Harrison VA Medical Center. The work will include all associated controls, system and network piping, insulation of unit and piping network, and ductwork upgrades necessary to increase cooling and ventilation efficiency, which will reduce overall energy consumption. 1. Primary elements of design are outlined as follows: a. S-1 is a large air handler that serves a mix of administrative and clinical space. S-1 is located in mechanical room B-100 of Building 154. The A/E shall provide a design for the full replacement of the existing air handler. b. The Multi-zone air handler serves areas of Building 154 that include part of radiology, pharmacy, clinical space, canteen, and the outpatient clinic. The Multi-zone unit is located in mechanical Penthouse 1 of Building 154. The A/E shall provide a design for the full replacement of the existing air handler. c. All aspects of the design must adhere to the NEC Design manuals posted on the VA technical information library at the following sites: http://www.cfm.va.gov/til/dManual/dmMEhosp.pdf and http://www.cfm.va.gov/til/dManual/dmPlbg.pdf 2. A/E submissions are to comply with the requirements stated in PG-18-15 Volume C. The design submissions shall consist of progressively more complete documents consisting of the following: Schematic Design (30%) Schematic Design (50%) Design Development (90%) Design Development (95%) Construction Documents (100%) Final Construction Documents - Production 3. The installation must, at a minimum, be in accordance with all applicable codes indicated in the Department of Veterans Affairs (VA) Design Manuals and VA Publications (Master Construction Specifications, Construction Standards, National Fire Protection Association (NFPA), Underwriters Laboratory, International Building Code IBC 2003, NFPA and National Electric Code (NEC), building codes and standards, and VA Information Security Handbook 6500.6, etc.). CONSTRUCTION PERIOD SERVICES: During the construction period, the A/E will review all necessary technical submittals as submitted by contractor and will recommend approval/disapproval to the VA. The A/E will act as a consultant to the VA for the duration of project, and will serve as primary response to receive RFI's from the contractor. Initial responses to RFIs during construction period services shall be received by the VA within 3 business days of transmittal, and final responses will be required within 2 weeks. During construction, the A/E will provide a representative familiar with project to make a site visit when requested by the VA. Include three (3) construction period site visits in proposal. A representative from the A/E will be expected to attend above ceiling and final project inspections that will not be considered a VA requested site visit. Following Construction, the A/E shall complete as-built drawings from contractor provided red-lines and furnish electronically in AutoCAD 2010 version on CD to the VA. OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA: The submitted SF-330s will be evaluated on the following criteria: This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.601-1. The following evaluation criteria will be used to evaluate SF-330 technical proposals: The A/E must demonstrate its qualifications with respect to the published evaluation criteria for all services. Evaluation Criteria (1) through (4) are considered most important and equal among themselves; Criteria (5) and (6) are of slightly less importance than (1) through (4), but are equal value among themselves; Criteria (7) and (8) are the least important and listed in descending order of importance. Specific evaluation criteria include: 1. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. 2. Professional Qualifications necessary for satisfactory performance of required services. 3. Capacity to accomplish the work in the required time. 4. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. 5. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 6. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. 7. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 8. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Criterion 1 - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to: ? Experience with design of mechanical HVAC, air handlers, and multi-zone systems. ? Experience with multi-phased hospital design and construction programs; ? Experience with construction and renovation phasing in hospitals, larger infrastructure mechanical HVAC, air handlers, and multi-zone projects and other VA facilities; ? Experience in providing post construction award services (shop drawing review, as-built drawing and Quality Assurance Plan (QAP) preparation, construction inspection services, and Operating and Maintenance Manuals). Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project's square footage. All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 "Firms from Section C Involved in this Project," block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration. NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF-330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. All information for Criterion 1 should be submitted in Part 1, Section F of the SF-330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 1. Criterion 2 - Professional Qualifications necessary for satisfactory performance of required services. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines - Mechanical and Electrical. The A-E must include a registered engineer from the state of Montana. The government shall allow for an offeror demonstrating reciprocity through the National Council of Examiners for Engineering and Surveying (NCEES). Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G. Criterion 3 - Capacity to accomplish the work in the required time. Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time. Submission requirements: Describe the firm's ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm's capacity to accomplish multiple projects simultaneously. Criterion 4 - Past Performance - Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. NOTE: Past performance information for projects listed under Criterion 1. Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 19, Attn: Jason Thomas via email at jason.thomas@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Criterion 5 - Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Submission requirements: Offerors shall submit evidence of individuals experience and qualifications in their respective fields. Additionally, documentation must be provided to show these individuals have worked together as a team on previous projects and their role. (Completing Sections E, F, and G, on the SF-330 meets the documentation requirement). Furthermore, offerors shall describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable. Criterion 6 - Location in the general geographical area (Fort Harrison, MT) and knowledge of the (Fort Harrison, MT); provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract. Submission requirements: Indicate firms/teams location, including main offices, branch offices and any subconsultants' offices and demonstrate how this will be advantageous to the Government. Criterion 7 - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Submission requirements: Offerors shall provide documentation (awards, certificates, publications, commendations from within the community) as evidence of reputation and standing of its firm. Criterion 8 - Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years. Submission requirements: Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years. The SF-330 shall contain a signed and dated statement by the president of the firm affirming that there are no records of significant claims because of improper or incomplete architectural and engineering services. SELECTION INTERVIEW: Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to explain or expand on information contained in the SF-330 submittal. Elaborate presentations are not desired. GENERAL INFORMATION: All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, OSHA, IBC 2009, NFPA and NEC building codes and standards. Coordinate all work through the COR of Facilities Management Service. Contractor is responsible for all cleanups and refuse disposal throughout the construction period. The A-E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired construction work. Microsoft Project scheduling and management software will be used by both the A-E and Contractors to allow for regular tracking of schedules and work by the VA Medical Center. Schedules with MS Project will be regularly sent to the COR upon project initiation and whenever significant changes occur in the schedule. The estimated construction range is between $1,000,000 and $2,000,000. The A-E will provide an initial estimate of cost to perform the above work and will design only those items that can be provided within the cost limitation. The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A-E to minimize impact of the construction. The A-E will provide documents at each submission as indicated in the statement of work. The NAICS code for this procurement will be 541310, Architectural Services. The current small business size standard for 541310 is $7.5 million. Requirement for Electronic Submission Unless paper offers are specifically authorized, all responses to this pre-solicitation notice must be submitted electronically as described below. The only acceptable paper form for this requirement is the receipt of past performance questionnaires. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers 1. Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (Purpose: contracting can open the PDF version and engineering can open AutoCAD files) 2. Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater. 3. Other electronic format. If you wish to submit an offer using another format than those described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer. 4. Please note that we can no longer accept .zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type. b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. The SF330, in its entirety, shall not exceed one email of 5MB. The SF330 (not including past performance questionnaires) are limited to 30 pages. Only one email is permitted unless otherwise stated in this paragraph or in writing by the Contract Officer submitting the solicitation. The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipients "inbox" is the official record of receipt. Security Issues, Late Bids, Unreadable Offers 1. Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. 2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. 3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). 4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. 5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verification and Evaluation prior to contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror's proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNEDSMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.