Architect/Engineer Services for Master Planning Services for Military and Civil Works Projects within the Great Lakes and Ohio River Division Mission Boundaries
Department of the Army, U.S. Army Corps of Engineers | Published April 19, 2017 - Deadline May 19, 2017
1. GENERAL CONTRACT INFORMATION: NAICS code for this procurement is 541330. This announcement is open to all businesses regardless of size. The proposed services, which will be obtained by negotiated firm fixed price contracts, are for a variety of architect/engineer (A/E) master planning services for various military and civil works projects in support of LRL, LRD and USACE nationwide customers. Projects outside the primary mission area of responsibility may be added at the government's discretion upon agreement of the A/E firm on an as needed basis. Up to three (3) Indefinite Delivery/Indefinite Quantity contracts will be awarded. The maximum cumulative contract value for each contract is $9,000,000. The contract period is for a five year base contract with no options. Projects will be awarded by individual task orders.Up to three firms will be selected, the top ranked firm will be awarded the first contract, the second ranked firm will be awarded the second, and so on. Award of all contracts will be made within nine (9) months after award of the first contract provided there is sufficient workload. If necessary, secondary selection criteria will be used as a tiebreaker between firms considered as technically equal. The following factors will be used in deciding which contractor will be selected to negotiate task orders: performance and quality of deliverables under the current contract, current capacity to accomplish the work in the required time, uniquely specialized experience, and equitable distribution of work among the contractors. Significant emphasis will be placed on the A/E's quality control procedures, as the district will perform the quality assurance role only. Estimated start date is July 2017.If a large business is selected to negotiate a contract, the firm will be required to present an acceptable Small Business and Small Disadvantaged Business Subcontracting Plan in accordance with Public Law 95-507 prior to award of the contract.In accordance with FAR 36.604 and supplements thereto, and upon final acceptance or termination, all task orders above $35,000 will receive a performance evaluation. A performance evaluation may be prepared for lesser task orders and interim performance evaluations may be prepared at any time. Performance evaluations will be maintained for use in future source selections for architect-engineer services.2. PROJECT SPECIFIC INFORMATION: The following are major work elements that would be included in this requirement. These lists are not all encompassing. Conduct all aspects of Master Planning for Department of Defense installations and bases, civil works locations, municipalities, cities and counties, other federal and state agencies. Services may include sustainable planning, natural, historic and cultural resource management, healthy community planning, defensible planning, capacity planning, area development planning, network planning, form-based planning, facility standardization and plan-based programming. Products of these efforts will include but are not limited to Vision Plans, Installation Development Plans, Installation Planning Standards, Installation Sustainability Assessment (ISA) Planning Studies, Encroachment Sustainability (ESAP) Planning Studies, Real Property Planning and Analysis System (RPLANS) support, Installation Complex Encroachment Management Plans (ICEMAPs), Air Installation Compatible Use Zone (AICUZ) Planning Studies, Regulating Plans, Implementation Plans, Environmental Documentation, Network Plans, programming documents and other products as prescribed by Department of Defense, Unified Facilities Criteria, Installation Master Planning (UFC 2-100-01, 15 May 2012). Other services may include, infrastructure assessments, DD Form 1391 preparation, planning charrettes, planning feasibility studies, transportation plans, Net Zero Energy Installations (NZEI) plans, project economic and market analyses, stationing plans, installation design standards, facility utilization surveys, security and anti-terrorism/force protection studies, life safety improvements, and Americans with Disabilities Act (ADA) surveys. Additional services may include housing studies, housing community plans, information management master plans, medical master plans, privatization studies, baseline studies, CAD/GIS mapping, CAD/GIS data migration/consolidation, data linkage, database development, database migration/consolidation, data scanning and archiving, and code and regulatory comparisons.3: SELECTION CRITERIA: Selection criteria in descending order of importance are listed below. "a" through "d" are primary, and "e" is secondary. a) Professional Qualifications:The government's evaluation of professional qualifications will consider education, training, certifications, registrations, overall experience, relevant experience, and longevity with the firm.
b) Specialized Experience and Technical Competence:The government's evaluation of Specialized Experience and Technical Competency will consider example projects in the SF330 Section F which include Specialized Experience and Technical Competencies below. The government will also consider the same Specialized Experience and Technical Competencies of individual team members in SF330 Section E.
1. Performance of Planning Charrettes and development of programming documents to include complete DD Form 1391s to include the backup/supporting documentation sections (Tabs B-J from the Army's DD Form 1391 Processor System), detailed cost estimates, and Economic Analysis.
2. Proficiency in the analysis of real property assets using the Army's Real Property Planning and Analysis System (RPLANS), to include the analysis and development of algorithms and edits to the calculated facility allowances.
3. Preparation of US Army and Air Force master planning products such as Installation Development Plans, Area Development Plans, and ICEMAPS, various engineering studies involving facilities, infrastructure, application of sustainable design and development concepts, and/or operational activities on military installations.
c) Capacity: Firms must demonstrate the necessary capacity to perform three (3) large task orders simultaneously and within prescribed schedules. A large task order is defined as larger than $300,000. The evaluation will consider the availability of an adequate number of personnel in key disciplines.
d) Past Performance:Past performance of the A-E, joint venture partners, and key subcontractors on Department of Defense (DoD) and other contracts with respect to cost control, quality of work, and compliance with performance schedules, as determined from Past Performance Information Retrieval System (PPIRS) and other sources.
e) Small Business Participation:In paragraph H, provide a brief narrative explaining the roles proposed for small businesses on the team. Additionally, estimate the proposed extent of participation of Small Business, Small Disadvantaged Business, Woman-Owned Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business and Veteran Owned Small Business team members in the contract team using a chart showing each firm that is a team member, their small business category, and their proposed level of participation measured as a percentage of the overall estimated effort (i.e. a chart with 3 columns, respectively entitled 'Firm Name', 'Small Business Category', and '% Participation').4.) SUBMISSION REQUIREMENTS: Offerors must submit one (1) hard copy and one (1) electronic copy on CD of the SF 330, Part l, and one copy of the SF330, Part II for the prime firm. Each branch office that will have a key role in the proposed contract must also submit a copy of the SF 330 Part II. Offerors must submit a current and accurate SF 330, Part II, for each proposed sub-consultant. Any firm with an electronic mailbox responding to the solicitation should identify such address in the SF 330, Part I. Please identify the Dun & Bradstreet number of the office(s) performing the work in Block 5 of the SF 330, Part I. Dun & Bradstreet numbers may be obtained by contacting (866) 705-5711, or via the internet at http://fedgov.dnb.com/webform.
The proposal shall be submitted as one file using Microsoft Word (.doc) or Adobe Acrobat (.pdf). Font size shall be 10 or larger on white letter-sized paper (8 inches by 11 inches). The SF 330 will be no longer than 100 pages in length (excluding the SF 330, Part IIs) and Section H will be 20 pages or less in length. Each printed side of a page will count as one page. The data on the CD shall not substitute for the hard copy submission. Dividers, bindings and coversheets do not count against the total page count of the response to the RFP.
Do not furnish design portfolios, prints, magazines, newspaper clippings, or CDs of completed projects. All requirements of this notice must be met for a firm to be considered responsive.
Additional instructions and clarifications for SF330:
SF330 Section D:The offerors shall submit an organizational chart as required by SF330 Section D.
SF330 Section E:The individuals identified by the project roles on the SF330 may not have multiple duties or be "dual-hatted." Offerors shall provide individual resumes in SF330 Section E for each of the individuals listed below in lines 1 through 14. Individuals included in SF330 Section E must possess the certifications and/or registrations listed below and must have performed in their respective role (i.e. project manager, architect designer, etc.) on projects similar to those listed in Paragraph 2 of this solicitation. The individual's experience for the amount of time listed below applies to experience related to the position described and can include years working prior to registration/licensure/certification.
1. Project Manager, Registered Architect (RA), Professional Engineer (PE), Professional Landscape Architect (PLA), or Certified Planner (AICP), 10 Years2. Project Manager, Registered Architect (RA), Professional Engineer (PE), Professional Landscape Architect (PLA), or Certified Planner (AICP), 10 Years3. Architect Designer, Registered Architect, 10 Years 4. Architect Designer, Registered Architect, 10 Years 5. Civil Engineer Designer, Registered Professional Engineer, 10 Years6. Civil Engineer Designer, Registered Professional Engineer, 10 Years7. Landscape Architect, Professional Landscape Architect, 10 Years8. Landscape Architect, Professional Landscape Architect, 10 Years9. Community Planner, Certified Planner, 10 Years10. Community Planner, Certified Planner, 10 Years11. Cost Engineer, 10 Years, additional consideration will be given if the individual is a certified cost engineer (CCE), certified cost consultant (CCC), or comparable certification (American Society of Professional Estimators or Association for Advancement of Cost Engineering.)12. GIS Specialist, No certification required, 5 years13. Economist, Bachelor Degree, 10 years14. Military Master Planner, 10 years
SF330 Section F:For all projects included in SF330 Section F, all must be substantially complete. Projects must demonstrate the specialized experience and technical competence of the prime firm, joint venture partners, consultants, key subcontractors and/or freelance associates.
The Offeror shall submit a maximum of ten (10) projects in total; all ten (10) projects must be completed within the last five years, from the date of this solicitation, in the types of projects specifically indicated above in paragraph 2, PROJECT SPECIFIC INFORMATION. Additional consideration will be given for having at least one of each of the four project types listed in paragraph 3 (b) SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE. The effectiveness of the proposed project team (including management structure; coordination of disciplines, offices and/or subcontractors; and prior working relationships) will also be examined. Project descriptions should show explicit experience pertinent to this announcement.
If more than ten (10) projects are submitted, only the first ten (10) projects listed in the proposal will be evaluated. Each project example should include the following information: which prime firm, partner, consultant or key subcontractors executed the project, a description/narrative of the project, scope, location, contract dollar award amount and final dollar cost, the start date, original contract finish date, the actual finish date, customer POC with current phone number and email information. Projects should also list any key personnel that worked on the submitted projects. Indefinite Delivery, Indefinite Quantity (IDIQ) Contracts, where numerous Task Orders are listed together, are not acceptable as projects. Rather each Task Order would be considered a project.SF330 Section H:In SF330 Section H, include an evaluation of performance from the client/owner for all example projects included in SF330 Section F. Performance evaluations will not be counted against the 20 page limit of SF330 Section H or the 100 page limit for the entire SF330.
In SF330 Section H, each offeror shall present a Design Quality Management Plan including an explanation of the firm's management approach; management of sub-consultants (if applicable); quality control procedures; procedures to insure that internal resources are not over committed; and an organizational chart showing the inter-relationship of management and various team components (including sub-consultants). The Design Quality Management Plan shall also include a Capacity Narrative describing the offeror's ability to complete the work with available resources.
In SF330 Section H, all large businesses shall present a Small Business and Small Disadvantaged Business Subcontracting Plan in accordance with Public Law 95-507 as part of the response to this RFP. Additionally, estimate the proposed extent of participation of Small Business, Small Disadvantaged Business, Woman-Owned Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business and Veteran Owned Small Business team members in the contract team using a chart showing each firm that is a team member, their small business category, and their proposed level of participation measured as a percentage of the overall estimated effort (i.e. a chart with 3 columns, respectively entitled 'Firm Name', 'Small Business Category', and '% Participation').
Release of firm status will occur within 10 days after approval of any selection. All responses on SF 330 to this announcement must be received no later than 2:00 p.m. local time on 19 May 2017. No other general notification to firms under consideration for this project will be made. Facsimile transmissions will not be accepted. Solicitation packages are not provided and no additional project information will be given to firms during the announcement period.
To be eligible for award, a firm must be registered in the System for Award Management (SAM) database, via the SAM Internet site at https://www.sam.gov.
Submit responses to US Army Corps of Engineers, Louisville District, ATTN: Magdalena Bernard 600 Dr. Martin Luther King Jr. Pl., Room 821, Louisville, KY 40202.
Contracting Office Address: USACE District, Louisville, 600 Dr. Martin Luther King, Jr. Place, Room 821, Louisville, KY 40202
Place of Performance: USACE District, Louisville, 600 Dr. Martin Luther King, Jr. Place, Room 821, Louisville KY40202US
Point of Contact(s): Magdalena Bernard at 502-315-6215; firstname.lastname@example.orgUSACE District, Louisville
PROJNET INSTRUCTIONSOFFEROR'S QUESTIONS AND COMMENTS
Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.ProjNet.org/ProjNet. As noted below, offerors shall not submit their proposals via ProjNet. Offerors shall submit their proposals in accordance with the provisions stated in the solicitation. To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system.
The Solicitation Number is: W912QR-17-R-0047The Bidder Inquiry Key is: K4HUG9-9Y5IV3Specific Instructions for ProjNet Bid Inquiry Access:1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen. 2. Identify the Agency. This should be marked as USACE. 3. Key. Enter the Bidder Inquiry Key listed above. 4. Email. Enter the email address you would like to use for communication. 5. Select Continue. A page will then open stating a user account was not found and will ask you to create one using the provided form. 6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system. 7. Select Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.
Specific Instructions for Future ProjNet Bid Inquiry Access:1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in. 2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen. 3. Identify the Agency. This should be marked as USACE. 4. Key. Enter the Bidder Inquiry Key listed above. 5. Email. Enter the email address you used to register previously in ProjNet. 6. Select Continue. A page will then open asking you to enter the answer to your Secret Question. 7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.
From this page you may view all bidder inquiries or add an inquiry. Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team. Offerors are requested to review the specification in its entirety and to review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP. Information concerning the status of the evaluation and/or award will NOT be available after receipt of bids/proposals.
1. Offerors shall not submit their proposals via ProjNet, but in accordance with the provisions stated in the solicitation. Any questions regarding acceptable means of submitting offers shall be made directly to the Contract Specialist identified in the solicitation.
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