JUDICIAL REFORM - P090309
Ministry of Justice - DIEFP | Published August 12, 2015 - Deadline September 15, 2015
Consulting Services For The Elaboration Of The Main Design
Guide For Courthouses
REQUEST FOR EXPRESSIONS OF INTEREST
JUDICIAL REFORM PROJECT
Public Administration, Law and Justice
CONSULTING SERVICES FOR THE ELABORATION OF THE MAIN DESIGNGUIDE FOR COURTHOUSES
Loan No. /Credit No. 4811, Project ID No. P090309
QCBS No: #IBRD4811RO-MOJ/CS1-4
The Ministry of Justice has received financing from theWorld Bank towards the cost of JudicialReform Project and intends to apply part of the proceeds for consulting services.
The objective of the consulting services ("the Services") is to develop uniform space planning and design standards for Romanian courthouses, based on internationalpractice and in accordance with the provisions of Romanian legislation. To achieve the objectives of the assignment the Consultantshall develop design standards for theRomanian judiciary, adapting international standards to Romanian practice respectively: Standard Detailed Design Theme and Courts MainDesign Guide comprising 4 separate design guides: Design guide for courthouses, Design guide for court rooms;Ergonomics Guide related to specific workstations of courthouses and Design of furniture for courthouses;
The Consultant is expected to carry out the assignment within 10months.
The assignment should be carried out by a Consultant, which should meet the following qualificationrequirements:
· A company or Joint Venture with relevant expertise inthe area ofbuildings design including their related infrastructure, with a minimum 10 years of demonstrated experience in the field of civilworks and with the ability to engage a multi-disciplinary team required for such a complex and time-boundassignment;
· Architectural design experience for the Justice System in atleast 2 previous design projects for judicial institutions;
· The following will be considered advantages: 1. Demonstratedtrack record in conducting assessments on a similar scale (i.e. design standardization project for buildings assigned for public orprivate use), 2.relevant experience of conducting similar assessments for public institutions in EU member states orcandidate/potential candidate countries, 3. Architectural design experience for the Romanian Justice System in at least 2 previouscourts design projects;
The Consultant is advised to provide the most suitable team of experts to cover therequested activities, whichshall be composed mainly of the following (i) key experts: Main Architect/Team leader and Civil Engineer and (ii) non-key experts: Architect,Building Restauration Architect, Landscape Architect, Furniture Design Architect, Structural Civil engineer, Electricalinstallations engineer, Sanitary installations engineer (water and sewerage), Gas installations engineer, HVAC (Thermo?ventilation) systemsengineer, IT&C engineer and (iii) a pool of other non-keyexperts, with previous experience in the fields of: fire protection, video surveillance, security systems, health and safety, greenenergy, energetic certificate, structures, topographical, legal.
The Ministry of Justice now invites eligible consulting firms ("Consultants") toindicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they havethe required qualifications and relevant experience to perform the Services. The shortlisting criteriaare:
- general information: name, status, address, telephone number, fax number,year of establishment, contact person for the project, description of the previous expertise in the construction field of minimum10 years;
- specificinformation: description of at least 2 previous design projects implemented forjudicial institutions proving the Consultant'sexperience in architectural design for the Justice System; demonstrated track record in conducting assessments on a similar scale,including for public institutions in EU member states or candidate/potential candidate countries;
- information regarding the Consultant's architectural design experience forthe Romanian Justice System experience (description of at least 2 previous courts design projects);
- information proving the Consultant's ability to engage amulti-disciplinary team required for such a complex and time-bound assignment.
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank'sGuidelines: Selection and Employment of Consultants [under IBRD Loans and IDA CreditsGuidelines: Selection andEmployment of Consultants by World Bank Borrowers, May 2004, Revised October 1, 2006 & May1, 2010 ("Consultant Guidelines"), settingforth the World Bank's policy on conflict of interest. In addition, please refer tothe following specific information onconflict of interest related to this assignment:
"Bank policy requires that consultants provide professional,objective, and impartial advice and at all times hold the client's interests paramount, without any consideration for future work,and that in providing advice they avoid conflicts with other assignments and their own corporate interests. Consultants shall notbe hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may placethem in a position of being unable to carry out the assignment in the best interest of the Borrower. Without limitation onthegenerality of the foregoing, consultants shall not be hired under thecircumstances set forth below:
(a) Conflict between consulting activities and procurement of goods, works, or nonconsulting services (i.e.,services other than consulting services covered by these Guidelines ):A firm that has been engaged by the Borrower to providegoods, works,or non-consulting services for a project, or any affiliate that directly or indirectly controls, is controlled by, oris under common control with that firm, shall be disqualified from providing consulting services resulting from or directly relatedto those goods, works, or non-consulting services. Conversely, a firm hired to provide consulting services for the preparation(before Loan effectiveness) or implementation of a project, or any affiliate that directly or indirectly controls, is controlledby, or is under common control with that firm, shall be disqualified from subsequently providing goods, works, or services (otherthan consulting services covered by these Guidelines) resultingfrom or directly related to the consulting services for suchpreparation or implementation. This provision does not apply to the various firms (consultants, contractors, or suppliers) whichtogether are performing the Contractor's obligations under a turnkey or design and build contract.
(b) Conflict among consulting assignments: Neither consultants (including their personnel and sub-consultants), norany affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm, shall be hired forany assignment that, by its nature, may be in conflict with another assignment of the consultants. As an example, consultantsassisting a client in the privatization of public assets shall neither purchase, noradvise purchasers of, such assets. Similarly,consultants hired to prepare Terms of Reference (TOR) for an assignment shall not be hired for the assignment in question.
(c) Relationship with Borrower's staff: Consultants (including their experts and other personnel, andsub-consultants) that have a close business or family relationship with a professional staff of the Borrower (or of the projectimplementing agency, or of a recipient of a part of the loan) who are directly or indirectly involved in any part of: (i) thepreparation of the TOR for the assignment, (ii) the selection process for the contract, or (iii) the supervision of such contractmay not be awarded a contract, unless the conflict stemming from this relationship has been resolved in a manneracceptable to theBank throughout the selection process and the execution of the contract.
(d) A consultant shall submit only one proposal, either individuallyor as a joint venture partner in another proposal. If a consultant, including a joint venture partner, submits or participates inmore than one proposal, all such proposals shall be disqualified. This does not, however, preclude a consulting firm to participateas a sub-consultant, or an individual to participate as a team member, in more than one proposal when circumstances justify and ifpermitted by the RFP."
Consultants may associate with other firms in the form of a joint venture or asubconsultancy to enhance their qualifications. The "association" may take the form of a Joint Venture or a sub consultancy. In case of a Joint Venture(JV), all members of the JV will be evaluated jointly for the purpose of short listing and shall be jointly and severally liablefor the assignment and shall sign the contract in case of award is made to that JV group. Sub-consultant's experience shall not betaken into account at the time of short-listing. Interested consultants should clearly indicate the structure of their"association" and the duties of the partners and sub consultants in their application. Unclear expression of interests in terms of"in association with" and/or "in affiliation with" and etc. may not be considered for short listing. Keeping one expression ofinterest per firm as principle, a consultant firm may decide whether it wishes to participate as a sub consultant or as a partnerin a joint venture. Please note that a firm shall submit only one Expressions of Interest (EOI) for the same selection processeither individually as a consultant or as a partner in a joint venture. No firm can be a sub consultant while submitting an EOIindividuallyor as a partner of a joint venture in the same selection process. A firm, if acting in the capacity of sub consultant to any consultant or JV, may participate in more than oneproposal, but only in the capacity of a sub consultant.
A Consultant will be selected in accordance with the Quality and Cost based Selectionmethod set out inthe Consultant Guidelines.
Further information can be obtained at the address below during office hours: 0900 to1700 hours, local time.
Expressions of interest must be delivered to the address below bySeptember 15, 2015, 1700 hours, local time. The Consultant shallsubmit one original and one copy in the English language in one envelope marked "Expression of Interest for Consulting Services forthe elaboration of the Main Design Guide for courthouses". Expressions of Interest received by e-mail address areaccepted.
Ministry of Justice
Department for Implementing the Externally Funded Projects ? DIEFP
Attn: Mrs. Cornelia Munteanu, procurementspecialist
Mrs. Adriana Gheorghiu,procurement specialist
17 Apolodor St,sector 5, 050741, Bucharest, Romania
Tel: +40 037 2041157
Fax: +40 037 204 1092