Culinary Arts/Horticulture Educational Programs
Department of Justice, Bureau of Prisons | Published November 10, 2015 - Deadline December 8, 2015
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is RFQP03021600001 and it is issued as a Request for Quote (RFQ). The requirement will be solicited on an Unrestricted basis. The applicable North American Industry Classification System (NAICS) code is 611210, Junior Colleges and the size standard is $20.5 million.
The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to establish a single award, indefinite-delivery, requirements type contract with firm-fixed unit pricing for Culinary Arts/Horticulture programs for the inmate population incarcerated at the Federal Correctional Complex (FCC) Coleman, located in Coleman, Florida. Information regarding the Bureau of Prisons (BOP) and its facilities can be located at www.bop.gov. A description of the services required is attached to this posting and labeled as Attachment II - Statement of Work.
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83-3.
52.252-2 - Clauses Incorporated by Reference (Feb 1998).This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov/far. Full text copies of Justice Acquisition Regulation (JAR) clauses or BOP clauses may be requested in writing from the Contracting Officer.52.212-4 Contract Terms and Conditions-Commercial Items (MAY 2015) with addendum to incorporate the additional clauses listed below into this solicitation and any resulting contract.52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)52.228-5 Insurance - Work on a Government Installation (JAN 1997) - Employers liability: $100,000; Comprehensive General Liability: $500,000 per occurrence for bodily injury; and 52.232-40 Providing Accelerated Payment to Small Business Subcontractors (DEC 2013)
The following clauses will be incorporated into a resultant contract in full text with applicable fill-in information as noted:
52.21-603-70 Contracting Officer's Representative (JUN 2012) - Michielle Atherton, Assistant Supervisor of Education, FCC Coleman is hereby appointed as COR.52.216-18 Ordering (OCT 1995) - (a) from the first day of the effective performance period through the last day of the effective performance period52.216-19 Order Limitations (OCT 1995) - (a) less than one hour; (b) (1) the estimated quantities identified in the Schedule of Items within the current performance period; (b) (2) the estimated quantities identified in the Schedule of Items within the current performance period; (b) (3) 30 days; (d) 5 days52.216-21 Requirements (OCT 1995) - (f) after the last day of the effective performance period52.217-8 Option to Extend Services (NOV 1999) prior to the expiration of the current performance period52.217-9 Option to Extend the Term of the Contract (MAR 2000) - (a) prior to expiration of the current performance period; 60 days; (c) but excluding the exercise of any option under the clause at 52.217-8 which is also incorporated into this contract, shall not exceed five (5) years.52.228-5 Insurance - Work on a Government Installation (JAN 1997)52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005)52.27-103-72 DOJ Contractor Residency Requirement - BOP (JUN 2004)52.242-11-004 Evaluation of Contractor Performance Utilizing CPARS (APR 2011)Department of Justice Order 2640.2F (NOV 2008)2852-223-70 Unsafe Conditions Due to the Presence of Hazardous Material (JUN 1996)DJAR-PGD-15-02-Attachment 2A Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability - Award (DEVIATION 2015-02)(March 2015)DJAR-PGD-15-02-Attachment 2B Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse - Award (DEVIATION 2015-02)(March 2015)52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (NOV 2015) - (b) 52.203-6, 52.204-10, 52.209-6, 52.209-9, 52.219-4, 52.219-8, 52.219-9, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.223-18, 52.225-13, 52.232-33; (c) 52.222-17.
OTHER CONTRACT TERMS AND CONDITIONS:
Type of Contract: A resultant contract will be an indefinite delivery/requirements type contract with firm-fixed pricing. It is anticipated that contract award(s) resulting from this solicitation will be made in December 2015 with an effective date of award of January 1, 2016. The estimates of hours is not a representation to an offeror or contractor that the estimated quantity will be required or ordered or that conditions affecting requirements will be stable or normal.
Performance Period: The periods of performance of the resulting contract shall be Base Year - Effective Date of Award (EDOA) thru 12 months; Option Year 1 - 13 months from EDOA thru 24 months; Option Year 2 - 25 months from EDOA thru 36 months; Option Year 3 - 37 months from EDOA thru 48 months; Option Year 4 - 49 months from EDOA thru 60 months.
The contractor shall commence performance of services by submitting information to initiate security clearance procedures within 15 calendar days from effective date of award of the contract. In accordance with FAR 46.503 and 46.403(a) (6), the place of acceptance for services under this contract is at the destination, FCC Coleman.Ordering Official: Task orders may be issued only by the Contract Specialist or a warranted procurement official from the Contract Administration Office at FCC Coleman. Orders may be issued orally, faxed, electronically, or via mail.
Security and Investigative Requirements: The employees of the contractor entering the institution may be required to meet certain security requirements prior to entering the institution. Primary concerns are the amount of contact that may occur between the contractor and his/her employees with the inmate population during the performance of the contract. Contractor employees are allowed access to the institution at the sole discretion of the Warden of the institution.
The program manager at FCC Coleman is responsible for conducting the appropriate law enforcement check on all contractor staff that may need access inside the prison facility. The following investigative procedure will be performed:
1). National Crime Information Center (NCIC) check; 2). DOJ 99 (Name Check); 3). FD 258 (fingerprint check); 4). Law Enforcement Agency checks; 5). Vouchering of Employers; 6). Resume/Personal Qualifications; 7). OPM 329 A (Authority for Release of Information); 8). National Agency Check and Inquiries (NACI) check (if applicable); and 9). Urinalysis Test (for the detection of marijuana and other drug usage)By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedure. An individual who does not pass the security clearance will be unable to enter the BOP facility. Any individual employed by the contractor who is deemed not suitable by the BOP requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens.Non-personal services: A resultant contract will be a non-personal services contract, as defined in FAR 37.101, under which the contractor is an independent contractor. Award of a contract does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters; however, contractor performance shall be closely monitored to ensure contract compliance.
Pricing Methodology- The contract rate for service will be on a per session basis, where a session is defined as one hour in duration. Pricing shall be inclusive of all charges (i.e., wages, insurance, overhead, profit, etc.). Please note that there will be minimal processing time required to enter the institution that should be reflected in the price quoted. Also, the rates applicable for 52.217-8 option, if utilized, shall be those rates effective in the preceding performance period. FAR 52.217-8 is an option to extend services of any such performance period and therefore the Governments evaluation of proposed pricing is inclusive of all base and options as related to FAR 52.217-8 and 52.217-9. Should the Government elect to exercise the extension authorized by 52.217-8, the total contract price will increase.
52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov/far.52.212-1 Instructions to Offerors - Commercial Items (OCT 2015) tailored to delete paragraphs at d, h, and i, as they have been determined to be non-applicable to this solicitation. Paragraph c has been changed to 60 days. The additional provisions listed below are incorporated into this solicitation via addendum to this provision. All references to "Offer" and "Offeror" are changed to "Quote" and "Quoter" respectively. 52.209-7 Information Regarding Responsibility Matters (JUL 2013)52.212-3 Offeror Representations and Certifications - Commercial Items (NOV 2015)52.217-5 Evaluation of Options (JUL 1990)52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities Relating to Iran - Representation and Certifications (DEC 2012)52.233-2 Service of Protest (AUG 1996) (a) Procurement Executive, BOP, 320 First Street, N.W., Room 5005, Washington, D.C. 2053452.237-1 Site Visit (APR 1984)Protests Filed Directly with the Department of Justice (JAR 2852.233-70)Faith-Based and Community- Based Organizations (AUG 2005) - can submit quotations equally with other organizations for contracts for which they are eligible.DJAR-PGD-15-02-Attachment 1A Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability - Solicitation (DEVIATION 2015-02)(March 2015)DJAR-PGD-15-02-Attachment 1B Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse - Solicitation (DEVIATION 2015-02)(March 2015)
Evaluation and Award Methodology: This acquisition will be procured in accordance with FAR Part 12 - Acquisition of Commercial Items and Part 13 - Simplified Acquisition Procedures. In addition to price, quoters must demonstrate technical capability and successful past performance history. Pursuant to FAR 12.602(c), an award decision will be made to the responsible contractor whose quote is most advantageous and represents the best value to the Government based on price, technical capability, and past performance.
Pursuant to FAR 17.203(b), the Government's evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered. The estimated quantity of service required is not a representation to a quoter that the estimated quantities will be required or ordered, or that conditions affecting requirements will remain stable or normal.
Quoters are advised that the Contracting Officer will verify registration in the System for Award Management database (www.sam.gov) prior to award of any contract, by entering the potential awardee DUNS number into the database. Failure to complete a registration record may result in elimination from consideration for award.If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Quoters are further advised to mark each individual item within their quote considered privileged or confidential under the Freedom of Information Act with notification that the data is considered confidential and privileged and not subject to mandatory disclosure under the FOIA.
SUBMISSION OF QUOTATIONS:On letterhead or business stationary, the following information must be submitted. Failure to provide required information may result in your quote not being considered.(1) Contractor's DUNS Number.(2) Completed copy of Attachment I - Contract Pricing/Schedule of Items. (3) A completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (if different from entry made to the System for Award Management record at www.sam.gov.) Offeror's Representations and Certifications should include NAICS code 611210 Junior Colleges.(4) Quotes must demonstrate the contractor's technical capability to provide the required services with a description of how the contractor plans to meet the requirements of the solicitation in accordance with the Statement of Work. This statement should include the number of instruction hours provided to each student in the contractor's accredited curriculum.(5) A completed copy of the Business Questionnaire - Attachment III.(6) Quotes must provide documentary evidence of accreditation.(7) Completed copy of 52.209-7 Information Regarding Responsibility Matters.
Quote Submission Information:Quotes must be received at the Federal Bureau of Prisons, Field Acquisition Office, Armed Forces Reserve Complex, 346 Marine Forces Drive, Grand Prairie, TX 75051 no later than 2:00 pm local time on Tuesday, December 8, 2015.
Written quotes will be accepted by mail, hand-carried delivery, or email. However, emailed quotes are encouraged. Emailed quotes must be sent to firstname.lastname@example.org. Include the following in your subject line: Quote submitted in response to RFQP03021600001. Quotes must include all required information.
Mailed or Hand-carried quotes must be delivered to the attention of Charles Dailey, Contract Specialist at the address listed above. The official point of receipt for hand-carried quotes will be at the first floor reception area of the address listed above. Please give 24 hour of advanced notice to Contracting Officer prior to hand-carrying quotes to accommodate access to secured base.
Questions regarding this requirement may be directed in writing to Charles Dailey, Contract Specialist at email@example.com. Please submit all questions no later than November 24, 2015.