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Hiring Firm to Conduct End-evaluation/Impact Assessment Agriculture and Food Security Project (AFSP) Phase II under Strengthening Inclusive Development in Chittagong Hill Tracts (SID-CHT), CHTDF

UNDP Bangladesh - BANGLADESH | Published November 1, 2017  -  Deadline November 12, 2017
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Dear Sir / Madam:UNDP kindly request you to submit your Proposal for Hiring Firm to Conduct End-evaluation/Impact Assessment Agriculture and Food Security Project (AFSP) Phase II under Strengthening Inclusive Development in Chittagong Hill Tracts (SID-CHT), CHTDF. Proposals shall be submitted on or before 4.30 p.m. (local time) on Sunday, November 12, 2017. Please be guided by the form attached hereto as Annex 2, in preparing your Proposal. Proposals may be submitted on or before the deadline indicated by UNDP in the e-Tendering system or through bd.procurement@undp.org. For submission through online e-Tendering system kindly use the following link:https://etendering.partneragencies.org; using your username and password. If you have not registered in the system before, you can register now by logging in using;Username: event.guestPassword: why2changeand follow the registration steps as specified in the system user guide. A pre-bid meeting will be held at IDB Bhaban, (19th floor), meeting room, for the clarification on the bidding document and ToR on 7 November, 2017 at 11.00 AM.Note: Bidder needs to carry a valid Passport/NID/Credit or Debit card with photo/Original driving license in order to enter into IDB Bhaban for the pre-bid meeting.The Financial Proposal and the Technical Proposal files MUST BE SEPARATE and uploaded SEPARATELY.

Hiring Firm to Conduct End-evaluation/Impact Assessment-AFSP

UNDP Bangladesh - BANGLADESH | Published October 12, 2017  -  Deadline October 26, 2017
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Dear Sir / Madam:UNDP kindly request you to submit your Proposal for Hiring Firm to Conduct End-evaluation/Impact Assessment Agriculture and Food Security Project (AFSP) Phase II under Strengthening Inclusive Development in Chittagong Hill Tracts (SID-CHT), CHTDF. Proposals shall be submitted on or before 4.30 p.m. (local time) on Thursday, October 26, 2017 Please be guided by the form attached hereto as Annex 2, in preparing your Proposal. Proposals may be submitted on or before the deadline indicated by UNDP in the e-Tendering system. Bids must be submitted in the online e-Tendering system in the following link:https://etendering.partneragencies.org; using your username and password. If you have not registered in the system before, you can register now by logging in usingUsername: event.guestPassword: why2changeand follow the registration steps as specified in the system user guide.

BD: Afforestation/Reforestation Project - P127015

 | Published September 24, 2016
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Planning And Administering Training Programs For Bfd Officials And Project Beneficiaries On Various Aspects Of Crpar Project Publication of Awards of Contract (As per para 2.31 of WBGuideline: Selection and Employment ofConsultants) 1.      Nameof Project: ClimateResilient Participatory Afforestation and Reforestation Project (CRPARP) 2.      Name of ContractPackage: "Planning andAdministering Training Programs for BFD Officials and Project Beneficiaries on Various Aspects of CRPARProject (Package No: BFD/S-1)" under CRPAR Project ofBangladesh Forest Department. 3.      Name of ShortlistedConsultant: SlNo. Short-listed Consultant Those who submitted Proposals. Technical Score 1 Micro Industries Development Assistance andservices (MIDAS) All the short-listed Firms submitted Proposals. 73.96 2 RIPA International (UnitedKingdom) 74.64 3 Training and Technology Transfer(TTT) 77.95 4 Sodev Consult International Ltd. 79.27 5 Environment, Agriculture and DevelopmentServices Ltd. (EADS); in JV with Dhaka Ahsania Mission andManagement and Training International (MTI) 80.97 4.      The Overall Technical Scores and scores assigned for eachcriterion and sub-criterion to each consultant: Criterion and Sub-criterion Scoresassigned for sub-criterion Consultants' name MIDAS RIPAIntl. TTT SodevConsult Intl. EADS-DAM-MTI (JV) Scores Scores Scores Scores Scores Scores (i) Specific Experience of the Consultant (asa firm) relevant to the Assignment: 10.00 6.14 6.14 7.36 7.36 6.50 (ii) Adequacy and quality of the proposedmethodology, and work plan in responding to TOR: 40.00 25.86 30.64 30.21 31.50 33.36 (iii) Key experts Qualifications andCompetence for the Assignment: 40.00 34.24 30.14 32.67 32.70 33.40 (iv) Transfer of knowledge (training)program 10.00 7.71 7.71 7.71 7.71 7.71 Total Score 100.00 73.96 74.64 77.95 79.27 80.97 5.     The Prices offered by each consultant asread out and as they have been evaluated: Consultants' Names Proposals' prices Adjustments Conversion to currency of evaluation i.e.BDT Quoted Price Includes Tax Local Indirect Taxes (VAT) as per NBR VATcalculator Evaluated Price in BDT. Currency Amount (1) (2) Exchange rate(s)e (3) Proposals' prices (4) = (3)*(1) (5) (6) = (4)-(5) MIDAS BDT 31,300,000.00 1.0 31,300,000.00 No - 31,300,000.00 RIPA Intl. USD 4,023,136.25 77.80 313,000,000.25 No - 313,000,000.25 TTT BDT 31,299,450.00 1.00 31,299,450.00 No - 31,299,450.00 Sodev Consult Intl. BDT 31,297,000.00 1.00 31,297,000.00 No - 31,297,000.00 EADS-DAM-MTI (JV) BDT 31,289,075.00 1.00 31,289,075.00 No - 31,289,075.00 6.     The Final Combined Scores and the finalranking ofthe consultants:The Consultant has been selected on FBS method in this package. So, there is no score on FinancialProposal, Contract has been signed with the highest ranked Technical Scorer (EADS-DAM-MTI JV)who offered  (FinancialProposal) within the specified budget limit. The final ranking of responsive consultantsare given below: Consultants' Names Technical Evaluation (Technical Scores) Technical rank Micro Industries Development Assistance andservices (MIDAS) 73.96 5th RIPA International (UnitedKingdom) 74.64 4th Training and Technology Transfer(TTT) 77.95 3rd Sodev Consult International Ltd. 79.27 2nd Environment, Agriculture and DevelopmentServicesLtd. (EADS); in JV with Dhaka Ahsania Mission and Management and Training International (MTI) 80.97 1st 7.      The Name of thesuccessful consultant:Environment, Agriculture and DevelopmentServices Ltd. (EADS); in JV with Dhaka Ahsania Mission and Management and Training International (MTI). 8.      Total Contract Price:BDT 3,81,86,737.50 (Taka Three Crore Eighty One lac Eighty Six thousand Sevenhundred Thirty Seven  and 50 paisa) only inclusiveof all taxes. 9.      Duration of Contract:11 Months (Up to31 December, 2016). 10.   Summary scope ofcontract: PlanningandAdministering Training Programs for BFD Officials and Project Beneficiaries on Various Aspects of CRPAR Project. (Uttam Kumar Saha) Project Director CRPARP, BFD

Bangladesh Agricultural and Disaster Insurance Programme (BADIP) — Phase 1 — 2017-2021

Regional Cooperation South Asia Divison Embassy of Switzerland in Bangladesh Bay's Edgewater, 8th Floor | Published January 3, 2017
Winner
Swisscontact, Schweizerische Stiftung für technische Entwicklungszusammenarbeit
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98300000

Bangladesh Agricultural and Disaster Insurance Programme (BADIP) — Phase 1 — 2017-2021.

Bangladesh Agricultural and Disaster Insurance Programme (BADIP) — Phase 1 — 2017-2021

Regional Cooperation South Asia Divison Embassy of Switzerland in Bangladesh Bay's Edgewater, 8th Floor | Published September 1, 2016  -  Deadline October 10, 2016
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The winning bidder of this tender will be mandated as managing agent with the task to coordinate and innovate the BADIP components as well as implement capacity building measures to build the capacity of public, civil society and private insurance sector stake-holders during phase I (2017-2021). The winning bidder will monitor the context and jointly with SDC assess windows of opportunity for potential other components of the programme.

BD: Modern Grain Storage Facilities - P120583

Directorate General of Food | Published September 5, 2016  -  Deadline September 28, 2016
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International Consultant For Food Policy Research Program. Government of the People's Republic of Bangladesh Directorate General of Food Modern Food Storage Facilities Project (MFSP) Probashi Kallayan Bhaban (Level-17), 71-72 Eskaton Garden, Dhaka-1000. MemoNo:  13.01.0000.362.11.082.15.156                 Date: 04/09/2016 Re-Advertisement for Expression of Interest Assignment Title:            InternationalConsultant for Food Policy Research Program. Package No. SD-28                                  IDA Credit No. 5265 BD 1.     The Government of Bangladesh hasreceived financing from the International Development Association (IDA) towardsthe Modern Food Storage Facilities Project (MFSP) and intends to apply part ofthe proceeds to payments for the Individual consultancy services. 2.     MFSP will conduct about 15 researcheson food policy of Bangladesh. The firm for research is already selected. Twoindividual consultants (one international and one national) will be engaged tomonitor, review the research works of the firm. 3.     The details of individual consultingservices ("the Services") are available in Terms of Reference of the same,which is available at www.mfsp.gov.bd. 4.     Duration of consultancy: The consultantswould be hired for a period of 42 months. However, the individual contract willbe subject to review on the basis of performance in achieving of objectives ofthe services. 5.     Qualifications and expertise : The International Consultantshould have the following academic qualification, skill and professionalexpertise: ·       Masters Degree inEconomics, Development Policy/ Development Studies, Food Science, AppliedChemistry, Agriculture or other relevant field. ·       Minimum 15(Fifteen) years of relevant work experience in the fields of food policy andmanagement research, Public Food management, poverty analysis, policyadviceand research & capacity building (a Ph.D may be a substitute for 2 years ofwork experience) ·       Proven trackrecord in working with multi-national consortium engage in respectivefield ·       Must have workexperience in developing countries with a specific work background inSouthAsia preferably in Bangladesh ·       Must possessexcellent communication skills in English, both written and spoken. ·       Experience in IDAfunded project will be preferred. 6.     SelectionProcedures: The individual consultants will be hired by the criteria based onqualifications and expertise following the method of hiring the individualconsultant provided in the World Bank Guidelines for Selection and Employmentof Consultants under IDA Credits & Grants by World Bank BorrowersupdatedJanuary 2011. 7.     Remuneration:Negotiable consolidated remuneration inclusive of all applicable Tax & VATas per law of Bangladesh within the project allocated budget. However, theapplicant shall mention expected remuneration (net payable to him). Theapplicants are requested to use CV format as available in website of MFSP www.mfsp.gov.bd 8.     Expression ofinterest (hard copy or soft copy through email to gaziur60@gmail.com)must bedelivered to the address above by 2:00 PM 28 September 2016 (Local time). 9.     The authorityreserves the right to accept or reject all EoIs. (Md.Rezaul Karim Shiekh) Project Director(AddlCharge) Modern Food Storage FacilitiesProject (MFSP)

BD: Modern Grain Storage Facilities - P120583

Directorate General of Food | Published January 6, 2015  -  Deadline February 5, 2015
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Integrated Food Policy Research Program Government of the People's Republic of Bangladesh Office of the Project Director Modern Food Storage Facilities Project (MFSP) Directorate General of Food 16 AbdulGhani Road, Dhaka-1000. MemoNo:  13.01.0000.362.14.041.14.08                                                                                    Date:06/01/2015 Bangladesh ModernFood Storage Facilities Project (MFSP) IDACredit No. 52650-BD Assignment Title: Integrated Food Policy Research Program Package No:        SD-21 Request for Expression of Interest (EOI) for Research Institute/ Firm (International) 1.      The Governmentof Bangladesh has received for financing from the International DevelopmentAssociation (IDA) towards the Modern Food Storage FacilitiesProject (MFSP) and intends to apply part ofthe proceeds to payments for the consultancy services. 2.      TheGovernment of Bangladesh intends to hire a "Consortium" of a renownedinternational institution and a renowned national institution to provide asound analytical basis for guiding its policies and practices on grainprocurement, storage, and distribution. 3.      Theobjective of the assignment is twofold: (i) to enhance the institutionalcapacity in policy and strategic decision making of FPMU and DG Food to carryout their mandates linked to wider food market; (ii) to address analytical gapsand support the development of an evidence-based policy framework to improvethe efficiency and performance of the country's overall food storage system andmanagement of strategic grain reserves. 4.       The Terms of Reference of the above positions are available in the DGFood Website (www.dgfood.gov.bd) , thatwill provide detailed scope of work and required qualifications andexperiences. 5.      Duration of consultancy: Theresearch program is expected to run for 4 years. 6.     ConsultantSelection:The consultant shall be selected on the basis of the strength its detailedproposal spelling out, among other things: a)       Proveninternational experience with similar types of assignment (policy research onfood, agriculture or related area) in collaboration with public agencies b)       The proposedmethodological approach to the assignment ? including data collectionmethods,analytical tools to be deployed in addressing various research topics, and thedissemination of the research outcomes; c)       The proposedwork plan ? including the phasing of the various activities and production ofthe various outputs; d)       Quality ofexpertise and composition of the core team to be fielded and the proposedorganizational arrangements in to order to successfully accomplish the researchand capacity building goals of the assignment e)       Proposedplans and strategies for building research to policy uptake capacity of theFPMU and the DG Food 7.      Selection Procedures: The consulting firm will be selected through QUALITY BASEDSELECTION (QBS) procedure of World Bank Guidelinesfor Selection and Employment of Consultants under IDA Credits & Grants byWorld Bank Borrowers updated January 2011. 8.       Expression of interest (hard copy or soft copy through email) must bedelivered to the address below by 05February 2015. 9.       Interested Consultants may obtain further information at the addressbelowduring normal office hours or via email or at website www.dgfood.gov.bd . 10.    The authority reserves the right to accept or reject all EOIs. (Md Rezaul KarimSheikh) Project Director(Incharge) Room#322, 16 Abdul Ghani Road,Dhaka. Email:rezaul11965@yahoo.com

BD: Modern Grain Storage Facilities - P120583

Directorate General of Food | Published December 13, 2015  -  Deadline January 27, 2016
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International Consultant For Food Policy Research Program. Government of thePeople's Republic of Bangladesh Directorate General ofFood Modern Food StorageFacilitiesProject (MFSP) Probashi KallayanBhaban (Level-17), 71-72 Eskaton Garden,Dhaka-1000. MemoNo:  13.01.0000.362.11.082.15.290                                                                    Date: 10/12/2015 Assignment Title:            InternationalConsultant for Food Policy Research Program. Package No.SD-28                                  IDA Credit No. 5265 BD 1.     The Governmentof Bangladesh has received financing from the International DevelopmentAssociation (IDA) towards the Modern Food Storage FacilitiesProject (MFSP) and intends to apply part ofthe proceeds to payments for the Individual consultancy services. 2.     MFSP willconduct about 15 researches on food policy of Bangladesh. Selection of the firmfor research is under process. Two individual consultants (one internationaland one national) will be engaged to monitor, review the research works of thefirm. 3.     The details ofindividual consulting services ("theServices") are available in Terms of Reference of the same, which is availableat www.mfsp.gov.bd . 4.     Durationof consultancy: Theconsultants wouldbe hired for a period of 42 months. However, theindividual contract will be subject to review on the basis of performance inachieving of objectives of the services. 5.     Qualifications andexpertise : The International Consultantshould have the following academic qualification, skill and professionalexpertise: ·       Masters Degree inEconomics, Development Policy/ Development Studies, Food Science, Applied Chemistry,Agriculture or other relevant field. ·       Minimum 15(Fifteen) years of relevant work experience in the fields of food policy andmanagement research, Public Food management, poverty analysis, policyadviceand research & capacity building (a Ph. D may be a substitute for2 yearsof work experience) ·       Proven trackrecord in working with multi-national consortium engage in respectivefield ·       Must have workexperience in developing countries with a specific work background  in South Asiapreferably in Bangladesh ·       Must possessexcellent communication skills in English, both written and spoken. ·       Experience in IDAfunded project will be preferred. 6.     SelectionProcedures: The individual consultants will be hired by the criteria based onqualifications and expertise following the method of hiring the individualconsultant provided in the World Bank Guidelines for Selection and Employmentof Consultants under IDA Credits & Grants by World Bank BorrowersupdatedJanuary 2011. 7.     Remuneration:Negotiable consolidated remuneration inclusive of all applicable Tax & VATas per law of Bangladesh within the project allocated budget. However, theapplicant shall mention expected remuneration (net payable to him). Theapplicants are requested to use CV format as available in website of MFSP www.mfsp.gov.bd 8.     Expression ofinterest (hard copy or soft copy through email to PD@mfsp.gov.bd and SPS@mfsp.gov.bd ) must be delivered to theaddress above by 2:00 PM 27 January 2016 (Local time). 9.     The authorityreserves the right to accept or reject all EoIs. (Md.Gazi Ur Rahman) ProjectDirector (JointSecretary) Modern FoodStorageFacilities Project (MFSP) MemoNo:  13.01.0000.362.11.082.15.290                                                                    Date: 10/12/2015 Copyto: 1.      Thesecretary, Ministry of Food, Bangladesh Secretariat, Dhaka. 2.      DirectorGeneral of Food, Directorate General of Food, Dhaka. 3.     Patrick Verissimo, TaskTeam Leader, MFSP, World Bank, Dhaka. (Md.Gazi Ur Rahman) ProjectDirector (Joint Secretary), MFSP ----------------------CV Format CurriculumVitae (CV) for the Individual Consultants For MFSP Project (IDA CreditNumber 52650-BD) 1.     ProposedPosition: 2.     PackageNo.:                   SD- 3.     Nameof Applicant: 4.     Applicant'sphone number and Email address: 5.     MailingAddress: 6.     PermanentAddress: 7.     Dateof Birth: 8.     Nationality: 9.     Passportnumber: 10.   Education: Degrees and academic distinctions Institution, place and country Year ofPassing Division/Class/ Grade 11.  Membershipof Professional Associations: 12.  Training: 13.  Computerliteracy: 14.  Languages: Language Speaking Reading Writing 15.  EmploymentRecord: Type Period Positionsheld and responsibility Employer 16.  Workundertaken that best illustrates capability to handle the tasks applied for : 17.  Workingin IDA funded project: 18.  Reference: Full Name Full Address Business or Occupation 19.  Expectedremuneration per day excluding VAT and source tax: 20.  Publication: 21.  Anyother information other than above may be included here. CERTIFICATION. I, the undersigned, certify that tothe best of my knowledge and belief, this bio data correctly describes myself,my qualifications, my experiences and my skills. I understand that anywillful misstatement described herein may lead to my disqualification ordismissal, if engaged. Iagree to sign contract individually and not through firm. Date ofSigning ___/___/______ Signature

BD: Modern Grain Storage Facilities - P120583

 | Published November 11, 2015
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TheClient reserves the right to determine on a case-by-case basis whether the Consultant should be disqualified from providing goods,works or non-consulting services due to aconflict of a nature described in Clause GCC 21.1.3 Yes 23.1 No additional provisions. 24.1 Theinsurance coverage against the risks shall be as follows: (a)Professional liability insurance, with a minimum coverage of 100% of contact value (b)     Third Party motor vehicle liability insurance in respect of motor vehiclesoperated in the Client's country bythe Consultant or its Experts or Sub-consultants, with a minimum coverage of in accordance with the applicable law in the Client'scountry; (c)     Third Party liability insurance, with a minimum coverage of in accordance with the applicable law in the Client'scountry; (d)     employer's liability and workers' compensation insurance in respect of theexperts and Sub-consultants in accordance with the relevant provisions of the applicable law in the Client's country, as well as,with respect to such Experts, any such life, health, accident, travel or other insurance as may be appropriate;and (e)     insurance against loss of or damage to (i) equipment purchased in whole orin part with funds provided under this Contract, (ii) the Consultant's property used in the performance of the Services, and (iii)any documents prepared by the Consultant in the performance of the Services. 27.1 None 27.2 The Consultant shallnot use any documents and software,map, data, drawings etc for purposes unrelated to this Contract without the prior written approval of theClient. 38.1 The Contract price is: BDT 73,20,000.00 [Seventy threelakh twenty thousand Taka only ]inclusive of local indirect taxes. Any indirect local taxes chargeable inrespect of this Contract for the Services provided by the Consultant shall be paid on behalf of the Consultant by theClient. The amount of such taxes is BDT18,30,000.00 [Eighteen lakh thirty thousand taka only 39.1 and 39.2 The Client shall pay on behalf of theConsultant, the Sub-consultants and the Experts, any indirect taxes, duties, fees, levies and other impositions imposed, under theapplicable law in the Client's country, on the Consultant, the Sub-consultants and the Experts in respectof: (a)     any payments whatsoever made to the Consultant, Sub-consultants and theExperts (other than nationals or permanent residents of the Client's country), in connection with the carrying out of theServices; (b)     any equipment, materials and supplies brought into the Client's country bythe Consultant or Sub-consultants for the purpose of carrying out the Services and which, after having been brought into suchterritories, will be subsequently withdrawn by them; (c)     any equipment imported for the purpose of carrying out the Services andpaid for out of funds provided by the Client and which is treated as property of the Client; (d)     any property brought into the Client's country by the Consultant, anySub-consultants or the Experts (other than nationals or permanent residents of the Client's country), or the eligible dependents ofsuch experts for their personal use and which will subsequently be withdrawn by them upon their respective departure from theClient's country, provided that: (i) the Consultant,Sub-consultants and experts shall follow the usual customs procedures of the Client's country in importingproperty into theClient's country; and (ii) if the Consultant,Sub-consultants or Experts do not withdraw but dispose of any property in the Client's country upon which customs duties and taxeshave been exempted, the Consultant, Sub-consultants or Experts, as the case may be, (a) shall bear such customsduties and taxes inconformity with the regulations of the Client's country, or (b) shall reimburse them to the Client if they were paid bythe Clientat the time the property in question was brought into the Client's country. 41.2 The payment schedule: Signing - 10% (shall be made against the bank guarantee for the same amount as per GCC 41.2.1) · Final Internal Audit report for 2014-2015 and Recommendation report for Improving activities in theproject - 10% on the remuneration · Final Internal Audit report for 2015-2016 - 10% on the remuneration ·   Final Internal Audit report for 2016-2017 - 15% on the remuneration ·   Final Internal Audit report for 2017-2018 - 15% on the remuneration · FinalInternal Audit report for 2018-2019 - 20% on the remuneration · FinalInternal Audit reportfor 2019-2020 - 20% on the remuneration · FinalCompletion Report ? 10%on the remuneration · Reimbursable shall be paid yearly on the basis of documental evidence. ·       Payment against Reimbursable expenses will be made upon submission ofbill/voucher etc. VAT & Tax will be deducted as per NBR rules of Bangladesh (If applicable) 41.2.1 The following provisionsshall apply to the advance payment and the advance bank payment guarantee: (1)     An advance payment of 10% of Contract value shall be made within 10 days after the receipt of an advance bank payment guarantee by the Client.The advance payment will be set off by the Client in equal portions against first three payments. (2)     The advance bank paymentguarantee shall be in the amountand in the currency of the currency(ies) of the advance payment. (3)  The bank guarantee will be released when the advance payment has been fullyset off. 41.2.4 The accounts are: for foreign currency: [insert account]. for local currency: [BDT]. 42.1 The interest rate is: 2-year LIBOR+1 % 45.1 Disputes shall be settled by arbitration in accordance with the following provisions: 1.       Selection of Arbitrators.  Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or anarbitration panel composed of three (3) arbitrators, in accordance with the following provisions: (a)    Where the Parties agree that the dispute concerns a technicalmatter, they may agree to appoint a sole arbitrator or, failing agreement on the identity of such sole arbitrator within thirty(30) days after receipt by the other Party of the proposal of a name for such an appointment by the Party who initiated theproceedings, either Party may apply to  theInstitution of Engineers, Bangladesh (IEB) for a list of not fewer thanfive (5) nominees and, on receipt of such list, theParties shall alternately strike names therefrom, and the last remaining nominee on thelist shall be the sole arbitrator for thematter in dispute.  If the last remaining nominee hasnot been determined in this mannerwithin sixty (60) days of the dateof the list, IEB shall appoint, upon the request ofeither Party and from such list or otherwise, a sole arbitrator for the matter in dispute. (b)    Where the Parties do not agree that the dispute concerns atechnical matter, the Client and the Consultant shall each appoint one (1) arbitrator, and these two arbitrators shall jointlyappoint a third arbitrator, who shall chair the arbitration panel.  If the arbitratorsnamed by the Parties do not succeed in appointing a third arbitrator within thirty (30) days after the latter of the two (2)arbitrators named by the Parties has been appointed, the third arbitrator shall, at the request of either Party, be appointed by Institute of Chartered Accountants of Bangladesh (ICAB). (c)     If, in a dispute subject to paragraph(b) above, one Party fails to appoint its arbitrator within thirty (30) days after the other Party has appointed its arbitrator,the Party which has named an arbitrator may apply to ICAB to appoint a sole arbitrator for the matter in dispute, and thearbitrator appointed pursuant to such application shall be the sole arbitrator for thatdispute. 2.       Rules of Procedure.Except as otherwise stated herein, arbitration proceedings shall be conducted in accordance with the rules of procedure forarbitration of Bangladesh. 3.       SubstituteArbitrators.  If for any reason an arbitrator is unable to performhis/her function,a substitute shall be appointed in the same manner as the original arbitrator. 4.       Nationality andQualifications of Arbitrators.  The sole arbitrator or the third arbitratorappointed pursuant to paragraphs 1(a) through 1(c) above shall be annationally / internationally recognized legal or technicalexpert with extensive experience in relation to the matter in dispute and shall be a national ofBangladesh. 5.       Miscellaneous.  In any arbitration proceeding hereunder: (a)     proceedings shall, unless otherwise agreed by the Parties,be held in Bangladesh; (b)     the English language shall be the official language forall purposes; and (c)     the decision of the solearbitrator or of a majority of thearbitrators (or of the third arbitrator if there is no such majority) shall be final and binding and shall be enforceable in anycourt of competent jurisdiction, and the Parties hereby waive any objections to or claims of immunity in respect ofsuchenforcement. III.           Appendices Appendix A ? Terms of Reference ToR Attached ???????????????????????????????????? Appendix B - Key Experts Documents Attached: ?????????????????????????????????????? Appendix C ? Breakdown of ContractPrice Documents attached: When the Consultant has been selected under Quality-Based Selection method, also add thefollowing: "The agreed remuneration rates shall be stated in the attached Model Form I. This form shall bepreparedon the basis of Appendix A to Form FIN-3 of the RFP "Consultants' Representations regarding Costs and Charges" submitted bythe Consultant to the Client prior to the Contract's negotiations. Should these representations be found by the Client (either through inspections or audits pursuant to Clause GCC25.2 or through other means) to be materially incomplete or inaccurate, the Client shall be entitled to introduce appropriatemodifications in the remuneration rates affected by such materially incomplete or inaccurate representations.  Any such modification shall have retroactive effect and, in case remuneration has alreadybeen paid by the Client before any such modification, (i) the Client shall be entitled to offset any excess payment against thenext monthly payment to the Consultants, or (ii) if there are no further payments to be made by the Client to the Consultants, theConsultants shall reimburse to the Clientany excess payment within thirty (30) days of receipt of a written claim of theClient.  Any such claim by the Client for reimbursement must be made within twelve (12)calendar months after receipt by the Client of a final report and afinal statement approved by the Client in accordance with ClauseGCC 45.1(d) of this Contract."] Section 7.  Terms of Reference Government of the People's Republic ofBangladesh Ministry of Food Modern Food Storage Facilities Project?MFSP Terms ofReference For Independent Internal Audit Team Assignment Title Consultant firm for Independent Internal Audit Team Assignment duration Contract period 5 Months (1 Month peryear) Primary assignment location Dhaka and Site offices Funding source(s) IDA Project Cr. Number: 5265- BD for Modern Food Storage Facilities Project?MFSP Contracting entity Project Director Directorate General of Food Context of theAssignment Government of The People's Republic of Bangladesh hasreceived a grant from the Bangladesh Climate Change Resilience Fund Administered by the World Bank and an IDA credit toward thecosts of the Modern Food Storage Facilities Project (MFSP), being implemented by the Directorate General of Food, Ministry of Food,and intends to apply part of the IDA credit forIndividual Consultancy Services. The overall projectdevelopment objective is to increase the grain reserve available to households to meet their post-disaster needs and improve theefficiency of grain storage management. The Project consist of major 3 components: (i) Developmentof an improved silo storage system to store grainthrough the construction of modern grain storage silos at eight selected strategic sites,provision of grain storage bins toeligible households under a voucher system for safekeeping of rice and other food in the event of disasters and food shortages andimplementation of environmental and social safeguard management activities identified in the ESMPs and/or RAPs for the Project(Component-A). (ii) Implementation of a food policy research program including, inter alia, a range of priority studies for thedevelopment of evidence-based policies, strategies, legal and institutional frameworks for improved food stock management anddistribution(Component-B). (iii) Project Management, Construction, Supervision, Technical Assistance, Training and StrategicStudies (Component-C). The projectwill be implemented by the Ministry of Foodthrough the DG Food. DG Food will have overall responsibility for project implementation, including fiduciary compliance. The DGFood will also be responsible for overall financial management and operation of the designated account. FPMU will lead thedevelopment, management and implementation of the integrated food policy research program under Component B. The Project SteeringCommittee (PSC), chaired by the Secretary, MoFood, will provideoverall guidance and help coordination among various governmentagencies. The Secretaries of Planning, Agriculture, Forestry, Environment, Finance and Disaster Management, BADC, representativesof the Cabinet,Deputy Commissioners of the districts where silos are being constructed, the DG Food and DG FPMU will be the membersof the PSC. The DG Food will act as the Secretary of PSC. The project will be implemented over a period of six years.  All works will be completed in year four or five of the project and one to two years will be allowed for the warranty period. A Project Management Unit (PMU) has been establishednearby the DG Food's office for day?to-day implementation and monitoring of the projectactivities. Objectiveof the Assignment: ·      The primary objectives of the internal audit are to review and reporton: o   Reliability of the Financial Management system, financial data and report at all tiers  of operation; o   Adequacy and effectivenessof the accounting, financial and operational controls; o   Internal Control Systems: completeness, written instructions, effective implementation and frequency of review andup-dating; o   Level of compliance with the established policies, plans and procedures; o   Financial Monitoring Report (FMR): completeness, timeliness, occurrence, measurement, recording,regularity includingeligibility and propriety; and o   Assets: completeness, existence, recording, safeguard and utilization for the purpose intended. In addition to theabove, the objective of the internal audit engagement is to provide an independent, objective assurance and consulting activitydesigned to add valueand improve the project's operations. It is intended to help the project accomplish its objectives by bringinga systematic, disciplined approach to evaluate and improve the effectiveness of risk management, controls and governance process.The objective is achieved by examining, evaluating and reporting on the adequacy of the projects control environment via number ofindividual audit assignments each year. Based on this work, advice and recommendations will be made where necessary, as to howprocedures can be improved to manage the risks faced in achieving project objectives. ·      Internal audit shall be an independent and objective activity forproviding assurance and consulting services designed to add value and improve the activity of the project. ·       Internal audit shall assistthe project in the achievement of its goal by applying a systematic and disciplined approach to evaluate and improve effectivenessof risk management, control and management process. ·       Internal audit shall beperformed in accordance with the International Standards for Internal Auditing, the Code of Ethics of internal auditor and incompliance with the following principles: o   Independence and objectivity; o   Competence and due care; o   Integrity and confidentiality. Nature of InternalAudit: The Internal Auditshall support the project in the achievement of its goals by: ·      Identifying and assessing the risks in the project operations; ·      Evaluating the adequacy and effectiveness of financial management andcontrol system in relation to; o  Preventive and detective controls o  Risk identification, risk assessment and risk management by theProject; o  Reliability and comprehensiveness of financial reporting (IUFR), entityfinancial  positionfor the relevant financial year and operatinginformation; o  Efficiency, effectiveness and economy of operations; o  Safeguarding assets and information; o  Performance of tasks and achievement of goals. o  IT environment and the disaster recovery plan. ·       Providing recommendations forimproving activities in the project. Scope of Services The internal auditshall be carried out as a continuous process, reporting every six months, monitoring utilization of Modern Food Storage Facilities Project (MFSP) resources and results/impact of theprogram, during project implementation. Focus should be primarily on management issues and fulfillment of the objectives ofinternal audit and internal control environment of different audit entities and in the areas listed below. Consultant will beexpected to derive both quantitative and qualitative indicators as appropriate for each audit area. Consultant will providespecific comments on primary data derived from different audit entities and provide recommendations for improvement andsustainability mechanisms The audit should be carried out in accordance with the International Standards for the ProfessionalPractice of Internal Auditing issued by the Institute of Internal Auditors and should includesuch tests and controls necessary forperformance of the audit. Specific areas of audit should include the following: although not limited to a. An assessment of the adequacy of the project's financialmanagement system, including internalcontrols. This would include aspects such as adequacy and effectiveness of accounting,financial and operational controls exercised by the project and suggestions of improvement, if any. b. Ascertaining the extent of level of compliance with establishedpolicies, plans and proceduresof the GoB, including those agreed under the legal agreement. d. Verifying that the fundsreceived under the project have beenused in accordance with the financing agreement, with due attention to economy, efficiency and utilized only for the purposes forwhich the financing was provided. e. Assets: Completeness, existence, recording, safeguard andutilization for the purpose intendedincluding, physical verification of sample of assets. f. Verify that the expenditures charged under the project areeligible for financing, correctly classified and all necessary supporting documents, records, accounts and contracts have been keptin respect of all project transactions/activities. The clear linkages exist between the accounting records, IUFRs/SOE claims andProject Financial statements. g. An appropriate system ofaccounting and financial reportingexists, on the basis of which SOE claims/IUFRs are prepared and submitted for reimbursement. h. Efficiency and timeliness of funds flow mechanism at the levelof PIU and institutions for implementation of project activities. i. Ascertaining the reliability of integrity, controls, securityand effectiveness of the operation of computerized system. A.   Audit of Project IUFR (Interim Unaudited FinancialReport): The project financial statement called IUFR; the IUFR will depict the annual funding sources and usagesunder components designed in the table below as prime segments of the project activities; auditor would require clear understandingon components and relevant sub-components with detailed review of the project documents. The payments would encompass the payments against receipts of fund for the works, goods, consultancyservices and training and also the operating costs of the project. Furthermore, thedetailed tasks that are to be carried out are outlined below: Ø An assessment of the adequacy of in and adherence to the Program financialmanagement systems, including internal controls. This would include aspects such as adequacy and timeliness of accounting,financial and operational controls and the need for nay revision; level of compliance with established policies, plans andprocedures reliability of accounting systems, data and financial reports; methods of remedyingweak controls or creating them wherethere are none; sample verification of assets and liabilities; Ø The books of account required to be maintained as per the projectfinancial rules and Project Financial Management manual have been maintained and are up to date. Ø That all transactions as recorded in the books of accounts are supportedby adequate documentation and that monthly accounts are rendered in applicable situations to the Ministry assigned bodies in atimely manner and are reconciled. Ø Clear linkages exist between different accounting records includingaccount books and the IUFRs and the activities are appropriately classified into sub-components in the monthly abstracts and thefiguresare reconciled with the quarterly accounts rendered to the IDA. Ø An assessment of compliance with provisions of financial agreements,especially those relating to accounting and financial matters. Ø That all funds received under the Program have been used in accordancewith the financial agreements, with due attention to economy and efficiency and only for the purposes for which the financial wasprovided. Ø That expenditures charged to the program are eligible expenditures andhave been classified correctly. Ø That the funds flow process is working effectively and the time lines asdefined in the financial manual are being met. Ø That the system for monitoring security deposit deducted from contractorsis adequate and all statutory deductions have been made fromthe running bills. Ø That the funds are utilized for the program in which it was intended forand are not being utilized for activities outside the Program. Ø That fund is not parked in the bank accounts outside the designatedaccount especially at year end. Ø Adequacy and adherence of the internal control systems on trancereleaseand monitoring of funds released to the project and that issues identified in the audit report of the concurrent auditors areadequately dealt with by the project. Ø That the consolidation process followed at the various levels oftheprogram is adequately followed and an adequate and reliable data base exists for each program. Ø That the beneficiary contribution is being adequately reflected in thefinancial statements. Ø To submit a table on the contract awarded in the audit period andcompleted and not completed, contract of prior period completed and not completed during audit period with agreed completion dateand percentage achieved in both in volume and value. The scope of internalaudit activity includes examining and evaluating the policies, procedures and systems which are in place to ensure: reliability andintegrity of information, compliance with policies, plans procedures, laws and regulations; safeguarding assets; economical andefficient use of resources; and accomplishment of established objectives and goals for operations or programs. Applicable Auditing Standards: Audit methodology toset outin collaborated compliance with the: ·       International Standards forthe Professional Practice of Internal Auditing. ·       GOB and Ministry of Financeregulations and controls exercised on ADP (Budget) allocations. ·       Bangladesh Standards ofAuditing as deemed relevant on project operations. ·       Memorandum of agreementsbetween Government and development partners and supplementary agreements with the project if any. ·       World Bankmandates ·       Compliance to the relevantlaws in the implementation of the project ·       Compliance to the projectfinancial management manual in practice. ·      Internal auditors must exercise due professional care by consideringthe; ·       Extent of work needed toachieve the engagement's objectives; ·       Relative complexity,materiality, or significance of matters to which assurance          procedures are applied; ·       Adequacy and effectivenessofgovernance, risk management, and control processes; ·       Probability ofsignificanterrors, fraud, or noncompliance; and ·       Cost of assurance in relationto potential benefits. Responsibilities of the Management: Modern Food Storage Facilities Project (MFSF)is committed to ensure theexistence and continuing efficacy of arrangements for proper management of the project's resources, including: ·      Enabling the project to meetitsintended objectives; ·      The establishment of proceduresandsystems for proper and effective management of  human and financialresources; ·      The establishment ofaccountingprocedures and systems for proper accountability of         resources; ·      Effective oversight of resources;and ·      Timely audit and presentation ofannual financial statements. Audit Areas PMU Office andproject field offices o   Thatthere is adequate internal control environment system, tools to carry out the operations; o   Thatthere is appropriate established policy and action plan (Governance & Risk Mitigation); o   Thatthere is compliance andeffective identification of weaknesses therein; o   Thatall external funds havebeen used been used in accordance with the conditions of Legal Agreements, with due regard to economy,efficiency and effectiveness and only for the purposes for which the financing was provided; o   Thatcounterpart funds have been provided and used only for the purpose for which financing was provided; o   Thatgoods and services financed under the program have been procured in accordance with the term of the agreed procurement rules,contract and those are properly recoded and that inventory and stores are regularly verified; o   Thatall expenditures and disbursements made are appropriately authorized, vouched and correctly classified; o   Thatnecessary supporting documents, records and accounts (including a fixed assets register for all significant fixed assets procuredby the project) have been kept; o   Thatthere is well defined procedures for preparation of financial monitoring reports and that these are sent to world bank and otherstakeholders in a timely manner; o   Thatannual financial statement ofModern Food Storage Facilities Project (MFSP) havebeen prepared in accordance with consistently applied International Accounting Standards and give a true and fair view of thefinancial position of the Program and of its resources and expenditures on the reporting date ; and o   ThatDownward AccountabilityFramework is well defined and implemented properly. Conduct of the Audit and Reporting (a)   The audit will be conducted at the Project office and filedoffices. The audit will cover status of previous work performed by the audit team. The audit shall cover the period from July 2014to June 2020 and the duration of the audit shall be  150 days (from inception to finalreport); (b)  The Consultant shall submitthe Methodology and Work Plans forAudit in their proposal; (c)   Internal Audit Reportshall contain: (i) InceptionReport:The report to be submitted to Project within 14 days effective date of thecontract. (ii)  Draft Internal Audit Report: The report shall besubmitted to Project within 100 days effective date of the contract; (iii)       Final Internal Audit Report: The final report shall be submitted within 28 daysafter submission of draftreport; (iv)  FinalCompletion Report: The final report shall be submitted within 150 daysafter effective date of thecontract. (d)  The Internal Auditor will provide half yearly reports to theproject highlighting findings to enable the management to take timely action. This will be in the form of a Management Letter(including an executive summary highlighting key issue for management) which will inter alia include; a) Comments and observations on the financial management records,system and controls that were examined during the course of internal audit; b) Deficiencies and areas of weakness in systems and controls andspecific recommendation for their improvement; c) Compliance with legal agreements and comments, if any, oninternal and external matters affecting such compliance; d) Matters that have come to attention during the internal auditthat might have a significant impact on the implementation of the project; and e) Any other matter that the internal auditors considerpertinent. Team Composition (Key professionals qualificationsand expertise) Number Position Qualification Expertise 01 TeamLeader ACA/FCA Minimum of 10 years postqualification experience as practicing Chartered Accountant. Preference will be given to those who have proven knowledge andexperience in dealing withdonor/IDA founded project. 01 AuditManager ACA/FCA Minimum of 5 years postqualification experience as practicing Chartered Accountant. 01 Financial expert Master inAccounting/Finance/MBA Working experience withNGOs/CDD operations 01 Procurementexpert Graduate in Engineering withMBA degree Working experience withNGOs/IDA/Donors funded project 01 SeniorAuditor Master inAccounting/Finance/MBA Working experiencewith any private/public organization. 02 Junior Auditors Graduate inAccounting/Finance/MBA Working experiencewith any private/public organization. General The Internal Auditor would be given access to all documents, correspondence, and any other information relating to theproject and deemed necessary by the Internal Auditor. The Internal Auditor should become familiar with the project, and with therelevant policies and guidelines of the Government and the Development partner (including those relating to disbursements,procurement and financial management and reporting). The Internal Auditor would be provided with copies of the ProjectImplementation Plan (PIP); Project Appraisal Document (PAD); Financing Agreement, guidelines, policies and procedures of GoB andDevelopment partner.The Internal Auditor should obtain, and maintain satisfactorily document evidence to support theirconclusions. Duration of consultancy Theduration ofthe consultancy will be 60 (sixty) months and the Consultant / Audit firm would be required to provide its services fora total of 150 daysduring this period. However, the contract will be subject to review on the basis of performance in achieving ofobjectives of the services. Procurement Method The Consultant / Audit firm will be hired by Quality and Cost Based Selection (QCBS)method following World Bank Guidelinesfor Selection and Employment of Consultants under IDA Credits & Grants by World Bank Borrowers updated January 2011. Project representatives for communication The Consultant / Audit firm will work inclose cooperation with PMU staff of the project.However, the consultants will be directly responsible and accountable to ProjectDirector fortheir services and activities. The contract is performance based, and payments would be basedon achievement of keytasks and outputs completed within the stipulated time. Annex-1 Brief Description of the Project Modern Food Storage Facilities Project (MFSP) Project Description 1. The major component of the project is an improvement of silostorage system to storemilled rice (and wheat to a lesser extent) with a total capacity of around 535,500 tons. Subject to fullcompliance with the requirements in the publicly disclosed ESAMF and prior completion of all complementary site-specific studiesand analyses required, the silos would be constructed at about eight sites in various strategic locations across the country. Theeight sites proposed are on land currently owned by theDG Food, and no land acquisition will be required. BCCRF funds are expectedto be used for silo construction at the Narayangang site. Subject to the above requirements or in the event thatend-of-construction date at that site would go beyond the BCCRF Grant Agreement closing date, these funds could be used for thesilo construction at another project site, subject to prior consultations and approval by the BCCRF Management Committee. Overall Project Objective: The overall projectdevelopmentobjective is to increase the grain reserve available to households tomeet their post-disaster needs and improve theefficiency of grain storage management. Specific Objective of The Project The following are the key objectives of the project (i)        Increased availability of grain stocks immediately following a major disasterevent; (ii)      Increased number of households whose grain needs can be met immediately after Thedisaster; (iii)     Improved efficacy of the grain storage system, and monitoring and management of the Food stock in thecountry; (iv)     Reduced loss in grain stocks relative to pre-project losses; (v)       Reduced cost in storing foods and its transportation and distribution; (vi)     Ensured better monitoring, and improved governance and management of food stocks; (vii)   Achieved higher operational efficiency; (viii)  MinimizedLand area required; (ix)        Ensured higher security against pilferage; and (x)           Minimized insect pestinfestation and grain moulds. Description of the Project Components: Component A ? Construction of Modern Grain Storage SiloFacilities The primaryobjective of this component is: i) to improve the storage capacity for grain at the country level by financing the constructionof modern steel silos for rice and wheat, that will be built in accordance with social and environmental sustainability parametersand safeguards compliance criteria; and (ii) facilitate the access of households to domestic silos for food grain and seed storage,to improve household level food security during and after natural disasters. This component would include: (A1) Public storagefacilities in the form of modern grain storage silos; (A2) Household level storage facility or family silos particularly in thedisaster prone areas of the coastal zone; and (A3) Implementation of social and environmental management plans. Component B ? Support for Food Planning and MonitoringProgram. The objective of this component is threefold:i) enhance the institutional capacity of DG Food and FPMU and support these agencies in carrying out theirrespective  mandates; ii) address analytical gaps and support the development of anevidence-based policy framework to improve the efficiency and performance of the country's overall food storage systemandmanagement of strategic grain reserves, and iii) improve the coordination of public agencies (in particular DG Food and FPMUwith MoDMR) involved in procurement, public storage, and distribution of food grains, as well as disaster relief. FPMU isresponsible for monitoring of the food situation in the country and the implementation of related policies, while DG Food isresponsible for physical procurement and management of government food stocks in accordance with agreed food securitypoliciesincluding the supply of food to the disaster-affected population, through relief and rehabilitation programs. The component willcontribute to reconciling policies and public interventions: i) on food distribution (taking intoaccount short and longer term storage capacities), ii) in response to incremental demand for food grain in post-disastersituations, and iii) aimed at achieving price stabilization for coarse grains normally consumed by the poor andvulnerable. Activities supported under this component will directly contribute to enhancing the coordination between MoFood and MoDMRagencies, and to improving the decision-making process on food storage, food distribution, and market intervention on the basis ofup-to-date, sound and informed analyses. Subsequently, the Bank expects GoB to follow up on thesepolicy recommendations with concrete policy actions and/or improvements to relevant regulations and institutional arrangementsthataddress key questions around enhancing the efficiency and performance of the food storage and food distribution system. To thateffect, a range of studies will be developed, undertaken and disseminated under Component B to answer the following strategicchallenges: (a) the 'optimum' volume of grain to be stored and its implications on GoB's policies; (b) impacts of GoB food marketinterventions on price stabilization and broader food markets; (c) improvements in enabling environment to promote a sustainableparticipation of private sector; (d) strategy for disposing of the grain stored in the modern facilities; (e) current physicalcondition of the existing public storage facilities; (f) policy, legal and institutional framework, and technical requirements fornutrient fortification; and (g) introducing warehouse receipt system. Component C- Project Management, Construction Supervision, Technical Assistance,Training and Strategic Studies. This component will finance costs required to ensure adequate overall management ofthe project, monitoring and evaluation of the activities implemented, and capacity enhancement of selected stakeholders. Itwill include: (C1) project management of the task, incremental staff and expenditures of the DG Food in implementation of theproject, the costs for implementing the Governance and Accountability Action Plan (GAAP), including a panel of experts, as needed,a procurement panel, audit and other such costs; (C2) cost of consultants for preparation of bidding documents, constructionsupervision and updating of designs required during the construction; this would among others include costs for constructionsupervision, monitoring and evaluation of project impacts; (C3) provision of technical assistance, training, institutional capacitybuilding, preparation of future projects, and any strategic studies needed during project implementation and not covered underComponent B. Section 7.  Terms ofReference Government of the People'sRepublic of Bangladesh Ministry ofFood Modern Food Storage FacilitiesProject ?MFSP Terms of Reference For Independent Internal AuditTeam Assignment Title Consultant firm for Independent Internal AuditTeam Assignment duration Contract period 5 Months (1 Month peryear) Primary assignment location Dhaka and Site offices Funding source(s) IDA Project Cr. Number: 5265- BD for Modern Food Storage Facilities Project?MFSP Contracting entity Project Director Directorate General of Food Context of theAssignment Government of The People's Republic of Bangladesh hasreceived a grant from the Bangladesh Climate Change Resilience Fund Administered by the World Bank and an IDA credit toward thecosts of the Modern Food Storage Facilities Project (MFSP), being implemented by the Directorate General of Food, Ministry of Food,and intends to apply part of the IDA credit forIndividual Consultancy Services. The overall projectdevelopment objective is to increase the grain reserve available to households to meet their post-disaster needs and improve theefficiency of grain storage management. The Project consist of major 3 components: (i) Developmentof an improved silo storage system to store grainthrough the construction of modern grain storage silos at eight selected strategic sites,provision of grain storage bins toeligible households under a voucher system for safekeeping of rice and other food in the event of disasters and food shortages andimplementation of environmental and social safeguard management activities identified in the ESMPs and/or RAPs for the Project(Component-A). (ii) Implementation of a food policy research program including, inter alia, a range of priority studies for thedevelopment of evidence-based policies, strategies, legal and institutional frameworks for improved food stock management anddistribution(Component-B). (iii) Project Management, Construction, Supervision, Technical Assistance, Training and StrategicStudies (Component-C). The projectwill be implemented by the Ministry of Foodthrough the DG Food. DG Food will have overall responsibility for project implementation, including fiduciary compliance. The DGFood will also be responsible for overall financial management and operation of the designated account. FPMU will lead thedevelopment, management and implementation of the integrated food policy research program under Component B. The Project SteeringCommittee (PSC), chaired by the Secretary, MoFood, will provideoverall guidance and help coordination among various governmentagencies. The Secretaries of Planning, Agriculture, Forestry, Environment, Finance and Disaster Management, BADC, representativesof the Cabinet,Deputy Commissioners of the districts where silos are being constructed, the DG Food and DG FPMU will be the membersof the PSC. The DG Food will act as the Secretary of PSC. The project will be implemented over a period of six years.  All works will be completed in year four or five of the project and one to two years will be allowed for the warranty period. A Project Management Unit (PMU) has been establishednearby the DG Food's office for day?to-day implementation and monitoring of the projectactivities. Objectiveof the Assignment: ·      The primary objectives of the internal audit are to review and reporton: o   Reliability of the Financial Management system, financial data and report at all tiers  of operation; o   Adequacy and effectivenessof the accounting, financial and operational controls; o   Internal Control Systems: completeness, written instructions, effective implementation and frequency of review andup-dating; o   Level of compliance with the established policies, plans and procedures; o   Financial Monitoring Report (FMR): completeness, timeliness, occurrence, measurement, recording,regularity includingeligibility and propriety; and o   Assets: completeness, existence, recording, safeguard and utilization for the purpose intended. In addition to theabove, the objective of the internal audit engagement is to provide an independent, objective assurance and consulting activitydesigned to add valueand improve the project's operations. It is intended to help the project accomplish its objectives by bringinga systematic, disciplined approach to evaluate and improve the effectiveness of risk management, controls and governance process.The objective is achieved by examining, evaluating and reporting on the adequacy of the projects control environment via number ofindividual audit assignments each year. Based on this work, advice and recommendations will be made where necessary, as to howprocedures can be improved to manage the risks faced in achieving project objectives. ·      Internal audit shall be an independent and objective activity forproviding assurance and consulting services designed to add value and improve the activity of the project. ·       Internal audit shall assistthe project in the achievement of its goal by applying a systematic and disciplined approach to evaluate and improve effectivenessof risk management, control and management process. ·       Internal audit shall beperformed in accordance with the International Standards for Internal Auditing, the Code of Ethics of internal auditor and incompliance with the following principles: o   Independence and objectivity; o   Competence and due care; o   Integrity and confidentiality. Nature of InternalAudit: The Internal Auditshall support the project in the achievement of its goals by: ·      Identifying and assessing the risks in the project operations; ·      Evaluating the adequacy and effectiveness of financial management andcontrol system in relation to; o  Preventive and detective controls o  Risk identification, risk assessment and risk management by theProject; o  Reliability and comprehensiveness of financial reporting (IUFR), entityfinancial  positionfor the relevant financial year and operatinginformation; o  Efficiency, effectiveness and economy of operations; o  Safeguarding assets and information; o  Performance of tasks and achievement of goals. o  IT environment and the disaster recovery plan. ·       Providing recommendations forimproving activities in the project. Scope of Services The internal auditshall be carried out as a continuous process, reporting every six months, monitoring utilization of Modern Food Storage Facilities Project (MFSP) resources and results/impact of theprogram, during project implementation. Focus should be primarily on management issues and fulfillment of the objectives ofinternal audit and internal control environment of different audit entities and in the areas listed below. Consultant will beexpected to derive both quantitative and qualitative indicators as appropriate for each audit area. Consultant will providespecific comments on primary data derived from different audit entities and provide recommendations for improvement andsustainability mechanisms The audit should be carried out in accordance with the International Standards for the ProfessionalPractice of Internal Auditing issued by the Institute of Internal Auditors and should includesuch tests and controls necessary forperformance of the audit. Specific areas of audit should include the following: although not limited to a. An assessment of the adequacy of the project's financialmanagement system, including internalcontrols. This would include aspects such as adequacy and effectiveness of accounting,financial and operational controls exercised by the project and suggestions of improvement, if any. b. Ascertaining the extent of level of compliance with establishedpolicies, plans and proceduresof the GoB, including those agreed under the legal agreement. d. Verifying that the fundsreceived under the project have beenused in accordance with the financing agreement, with due attention to economy, efficiency and utilized only for the purposes forwhich the financing was provided. e. Assets: Completeness, existence, recording, safeguard andutilization for the purpose intendedincluding, physical verification of sample of assets. f. Verify that the expenditures charged under the project areeligible for financing, correctly classified and all necessary supporting documents, records, accounts and contracts have been keptin respect of all project transactions/activities. The clear linkages exist between the accounting records, IUFRs/SOE claims andProject Financial statements. g. An appropriate system ofaccounting and financial reportingexists, on the basis of which SOE claims/IUFRs are prepared and submitted for reimbursement. h. Efficiency and timeliness of funds flow mechanism at the levelof PIU and institutions for implementation of project activities. i. Ascertaining the reliability of integrity, controls, securityand effectiveness of the operation of computerized system. A.   Audit of Project IUFR (Interim Unaudited FinancialReport): The project financial statement called IUFR; the IUFR will depict the annual funding sources and usagesunder components designed in the table below as prime segments of the project activities; auditor would require clear understandingon components and relevant sub-components with detailed review of the project documents. The payments would encompass the payments against receipts of fund for the works, goods, consultancyservices and training and also the operating costs of the project. Furthermore, thedetailed tasks that are to be carried out are outlined below: Ø An assessment of the adequacy of in and adherence to the Program financialmanagement systems, including internal controls. This would include aspects such as adequacy and timeliness of accounting,financial and operational controls and the need for nay revision; level of compliance with established policies, plans andprocedures reliability of accounting systems, data and financial reports; methods of remedyingweak controls or creating them wherethere are none; sample verification of assets and liabilities; Ø The books of account required to be maintained as per the projectfinancial rules and Project Financial Management manual have been maintained and are up to date. Ø That all transactions as recorded in the books of accounts are supportedby adequate documentation and that monthly accounts are rendered in applicable situations to the Ministry assigned bodies in atimely manner and are reconciled. Ø Clear linkages exist between different accounting records includingaccount books and the IUFRs and the activities are appropriately classified into sub-components in the monthly abstracts and thefiguresare reconciled with the quarterly accounts rendered to the IDA. Ø An assessment of compliance with provisions of financial agreements,especially those relating to accounting and financial matters. Ø That all funds received under the Program have been used in accordancewith the financial agreements, with due attention to economy and efficiency and only for the purposes for which the financial wasprovided. Ø That expenditures charged to the program are eligible expenditures andhave been classified correctly. Ø That the funds flow process is working effectively and the time lines asdefined in the financial manual are being met. Ø That the system for monitoring security deposit deducted from contractorsis adequate and all statutory deductions have been made fromthe running bills. Ø That the funds are utilized for the program in which it was intended forand are not being utilized for activities outside the Program. Ø That fund is not parked in the bank accounts outside the designatedaccount especially at year end. Ø Adequacy and adherence of the internal control systems on trancereleaseand monitoring of funds released to the project and that issues identified in the audit report of the concurrent auditors areadequately dealt with by the project. Ø That the consolidation process followed at the various levels oftheprogram is adequately followed and an adequate and reliable data base exists for each program. Ø That the beneficiary contribution is being adequately reflected in thefinancial statements. Ø To submit a table on the contract awarded in the audit period andcompleted and not completed, contract of prior period completed and not completed during audit period with agreed completion dateand percentage achieved in both in volume and value. The scope of internalaudit activity includes examining and evaluating the policies, procedures and systems which are in place to ensure: reliability andintegrity of information, compliance with policies, plans procedures, laws and regulations; safeguarding assets; economical andefficient use of resources; and accomplishment of established objectives and goals for operations or programs. Applicable Auditing Standards: Audit methodology toset outin collaborated compliance with the: ·       International Standards forthe Professional Practice of Internal Auditing. ·       GOB and Ministry of Financeregulations and controls exercised on ADP (Budget) allocations. ·       Bangladesh Standards ofAuditing as deemed relevant on project operations. ·       Memorandum of agreementsbetween Government and development partners and supplementary agreements with the project if any. ·       World Bankmandates ·       Compliance to the relevantlaws in the implementation of the project ·       Compliance to the projectfinancial management manual in practice. ·      Internal auditors must exercise due professional care by consideringthe; ·       Extent of work needed toachieve the engagement's objectives; ·       Relative complexity,materiality, or significance of matters to which assurance          procedures are applied; ·       Adequacy and effectivenessofgovernance, risk management, and control processes; ·       Probability ofsignificanterrors, fraud, or noncompliance; and ·       Cost of assurance in relationto potential benefits. Responsibilities of the Management: Modern Food Storage Facilities Project (MFSF)is committed to ensure theexistence and continuing efficacy of arrangements for proper management of the project's resources, including: ·      Enabling the project to meetitsintended objectives; ·      The establishment of proceduresandsystems for proper and effective management of  human and financialresources; ·      The establishment ofaccountingprocedures and systems for proper accountability of         resources; ·      Effective oversight of resources;and ·      Timely audit and presentation ofannual financial statements.
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